Questions and Answers HC102824R0046.docx

Questions Dated 05/23

1. We are not able to identify the specific requirements you require, please indicate to us, if with the proposal do you have to provide the graphic design or just the digital rendering of the structures without the graphics? No, we do not have the graphic design nor digital rendering of the structure.

2. In order to safeguard the plurality of bidders in light of the principles of transparency and equality established in the Federal Procurement Regulatory System, we request that the entity extend the deadline for submission of the proposal until at least May 29th of this year. Sorry but we are unable to extend the deadline due to the short timeline to going live at the event.

3. The pick-up and return of items to Fort Meade - we do not see what it is we are picking up. Can you provide the dimensions, items and weights? 40-inch monitor and stand that weights a total of approx. 35 pounds

4. Will you all be providing the monitors shown in the diagram? Yes Will it have its own stand? Yes

1) Existing Equipment/Materials:

· List of existing furniture/equipment (in storage etc.) vs. what needs to be brought in? The only think in storage is the Monitor, everything else shall be brough in by the contractor.

· Carpet padding specifications: Single or double? Double

2) Government Vehicles

· Who is responsible for transporting the 2 government vehicles? This is no longer a requirement.

· Materials shipping: is the contractor responsible for the cost of getting the vehicles on and off the show floor? This is no longer a requirement.

· If so, please provide more info on the vehicles-size weight etc. This is no longer a requirement.

· Will the vehicles require size/height/width requirements that would require special handling? This is no longer a requirement.

· For example, can they be loaded/unloaded from the rear of a vehicle or will it be a side door? This is no longer a requirement.

· Mobile Equipment Form is required for any vehicle being displayed at the show site, and there is an associated fee-assuming this will apply to the 2 vehicles? This is no longer a requirement.

· Where should the vehicles be placed in the diagram/layout? This is no longer a requirement.

3) Electrical Needs

· Will the internet be required for any purposes? No Can you provide more information on the monitors that will be utilized? Brand, specifications, size, etc? A 40-inch monitor and stand that weights a total of approx. 35 pounds. It will need to be picked up and delivered to the event.

· Will the monitors be mounted on a panel or will they be placed on a stand? Placed on a stand. Please provide any details/ specs in regard to their installation.

· What are the power needs for the monitor? 120V What will be displayed? Yes Do you use a USB? Yes HDMI? Yes

· Will you require electricity for anything else? Yes Personal items (laptops etc) Electricity for the bar? Yes

· Do we need any electricity/power anywhere else in the booth? No For the monitor? Yes Need more specifics-any additional electrical needs? Nothing besides what is listed in the contract.

4) Signage

· Overhead sign-is that already existing or does it need to be created from scratch? Created from scratch. Do we just need the graphic to place on the existing sign? Yes

· For the hanging sign-do you already have the frame? No If so, what material is the existing frame/is there an existing fabric wrap? No

5) Graphics

· What are the graphic specifications for the bar? Paragraph 6.4 does not specify.

Dimensions: 6 ft wide Bar Unit; 72”W x 24”D x 42”H(Bar), 13”D x 18”H (Shelf)

· Confirming the graphic files will be sent to us, when would we receive them? Estimated 07 June 2024.

· What format will they be in: We would request JPEG, PDF, 100DPI, we would like to request original files please. We will work with you on the format type once the contract is awarded.

6) General Questions/Misc.

· Many of the deadlines for exhibitors at the venue are due by May 31st (including the REQUIRED Intent to Use Non Official Contractors Form and Certificate of Insurance), is there a date you can provide us that the contract will be awarded by? Estimated 29-30 May

· How particular are the bar specs (13 inches deep 18 inches high)? Exact as stated. Would a shelf that is 13” deep and is 18” from the floor, but runs the entire width of the bar be acceptable? No

· Who is operating the bar (if anyone/is the bar operational)? Someone from the hosting organization. Who is supplying that labor? The contracting company is supplying the Labor for setup and tear down.

7) Shipping

6.4.2 Outbound Shipping (page 11 of 49 from the bid document):

This paragraph references “The contractor shall provide round trip material handling and shipping services for the JFHQ-DODIN exhibit equipment."

· Is there a list with sizes and weights of existing structures/pieces to collect? Does this include:

· The back wall core frame/system No

· Carpet No

· Monitors/screens (and any stands) Yes and 1 stand

· Bar Unit No

· Pipe/Drape No

· Hanging Sign frame No

8) Back Wall

· Is this part of the existing equipment? No If so, will it only need replacement graphics? N/A based on response to the first part.

· Does this need to be backlit on one side only and just a plain color (black/white/blue) on the rear face? Or perhaps with the Department Identity/crest printed? The Government will provide the graphic images for each structural display following contract award. Display graphics must be color-matched to the graphics submitted by the Government.

9. Other Pertinent Information or Special Considerations.

The Government intends to have (2) military vehicles staged within the exhibit space (see Attachment 2 –Exhibit Layout Concept). Please ensure that design efforts consider these elements as a part of planning and development.

Are vehicles planned to be in the space? No. We can delete this statement.

(d) Subfactor 4: Graphics Criteria, PWS Paragraph 6.4. In order for this subfactor to be rated Acceptable the contractor must provide confirmation that the graphics can be provided as specified in 6.4. The contractor must also provide their templates for the graphics, print specifications for the graphics, and the proposed material(s) of the graphics display surface.

• Two-fold, there is not enough time to provide templates for the graphics and print specifications for the graphics, this takes a couple weeks to produce, There is a significant cost associated with this development.