Columbus HD Upgrade - Pre-Proposal Site Visit.docx

Pre-Proposal Site Visit Instructions Columbus HD Upgrade

1. Pre-Proposal Site Visit

1.1 A site visit will be offered at the place of performance identified in the PWS, during which vendors may obtain a better understanding of the work required. Vendors are strongly urged to attend this site visit to fully inform themselves about the location and conditions for the work to be performed.

· Project: Columbus HD Upgrade

· Site visit date and time: Wednesday, July 8, 2026 – 0900 CST

1.2 All questions from the site visit, must be submitted in writing to the Contracting Officer no later than five (5) calendar days after the site visit. A record of the site visit and answers to the questions submitted will be distributed to all contractors as an amendment to the solicitation. Contractors are cautioned that, notwithstanding any remarks or clarifications given at the site visit, all terms and conditions of the contract apply unless changed in writing by the Contracting Officer.

· Questions due: Monday, July 13, 2026 – 1700 CST

1.3 Due to security concerns, we must limit access to the facility and request each interested company limit their representative to no more than two (2) people per company (2 per prime and 2 per subs).

2. Visitor Access Requirements – Facility Access

A Visit Authorization Letter (VAL) is required for all individuals attending the pre-proposal site visit. Companies are required to provide a Visit Authorization Letter listing each employee attending the site visit. The letter must be on company letterhead, signed by the company’s Facility Security Officer (FSO) or responsible POC (Owner, Division Mgr, or Program Mgr) and must contain the following information:

1. Company’s Name and Address

2. Name and Address of the Facility to be Visited:

Data Center Columbus Defense Supply Center Columbus 3990 East Broad Street Columbus, OH 43216

3. Date of Visit: Wednesday, July 8, 2026

4. Purpose of Visit: “Pre-Proposal Site Survey for Columbus HD Upgrade Project”

5. Contract Solicitation Number: HC102826R0036

6. Full Name and Telephone Number of Hosting Facility’s POCs:

· Bryan Branham – Facility Operations Specialist

· 614-692-0674

· Bryan.E.Branham2.CIV@mail.mil

7. Visitor’s Name, Social Security Number, Date and Place of Birth, Citizenship, and Clearance Data, if any (clearance level, agency who granted clearance, last 4 numbers of SSN, and date granted):

8. Company’s Clearance Data, if any (clearance and safeguarding level, date granted & CAGE code)

9. Company Facility Security Officer or Responsible POC Name, Phone Number, Signature and Date

Submit VAL via e-mail from the company to the Data Center Security Manager. Include project name on the Visit Request e-mail.

Attn: Pre-Proposal Site Visit for Columbus HD Upgrade Project E-mail VAL to all:

disa.dscc.eis.mbx.cols-security-manager@mail.mil disa.meade.hacc.list.compute-ops-hc34c-dc-visit-request-col@mail.mil

Emailed VAR’s must be encrypted (if originating from a DOD email) or in a password protected PDF/Word document. The password must be sent separately from the document.

3. Visitor Access Requirements – Base Access Individuals attending the pre-proposal site visit who have a DoD issued CAC have base access. All others must request base access no later than five (5) calendar days before the scheduled site visit. Include base access requirement with VAL email. Base access will require an appointment at pass and ID which must be coordinated with DISA (Jack White, jack.e.white30.civ@mail.mil). Please plan to obtain access at 0730 the morning of the site visit.

4. Proposed Site Visit Itinerary

0900 - Meet in Building 23 lobby (West main entrance). Parking is available along the South side of building.

0915 – Contractor sign-in sheet and discuss conduct expectations for the proposal site walk.

0930 – Project overview and site tour with DISA staff. (No phones or photos allowed.)

1130 - Conclude site visit and depart facility.