Attachment 4 - Site Visit Request Instructions Rev.0.docx

Pre-Proposal Site Visit Instructions Hot Isle/Cold Aisle Containment, DISA Columbus, OH

1. Pre-Proposal Site Visit

1.1 A site visit will be offered at the place of performance identified in the PWS for the Hot Aisle/Cold Aisle Containment project, Data Center Columbus, Ohio (COL). The site visit is scheduled for Thursday, 23 May 2024, at 8:00 AM EST during which vendors may obtain a better understanding of the work required. Vendors are strongly urged to attend this site visit to fully inform themselves about the location and conditions for the work to be performed.

1.2 All questions from the site visit, must be submitted in writing to the Contracting Officer no later than seven (7) working day after the site visit (Monday 03 June 2024, at 4:00 pm CST). A record of the site visit and answers to the questions submitted will be distributed to all contractors as an amendment to the solicitation. Contractors are cautioned that, notwithstanding any remarks or clarifications given at the site visit, all terms and conditions of the contract apply unless changed in writing by the Contracting Officer.

1.3 Due to security concerns, we must limit access to the facility and request each interested company limit their representative to no more than two (2) people per company (2 per prime and 2 per subs).

2. Proposed Site Visit Itinerary

0080 - Meet interested contractor representatives in the lobby of Data Center Columbus at:

Defense Supply Center Columbus, 3990 East Broad Street (Building 23), Columbus, OH 43216 (Please allow adequate time to check in at the gate as DISA does NOT control base access. Arrangements can be made with the DISA POC for access.)

0815 - Project Overview and Location Tour with DISA staff. (No phones or photos allowed.)

1015 - Conclude Site Visit and depart facility.

3. Visitor Access Requirements

A Visit Authorization Letter (VAL) is required for all individuals requesting visitor access to the facility. The visit request must be on file with the Data Center Columbus Security Office by 12:00 EST, Tuesday, 21 January 2024. Companies are required to provide a Visit Authorization Letter listing each employee visiting or working at a Data Center facility. The letter must be on company letterhead, signed by the company’s Facility Security Officer (FSO) or responsible POC (Owner, Division Mgr, or Program Mgr) and contain the following information:

1. Company’s Name and Address

3. Date of Visit: 23 May 2024

4. Purpose of Visit: “Pre-Proposal Site Survey for Hot Isle/Cold Aisle Containment”

5. Contract Solicitation Number: HC110424MP60005

6. Full Name and Telephone Number of Hosting Facility’s POCs:

Dane Flint, DISA COL Security Specialist, (614) 692-0992, dane.s.flint.civ@mail.mil Jesse Apple, DISA COL Security Specialist, (614) 692-0936, jesse.w.apple.civ@mail.mil

7. Visitor’s Name, Social Security Number, Date and Place of Birth, Citizenship, and Clearance Data, if any (clearance level, agency who granted clearance and date granted):

8. Company’s Clearance Data, if any (clearance and safeguarding level, date granted & CAGE code)

9. Company Facility Security Officer or Responsible POC Name, Phone Number, Signature and Date

4. Visit Authorization Letter (VAL) Submission

The VAL will be sent (via e-mail) from the company to the Security Manager at the Data Center site where the work is to be performed. Request responding vendor’s state: “Pre-Proposal Site Visit for Door Opener Project" on the Visit Request e-mail.

Attn: Pre-Proposal Site Visit for Hot Isle/Cold Aisle Containment E-mail: