HC1047-15-R-0012-0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to clarify that the Government is requesting a Glossary of Abbreviations and Acronyms in ALL Volumes

(I-V) of the offeror's proposal if necessary. Glossaries do not count against the page limitations for their respective volumes.

Section L.3.3.5 Glossary of Abbreviations and Acronyms has been updated to include this.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 21

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 07-Jul-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HC1047-15-R-0012

X 9B. DATED (SEE ITEM 11)

05-Jun-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

07-Jul-2015

CODE

DEFENSE INFORMATION SYSTEMS AGENCY

P.O. BOX 549

FORT MEADE MD 20755

HC1047 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HC1047-15-R-0012

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L

L.1. GENERAL INSTRUCTIONS

L.1.1 This section of the Information to Offerors provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The Offeror's proposal must include all data and information requested by the RFP and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the Performance Work Statement (PWS), and all applicable attachments. Any proposal that omits any data and / or information requested by the RFP, or fails to adhere to the terms, conditions and requirements of the solicitation may be deemed non-responsive and may be determined ineligible for award.

L.1.2 The Government reserves the right to reject any proposal that does not comply with these proposal preparation instructions.

L.1.3 The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the Offeror's proposal.

L.1.4 Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and not desired.

L.1.5 The proposal acceptance period is 120 days. The Offeror shall make a clear statement in Section A of Volume V – Contract Documentation that the proposal is valid through this date.

L.1.6 In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

L.2. GENERAL INFORMATION

L.2.1 Points of Contact.

The Contracting Officer (KO) and the Contracting Specialist (CS) are the sole points of contact for this procurement. Address any questions or concerns you may have to the KO & CS.

Written requests for clarification must be sent to the KO, Quinton A. Smith, quinton.a.smith.civ@mail.mill and CS, Elaina L. Barker, elaina.l.barker.civ@mail.mil. Oral communications are not permissible.

L.2.2 Competitive Range Determination

The Government reserves the right to make award without discussions or establishment of a competitive range. In the event a competitive range is established and the KO determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the KO may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition. In accordance with FAR Part 15.306(c)(2), Offerors are advised that the competitive range may be further reduced for purposes of efficiency.

L.2.3 Debriefings

The KO will promptly notify Offerors of any decision to exclude them from the competitive range; whereupon, the Offeror may request a debriefing in accordance with FAR 15.505.

Offerors excluded from the competitive range may request and receive a pre-award debriefing or they may request a debriefing pre-award and choose to wait until after the source selection decision to receive a post-award debriefing. However, Offerors excluded from the competitive range are entitled to request no more than one debriefing. The KO will notify unsuccessful Offerors in the competitive range of the source selection decision in accordance with FAR

15.503. Post Award debriefings will be issued in writing in accordance with FAR 15.506. Post award debriefings will be issued at the same time of notification to unsuccessful Offerors.

L.2.4 Discrepancies

If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the KO & CS in writing with supporting rationale as well as the remedies the Offeror is asking the KO to consider as related to the omission or error. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions and / or clarifications.

This reservation includes matters of additional or substitute pages of the initial proposal.

L.2.5 Electronic Reference Documents

All referenced documents for this solicitation will be posted on the Federal Business Opportunities website at https://www.fbo.gov/. Potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

L.2.6 Oral Presentations

There will be no oral presentations as part of this solicitation.

L.2.7 Communications

Exchanges of source selection information between the Government and Offerors will be controlled by the KO. Email may be used to transmit such information only if the email includes “Source Selection Information – See FAR 2.101 & 3.104” in the Subject line. Otherwise, source selection information may be transmitted to Offerors via the U.S. Postal Service or other carrier (e.g., FedEx, UPS, etc) and mailed to the following address:

Defense Information Systems Agency

Procurement Directorate (DITCO-NCR)

Attn: Mr. Quinton A. Smith

Contracting Officer, PL62

6910 Cooper Avenue

Ft. George G. Meade, MD 20755-0549

Reference: RFP # HC1047-15-R-0012

L.3. ORGANIZATION / FORMAT / NUMBER OF COPIES / PAGE LIMITATIONS.

L.3.1 The Offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table L.3.1 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified.

The contents of each proposal volume are described in Section L.4 - Instructions for Preparation of Proposal Content as noted in the table below.

Table L.3.1 - Proposal Organization Table

VOLUME RFP Paragraph

Number

VOLUME TITLE COPIES PAGE LIMIT

I Section L, L.4.1 Executive Summary

(Must be in MS Word 2007 or PDF format)

1 electronic copy

Part A L.4.1.1 Narrative Summary Shall not exceed 4 pages.

Part B L.4.1.2 Master Table of Contents No limit

Part C L.4.1.3 Glossary / Acronym List No limit

II Section L, L.4.2 Technical / Management

(Must be in MS Word 2007 or PDF format)

Part A L.4.2.3.1 Table of Contents No limit

Part B L.4.2.3.2 List of Tables and Drawings No limit

Part C L.4.2.3.3 Glossary No limit

Part D L.4.2.3.4 Compliance and Cross Reference Matrix

No limit

Part E L.4.2.3.5 Management Approach Shall not exceed 5 pages

Part F L.4.2.3.6 Technical Approach Shall not exceed 15 pages

Part G L.4.2.3.7 Key Personnel Resumes shall not exceed 2 pages for each resume proposed

III Section L, L.4.3 Present / Past Performance

(Must be in MS Word 2007 or PDF format)

Part A L.4.3.2.1 Summary Pages Shall not exceed 5 pages

Part B L.4.3.2.2 Consent Letters Shall not exceed 1 page for each subcontractor, teaming partner, and

/ or joint venture partner

Part C L.4.3.2.3 Client Authorization Letters Shall not exceed 1 page for each commercial contract reference

Part D L.4.3.2.4 Present / Past Performance Information Sheets

The Offeror shall not exceed three references, and shall not exceed 3 pages for each reference.

Part E L.4.3.2.5 Organizational Structure Change History

Shall not exceed 4 pages

IV Section L, L.4.4 Cost / Price

(Must be in MS Excel 2007 format)

Part A L.4.4.2.1 Introduction Shall not exceed 8 pages

Part B L.4.4.2.2 Microsoft Excel Spreadsheets No limit

Part C L.4.4.2.3 Other Information No limit

Part D L.4.4.2.4 Final Proposal Revision, if needed To be provided with request for Final Proposal Revision

Part E L.4.4.2.5 Sanitized Cost / Price Proposal No limit

V Section L, L.4.5 Contract Documentation

(Must be in MS Word 2007 or PDF format)

Part A L.4.5.1 Transmittal Letter and SF 33

Shall not exceed 3 pages

Part B L.4.5.2 Sections G, H, I and K and an Organizational Conflict of Interest Mitigation Plan (if applicable)

No limit

Part C L.4.5.3 Company Information Specific to the Resultant Contract

No limit

L.3.2 Page Limitations

Page limitations shall be treated as maximums. Failure to adhere to the specified page limitations may result in the Offeror’s proposal being deemed non-compliant with the RFP and rejected. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offerors. Each page shall be counted as one page except for the following: Title / Cover Pages, Table of Contents, Drawings, Resumes, Glossary of Terms and Acronyms, Compliance and Cross-reference Matrix and Blank Pages, which shall not count against the page limitations.

L.3.3 Page Size and Format

L.3.3.1 A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. The page format shall have a 1.0 line spacing. Except for the reproduced sections of the solicitation document, the text size shall be no less than 12 point.

Page limitations shall not be circumvented by including internet links to additional information;

such links are not acceptable and will not be considered part of a proposal. Pages shall be numbered sequentially by volume as defined in Section L.3.1. These page format restrictions shall apply to responses to ENs. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and ¾-inch side margins.

The cost / price proposal spreadsheet shall be a separate document from the technical proposal and shall be submitted in MS Excel 2007 format. All formulas shall remain present in the spreadsheet for verification.

The Government reserves the right not to consider for award any proposal that does not adhere to the administrative requirements of this RFP.

L.3.3.2 Legible tables, charts, graphs and figures shall be used wherever practicable to depict organizations, systems and layout, implementation schedules, plans, etc. For tables, charts, graphs and figures, the text shall be no smaller than 11 point.

L.3.3.3 Labeling

The Contractor shall apply all appropriate markings including those prescribed in accordance with FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

L.3.3.4 Indexing

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

L.3.3.5 Glossary of Abbreviations and Acronyms

Each volume (I-V) shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries of Abbreviations and Acronyms do not count against the page limitations for their respective volumes.

L.3.3.6 Cross-Referencing

To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross-referencing to other volumes of the proposal. Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

The Offeror shall provide a cross-reference matrix indicating / linking by Government document name (RFP, PWS, etc.) and by specification page / paragraph number, with the corresponding proposal paragraph in that section that addresses the referenced item.

L.3.3.7 Proposal Offer Submissions

The Offeror shall submit Volumes I through V in electronic format by email to the attention of the Contracting Officer, Quinton A. Smith, quinton.a.smith.civ@mail.mil and Contract Specialist, Elaina L. Barker, elaina.l.barker.civ@mail.mil. The maximum size of each email transmission to the Contracting Officer and Contract Specialist shall not exceed 20 MBs. If files are compressed, the necessary decompression program must be included. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Office Word 2007, MS Office Excel 2007, MS Office Project 2007, and MS Office Power Point 2007, as applicable.

For electronic copies, indicate on each document the volume number and title. Use separate files to permit rapid location of all portions, including subfactors, exhibits, annexes, and attachments, if any.

L.3.3.7.1 Use of the software and procedures described in this section will reduce the amount of time and effort needed by the Government to receive and evaluate proposals and will help to ensure that proposals are suitable for reading electronically. Information regarding electronic products listed herein should not be construed as Government endorsement for such products.

L.3.3.7.2 Efforts by the Government to clarify or expedite installation of electronic proposal submissions, in accordance with FAR 15.207(c), will not be considered discussions. The Government is under no obligation to seek clarification regarding electronic proposal submissions if submissions cannot be opened or accessed.

L.3.3.8 Cost / Pricing Information

No cost or pricing information of any kind shall be included in any volume except Volume IV, Cost / Price Proposal. Cost trade-off information, work-hour estimates, and material kinds and quantities may be used in other volumes only as appropriate for presenting rationale for alternatives or design and trade-off decisions.

L.3.3.9 Classified Information

Your response should not include classified information. If an Offeror believes its response must include classified information in order to be responsive to this solicitation, the Offeror shall immediately notify the Contracting Officer and Contract Specialist in writing with specific rationale.

L.4 INSTRUCTIONS FOR PREPARATION OF PROPOSAL CONTENT.

L.4.1 Volume I - Executive Summary

The Offeror shall provide the following information in the executive summary volume:

L.4.1.1 Part A - Narrative Summary

The Narrative Summary shall not exceed 4 pages in length and shall explain and provide the Offeror’s overall approach and supporting rationale for operating and managing the GCCS-J Modernization and Architecture Analysis Support requirement; to include addressing significant risks, and highlighting any key or unique features excluding cost / price. Direct lines of control, responsibility, functional relationships, and authority among the organizational elements, including proposed teaming partners / subcontractors, joint ventures and / or significant subcontractor arrangements shall be defined.

The narrative summary of the entire proposal should be concise, to include addressing the significant risks, and highlighting any key or unique features, excluding cost / price. The salient features should tie in with Section M evaluation factors / subfactors. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal.

L.4.1.2 Part B - Master Table of Contents

Include a master table of contents of the entire proposal. This allows evaluators to readily locate proposal material that may be germane to their particular evaluation portion but is not included in the proposal volume with which they are primarily involved.

L.4.1.3 Part C - Glossary / Acronym List

Include a master glossary / acronym list defining all acronyms utilized throughout the proposal.

L.4.2 Volume II – Technical / Management

Offerors shall submit their Technical / Management approach as Volume II of the written proposal. This Volume shall not include price information, classified information, or "For Official Use Only" information.

The Offeror shall provide the following information which shall not exceed 20 pages total: The Management Approach Subfactor shall not exceed 5 pages. The Technical Approach Subfactor shall not exceed 15 pages. The Key Personnel Subfactor is not included in the 20 page limit for the Technical / Management Volume II. Resumes for Key Personnel shall not exceed 2 pages for each resume proposed.

L.4.2.1 General

The Technical / Management Volume should be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the technical / management subfactors defined in Section M, “Evaluation Factors for Award.” Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing / satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. ***Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.***

L.4.2.2 Format and Specific Content

L.4.2.2.1 Technical / Management Volume

The Offeror shall address its proposed approach to meet or exceed the minimum performance or capability requirements of each Technical / Management subfactor, as well as the risks in its proposed approach in terms of technical / performance, cost, and / or schedule.

The Offeror shall address technical / management risk by identifying those aspects of the proposal the offeror considers to have the potential for disruption of the schedule; unsatisfactory performance; increased Government oversight; or the likelihood of unsuccessful contract performance. The Offeror shall describe the impact of each identified risk in terms of its potential to interfere with or prevent the successful accomplishment of other contract requirements (e.g., PWS requirements), and whether or not those requirements are identified as subfactors. The Offeror shall propose a realistic "work-around" or risk mitigators for identified risks that will eliminate or reduce risk to an acceptable level.

Note: This technical / management risk analysis provided by the Offeror may be referenced by the Government for its optional price realism analysis (see paragraph L.4.4.1.1 “Cost / Price

Reasonableness and Realism.”)

L.4.2.3 Volume Organization

The Technical / Management Volume shall be organized according to the following general outline:

a) Part A – Table of Contents

b) Part B – List of Tables and Drawings

c) Part C – Glossary

d) Part D – Compliance and Cross Reference Matrix

e) Part E – Management Approach (shall not exceed 5 pages)

f) Part F – Technical Approach (shall not exceed 15 pages)

g) Part G – Key Personnel (resumes shall not exceed two (2) pages for each resume submitted)

L.4.2.3.1 Part A – Table of Contents

Include a Table of Contents for the Technical / Management Volume.

L.4.2.3.2 Part B – List of Tables and Drawings

Include a list of Tables and Drawings utilized throughout the Technical / Management Volume.

L.4.2.3.3 Part C -- Glossary

Include a master glossary / acronym list defining all acronyms utilized throughout the Technical / Management Volume.

L.4.2.3.4 Part D – Compliance and Cross Reference Matrix

The Offeror shall provide a compliance and cross-reference matrix indicating / linking by Government document name (PWS, CLIN numbers, Sections L and M, Deliverables, QASP, etc.) the corresponding paragraph in the technical volume which addresses the referenced item.

If this matrix conflicts with any other requirement, direction, or provision of this solicitation, the other reference shall take precedence over this matrix. In addition, to the extent this matrix discloses details as to the extent or manner by which the Government intends to evaluate Offerors’ proposals for award, Section M references in the matrix are for information purposes only and the Government shall be obligated to evaluate proposals solely in conformance with the provisions of Section M of the solicitation. The matrix does not count against the page limitations set forth in L.3.1.

See Sample Below:

SOLICITATION COMPLIANCE AND CROSS REFERENCE MATRIX

PWS

Para

Section L Section M Deliverables Task Order/

CLIN

Offeror’s Proposal

L.4.2.3.5 Part E – Management Approach

The Offeror’s proposal shall demonstrate a comprehensive management approach that describes the technical approach, organizational resources, and management controls to be employed to meet the cost, performance, and schedule requirements throughout the execution of performance work statement (PWS) tasks. The Government will evaluate the Offeror’s proposed management approach to support the tasks identified in the PWS Section 6.1. Resumes for key personnel are outside of the management and technical proposal page count limits, and limited to two pages for each resume. The offeror shall not submit resumes for Key Personnel in this section. Resumes for Key Personnel shall be submitted as part of Part G – Key Personnel.

L.4.2.3.6 Part F – Technical Approach

The Offeror’s proposal shall demonstrate a plan to provide quantitative analysis and optimization of systems engineering development and integration processes to drive workflows to support a phased modernization approach of Joint Command and Control (JC2) Capabilities that enable increased use and ability with each new software release across the family of systems (FoS) (PWS Paragraph 6.2. Task 2). The Offeror’s proposal shall demonstrate an approach to assist the Government in the analysis, development, risk reduction and management, and integration of all software / architecture modernization updates as well as GCCS-J releases. The Offeror’s proposal shall demonstrate a detailed plan for assessing emerging capability-based deployments (CBD) strategies in both GCCS-J and FoS system variants to inform build decomposition proposals and ensure FoS benefits and interoperability (PWS Paragraphs 6.2.2, Subtask 2, 6.3.2 Subtask 2). The Offeror’s proposal shall demonstrate successful knowledge and compliance with the JC2 Architecture when recommending current and new technology solutions for development and implementation of modernized GCCS-J capability enhancements to modernize the GCCS-J Infrastructure. The Offeror’s proposal shall demonstrate examples of similar size deployments such as our fielding to 53+ critical sites demonstrating the compliance and sustainment activities required. The Offeror’s proposal shall demonstrate an approach designing solutions and evaluating commercial software products that are compliant with DoD information assurance requirements as defined in DoDI 8500.2 using Certified Information Systems Security Professionals (CISSP). (PWS Paragraph 6.3 Task 3). It is critical, as underscored in paragraph L.4.2.1, that an Offeror’s proposal “not merely reiterate the objectives or reformulate the requirements specified in the solicitation.” This shall not exceed 15 pages.

L.4.2.3.7 Part G – Key Personnel

The Offeror shall provide Key Personnel who are capable of performing the requirements of the PWS and who fully meet all of the requirements outlined in Section J, Attachment 8. Key Personnel labor categories include: Principal Systems Solutions Engineer, Senior Staff Systems Solutions Engineer, and a total of two (2) Staff Systems Solutions Engineers. The Offeror shall propose resumes for all Key Personnel listed. The resumes must demonstrate the Offeror’s Key Personnel fully meet all requirements specified in Section J, Attachment 8. Resumes shall not exceed two (2) pages each.

L.4.3 Volume III – Present / Past Performance

L.4.3.1 General

Each Offeror shall submit a present / past performance volume with its proposal, containing present / past performance information in accordance with the format contained in this RFP. This information is required on the Offeror and all subcontractors, teaming partners, and / or joint venture partners who are proposed to perform 20% percent or more of the proposed effort based on the total proposed price, or perform aspects of the effort the Offeror considers critical to overall successful performance. Offerors are cautioned that the Government will use data provided by each Offeror in this volume and data obtained from other sources in the evaluation of present / past performance.

Along with the information required in this paragraph, the Offeror shall submit a consent letter executed by each subcontractor, teaming partner, and / or joint venture partner, authorizing release of adverse present / past performance information to the Offeror so the Offeror can respond to such information. For each identified effort for a commercial customer, the Offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the Offeror's performance.

L.4.3.2 Format and Specific Content

The Present / Past Performance volume will be organized according to the following general outline:

L.4.3.2.1 Part A – Summary Pages

In accordance with the page limitations set forth in L.3.1, describe the role of the Offeror and each teaming partner, joint venture partner, and / or significant subcontractor that the Offeror is providing a Present / Past Performance Volume Template on (Section J – Attachment 5).

L.4.3.2.2 Part B – Consent Letters

In accordance with the page limitations set forth in L.3.1, the Offeror shall provide Subcontractor / Teaming Partner Consent Letters executed by each teaming partner, joint venture partner and / or significant subcontractor authorizing the release of present / past performance information so the Offeror can respond to such information. A sample consent letter is provided in Section J - Attachment 6.

L.4.3.2.3 Part C – Client Authorization Letters

In accordance with the page limitations set forth in L.3.1, the Offeror shall provide Client Authorization Letters for each identified effort for a commercial customer authorizing release to the Government of requested information on the Offeror’s performance. Refer to Section J - Attachment 7.

L.4.3.2.4 Part D – Present / Past Performance Volume Template for Recent and Relevant

Contracts

In accordance with the page limitations set forth in L.3.1, the Offeror shall submit information in accordance with the RFP Present / Past Performance Volume Template, Section J - Attachment

5. The information submitted shall reference the Offeror's present / past performance and the present / past performance of the Offeror's teaming partners / subcontractors, joint venture partners, and / or significant subcontractors.

Offerors will be evaluated on performance under existing and prior contracts for similar products or services. Offerors shall submit no more than three (3) total recent present / past performance efforts for evaluation, and each cited present / past performance effort shall not exceed 3 pages. Recent efforts are those, which have been performed during any portion of the last three (3) years, including ongoing efforts which must have been in place at least six

(6) months before the proposal due date. (Note: Individual task orders under an ID/IQ contract are each considered to be one (1) present / past performance effort.) Information on up to two (2) recent contracts (at least one of which must be in a prime contractor role) performed by an Offeror’s significant teaming partners / subcontractors and significant subcontractors considered most relevant in demonstrating their ability to perform the proposed effort may be submitted. The Government considers a significant subcontractor and / or teaming partner to be a company who provides 20% or more of the support required, and / or a company who provides a critical portion of the effort required and / or influences the results of performance. The maximum number of present / past performance efforts submitted by the Prime Offeror and its teaming partners may not exceed three (3) total. Recent efforts submitted will be reviewed for relevancy and quality, and then an overall confidence assessment will be given for the present / past performance factor.

A current point of contact for each present / past performance effort shall be provided.

References other than those identified by offerors may be contacted by the Government, and the information received may be used in the present / past performance evaluation. Offerors for whom information on present past performance is not available or so sparse that no confidence assessment rating can be reasonably assigned will not be evaluated favorably or unfavorably on present / past performance and as a result will receive an “Unknown Confidence” rating for the Present / Past Performance Factor. If a Past Performance Information Retrieval System (PPIRs) entry exists, it will take precedence for the evaluation team over any other reference.

Recency is defined as an effort that is ongoing or has been performed during the past three (3) years from the date of issuance of this solicitation, or for ongoing efforts, must have been in place at least six (6) months before the proposal due date.

Specific Content:

For all Present / Past Performance Information submitted, include rationale supporting your assertion of relevance. For a description of the characteristics or aspects the Government will consider in determining recency and relevancy, see Section M.2.2 “Present / Past Performance Factor,” and subparagraphs, thereto.

Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the Offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a limited or no confidence rating, since the problems encountered may have been on a more complex program, or an offeror may have subsequently demonstrated the ability to overcome the problems encountered. The Offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of these actions in terms of improvements achieved or problems rectified. This may allow the Offeror to be considered a higher confidence candidate. For example: submittal of quality performance indicators or other management indicators that clearly support that an offeror has overcome past problems is required. Categorize the relevant information into the specific technical / management subfactors and cost / price factor used to evaluate the proposal.

L.4.3.2.5 Part E – Organizational Structure Change History

In accordance with the page limitations set forth in L.3.1, the Offeror shall provide an Organizational Change History (Reference: RFP Section entitled Organizational Structure Change History), if applicable.

Many companies have acquired, been acquired by, or otherwise merged with other companies, and / or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what present / past performance is relevant to this procurement. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts you identify for present / past performance evaluation. Since the Government intends to consider present / past performance information provided by other sources as well as that provided by the Offerors, your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources. This requirement is only applicable to the Offeror proposing as the prime contractor.

L.4.3.2.6 Questionnaires

The Offeror shall provide the Present / Past Performance Questionnaire and Cover Letter, found in Section J, Attachment - 3, to each of the customer Points of Contact identified for each of the relevant present / past performance efforts. In order to expedite the assessment process, the Offeror may complete Sections 1, 2, and 3 of the Present / Past Performance Questionnaire for the convenience of the Points Of Contact (POCs). The Offeror shall not, however, complete any other section of the Present / Past Performance Questionnaire. Once the questionnaires are completed by the POCs, the information contained therein shall be considered Source Selection Information in accordance with FAR 2.101 and 3.104 and shall not be released to the Offeror.

Early submission of the Present / Past Performance Questionnaires is encouraged.

Questionnaires shall be sent directly via email to the Contracting Officer, Quinton A. Smith, quinton.a.smith.civ@mail.mil, and Contract Specialist, Elaina L. Barker, elaina.l.barker.civ@mail.mil no later than the proposal due date. Present / Past Performance Questionnaires submitted for an Offeror’s significant teaming partners / subcontractors, and significant subcontractors shall clearly indicate the name of the Offeror within the questionnaire.

All Present / Past Performance Questionnaires will be considered if complete. However, if there is a record of the Present / Past Performance Information (PPI) contained on a questionnaire in the Government’s Past Performance Information Retrieval System (PPIRS), the PPIRS PPI entry will take precedence over the questionnaire. The questionnaire may not be considered by the Government.

L.4.4 Volume IV – Cost / Price

L.4.4.1 General Instructions

The following instructions are applicable to the prime offeror, subcontractors, teaming partners and joint venture partners.

L.4.4.1.1 Cost / Price Reasonableness and Realism

This section is to assist you in submitting information other than certified cost or pricing data that is required to evaluate the reasonableness of your proposed cost / price. Compliance with these requirements is mandatory and failure to comply may result in rejection of your proposal.

Note that unrealistically low or high proposed costs or price, initially or subsequently, may be grounds for eliminating a proposal from competition either on the basis that the Offeror does not understand the requirement or has submitted an unrealistic proposal. Additionally, unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an Offeror’s proposal. Offers should be sufficiently detailed to demonstrate their reasonableness. The burden of proof for credibility of proposed costs / price rests with the Offeror.

L.4.4.1.2 Estimating Techniques and Methods

When responding to the Cost / Price Volume requirements in the solicitation, the Offeror and associated subcontractors may use any generally accepted estimating technique, including contemporary estimating methods (such as Cost-to-Cost and Cost-to-Non-Cost Estimating Relationships, commercially available parametric cost models, in-house developed parametric cost models, etc.) to develop their estimates.

L.4.4.1.3 Cost / Price Information

Information beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your cost / price position. All information relating to the proposed cost / price, including all required supporting documentation, must be included in the section of the proposal designated as the Cost / Price Volume. Under no circumstances shall this information and documentation be included elsewhere in the proposal. Failure to adhere to this directive may result in the Offeror’s proposal being deemed non responsive.

L.4.4.1.4 Cost or Pricing Information Requirements

In accordance with FAR 15.403-5(b)(1),(2), and (3), the Offeror's format for submitting such information should be used unless the contracting officer decides that use of a specific format is essential and the format has been described in the solicitation. In accordance with FAR 15.403- 1(b) and as further provided in FAR 15.403-3(a), submission of data other than certified cost or pricing data is required to support price (or cost, as applicable) reasonableness. As adequate competition is anticipated information shall be provided in accordance with FAR 15.403-5. If, after receipt of proposals, the KO determines that there is insufficient competition, and none of the exceptions in FAR 15.403-1 apply, the Offeror may be required to submit certified cost or pricing data.

L.4.4.1.5 The Offeror shall comply with instructions contained herein for development of its cost / price proposal. Failure to do so may result in the Offeror’s proposal being deemed non-responsive.

L.4.4.2 Volume Organization

The Cost / Price volume shall consist of the following sections:

L.4.4.2.1 Part A – Introduction

In accordance with the page limitations set forth in L.3.1, the Offeror shall provide a table of contents; summary descriptions of accounting, estimating and purchasing systems; and changes to estimating, accounting practices, or Cost Accounting Standards (CAS) Disclosure.

L.4.4.2.1.1 Glossary of Abbreviations and Acronyms

If necessary, provide a glossary of abbreviations and acronyms used with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

L.4.4.2.2 Part B – Microsoft Excel Spreadsheets

The cost proposal shall be submitted using an .XLS file (MS-Excel 2007 or earlier) compatible format. The Microsoft Excel spreadsheets shall include all formulas and calculations and NOT be hard-numbered. Failure to comply with this section may result in an offeror’s cost submission being determined non responsive.

L.4.4.2.2.1 Cost / Price Summary Spreadsheet

The Offeror shall complete Section J - Attachment 2 containing a summary spreadsheet of the cost / price proposal. The summary spreadsheet shall include the total proposed cost / price for each task and subtask, as well as the proposed aggregate total for all the tasks in the PWS. The summary spreadsheet should include all calculations / formulas used to develop the final cost / price.

The Offeror shall propose the appropriate cost / prices (FFP, CR) for each of the requirements reflected in each of the tasks / subtasks provided in Section J, Attachment 2.

The Offeror’s proposed cost / price for each task / subtask shall reflect the entire period of performance (Base Year and each Option Year to include the 6 month extension that may be authorized I.A.W. FAR 52.217-8.) See FAR 52.217-8 which authorizes the Government to require continued performance of any services within the limits and at the rates specified in the contract. Prices for the 6 month extension shall be identical to the proposed pricing in the final option period. The total evaluated cost / price will consist of the contractor’s proposed price for the base period, all option periods, and the option pricing for the additional 6-month period

I.A.W. FAR 52.217-8.

If applicable, in accordance with FAR 52.219-14, Limitations on Subcontracting, the Offeror shall demonstrate in its cost / price proposal that at least 50% of the cost of contract performance incurred for personnel shall be expended for employees of the Prime.

All proposal amounts shall be proposed in U.S. currency.

Percentages should be limited to four decimal points; for example 15.25 percent shall be reflected as .1525.

The Offeror’s Cost / Price Volume shall detail the methodology employed in developing the cost estimates for each element of the Offeror’s Cost Proposal Submission to include, but not be limited to: Direct Labor, ODCs, and Travel. The Offeror shall ensure the cost proposal includes detailed cost / price amounts of all resources required to accomplish the task, (i.e. labor categories, labor hours, number of employees for each labor category, rates, etc.). If needed, subcontractor cost or pricing data may be submitted directly to the Contracting Officer and Contract Specialist.

The Offeror’s proposal for each of the tasks / subtasks, whether FFP or CR, shall include detailed cost / price amounts of all resources required to accomplish the task, (i.e. labor categories, labor hours, number of employees for each labor category, rates, travel, incidental equipment, etc.).

Both local and long distance travel is provided as an estimated cost of $12,680.00 for the Base Year, $13,314.00 for Option Year 1, $13,979.70 for Option Year 2, $14,678.69 for Option Year

3 and $7,339.35 for the 6-month extension I.A.W. FAR 52.217-8, to be used as plug amounts for all Offerors to include in their cost proposals. All travel shall be authorized by the Contracting Officer’s Representative (COR) in writing prior to performance, and will be paid IAW FAR Part 31.205-46. The Contractor will be authorized to invoice monthly for all incurred travel costs approved by the COR.

The Offeror shall submit a person-loading schedule spreadsheet that is a summary of the total proposed hourly requirements by third level WBS. These hourly requirements are to include (but separately identify) subcontractors and inter-divisional transfer hours. All hours shown in this spreadsheet must agree with those reflected in the cost / price summary spreadsheet. The Offeror shall include the basis of estimate sheets supporting the proposed hours, material, and other direct costs in this Attachment.

The Offeror shall submit a schedule showing total proposed hours summarized by labor skill mix. This schedule shall include (and separately identify) subcontractors and inter-divisional transfer hours. In addition, the Offeror shall provide labor classification statements for each category of labor proposed (prime, subcontracts, and inter-divisional) describing position qualifications (years of experience, etc).

The Offeror shall provide information describing and detailing the evaluation performed to determine the reasonableness of subcontractor prices on hourly labor rates. This analysis shall be provided to the Contracting Officer and may be submitted in accordance with the Offeror’s internal accounting procedures; there is no specified format. The prime contractor shall also specify what type of contract (firm-fixed-price, cost-reimbursement etc.) is proposed for each subcontractor. For any subcontractor proposed at or above the TINA threshold, the Offeror shall provide, or instruct the subcontractor to provide evidence of accounting system adequacy.

L.4.4.2.3 Part C - Other Information

The Offeror shall provide Other Information such as Government Furnished Property / Government Furnished Equipment (GFP / GFE), long lead costs, termination costs, inflation rate summary and explanation, and life cycle cost. List each exception to the ground rules and assumptions provided in the solicitation and each qualification of the Cost / Price volume, if any.

Provide complete rationale for any exceptions.

Any price reductions made in the Offerors proposal and attributed to commonality with other programs, company-funded efforts, or capitalization of equipment must be identified and supported.

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award.

The Offeror shall include a Total Compensation Plan as required by FAR 52.222-46.

L.4.4.2.4 Part D – Reserved for Final Proposal Revisions

This part will apply only if the contracting officer requests a Final Proposal Revision. It is not necessary to provide the same level of detail in the final cost / price revision proposal as provided in the original cost / price proposal. However, all cost / price changes in the final cost / price revision proposal must be fully substantiated and explained. Provide a Summary Schedule of Changes. This shall reflect all significant cost / price changes by major cost / price by period, i.e. basic and options. Identify the significant cost / price increases as well as the significant cost / price decreases. Explain the reasons for the cost / price changes consistent with changes to technical / management approach, and provide appropriate rationale so that an explanation can be provided to the Source Selection Authority.

L.4.4.2.5 Part E – Sanitized Cost / Price Proposal

The Offeror shall provide a sanitized Cost / Price Proposal identical in all respects to L.4.4 through L.4.4.2.3. except that it shall be sanitized so that no monetary ($ / Dollars) cost data or price data is included.

L.4.5 Volume V - Contract Documentation

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. This includes:

L.4.5.1 Part A – Transmittal Letter and Solicitation / Contract Form (SF33)

In accordance with the page limitations set forth in L.3.1, the Offeror shall state in their Transmittal Letter that its proposal is valid for no less than 120 days from the date of submission of its proposal response to the RFP. The Offeror shall complete block 15A, 15B and 15C (if applicable), 16, and sign and date blocks 17 and 18 of the Standard Form (SF33). Signature by the Offeror on the SF33 constitutes an offer, which the Government may accept. Offerors shall also submit signed copies of each SF30 which acknowledges receipt of every RFP Amendment which may be issued. The SF33 and SF30s do not count against the page limitations specified in L.3.1.

L.4.5.2 Part B – Contract Information.

Offeror’s shall complete all “fill-in” data within the following sections.

L.4.5.2.1 Contract Administrative Data (Section G).

L.4.5.2.2 OCI Plan.

The Offeror shall provide an affirmation statement that no OCI exists; or, if applicable, submit an OCI plan that identifies any potential or…