Attachment 11 Req_for_Past_ and Present Performance_Info - DRAFT.docx

ATTACHMENT 11-1

PAST AND PRESENT PEFORMANCE INFORMATION

Provide the information requested in this form for each contract reference. Provide frank, concise comments regarding your performance on the contracts you identify. Provide a separate completed form for each contract/program submitted. Limit the number of references submitted and the length of each submission to the limitations set forth at Addendum to 52.212-1(b)(12)(vii)(E) of Section L of this solicitation.

(NOTE: If the company or division performing this effort is different than the offeror or the relevance of this effort to the instant procurement is impacted by any company/corporate organizational change, note those changes. Refer to the "Organizational Structure Change History" you provided as part of your Past Performance Volume.)

B. Program Title: ____________________

C. Contract Specifics:

1. Contracting Agency or Customer _____________________________________________

7. Annual Contract $ Value _________________

8. If Amounts for 5 and 6 above are different, provide a brief description of the reason ________________________________________________________________________________________________________________________________________________________________

D. Brief Description of Effort as __Prime or __Subcontractor (Please indicate whether it was development and/or production, or other acquisition phase and highlight portions considered most relevant to current procurement)

E. Completion Date:

F. Primary Customer Points of Contact: (For Government contracts, provide current information on all three individuals. For commercial contracts, provide points of contact fulfilling these same roles.)

G. Address any technical/management (or other) area about this contract/program considered unique.

H. For each of the applicable subfactors under the technical/management factor in Section M, illustrate how your experience on this program applies to that subfactor.

I. Specify, by name, any key individuals who participated in this program and are proposed to support the instant procurement. Also, indicate their contractual roles for both procurements.

J. Describe the nature or portion of the work on the proposed effort to be performed by the business entity being reported here. Also, estimate the percentage of the total proposed effort to be performed by this entity and whether this entity will be performing as the prime, subcontractor, or a corporate division related to the prime (define relationship).

ATTACHMENT 11-2

PAST AND PRESENT PERFORMANCE QUESTIONNAIRE

ATTACHMENT 11-2

PAST AND PRESENT PERFORMANCE QUESTIONNAIR

(Note to Offeror: Questionnaire shall be sent to the Customer Points of Contact listed in Attachment 11-1, with the cover letter in Attachment 11-3.)

SECTION I: CONTRACT IDENTIFICATION

1. Contractor: ________________________________________________________________

2. Cage Code of contractor contract was awarded to: _________________________________

3. Contract number: _______________________________________

4. Contract type (e.g., firm fixed price, cost plus, etc.): _____________________________

5. Was this a competitively awarded contract? Yes _____ No _____

6. Period of performance: __________________________________________________

7. Initial contract cost: $____________________________

8. Current/final contract cost: $_______________________________

9. Reasons for differences between initial contract cost and final contract cost:

10. Description of products/service provided:________________________________________

11. Geographic description of services under this contract, e.g., local, nationwide, worldwide, other Commands, etc.:_______________________________________________________

SECTION II. EVALUATOR AND AGENCY IDENTIFICATION

A. Agency (customer) name: __________________________________________________________________________ B. Evaluator's name and title: ____________________________________________________ C. Evaluator's phone number and email address: __________________________________________________________________________

SECTION III. PAST PERFORMANCE QUESTIONS/EVALUATION

(Circle your response, and/or provide written responses, when applicable.)

1. Technical Performance

a. Did the contractor meet the technical requirements of the PWS?

Yes No If no, please explain: ____________________________________________________________________________________________________________________________________________________

b. What was the overall quality of the contractor’s performance? _____________________

2. Program Management

a. Did the contractor effectively manage and direct the contract?

Yes No If no, please explain: ____________________________________________________________________________________________________________________________________________________

b. Did the contractor maintain good business relations with the agency?

Yes No If no, please explain: ____________________________________________________________________________________________________________________________________________________

3. Transition/Phase-In

Did the contractor smoothly transition its resources and personnel?

Yes No If no, please explain: ____________________________________________________________________________________________________________________________________________________

4. Employee Staff and Retention

a. Did the contractor recruit, hire, train and retain a qualified workforce with the appropriate skill levels during the term of the contract, and maintain a low turnover rate?

Yes No If no, please explain: ____________________________________________________________________________________________________________________________________________________

b. Did the contractor replace departing personnel with employees of the same quality and skills and do so with minimal disruption to contract performance?

Yes No If no, please explain: ____________________________________________________________________________________________________________________________________________________

5. Cost Performance

a. Did the contractor effectively forecast, manage and control costs? Did it alert the agency of unforeseen costs before they occurred?

Yes No If no, please explain: ____________________________________________________________________________________________________________________________________________________

b. Did the contractor meet forecasted costs and perform within contract costs?

Yes No If no, please explain: ____________________________________________________________________________________________________________________________________________________

For question number 6, please use ONE of the following performance levels to answer the question:

EXCEPTIONAL (E) (Blue) - During the contract period, contractor performance meets or met contractual requirements and exceeds or exceeded many to the Government's benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

VERY GOOD (VG) (Purple) - During the contract period, contractor performance meets or met contractual requirements and exceeds or exceeded some to the Government's benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective SATISFACTORY(S) (Green) – During the contract period, contractor performance meets or met contractual requirements. The contractual performance of the element or sub-element being assessed contained some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

MARGINAL (M) (Yellow) – During the contract period, contractor performance does not or did not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

UNSATISFACTORY (U) (Red) – During the contract period, contractor performance does not or did not meet most contractual requirements and recovery in a timely manner is not likely. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

6. What is your OVERALL level of satisfaction with the contractor’s performance?

Exceptional Very Good Satisfactory Marginal Unsatisfactory

SECTION IV. RETURN OF COMPLETED FORM

Please return your completed form No Later Than XX:XX DD MON YR to:

Barbara Miner Contract Specialist

DITCO/PL8312

Barbara.d.miner.civ@mail.mil

ATTACHMENT 11-3

SAMPLE QUESTIONNAIRE COVER LETTER

(Note to Offeror: Letter to transmit questionnaire to past or present performance references.)

LETTERHEAD

(Date)

The Defense Information Technology Contracting Organization (DITCO) is in the process of selecting a contractor for the Outside Continental United States (OCONUS) Information Technology (IT) Solutions II program. (Describe in general terms the nature of the effort and give RFP #.) One of the considerations in proposal evaluation is the verification of the offerors' past and present performance on contracts, which reflect the offeror's ability to perform on the proposed effort. DITCO depends on information received from agencies such as yours, which have had firsthand experience with an offeror, for the evaluation of the offeror's performance on those contracts.

The areas of interest in the offeror are summarized in the enclosed questionnaire. As discussed in our initial phone contact with your office, our schedule is extremely tight and we need your written response no later than _______ calendar days after your receipt of this letter. Please email your completed questionnaire to the attention of Ms. Barbara Miner at barbara.d.miner.civ@mail.mil no later than the RFP closing date of XX XXX 2023.

Your completed questionnaire will become a part of the official contract file. Your help is greatly appreciated and your prompt response will be one of the keys to the successful and timely completion of this Source Selection.

_________________________ Signature

1 Atch Questionnaire

ATTACHMENT 11-4

SUBCONTRACTOR/TEAMING PARTNER CONSENT LETTER

FOR THE RELEASE OF PAST AND PRESENT PERFORMANCE INFORMATION

TO THE PRIME CONTRACTOR

Past and present performance information concerning subcontractors and teaming partners cannot be disclosed to a private party without the subcontractor’s or teaming partner’s consent. Because a prime contractor is a private party, the Government will need that consent before disclosing subcontractor/teaming partner past and present performance information to the prime contractor during exchanges. In an effort to assist the Government’s Past Performance Evaluation Team in assessing your past performance relevancy and confidence, we request that the following consent letter be completed by the major subcontractors/teaming partners identified in your proposal. The completed consent letters should be submitted as part of your Present/Past Performance Volume.

SAMPLE

Dear Ms. Brenda Green, We are participating as a (subcontractor/teaming partner) with (prime contractor or name of entity providing proposal) in responding to the DISA Request for Proposal HC1028-23-R-0032 for OCONUS IT Solutions II contract.

We understand that the Government is placing increased emphasis on past and present performance in order to obtain best value in source selections. In order to facilitate the past performance evaluation/confidence assessment process we are signing this consent letter to allow you to discuss our past and present performance information with the prime contractor during the source selection process.

(Signature and title of individual who has the authority to sign for and legally bind the company)

Company Name:

Address: