HC1047-25-R-0009.pdf

SEE ADDENDUM

(No Collect Calls)

HC104725R0009 19-Feb-2025

b. TELEPHONE NUMBER

667-891-4939

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 21 Mar 2025

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HC10479. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

STEPHANIE H. CHAPMAN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DISA/DITCO-NCR

P.O. BOX 549

FT. MEADE MD 20755-0549

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$20,000,000

NAICS:

561920

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF48

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HC104725R0009

Section SF 1449 - CONTINUATION SHEET

STATEMENT OF WORK

STATEMENT OF WORK (SOW)

Award/Mod Effective

Version Date

TBD

Contract Number: TBD Task Order Number: N/A Tracking Number: 622571407 Contractor Name: TBD

Follow-on to Previous Contract and Task Order Number:

HC104724P0002

1. Contracting Officer’s Representative (COR).

Pursuant to DFARS PGI 201.602-2(v)(d)(A), the designation of a COR is not applicable to the Forecast to Industry (F2I) requirement.

2. Contract or Task Order Title.

Facilities and Audiovisual Support for Defense Information Systems Agency (DISA) F2I Event

3. Background.

DISA’s F2I is an annual event in response to Federal Acquisition Regulation (FAR) Part 5.404 – Release of long-range acquisition estimates, which states, “to assist industry planning and to locate additional sources of supply, it may be desirable to publicize estimates of unclassified long-range acquisition requirements.” F2I provides DISA’s acquisition forecast to industry partners to enable them to plan how they can support/partner with the agency. The event requires use of an industry venue, facilities, and audiovisual/electrical support.

4. Objectives.

The objective of this requirement is to procure a venue, facilities, and audiovisual/electrical support for DISA’s F2I event, which is DISA’s acquisition forecast to industry partners. This event enables industry partners to plan how they can support/partner with the agency.

5. Scope.

Services shall include facilities and segment space to support the F2I events, amenities, audiovisual and electrical/light support, hardwire connections, and wireless internet. The Base Year event shall be held on Monday, 3 November 2025, and requires use of an industry venue, facilities, and audiovisual/electrical support. The Option Year 1 event shall be held on Monday, 2 November 2026.

6. Specific Tasks.

Note: The use of the word “Complimentary” throughout this document is in reference to the event patrons.

6.1 Task 1 - Facilities.

The contractor shall provide facilities as follows:

6.1.1. Conference/ballroom space with seating for 800 people and a capacity to hold 1,100 people;

seating should be set up in rows facing the stage and split into sections by aisles for easier entry and exit.

One (1) stage that is 2 feet tall or higher with dimensions no less than 10 feet (depth) x 30 feet (front facing) with no exposed stage hardware, backed with floor to ceiling black pipe and drape which shall extend the 30-foot width of the stage, and a podium.

• Four (4) 60-inch (width) x 168-inch (height) vertical vinyl and grommeted banners shall be hung floor to ceiling from the pipe and drape behind the stage by the contractor. The hanging banners shall span about 22-24 feet with approximately a 1-foot gap between each banner.

The Government will provide the banners to be hung. The hardwire that is required to hang the banners shall be provided by the contractor.

• Four (4) floor or stage-mounted uplights, one directed at each banner, with equivalent or similar intensity of stage lighting.

• Flat wash stage lighting at 90-110 Foot Candles with no more than 5-foot candles deviation

• Five (5) working tables with black skirts with mult-box with at least 10 outputs of program feed

• Two Image magnification (IMAG) Projectors with screens at least 12-feet x 12-feet Screens in front of house suspended from ceiling at an appropriate viewing angle Feed from switcher in IMAG Color temperature to match stage wash

• Required equipment (to include all hardware required to hang banners), materials, and labor including setup and breakdown

• Four low-profile leather executive chairs

6.1.2. Separate, designated registration space to accommodate incoming attendees and DISA staff, to include no fewer than five (5) tables with at least two (2) chairs at each table, without tablecloths, and floor stanchions with ribbons. One of these tables shall be devoted to media registration/sign in. This space may serve as both the registration staging area and a temporary storage facility; if not, a separate storage space in advance of the event is required.

• Video Schedule Display Screen in registration/sign in area Screen in registration area of at least 96-inch diagonal Ability to cleanly display 4K video with static graphic or looping video hardware/software

• Display hardware and set-up.

Easel or other hardware capable of holding a 24-inch x 36-inch foam core sign One (1) 290-inch (width) x 60-inch (height) vinyl and grommeted banner shall be hung front and center overhead the facade of lobby by the contractor. The Government will provide the banner to be hung.

Two (2) 230-inch (width) x 60-inch (height) vinyl and grommeted banners shall be hung left and right overhead the facade of the lobby by the contractor. The Government will provide the banners to be hung.

Required equipment (to include all hardware required to hang banners), materials, and labor including setup and breakdown. Banners in the lobby may be hung as high as 20 feet and may require special equipment (e.g. scissors lift) to hang.

The Government shall provide all above-referenced banners no later than 2 November 2025.

6.1.3. Separate networking (“program tables”) space, to include no fewer than twenty-five (25) tables with a minimum of two (2) chairs per table. Identifying signage provided by the Government point of contact (POC) shall be hung by the contractor from the ceiling above each table.

6.1.4. Separate Senior Leader workspace, to include a minimum of three (3) large round tables with a minimum of ten (10) chairs per table.

6.1.5. Separate “Media Roundtable” space. Minimum 40 feet x 20 feet room with tables configured in a U-Shape with each segment at least 12 feet long. The tables shall accommodate 15 people with each person at the table visible by anyone seated in the room. Tables shall be draped in black tablecloths with unmarked bottles of water or pitchers of water with glasses for each participant sitting at the table.

• The Media Roundtable space shall have the following capabilities/equipment available:

Seating for 32 audience members shall be at least 6 feet from the speakers and organized into two sections with a center aisle Each table shall have at least two microphones positioned at an appropriate distance to pick-up speakers at the U-Shaped table. Mics shall be wired to a mixer in the back of the room with an operator.

Mult box for media round table with 10 outputs All required cabling and accessories Conference telephone line with audio fed into speakers through mixer Three handheld wireless microphones are required for audience participation and used as inputs on the mixers.

• Public Address audio speakers fed from the mixer in the room with a submix that does not include handheld mics

• Capable of achieving 90 decibels throughout the room

6.1.6. Four (4) separate rooms – one for the DISA Director, a separate and enclosed room for the Deputy Director, one for the Chief of Staff and one for Public Affairs Operations Center. Each furnished with at least a desk and chair. Space shall be isolated with a closing door to ensure privacy.

6.1.7. Meet the Seniors. For purposes of this segment, the contractor shall provide 10-15 hi-top tables with tablecloths and arrange them in the conference/ballroom space at the designated time.

6.2 Task 2 - Amenities.

The contractor shall provide the amenities as follows:

6.2.1. Complimentary parking for up to 550 vehicles and a minimum of ten (10) reserved and designated VIP parking spots. This requirement is waived if public transportation and/or public parking spaces are available within walking distance (less than 1 mile).

6.2.2. Quick and easy “grab and go” lunch items for purchase by attendees and staff, priced at approximately $15-$20 each. The contractor shall take orders in advance via an on-line system. This requirement is waived if commercial eating establishments are within walking distance or short driving distances. As stated above, these items will be purchased by individuals and therefore the Government will not pay for these items, and as a result, the pricing shall not be included in the price proposal.

6.2.3. Complimentary lunchroom with tables and seating. This requirement is waived if commercial eating establishments are within walking distance or short driving distances.

6.2.4. Complimentary water stations in all rooms.

6.2.5. Hot Coffee & Tea available for purchase outside of the main conference/ballroom area.

6.3 Task 3 General Audiovisual (AV) and Electrical/Lighting Support (Main Event Room)

• 6.3.1. The contractor shall provide AV services (labor, operation, and equipment) consisting of AV equipment, materials, and labor including setup, running, and breakdown.

• Camera riser in back of house for 2 cameras and operators

• ClearCom or similar system Headsets for each camera operator Wired beltpack and Headset for audio Wired beltpack and Headset for switcher Wireless beltpack and headset for DISA provided stage manager

• Video switcher and operator capable of switching between all listed sources. Located physically in back of house.

Output feeds:

• Wired High Definition (HD) Real-Time Messaging Protocol (RTMP) feed capable of interfacing with the Government System.

• HD RTMP Streaming requires a stable internet connection (task 5 in this SOW) and cannot have any interruptions.

• HD H.264 encoder with full clean (no HDMI feed) recording at the end of the day Close-caption capabilities with close-captions projected on main event screen(s) while speakers are speaking.

• Three cameras, cabling, and accessories:

• Back of house camera on tripod with trained camera operator for wide and second shots

• Front of house wide camera on tripod, capable of going handheld with enough cable to reach question mic with operator

• Back of house with camera and lens capable of a “pockets-to-headroom” shot capturing approximately top 1/3 of a person on the stage at a podium without the use of doubler or digital zoom.

• Two stage monitors located in front of the stage facing the presenter showing slides, program, and countdown to end of segment

• Audio board and operator located physically in back or side of house 6 wireless lavalier mics 1 wireless podium mic with backup hardwire RE50 or similar 2 wireless question mics with mic stands At least 5 backup mics of each type (lavalier, handheld and podium) as required Ability to play audio from HDMI feed House audio/Public Address

• Audio capable of achieving 90 decibels throughout the venue Equipment, materials, and labor including setup, running, and breakdown

6.3.2. The Government reserves the right to conduct a test of all equipment to demonstrate display quality (sharpness, color, luminance - with room lights fully on, and dimmed) of all possible screens/monitors;

and the sound (clarity and amplification), including playback of a previous F2I video(s), and the lapel and hand microphones. The contractor shall have a full technical and stage rehearsal starting no later than 7:00 p.m. eastern time the day before the event.

6.4 Task 4 - Hardwire Connections.

6.4.1. The contractor shall provide five (5) hardwired internet connections.

6.5 Task 5 - Wireless Internet (Wi-Fi).

6.5.1. The contractor shall provide complimentary and functioning Wi-Fi capability, without interruptions, throughout the facility to include separate enclosed operational spaces but also in the main theater event space.

6.6 Task 6 – On-Site Event Support Liaison

6.6.1. The Government requires at least one (1) individual from the event location staff to serve as an “On-site Event Support Liaison.” Individual shall be available from 0700 hours the day of the event through the duration of the event. Duties shall include coordinating and supporting event day needs related to all event location requirements, to include specifically:

• Facilitate the moving and arranging of tables/chair setups throughout the day in the main event room to accommodate various speaking sessions – e.g., podium speaker vs. fireside chat vs. meet the seniors, etc.

• Ensuring all contracted areas are open and available to the government by 0700 hours on the day of the event.

• Ensure event areas are cleaned and maintained regularly throughout the course of the event.

• Ensure beverage stations (water, coffee & tea) are available, refreshed and maintained.

• Ensure parking requirements – including VIP reserved spots – are available starting at 0700 hours the day of the event and available throughout the day.

6.7 Task 7 – On-Site Security Requirements

6.7.1. The Government requires the main event area location and reserved rooms be accessible by only by F2I personnel, registered/badged participants, and event location staff. Stanchions or some other physical dividers shall be placed in strategic areas prior to event start time to cordon off event location to maximize free movement of event staff and attendees, and to mitigate the improper intrusion/entry to the area by hotel guests unaffiliated with the event.

6.7.2. The Government requires the event location and reserved rooms be accessible for a Government-facilitated security sweep the morning of the event by 0700 hours.

7. Performance Standards.

Performance Standard Acceptable Quality Level

(AQL)

Method of Calculation

Task 1 - Facilities 100% of all spaces requested as defined in paragraph 6.1 Task 1

100% Inspection

– Facilities, are provided at the venue as required.

Task 2 – Amenities 100% of all amenities requested as defined in paragraph 6.2 Task 2 – Amenities, are provided at the venue as required.

100% Inspection

Task 3 - Audiovisual (AV) and Electrical/Lighting Support

100% of all AV and electrical/lighting support requested as defined in paragraph 6.3 Task 3, are provided at the venue as required.

Task 4 – Hardwire Connections

100% of all hardwire connections requested as defined in paragraph 6.4 Task 4, are provided at the venue as required.

Task 5 – Wireless Internet Wireless Internet capability shall be provided as defined in paragraph 6.5 Task 5, at the venue as required.

Task 6 – On-Site Event Support Liaison

At least one (1) individual from the event location staff to serve as an “On-site Event Support Liaison” as defined in paragraph

6.6 Task 6, at the venue as

required.

100% Inspection

Task 7 – On-Site Security Requirements

Stanchions or some other physical dividers placed in strategic areas prior to event start time to cordon off event location.

8. Place of Performance. Work shall be performed at the event location/contractor’s site to be located with a 50-mile radius of DISA Headquarters (6910 Cooper Avenue Fort Meade, MD 20755).

9. Period of Performance. The Base Year F2I event shall occur on 3 November 2025. The Option Year 1 F2I event shall occur on 2 November 2026. The Government reserves the right to conduct an equipment test no later than 7:00pm EST the day before the event. The Government also requires one day, on a date TBD (60-90 days in advance of the event), to conduct a guided walkthrough of the event space.

10. Delivery Schedule.

SOW Task# Deliverable Title Due Date Frequency and Remarks

6.1 Facilities Date of the event and TBD test

date.

Two days, date of the event and TBD test date.

6.2 Amenities Date of the event. Date of the event

6.3 Audiovisual (AV) and

Electrical/Lighting Support Date of the event and TBD test date.

Two days, date of the event and TBD test date.

6.4 Hardwire Connections Date of the event and TBD test

date.

Two days, date of the event and TBD test date.

6.5 Wireless Internet Date of the event and TBD test

date.

Two days, date of the event and TBD test date.

6.6 On-Site Event Support

Liaison

Date of the event Date of the event

6.7 On-Site Security

Requirements

Date of the event Date of the event

11. Security Requirements. Not applicable.

11.1 Facility Security Clearance. Work to be performed under this contract/order is unclassified and shall occur on the contractor’s site, which shall be a public venue.

11.2 Security Clearance. Not applicable.

11.3 Investigation Requirements. Not applicable.

11.4 Visit Authorization Letters (VAL). Not applicable.

11.5 Security Contacts. Not applicable.

11.6 Information Security and other miscellaneous requirements. Not applicable.

12. Government Furnished Property (GFP)/Government-Furnished Equipment (GFE)/Government- Furnished Information (GFI). Not applicable.

13. Other Pertinent Information or Special Considerations.

a. Identification of Possible Follow-on Work. Follow-on contracts/orders may be required beyond the period of performance for this requirement and may be acquired through another competitive source selection.

b. Identification of Potential Conflicts of Interest (COI). The contractor shall identify any potential organizational COIs during proposal submission. In addition, the contractor shall self-identify if a potential COI issue arises during contract performance. An “organizational COI” exists when the nature of the work to be performed may, without some restriction on future activities, (1) result in an unfair competitive advantage to the contractor on other contracts or (2) impair the contractor’s objectivity in performing the contract work.

c. Inspection and Acceptance Criteria. Final inspection and acceptance of all work, performance, and other deliverables under this order shall be performed by the Government. Deliverable items that are rejected shall be corrected IAW the applicable clauses. The basis for acceptance shall follow the requirements set forth in this PWS and other terms and conditions of the contract.

14. Section 508 Accessibility Standards. Not applicable.

INSTRUCTIONS TO OFFERORS

1. This request for quotation (RFQ) is to support the Defense Information Systems Agency (DISA)/Defense Information Technology Contracting Organization (DITCO)/PS22’s requirement for Facilities and Audiovisual Support for Defense Information Systems Agency (DISA) F2I Event. This one day event will be held on 3 November 2025 and 2 November 2026, will be Firm Fixed Price (FFP). Funds are not presently available for this effort and no award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

2. Offerors are requested to submit a written technical and price quotation in response to the attached Statement of Work (SOW). Further information on submission of technical and price quotations is provided throughout this document. The quotation shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of statements asserted in the quotation. The offeror's quotation shall include all data and information requested by the RFQ and shall be submitted in accordance with these instructions.

a. Each offeror shall specifically identify in its quotation, whether or not any potential or actual Organizational and Consultant Conflicts of Interest (OCCI) as described in FAR Subpart 9.5 exists for this procurement. The OCCI language is contained along with the FAR/DFARS provisions/clauses as H1, Organizational and Consultant Conflicts of Interest (OCCI). If the offeror believes that no OCCI exists, the OCCI response shall set forth sufficient details to support such a position. If an offeror believes that an actual or perceived OCCI does exist on this procurement, the offeror shall submit an OCCI plan with the quotation, explaining in detail how the OCCI will be mitigated and/or avoided.

b. Offerors must complete all fillable blocks within in the SF 1449 Solicitation Document and Provisions/Clauses that require response.

c. Section 508 Accessibility Standards do not apply to this requirement.

d. The following administrative requirements apply to the offerors’ quotations in response to the RFQ. The technical portion of the quotation shall include information regarding the offeror’s ability to conform to all required terms and conditions in the solicitation. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page limitations are identified below under each evaluation factor and will be treated as maximums. If exceeded, excess pages will not be read or considered in evaluation of the quotation. The following items will not be considered when calculating page limits: SF1449, cover page, table of contents, glossary, executive summary, OCCI mitigation plans, and provisions/clauses. In the event any evaluation notices are issued, page limitations may also be placed on those. The total size of each email (including all attachments) shall not exceed 20MB. It is the sole responsibility of the offeror to ensure that the electronic files submitted are virus free and can be opened and read by the Government. Quotation submissions shall not be locked, encrypted, or otherwise contain barriers to opening. The Government is under no obligation to seek clarification regarding electronic quotation submissions if submissions cannot be opened or accessed. Page limitations shall not be circumvented by including text boxes/pop-ups or internet links to additional information;

such inclusions are not acceptable and will not be considered part of a quotation. The Government reserves the right not to consider for award any quotation that does not adhere to the administrative requirements of this RFQ.

e. Offeror shall prepare the proposal as set forth in the Quotation Organization Table below.

The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits. To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross-referencing to other volumes of the quotation.

Each volume shall be a separate document as specified in Table 1 - Quotation Organization below.

Volume Volume Title Copies Page Limit I Cover Page and

Technical Volume 1 Electronic 10 Pages

II Price Volume 1 Electronic No Page Limit III Contract

Documentation Volume (includes SF1449, OCCI, FAR/DFARS

Provisions and Clauses)

1 Electronic No Page Limit

Volume I – Cover Page and Technical Volume The Cover Page is required to identify the following:

• Name of the Prime Offeror, Company/Division Address, Cage Identifying Codes, and Unique Entity ID (UEI).

• Identify the Authorized Offeror Personnel. Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your quotation and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

• Identify proposed subcontractors, if any. If subcontractors are proposed, identify the percentage of work to be performed by each subcontractor. Their names, Company/Division Address, Cage Identifying Codes, UEI, and DUNS number shall be included.

The Technical Volume shall provide the actual approach the offeror would use for accomplishing/satisfying all tasks specified in Section 6 of the attached SOW. The quotation shall address any technical risk by identifying those aspects of the quotation you consider to have the potential for disruption of schedule, increased cost, technical performance, the need for increased Government oversight, and/or the likelihood of unsuccessful contract performance. The quotation shall describe the impact of each identified risk in terms of its potential to interfere with or prevent the successful accomplishment of other contract requirements (e.g., SOW or specification requirements). Offeror shall propose a realistic "work-around" or risk mitigation for identified risks that will eliminate or reduce risk to an acceptable level. Identify any new risks introduced by such risk mitigation. Failure to address all

SOW requirements will result in a non-responsive quotation and the offeror’s quotation will be removed from consideration.

Volume II – Price There is no page limit to this volume. The following instructions are applicable to the prime offeror, subcontractors, teaming partners and JV partners. This section is to assist you in submitting information other than certified cost and pricing data that is required to evaluate the reasonableness and completeness of your proposed price. The Government will verify that all RFQ requirements have been priced, and costs/prices are presented in a clear and useful format. The price narrative shall provide whatever information is necessary to help the Government understand why the proposed costs/prices are reasonable. Offeror shall include detailed information regarding their procedures for deposit, payment, and cancellation policies.

Volume III - Contract Documentation There is no page limit to this volume. The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. This section shall include but not limited to the OCCI response and plan, provisions/clauses, and additional DITCO instructions that require a response from the offeror and will need to be submitted along with your quotation.

3. Evaluation Factors and Basis for Award Determination

a. Award will be made to the offeror whose quotation is determined to represent the overall best value to the Government using an LPTA evaluation process. The evaluation factors and subfactors identified in paragraph 3c(1) and paragraph 3c(2) below will be used in the determination of technical acceptability.

b. After receipt of quotations, the Government will first evaluate the lowest price quotation. If the lowest price quotation is determined to be technically acceptable and otherwise properly awardable, award will be made to that offeror. The Government reserves the right to evaluate only the lowest price quotation or to conduct further evaluations of additional quotations.

c. The Government will use the following factors to determine which offeror’s quotation represents the best value to the Government:

i. Technical Factor: The Government will evaluate the offerors technical/management proposal against Subfactor 1: Facilities; Subfactor 2:

Amenities; Subfactor 3: General Audiovisual (AV) and Electrical/Lighting Support (Main Event Room); Subfactor 4: Hardwire Connections; Subfactor 5:

Wireless Internet (Wi-Fi); Subfactor 6: On-Site Event Support Liaison; and Subfactor 7: On-Site Security Requirements as “Acceptable / Unacceptable.”

Offerors who are rated as “Unacceptable” in any of the “Acceptable / Unacceptable” evaluation criteria may not be further evaluated. The subfactors listed below are of equal importance.

(1) Subfactor 1 – Facilities This subfactor will be evaluated on an “Acceptable/Unacceptable” basis.

In order for this subfactor to be rated Acceptable, the contractor’s technical solution shall meet all of the standards listed in the SOW Section 6.1.1 - 6.1.7. A “NOT ACCEPTABLE” rating may cause the offeror’s quote to be eliminated from further consideration.

(2) Subfactor 2 – Amenities This subfactor will be evaluated on an “Acceptable/Unacceptable” basis.

In order for this subfactor to be rated Acceptable, the contractor’s technical solution shall meet all of the standards listed in SOW Section

6.2.1 - 6.2.5. A “NOT ACCEPTABLE” rating may cause the offeror’s quote to be eliminated from further consideration.

(3) Subfactor 3 - General Audiovisual (AV) and Electrical/Lighting Support (Main Event Room) This subfactor will be evaluated on an “Acceptable/Unacceptable” basis.

In order for this subfactor to be rated Acceptable, the contractor’s technical solution shall meet all of the standards listed in SOW Section

6.3.1 - 6.3.2. A “NOT ACCEPTABLE” rating may cause the offeror’s quote to be eliminated from further consideration.

(4) Subfactor 4 – Hardwire Connections This subfactor will be evaluated on an “Acceptable/Unacceptable” basis.

In order for this subfactor to be rated Acceptable, the contractor’s technical solution shall meet all of the standards listed in SOW Section

6.4.1. A “NOT ACCEPTABLE” rating may cause the offeror’s quote to be eliminated from further consideration.

(5) Subfactor 5 – Wireless Internet (Wi-Fi) This subfactor will be evaluated on an “Acceptable/Unacceptable” basis.

In order for this subfactor to be rated Acceptable, the contractor’s technical solution shall meet all of the standards listed in SOW Section

6.5.1. A “NOT ACCEPTABLE” rating may cause the offeror’s quote to be eliminated from further consideration.

(6) Subfactor 6 – On-Site Event Support Liaison This subfactor will be evaluated on an “Acceptable/Unacceptable” basis.

In order for this subfactor to be rated Acceptable, the contractor’s technical solution shall meet all of the standards listed in SOW Section

6.6.1. A “NOT ACCEPTABLE” rating may cause the offeror’s quote to be eliminated from further consideration.

(7) Subfactor 7 – On-Site Security Requirements This subfactor will be evaluated on an “Acceptable/Unacceptable” basis.

In order for this subfactor to be rated Acceptable, the contractor’s technical solution shall meet all of the standards listed in SOW Section

6.7.1. – 6.7.2. A “NOT ACCEPTABLE” rating may cause the offeror’s quote to be eliminated from further consideration.

Table 1. Technical/Management Ratings

Rating

Description

Acceptable Proposal/quotation clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal/quotation does not clearly meet the minimum requirements of the solicitation.

ii. Cost/Price Factor: Since this requirement is based on LPTA, award will be made to the contractor that presents the lowest priced technically acceptable approach. The contractor’s quote will be evaluated to determine if it is reasonable and complete. Normally, price reasonableness is established through price analysis as described in FAR 15.404. The Government will determine completeness of the venue provider’s quote by verifying that all solicitation requirements have been priced, and costs are presented in a clear and useful format. Again, the price quotation shall be a separate document from the technical quotation and the SF 1449.

4. The Government intends to evaluate quotations and award a contract without exchanges with offerors. However, the Government reserves the right to conduct exchanges or seek clarifications if the contracting officer (KO) determines they are necessary. In the event issues pertaining to a proposed task cannot be resolved to the KO’s satisfaction, the Government reserves the right to withdraw and cancel this solicitation. In such an event, offerors will be notified in writing.

5. Solicitation document contains provisions that apply to this solicitation and clauses that will be applicable to the resulting award. Some of the provisions and additional DITCO instructions require a response from the offeror and will need to be submitted along with your quotation.

6. In response to this RFQ, no terms, conditions, or assumptions will be entertained. If terms, conditions, or assumptions are included in a quotation, the quotation may be excluded on grounds that it failed to comply with the RFQ’s instructions.

7. An offeror agrees that if its offer is accepted within 90 calendar days from the date of receipt of quotations (unless a different period is stated in the quotation), it will furnish the items and/or services identified in its quotation at the cost offered to the designated point(s) within the time specified in the contract. You also agree that if the Government awards you the contract, the award document sent by the Government to the contractor is a binding and enforceable contract. The contractor has a legal obligation to perform in compliance with all aspects of the SOW if awarded the contract.

8. Portions of the successful offeror’s quotation may be incorporated into the contract.

9. The Contracting Officer (KO), Michael Pirone and Contract Specialist (CS), Stephanie Chapman are the sole points of contact for this procurement. Questions should be addressed to stephanie.h.chapman2.civ@mail.mil and michael.e.pirone.civ@mail.mil. Please provide any questions, in writing, no later than 12:00 PM EST on Wednesday 5 March 2025. The Government reserves the right to not answer questions submitted after this time. Questions submitted to any parties aside from the KO and CS will not be addressed under any circumstances.

10. Quotations are due no later than 12:00 PM EST on Friday 21 March 2025 and should be submitted to the KO and CS at DITCO via the following email addresses:

michael.e.pirone.civ@mail.mil and stephanie.h.chapman2.civ@mail.mil.

ITEM

NO

SUPPLIES/SERVIC

ES

QUANTITY UNIT UNIT PRICE AMOUNT

0001 Job Labor-SOW Tasks

FFP

The contractor shall provide firm-fixed-price labor to complete SOW Tasks

6.1 - 6.7 for DISA's Forecast to Industry (F2I) 2025 FOB: Destination

PSC CD: R699

NET AMT

ITEM

NO

SUPPLIES/SERVIC

ES

QUANTITY UNIT UNIT PRICE AMOUNT

1001 Job OPTION Labor-SOW Tasks

FFP

The contractor shall provide firm-fixed-price labor to complete SOW Tasks

6.1 - 6.7 for DISA's Forecast to Industry (F2I) 2026

PSC CD: R699

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 1001 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

/ CAGE

0001 POP 03-NOV-2025 TO

03-NOV-2025

N/A N/A

1001 POP 02-NOV-2026 TO

02-NOV-2026

N/A N/A

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management NOV 2024 52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

JUN 2020

52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-21 Basic Safeguarding of Covered Contractor Information

Systems

NOV 2021

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities

DEC 2023

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

NOV 2021

52.204-27 Prohibition on a ByteDance Covered Application JUN 2023 52.209-6 Protecting the Government's Interest When

Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded

JAN 2025

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.212-1 Instructions to Offerors--Commercial Products and Commercial Services

SEP 2023

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services

NOV 2023

52.212-5 (Dev) Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Products and Commercial Services (Deviation 2023-O0008)

JAN 2025

52.217-5 Evaluation Of Options JUL 1990 52.219-4 Notice of Price Evaluation Preference for HUBZone

Small Business Concerns

OCT 2022

52.222-3 Convict Labor JUN 2003 52.222-21 Prohibition Of Segregated Facilities APR 2015 52.222-22 Previous Contracts And Compliance Reports FEB 1999 52.222-25 Affirmative Action Compliance APR 1984 52.222-26 Equal Opportunity SEP 2016 52.222-36 Equal Opportunity for Workers with Disabilities JUN 2020 52.222-41 Service Contract Labor Standards AUG 2018 52.222-50 Combating Trafficking in Persons NOV 2021 52.222-55 Minimum Wages for Contractor Workers Under

Executive Order 14026

JAN 2022

52.222-62 Paid Sick Leave Under Executive Order 13706 JAN 2022 52.226-8 Encouraging Contractor Policies To Ban Text

Messaging While Driving

MAY 2024

52.232-33 Payment by Electronic Funds Transfer--System for Award Management

OCT 2018

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights

DEC 2022

252.203-7005 Representation Relating to Compensation of Former DoD Officials

SEP 2022

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7008 Compliance With Safeguarding Covered Defense

Information Controls

OCT 2016

252.204-7012 (Dev)

Safeguarding Covered Defense Information and Cyber Incident Reporting (DEVIATION 2024-O0013

REVISION 1)

MAY 2024

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

JAN 2023

252.204-7016 Covered Defense Telecommunications Equipment or Services -- Representation

DEC 2019

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services -- Representation

MAY 2021

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2023

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements

NOV 2023

252.204-7020 NIST SP 800-171 DoD Assessment Requirements NOV 2023 252.225-7048 Export-Controlled Items JUN 2013 252.225-7055 Representation Regarding Business Operations with the

Maduro Regime

MAY 2022

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime

JAN 2023

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JAN 2023

252.239-7098 (Dev)

Prohibition on Contracting to Maintain or Establish a Computer Network Unless Such Network is Designed to Block Access to Certain Websites - Representation.

(Deviation 2021-O0003)

APR 2021

252.244-7000 Subcontracts for Commercial Products or Commercial Services

NOV 2023

252.247-7023 Transportation of Supplies by Sea OCT 2024

CLAUSES INCORPORATED BY FULL TEXT

52.204-17 OWNERSHIP OR CONTROL OF OFFEROR (AUG 2020)

(a) Definitions. As used in this provision--

Commercial and Government Entity (CAGE) code means—

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity by unique location; or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA Commercial and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as a NATO CAGE (NCAGE) code.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

(b) The Offeror represents that it [ ___ ] has or [ ___ ] does not have an immediate owner. If the Offeror has more than one immediate owner (such as a joint venture), then the Offeror shall respond to paragraph

(c) and if applicable, paragraph (d) of this provision for each participant in the joint venture.

(c) If the Offeror indicates ``has'' in paragraph (b) of this provision, enter the following information:

Immediate owner CAGE code:

Immediate owner legal name: ___

(Do not use a ``doing business as'' name)

Is the immediate owner owned or controlled by another entity?:

[ ___ ] Yes or [ ___ ] No.

(d) If the Offeror indicates ``yes'' in paragraph (c) of this provision, indicating that the immediate owner is owned or controlled by another entity, then enter the following information:

Highest-level owner CAGE code:

Highest-level owner legal name:

(Do not use a ``doing business as'' name)

(End of provision)

52.204-20 Predecessor of Offeror (AUG 2020)

(a) Definitions. As used in this provision--

Commercial and Government Entity (CAGE) code means--

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity by unique location; or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA Commercial and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as a NATO CAGE (NCAGE) code.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Successor means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term “successor” does not include new offices/divisions of the same company or a company that only changes its name.

The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

(b) The Offeror represents that it [____] is or [____] is not a successor to a predecessor that held a Federal contract or grant within the last three years.

(c) If the Offeror has indicated “is” in paragraph (b) of this provision, enter the following information for all predecessors that held a Federal contract or grant within the last three years (if more than one predecessor, list in reverse chronological order):

Predecessor CAGE code: ____ (or mark “Unknown”).

Predecessor legal name: ____.

(Do not use a “doing business as” name).

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services--Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services."

(d) Representations. The Offeror represents that--

(1) It [ ___ ] will, [ ___ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that--

It [ ___ ] does, [ ___ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered…