HC102823R0032 - Draft RFP for posting.docx

HC102823R0032

Section B - Supplies or Services and Prices

SECTION B

Section B This COMBINED SYNOPSIS/SOLICITATION is being competed via FAR Part 15 (Contracting by Negotiation) procedures resulting in a single award Indefinite Delivery/Indefinite Quantity (IDIQ) contract. One Task Order (TO) is included in this solicitation and is anticipated to be awarded with the base IDIQ contract. TO 0001 is for the United States European Command (USEUCOM) Multi-site Cutover Design (hereinafter referred to as “Multi-site Cutover Design”). Note: TO 0001 is the tracking number used only for the solicitation. At award, a different TO number (e.g., HC1028-23-F-XXXX) will be assigned.

B.1 MAXIMUM AMOUNTS, INDEFINITE-DELIVERY/INDEFINITE QUANTITY (IDIQ)

a. The Outside Continental United States (OCONUS) Information Technology (IT) Solutions II effort provides streamlined delivery of IT solutions to the warfighter at shore installations in USEUCOM’s Area of Responsibility (AOR). This includes engineering development, design, procurement, fabrication, configuration, integration, installation, logistics, maintenance, and life cycle support solutions for Command, Control, Communications, Computers, Intelligence, Surveillance and Reconnaissance (C4ISR), IT, and Electronic Security System (ESS) systems. These systems will support USEUCOM initiatives to ensure Department of Defense Information Network and cyberspace operations enable mission command of the USEUCOM Commanders Theater Campaign Plan, war plans, and orders.

b. This is an IDIQ contract against which it is planned to award task orders utilizing firm fixed price (FFP) and cost reimbursement (CR) contract line-item numbers (CLIN) in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 16.5 - Indefinite-Delivery Contracts.

c. The minimum guaranteed amount is $100,000.00 for the overall IDIQ contract, including all option periods. The minimum guaranteed amount will be satisfied through a task order issued at contract award.

d. The total amount of all orders placed against the contract resulting from this solicitation shall not exceed $116,000,000.00 over a five-year period consisting of a one-year base period and four, one-year option periods.

B.2 LABOR RATE TABLES

The labor rate tables represent the offeror’s proposed fully burdened hourly labor rates for each skill classification for work performed at Government sites and work performed at contractor sites. FFP Labor Rates are fully burdened composite labor rates, inclusive of direct costs, all indirect costs (with the exception of Housing Overseas Living Allowance (HOLA) / Cost of Living Allowance (COLA) rates), and profit.

The pricing provided by the offeror in Section J, Attachment 9 (Schedule of Rates for the IDIQ contract) will be incorporated as not-to-exceed ceiling rates for all labor proposed under future orders issued under this IDIQ contract. Labor rates proposed for the task orders cannot exceed these labor rates. FFP Labor Rates are considered negotiated not-to-exceed ceiling rates for all FFP Actions (e.g., Task Orders or CLINs).

B.3 COST/PRICE RESTRICTIONS

The Government will not reimburse the contractor for proposal preparation costs in response to this solicitation nor for future proposals prepared in response to future contract actions under this IDIQ contract.

B.4 OTHER DIRECT COSTS (ODCs)

Profit and/or fixed fee are not allowed on ODCs. ODCs shall be authorized by the Contracting Officer’s Representative (COR), in writing, prior to performance and travel will be paid IAW FAR 31.205-46 unless otherwise specified. Relocation expenses shall not be reimbursed as an ODC unless the Government directs existing contractor personnel to move due to changing Government requirements and/or in accordance with the FAR.

For cost reimbursable (CR) ODC estimates, the contractor may be provided a Government estimate in future TO requests for proposals for travel, materials, equipment, and OCONUS allowances (as defined by the Department of State guidelines) that are incidental to the services being performed. The cost of general-purpose items required for the conduct of the contractor’s normal business operations will not be considered an allowable ODC in the performance of this contract. These EXACT amounts include all markups and burdens allowed by the contract and shall not be adjusted based upon independent decisions regarding actual anticipated costs. Should there be additional ODCs related to labor necessary to execute to the contract requirements, these costs must be SEPARATELY identified and shall be included in the Offeror's total evaluated price proposal as "additional ODCs" in future task order proposals. The proposed additional ODCs must be broken out in sufficient detail to identify the methodology and include supporting documents employed to derive the proposed costs. Additional ODCs that are not proposed, or otherwise not adequately substantiated, will be considered unallowable costs and under no circumstance be reimbursed to the contractor on future task orders.

B.5 PROGRAM MANAGEMENT SUPPORT COSTS AND OTHER INDIRECT COSTS

Contract-level program management support costs shall be included within the fully burdened labor category rates and encompass support for contract-level management, reporting requirements, and related travel and meeting attendance costs associated with the contractor's program management staff, as it relates to overall management of OCONUS IT Solutions II. As a result, these program management support costs are allocated as an indirect expense and may not be charged directly to any task order. These “contract-level program management” support costs are differentiated from individual task order “Project Manager” support costs, which are billed as hourly labor rates against individual task orders for direct support to the effort performed under those task orders. This will result in direct billings at the task order level for labor hours in the “Project Manager” category, to specifically support project management for the task order.

Indirect costs shall consist of incurred costs identified with two or more cost objectives but not identified specifically with any final cost objective. These include, but are not limited to, costs such as fringe (bonuses), General and Administrative (G&A), overhead, and executive salaries (as described above).

B.6 CONTRACT TYPES

This contract will be a hybrid contract type, containing FFP and CR CLINs. For all orders, labor CLINs will be FFP. All CLINs for travel, materials, Housing Overseas Living Allowance (HOLA) / Cost of Living Allowance (COLA), and ODCs will be CR Type. Contract rates may be used to determine fair and reasonable pricing on future orders.

B.7 OCONUS LABOR

The contractor is required to work OCONUS. Labor shall be IAW the following points below.

a. The U.S. Department of State’s Bureau of Administration, Office of Allowances, publishes quarterly report indexes of living costs abroad, per diem rate maximums, quarter’s allowances, hardship differentials, and danger pay allowances.

b. The Department of State Standardized Regulations (DSSR) is the controlling agency for allowances and benefits available to all U.S. Government civilians assigned to foreign areas. Contractor civilians assigned to foreign areas may receive the allowances and benefits in the DSSR but shall not receive allowance and benefits in excess of those identified in the DSSR.

For costs associated with Host Nation Laws or other OCONUS allowances that are not specifically addressed in the DSSR, the Government will reimburse the contractor for reasonable, allowable, and allocable costs IAW FAR 31, Contract Cost Principles and Procedures, and other applicable Agency-specific regulatory supplements.

Labor - OCONUS IT Solutions II

FFP

Non-Personal Services - United States European Command (USEUCOM) and Naval Information Warfare Center (NIWC) Atlantic require engineering development, design, procurement, fabrication, configuration, integration, installation, logistics, maintenance, and life cycle support solution services for Command, Control, Communications, Computers, Intelligence, Surveillance and Reconnaissance (C4ISR), Information Technology (IT), and Electronic Security System (ESS) systems. These services will support USEUCOM initiatives to ensure Department of Defense Information Network and cyberspace operations enable mission command of the USEUCOM Commanders Theater Campaign Plan, war plans, and orders.

FOB: Destination

PSC CD: DC01

NET AMT

Other Direct Costs - Materials/Equipment

COST

Cost Reimbursable. Not to Exceed (NTE). The contractor is authorized to invoice monthly for other direct costs incurred. All ODCs shall be reviewed and authorized by the Contracting Officer's Representative (COR) prior to purchase. All cost vouchers, with supporting documentation, shall be provided to the Government for review/certification prior to submission for payment. No profit or fee will be authorized for other direct costs. Applicable burdens (e.g., material handling or G&A) may be applied in accordance with the contractor's accounting practices.

ESTIMATED COST

Other Direct Costs - Travel

Cost Reimbursable. Not to Exceed (NTE). The contractor is authorized to invoice monthly for travel costs incurred. Actual travel shall be authorized by the Contracting Officer's Representative (COR) in writing prior to performance and IAW the Joint Travel Regulations and FAR 31.205-46. All vouchers, with supporting documentation, shall be provided to the Government for review/certification prior to submission for payment. No profit or fee will be authorized for travel costs. Applicable burdens (e.g., material handling or G&A) may be applied IAW the contractor's accounting practices.

ESTIMATED COST

Other Direct Costs - HOLA/COLA

Cost Reimbursable. Not to Exceed (NTE). The contractor is authorized to invoice monthly for HOLA/COLA incurred in accordance with the Department of State Standardized Regulations (DSSR). For cost associated with Host Nation Laws or other OCONUS allowances that are not specifically addressed in the DSSR, the Government will reimburse the contractor for reasonable, allowable, and allocable costs IAW FAR 31, Contract Cost Principles and Procedures, and other applicable Agency-specific regulatory supplements. All vouchers, with supporting documentation, shall be provided to the Government for review/certification prior to submission for payment.

No profit or fee will be authorized. Applicable burdens (e.g., material handling or G&A) may be applied in accordance with the contractor's accounting practices.

ESTIMATED COST

FFP

Non-Personal Services - United States European Command (USEUCOM) and Naval Information Warfare Center (NIWC) Atlantic require engineering development, design, procurement, fabrication, configuration, integration, installation, logistics, maintenance, and life cycle support solution services for Command, Control, Communications, Computers, Intelligence, Surveillance and Reconnaissance (C4ISR), Information Technology (IT), and Electronic Security System (ESS) systems. These services will support USEUCOM initiatives to ensure Department of Defense Information Network and cyberspace operations enable mission command of the USEUCOM Commanders Theater Campaign Plan, war plans, and orders.

NET AMT

COST

Cost Reimbursable. Not to Exceed (NTE). The contractor is authorized to invoice monthly for other direct costs incurred. All ODCs shall be reviewed and authorized by the Contracting Officer's Representative (COR) prior to purchase. All cost vouchers, with supporting documentation, shall be provided to the Government for review/certification prior to submission for payment. No profit or fee will be authorized for other direct costs. Applicable burdens (e.g., material handling or G&A) may be applied in accordance with the contractor's accounting practices.

ESTIMATED COST

COST

Cost Reimbursable. Not to Exceed (NTE). The contractor is authorized to invoice monthly for travel costs incurred. Actual travel shall be authorized by the Contracting Officer's Representative (COR) in writing prior to performance and IAW the Joint Travel Regulations and FAR 31.205-46. All vouchers, with supporting documentation, shall be provided to the Government for review/certification prior to submission for payment. No profit or fee will be authorized for travel costs. Applicable burdens (e.g., material handling or G&A) may be applied IAW the contractor's accounting practices.

ESTIMATED COST

COST

Cost Reimbursable. Not to Exceed (NTE). The contractor is authorized to invoice monthly for HOLA/COLA incurred in accordance with the Department of State Standardized Regulations (DSSR). For cost associated with Host Nation Laws or other OCONUS allowances that are not specifically addressed in the DSSR, the Government will reimburse the contractor for reasonable, allowable, and allocable costs IAW FAR 31, Contract Cost Principles and Procedures, and other applicable Agency-specific regulatory supplements. All vouchers, with supporting documentation, shall be provided to the Government for review/certification prior to submission for payment.

No profit or fee will be authorized. Applicable burdens (e.g., material handling or G&A) may be applied in accordance with the contractor's accounting practices.

ESTIMATED COST

FFP

Non-Personal Services - United States European Command (USEUCOM) and Naval Information Warfare Center (NIWC) Atlantic require engineering development, design, procurement, fabrication, configuration, integration, installation, logistics, maintenance, and life cycle support solution services for Command, Control, Communications, Computers, Intelligence, Surveillance and Reconnaissance (C4ISR), Information Technology (IT), and Electronic Security System (ESS) systems. These services will support USEUCOM initiatives to ensure Department of Defense Information Network and cyberspace operations enable mission command of the USEUCOM Commanders Theater Campaign Plan, war plans, and orders.

NET AMT

COST

Cost Reimbursable. Not to Exceed (NTE). The contractor is authorized to invoice monthly for other direct costs incurred. All ODCs shall be reviewed and authorized by the Contracting Officer's Representative (COR) prior to purchase. All cost vouchers, with supporting documentation, shall be provided to the Government for review/certification prior to submission for payment. No profit or fee will be authorized for other direct costs. Applicable burdens (e.g., material handling or G&A) may be applied in accordance with the contractor's accounting practices.

ESTIMATED COST

COST

Cost Reimbursable. Not to Exceed (NTE). The contractor is authorized to invoice monthly for travel costs incurred. Actual travel shall be authorized by the Contracting Officer's Representative (COR) in writing prior to performance and IAW the Joint Travel Regulations and FAR 31.205-46. All vouchers, with supporting documentation, shall be provided to the Government for review/certification prior to submission for payment. No profit or fee will be authorized for travel costs. Applicable burdens (e.g., material handling or G&A) may be applied IAW the contractor's accounting practices.

ESTIMATED COST

COST

Cost Reimbursable. Not to Exceed (NTE). The contractor is authorized to invoice monthly for HOLA/COLA incurred in accordance with the Department of State Standardized Regulations (DSSR). For cost associated with Host Nation Laws or other OCONUS allowances that are not specifically addressed in the DSSR, the Government will reimburse the contractor for reasonable, allowable, and allocable costs IAW FAR 31, Contract Cost Principles and Procedures, and other applicable Agency-specific regulatory supplements. All vouchers, with supporting documentation, shall be provided to the Government for review/certification prior to submission for payment.

No profit or fee will be authorized. Applicable burdens (e.g., material handling or G&A) may be applied in accordance with the contractor's accounting practices.

ESTIMATED COST

FFP

Non-Personal Services - United States European Command (USEUCOM) and Naval Information Warfare Center (NIWC) Atlantic require engineering development, design, procurement, fabrication, configuration, integration, installation, logistics, maintenance, and life cycle support solution services for Command, Control, Communications, Computers, Intelligence, Surveillance and Reconnaissance (C4ISR), Information Technology (IT), and Electronic Security System (ESS) systems. These services will support USEUCOM initiatives to ensure Department of Defense Information Network and cyberspace operations enable mission command of the USEUCOM Commanders Theater Campaign Plan, war plans, and orders.

NET AMT

COST

Cost Reimbursable. Not to Exceed (NTE). The contractor is authorized to invoice monthly for other direct costs incurred. All ODCs shall be reviewed and authorized by the Contracting Officer's Representative (COR) prior to purchase. All cost vouchers, with supporting documentation, shall be provided to the Government for review/certification prior to submission for payment. No profit or fee will be authorized for other direct costs. Applicable burdens (e.g., material handling or G&A) may be applied in accordance with the contractor's accounting practices.

ESTIMATED COST

COST

Cost Reimbursable. Not to Exceed (NTE). The contractor is authorized to invoice monthly for travel costs incurred. Actual travel shall be authorized by the Contracting Officer's Representative (COR) in writing prior to performance and IAW the Joint Travel Regulations and FAR 31.205-46. All vouchers, with supporting documentation, shall be provided to the Government for review/certification prior to submission for payment. No profit or fee will be authorized for travel costs. Applicable burdens (e.g., material handling or G&A) may be applied IAW the contractor's accounting practices.

ESTIMATED COST

COST

Cost Reimbursable. Not to Exceed (NTE). The contractor is authorized to invoice monthly for HOLA/COLA incurred in accordance with the Department of State Standardized Regulations (DSSR). For cost associated with Host Nation Laws or other OCONUS allowances that are not specifically addressed in the DSSR, the Government will reimburse the contractor for reasonable, allowable, and allocable costs IAW FAR 31, Contract Cost Principles and Procedures, and other applicable Agency-specific regulatory supplements. All vouchers, with supporting documentation, shall be provided to the Government for review/certification prior to submission for payment.

No profit or fee will be authorized. Applicable burdens (e.g., material handling or G&A) may be applied in accordance with the contractor's accounting practices.

ESTIMATED COST

FFP

NNon-Personal Services - United States European Command (USEUCOM) and Naval Information Warfare Center (NIWC) Atlantic require engineering development, design, procurement, fabrication, configuration, integration, installation, logistics, maintenance, and life cycle support solution services for Command, Control, Communications, Computers, Intelligence, Surveillance and Reconnaissance (C4ISR), Information Technology (IT), and Electronic Security System (ESS) systems. These services will support USEUCOM initiatives to ensure Department of Defense Information Network and cyberspace operations enable mission command of the USEUCOM Commanders Theater Campaign Plan, war plans, and orders.

NET AMT

COST

Cost Reimbursable. Not to Exceed (NTE). The contractor is authorized to invoice monthly for other direct costs incurred. All ODCs shall be reviewed and authorized by the Contracting Officer's Representative (COR) prior to purchase. All cost vouchers, with supporting documentation, shall be provided to the Government for review/certification prior to submission for payment. No profit or fee will be authorized for other direct costs. Applicable burdens (e.g., material handling or G&A) may be applied in accordance with the contractor's accounting practices.

ESTIMATED COST

COST

Cost Reimbursable. Not to Exceed (NTE). The contractor is authorized to invoice monthly for travel costs incurred. Actual travel shall be authorized by the Contracting Officer's Representative (COR) in writing prior to performance and IAW the Joint Travel Regulations and FAR 31.205-46. All vouchers, with supporting documentation, shall be provided to the Government for review/certification prior to submission for payment. No profit or fee will be authorized for travel costs. Applicable burdens (e.g., material handling or G&A) may be applied IAW the contractor's accounting practices.

ESTIMATED COST

COST

Cost Reimbursable. Not to Exceed (NTE). The contractor is authorized to invoice monthly for HOLA/COLA incurred in accordance with the Department of State Standardized Regulations (DSSR). For cost associated with Host Nation Laws or other OCONUS allowances that are not specifically addressed in the DSSR, the Government will reimburse the contractor for reasonable, allowable, and allocable costs IAW FAR 31, Contract Cost Principles and Procedures, and other applicable Agency-specific regulatory supplements. All vouchers, with supporting documentation, shall be provided to the Government for review/certification prior to submission for payment.

No profit or fee will be authorized. Applicable burdens (e.g., material handling or G&A) may be applied in accordance with the contractor's accounting practices.

ESTIMATED COST

LABOR RATE TABLES

The awardee’s Labor Rate Tables will be incorporated into the contract at time of award.

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Award

1. Contracting Officer’s Representative (COR)

a. Primary COR. See Points of Contact in Contract Administration Data

b. Alternate COR. See Points of Contact in Contract Administration Data

2. Contract Title Outside the Continental United States (OCONUS) Information Technology (IT) Solutions II

3. Background United States European Command (USEUCOM) and Naval Information Warfare Center (NIWC) Atlantic require engineering development, design, procurement, fabrication, configuration, integration, installation, logistics, maintenance, and life cycle support solution services for Command, Control, Communications, Computers, Intelligence, Surveillance and Reconnaissance (C4ISR), Information Technology (IT), and Electronic Security System (ESS) systems. These services will support USEUCOM initiatives to ensure Department of Defense Information Network and cyberspace operations enable mission command of the USEUCOM Commanders Theater Campaign Plan, war plans, and orders.

4. Objectives USEUCOM and NIWC Atlantic must be able to respond quickly and effectively in order to meet the operational requirements of USEUCOM and its subordinate commands in the rapidly changing environments across Europe and Southwest Asia. Cost effective and innovative system solutions are required to respond to routine, emergent, and evolving challenges of the warfighter in these regions. This contract integrates solutions with the objective of obtaining services to deliver an end product or a turnkey solution. This contract will be executed through the issuance of Task Orders (TO) that are determined to be within the scope and location of this contract. This contract will be executed with resources located near the USEUCOM Headquarters at Patch Barracks and in Stuttgart, Germany. The contractor may work primarily with or be required to obtain approved host nation Technical Expert Status Accreditation (TESA) personnel for extended assignment.

5. Scope The purpose of this contract is to provide streamlined delivery of IT solutions to the warfighter at shore installations in USEUCOM’s Area of Responsibility (AOR). The scope of this contract covers the entire spectrum of outcomes associated with the full lifecycle of delivery and support of IT capabilities. This PWS covers requirements as it relates to IT experience with specific Commercial Off the Shelf solutions and variations of project environments that range in risk and complexity based on size and other factors. This PWS encompasses project/program management, engineering, procurement, implementation, and testing requirements associated with the development, delivery of OCONUS IT solutions. Unless otherwise stated, all artifacts shall be developed in accordance with (IAW) the Shore Installation Process Handbook (SIPH).

5.1 Solutions.

The contractor shall provide the following turnkey solutions:

a. Inside/Outside Plant (ISP/OSP) Infrastructure

b. Active Infrastructure (AI)

c. Desktop Automated Information Systems (AIS)

d. Audio-Visual (AV)

e. Command Centers and Other Smart Facilities

f. Space Planning

g. Data Center

h. Cloud Computing

i. Knowledge Management (KM)

j. Command and Control (C2)

k. Unified Communications (UC)

l. Intrusion Detection Systems (IDS)

m. Access Control Systems (ACS)

n. Video Surveillance Systems (VSS) / Closed Circuit Television (CCTV)

o. Physical Security Information Management Systems (PSIMS)

p. Mass Notification Systems (MNS) and Public Address (PA) Systems

5.1.1 ISP/OSP Infrastructure

ISP/OSP Infrastructure is the cabling, which consist of fiber, copper, and coaxial cabling infrastructure, and its associated cable pathways (e.g., trays and conduit), mechanical/non- mechanical firestop, equipment cabinets, and grounding / bonding systems.

A representative list of materials/equipment, though not all encompassing, typical for ISP/OSP includes fiber and copper cabling, patch panels, connectors, enclosures, conduits, pathways, raceways, Protected Distribution Systems (PDS) / Hardened Carrier Distribution System (HCDS), cabling tray, pull tape/string, fire stopping materials. It also includes data transmission equipment/connections (e.g., multiplexers, network switches/routers) allowing for high data rate and reliable data transmission and communication between components of this subsystem and possibly with other subsystems.

5.1.2 AI

AI involves the execution of a set of functions required for controlling, planning, allocating, deploying, coordinating, and monitoring the resources of a telecommunications networks.

AI system includes IT hardware (wired and wireless), software, and processes for routing and switching of multiple network enclaves.

5.1.3 AIS

Desktop AIS is specialized equipment approved for secure multi-enclave computing, telephony, and video conferencing.

A representative list of equipment, though not all encompassing, typical for a Desktop AIS include computers (physical or virtual), monitors, headphones, Common Access Card (CAC) readers, secure Keyboard/Video/Mouse (KVM) switches, analog/digital/ Voice over Internet Protocol telephones, and video teleconferencing system.

5.1.4 AV

AV is specialized equipment approved for secure multi-enclave routing and displaying audio, video, and data inputs (computers, codecs, media players, microphones, keyboards, CAC readers, etc.) to outputs (monitors, speakers, classification, displays, capture devices, etc.). AV is primary installed at conference rooms, collaboration rooms, training rooms, operations centers, command centers, auditoriums, and executive offices.

A representative list of equipment, though not all encompassing, typical for AV computers are AV matrix switches, transmitters, receivers, controllers, touch panels, monitors, speakers, codecs, audio mixers, microphones, and other video teleconferencing systems and subsystems)

5.1.5 Command Centers and Other Smart Facilities

A Command Center is a facility that includes a multitude of systems that support the directing of operations. It includes systems used for gathering, processing, analyzing, displaying, and disseminating information such as operational data and related tasks.

A representative list of equipment, though not all encompassing, typical for a Command Center includes Integrated Furnishing Systems (IFS), Desktop AIS, ISP cabling, Active Infrastructure, Satellite Communication (SATCOM), ESS, and AV systems. The contractor shall have demonstrated experience in all phases and subject areas of these solutions.

A representative list of materials/equipment, though not all encompassing, typical for IFS include specialized furniture that supports multi-enclave systems, command and control consoles, modular components with lay-in cable management, consoles, and workstations with integrated core for cable management and integration of IT components, and secure storage for documents and IT equipment. The integrated furniture is selected depending on the operational environment (e.g., Joint Operations Center, Emergency Action Cell, Intel Cell, Fusion Center, Conference Room, and Leadership Office).

A representative list of materials/equipment, though not all encompassing, typical for AV Systems not limited to but including AV matrix switching, large screen displays, video walls, video processors, programmable control systems (touch panels, matrices, serial/internet protocol (IP) control, IP Television (IPTV) distribution and decoding systems, lighting, etc.), speakers, microphones, audio amplifiers, Video Teleconferencing (VTC) suites, multi-display systems, media converters, and audio mixing and digital signal processing.

5.1.6 Space Planning

Space Planning for Department of Defense (DoD) facilities includes planning and designing IFS to ensures placement is coordinated with passive infrastructure, raised floor tile access, power outlet locations, AV system locations, and printer/shredder/ digital sender ancillary devices in Military Constructions (MILCON), renovations, and expansion. The contractor shall ensure the IFS selection adheres and is integrated with the Desktop AIS design and validates ergonomic flow of personnel within the operating environment.

5.1.7 Data Center & Cloud Computing

Data center is a facility that centralizes an organization’s shared IT operations and equipment for the purposes of storing, processing, and disseminating data and applications. A representative list of materials/equipment, though not all encompassing, typical of data center includes routers, switches, firewalls, storage systems, servers, and application delivery controllers. The facility where a data center is housed typically includes power subsystems, uninterruptible power supplies, ventilation, cooling systems, fire suppression, backup generators, and connections to external networks.

Cloud Computing is the delivery of computing services of a typical data center over the Internet, DoD network, or “the cloud.”

5.1.8 KM and C2

KM is the alignment of people and processes, enabled by technology, to facilitate the exchange of operationally relevant information and expertise to increase performance. C2 systems enable information superiority on the battlefield. They provide the commander with the information to make effective decisions and they provide the warfighter the capability to access the information necessary to complete their mission.

A representative list of solutions that are leveraged to support KM and C2 requirements includes business intelligence solutions such as Microsoft SharePoint and other commercially available tools, Global Combat Support System, Global Command and Control System – Joint, Multinational Information Sharing, and Joint Planning and Execution Services.

5.1.9 UC

Unified Communications are the integration of voice, video, and/or data services delivered ubiquitously across a secure and highly available network infrastructure, independent of technology, to provide increased mission effectiveness to the warfighter and business communities.

The contractor shall ensure that the networks providing UC services are designed to meet specific requirements to support the following voice, video, and data services (IAW the Department of Defense Unified Capabilities Framework) including but not limited to:

· Voice and Video Services Point-to-Point

· Voice Conferencing

· VTC

· Email/Calendaring

· Unified Messaging. Provides access to voicemail via email or access to email via voicemail

· Web Conferencing and Web Collaboration

· Unified Conferencing

· Instant Messaging and Chat

· Rich-Presence Services

· Mobility

5.1.10 IDS

An IDS is an automated system that detects an intrusion of a specified site, facility, or perimeter and triggers an alarm. An IDS consists of interior and/or exterior sensors, premise control unit, and a command-control system.

A representative list of equipment, though not all encompassing, typical for an IDS includes door monitoring contacts, passive infrared sensors, microwave sensors, glass break sensors, position switches, vibration sensors, fence sensors, buried line sensors, radar sensors, video motion detection sensors, arming control units or command keypads. It also included premise control units, system controllers, input/output device controllers, arming control units or command keypads, servers, workstations, storage/archive solutions, and application software which allow users to monitor, control, display, administer, store, archive, and report on status of system and individual alarm points. It also includes data transmission equipment/connections allowing for rapid and reliable data transmission and communication between components of this subsystem and possibly with other subsystems.

5.1.11 ACS

An ACS is an automated system that interfaces with locking mechanisms to momentarily permit access to a controlled area. It does this by unlocking doors, gates, or turnstiles after verifying entry credentials, such as a user’s identification card. An ACS ensures that only authorized personnel can access a controlled area, which helps prevent unauthorized persons from entering it.

A representative list of equipment, though not all encompassing, typical for an ACS includes access devices, readers, biometric devices, door/portal sensors, Request-to-Exit (REX devices) badging equipment, biometric capture systems, locks, door strikes, personnel access portals, local processors, servers, workstations, storage/archive solutions, and application software. It also includes data transmission equipment/connections allowing for rapid and reliable data transmission and communication between components of this subsystem and possibly with other subsystems.

5.1.12 VSS / CCTV Systems

A CCTV system is an automated system that can view, monitor, and record security events. CCTV systems can be used both indoors and outdoors. They are used as an alarm assessment capability, an access control tool allowing remote operators to visually verify personnel prior to granting access to controlled areas, a general assessment tool enabling security personnel to view multiple areas/events from a centralized location, and a means to archive information that might be used as evidence in response to incidents.

CCTV system may be comprised of a wide variety of cameras/imagers, encoders and decoders, recorders, controllers, monitors, servers, workstations, storage/archive solutions, and video management system application software which allows personnel to view, organize, and manipulate the data. It also includes data transmission equipment/connections allowing for rapid and reliable data transmission and communication between components of this subsystem and possibly with other subsystems.

5.1.13 PSIMS

A PSIMS is an automated system designed to integrate multiple, unconnected security applications and devices and control them through one comprehensive graphical user interface. It collects and correlates events from existing disparate security devices and information systems (video, access control, sensors, analytics, networks, building systems, etc.) to empower personnel to identify and proactively resolve situations.

PSIMS may be comprised of a server and application software that integrates with IDS, VSS, and other Situational Awareness systems. Reporting, display, correlation, and configuration of PSIMS data are performed on the user interface, which may consist of application software loaded on workstations. The PSIMS also includes data transmission equipment/connections allowing for rapid and reliable data transmission and communication between components of this subsystem and possibly with other subsystems.

5.1.14 MNS and PA Systems

MNS and PA systems provide real-time information and instructions to people in a building, area, site, or installation using intelligible voice communications along with visible signals, text, and graphics, and possibly including tactile or other communication methods. The purpose of MNS is to protect life by indicating the existence of an emergency and instructing people of the necessary and appropriate response and action.

A representative list of equipment, though not all encompassing, typical for an MNS includes a central control station, autonomous control units, local operating consoles, notification appliance networks, high power speaker arrays, and ancillary equipment. The MNS and PA systems also include data transmission equipment/connections allowing for rapid and reliable data transmission and communication between components of this subsystem and possibly with other subsystems. Many MNS solutions are required to interface with existing fire alarm systems, existing PA systems, existing telephone dialing systems, and other systems.

6 Performance Requirements

Contractor shall perform all the required processes to manage the programs associated with this Indefinite Delivery / Indefinite Quantity (ID/IQ) contract to include but not limited to:

1. Management of staffing and resources

1. Training and certifications of personnel

1. OCONUS hiring, deployments, and travel

1. Management of TESA applications and applicants

1. Quality Assurance

1. Integrated Master Schedule (IMS)

1. Contracts management

1. Budgeting, proposal, and cost control

1. Procurements

1. Communications management

1. Facility Management

The following tasks may be included and/or specified in a TO:

· TASK 1: Project Management

· TASK 2: System Engineering

· TASK 3: Software Engineering

· TASK 4: Cybersecurity

· TASK 5: Equipment/Material Procurement

· TASK 6: Pre-Installation Test and Checkout (PITCO)

· TASK 7: Cutover and Transition Plan

· TASK 8: Installation and Integration

· TASK 9: System Operational and Verification Test (SOVT)

· TASK 10: Training

· TASK 11: Logistics Support

6.1 TASK 1: Project Management

6.1.1 TO Kickoff

No later than (NLT) ten (10) business days post TO award, the contractor shall develop and submit a TO Kickoff brief consisting of the minimum information and/or documents: staffing plan or organizational resource chart, draft schedule, primary objective and scope, issues and risks, and assumptions for review. The contractor shall coordinate with the COR to schedule the TO Kickoff in person or virtual.

6.1.2 Plan of Objectives and Milestones (POA&M)

The contractor shall develop a POA&M for all tasks and milestones associated with the TO PWS and submit to the COR, NLT ten (10) business days post TO award. The POA&M shall show the completion of all tasks, including review periods for ten (10) business days. The POA&M shall also include all TO and installation milestones. It shall utilize a Work Breakdown Structure (WBS) to compartmentalize the effort into definable work efforts and to show assigned resources to each work element and the amount of time in business days necessary to complete each element. The POA&M shall show the interdependencies between all tasks and subtasks. It shall have a Forecasted versus Actual versus Baseline tracking basis and shall identify tasks, dependencies, baseline start dates, baseline finish dates, baseline durations, actual start dates, actual finish dates, actual durations, forecasted start dates, forecasted finish dates, forecasted durations, and percent complete for each task and subtask. It shall be developed in Microsoft Office Project 2016 or later version.

A draft POA&M, baseline POA&M, and monthly POA&M updates shall be submitted. Monthly updates for the POA&M and all other monthly project management artifacts shall be submitted simultaneously prior to the 10th of each month at which time the Government COR has five (5) business days to provide comments and the contractor shall update three (3) business days thereafter. At the discretion of the Government, the contractor shall re-baseline the POA&M and provide weekly schedule updates.

The contractor shall coordinate with the Government to integrate the POA&M into the IMS to track the coordination of projects associated with USEUCOM. At the discretion of the Government, the contractor shall integrate the re-baselined POA&M into the IMS providing up to four intra-monthly IMS updates.

6.1.3 Weekly Meetings

If required on a TO, the contractor shall host a weekly web conference and audio teleconference with the COR and other Government stakeholders to discuss the schedule, upcoming activities, action items, risks, and issues with the TO. Prior to the meeting, the contractor shall provide a Weekly Activity Report (WAR) to include a stoplight report including high-level schedule, milestones and deliverables, funding report, list of actions, list of risks/issues. The time of the weekly meeting will be determined with the COR post award of a TO.

The contractor shall develop and deliver meeting reports, which shall include participants, objective, agenda, conclusion, and action items. The contractor shall submit meeting reports to the Government for review within one (1) business day following meetings.

6.1.4 Project Change Request (PCR)

The contractor shall inform the COR and other Government stakeholders for any potential cost, schedule, and performance changes on a TO. The contractor shall provide the analysis and the potential impact into a PCR. The Government will review the PCR, make any necessary changes, perform independent analysis, develop an Independent Government Cost Estimate, and formally initiate the PCR with relevant Government stakeholders. Upon approval of the PCR from the Government, the COR will submit a TO modification request to the Contracting Office. Note that until the modification of any changes has been awarded by the Contracting Officer, the contractor is not authorized to proceed to execute any requested changes.

6.1.5 Monthly Status Report

The contractor shall develop and submit a TO status report monthly at least 30 days after TO award on the 10th of each month for those months the TO is active. The contractor shall report on various TO functions, performance, schedule, financial, business relations, and staffing plan/key personnel. The contractor shall develop and deliver, each month, a monthly progress report which shall describe sponsor information, project information, 30-day look back of activities and deliverables, 30-day look ahead of schedule of activities and deliverables, contract history, project status, deliverable status, action items, requests for information, risks/issues, and service requests. All active and completed tasks within the reporting period level of effort tasks shall be identified with a description, completion status, estimated completion date, total amount, and any comments on the status.

The contractor shall also include a monthly financial report that includes a roll-up of the labor charges and a line-by-line Other Direct Cost (ODC) charges (travel, materials, subcontracts, etc.). The financial report shall include month-to-month tracking by TO, Contract Line Item Number (CLIN) structure, billed to date, invoicing, funds remaining, and invoiced/paid dates. Travel charges shall be broken down to show traveler’s per diem, lodging, air fare, rental car, General and Administrative costs (G&A), and other fees, etc. The materials shall be broken down to show which materials are ordered, shipped, or delivered, purchase order number, invoice number, shipping costs, G&A, and other fees, etc. Activities completed by subcontractors shall be broken down to show which services are ongoing, completed, and associated invoices, charges and payments, and any leasing invoices, changes, and payments tied.

6.1.6 TO Closeout Report

The contractor shall develop a TO Closeout Report and submit it no later than 15 days before the TO completion date. The prime contractor shall be responsible for collecting, integrating, and reporting all subcontracting information.

6.1.7 Lessons Learned

If required on a TO, the contractor shall develop a TO Lessons Learned to document the errors, failures, successes, and rooms for improvement. The TO PWS may require lessons learned sessions between the contractor and Government to review lessons learned reports and make decisions on how to use the knowledge gained. Lessons can be identified at any point during the project and does not need to be conducted only at the end of the TO.

6.1.1

6.2 TASK 2: System Engineering

6.2.1 Research, Analysis, Planning and Preparation

If required on a TO, the contractor shall research, analyze, and translate data into qualitative and quantitative technical requirements and architectures to allow for planning and project start-up. This includes site survey and analysis, identification of requirements, statement of existing systems/equipment/technologies, considerations and comparisons of candidate solutions, recommendations, scheduling, and implementation schedule, WBS, logistics support, and cost.

Research involves investigation of existing or proposed functions of a site, including mission requirements, existing capabilities, physical specifications/limitations, problem areas, inter facility and intra facility requirements, environmental impacts, scientific research affects, and special considerations.

Analysis includes evaluation of requirements derived from data gathered during the site survey. It also includes considerations and comparisons of candidate solutions, discussing the advantages and disadvantages of the systems/equipment/technologies explained above. Based upon these considerations, the contractor shall make recommendations for and report on the best solution.

Planning and Preparation includes the implementation schedule, presenting a systematic and integrated approach to accomplishing new installations and/or upgrade existing equipment, including dates of procurement, shipment/transit, installation and checkout, methods of dual operations, and training. It also reflects the logistics support approach for training, maintenance, parts support, documentation, and other logistic needs as required. Cost data will provide the procuring activity with estimated budgetary information for planning purposes.

The contractor shall perform tests and studies associated with system design, integration, installation, and operation. The test data and reports will be of sufficient depth and breadth to provide the Government with technical data and viable design options for future systems development. Furthermore, a variety of evaluation and decision point data may be required to assess system compatibility, reliability, vulnerability, etc.

The contractor shall integrate new equipment technologies into existing system…