Q&A.docx

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Naval Circuit Management Office Program Management Federal contract opportunity
Solicitation number
HC1028-18-R-0086
Issued by
Defense Information Systems Agency

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Attachment_L1_Past_Performance_Information.docx DOCX document
Q&A_Amendment_02.docx DOCX document
HC1028-18-R-0086_RFP_Amend_02.docx DOCX document
HC1028-18-R-0086_AMD02_conformed_copy.docx DOCX document
Attachment_L1_Past_Performance_Information.docx DOCX document
HC1028-18-R-0086__conformed_copy.docx DOCX document
DD254_(revised).pdf PDF
HC1028-18-R-0086_RFP_Amend_01.docx DOCX document
HC1028-18-R-0086_RFP.pdf PDF
Attachment_L2-Cost_Price_Template.xlsx XLSX spreadsheet
Attachment_L4_-_DD254.pdf PDF
Attachment_L1_Past_Performance_Information.docx DOCX document
Attachment_L3_-_Question_&_Answer_Template.docx DOCX document
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Industry Question/CommentQuestions/Answers Request for Proposal (RFP) HC1028-16-R-0005

Reference:
Government Response
1.
Due to heavy workloads, it is the current practice of DSS to grant facility clearances (FCL) at time of award to Federal contractors with pending FCL applications. Considering that we have a pending Top Secret facility clearance application with DSS and that DSS will grant clearance at time of award, will the Government accept a DD254 that includes a pending FCL application?
L.2.1.8

Yes. Reference PWS paragraph 12.

2.
The solicitation notice has been updated to reflect “THIS REQUIREMENT IS A TOTAL SMALL BUSINESS SET-ASIDE”. Please update RFP document to reflect total small business set-aside as well.
HC1028-18-R-0086_RFP
We have identified in the solicitation that the effort is a total small business set-aside.

No changes were made to the RFP as the result of this question.

3.
Section L 2.0.1 requires that “The offer shall address all requirements as stated in the Performance Work Statement (PWS).” However, Section L.4.2.2 only requires that PWS 6.3, 6.4.6, and 6.6 responses be included in the Tech/Management Volume II. In addition, Section M1.1.3 also states, “the offeror’s proposal must address all aspects of the PWS”

Do we need to address all PWS Tasks and Subtasks (Section 6.0) or just the three listed in L 4.2.2 ?

Section L 2.0.1, Section L.4.2.2, M 1.1.3
In accordance with L.4.2.2 offerors must address the (3) subfactors. Per M2.3, the technical/management evaluation will be evaluated using a combined technical/management rating and risk rating.

In addition L.4.2.2, states ‘Address PWS requirements IAW RFP Sections L4.1 and M1.1.3’. Per M1.1.3, to be eligible for award, the offeror’s proposal must address all aspects of the PWS.

4.
Attachment L-1 Past Performance Information Section G asks for past performance that covers the applicable subfactors under the technical/management factor in M. Can the Government confirm that past performance should be restricted to the PWS elements listed in M2.1 - PWS Task 6.3, PWS subtask 6.4.6 and PWS Task 6.6?
Attachment L-1 and M2.1
Attachment L-1 Past Performance Information has been revised to remove this requirement.
5.
L.7.1. states “The Offeror’s proposal must include a signed copy of the solicitation and completion of Section A through K. Please clarify what is to be completed for Sections C, D, E, F, G, and H (no Section H included in the RFP).
Solicitation, Section L.7.0 Volume V – Contract Documentation, Page 90
RFP section L.7.1 has been revised and the reference to Section H has been deleted.
6.
L.7.1.2. Section B-Supplies or Services and Costs/Prices. Please clarify that each offeror is to complete Section B with pricing information and that Section B should be included in Volume V Contract Documentation in lieu of Volume IV – Cost/Price.
Solicitation, Section L.7.0 Volume V – Contract Documentation, Page 90
Completion of Section B is not required. RFP section L.7.1 has been revised.
7.
Item L.9 and L.10 are missing. Please clarify what are the requirements of these missing items.
Solicitation, Section L, Page 91
The numbering was an oversight and has been corrected.
8.
Section L.2.0 General Instructions indicates that “The offer shall address all requirements as stated in the Performance Work Statement (PWS),” however, the requirements in Section L.2.2 Table Organization and Section M.2.1 Factor 1: Technical/Management, indicate that bidders are required to address only PWS Task 6.3 Subfactor 1: PWS Task 6.3-Order

Management, Subfactor 2: PWS Subtask 6.4.6, and Subfactor 3: PWS Task 6 - Circuit Management Support. To enable bidders to provide a fully compliant response, would the Government clarify whether bidders are required to address all requirements in the PWS, as indicated in Section L.2.0, or only the requirements as specified in Sections L.2.2 and M.2.1?

L.2.0, L.2.2, M.2.1
In accordance with L.4.2.2 offerors must address the (3) subfactors. In addition L.4.2.2, states ‘Address PWS requirements IAW RFP Sections L4.1 and M1.1.3’
9.
If bidders are required to address all requirements as stated in Section L.2.0 of the Performance Work Statement (PWS), it will be difficult, if not impossible to comply with all requirements within 20 1.5 spaced pages, because there approximately 11 single-spaced pages of requirements that bidders must respond to. Given these constraints, to ensure that bidders provide fully compliant responses, would the Government consider increasing the page limit to 50, or provide additional page count and decrease the requirement from 1.5 spacing to single spacing?
L.2.0, L.2.2, L.2.2.2.1
The RFP has been updated to increase the page limitation to 30 pages. The remaining administrative requirements are unchanged.
10.
Because an increase in the time available for bidders to update their solutions to clarifications will help bidders provide more compliant responses (and lead to fewer post-submission issues); due to the fact that the week of July 6 includes a national holiday; and due to the importance of this opportunity to the US Navy, and to ensure that all bidders have enough time to address the requirements and absorb the modifications from answers to questions, would the Government extend the due date of this opportunity by three weeks from July 6, 2018?
L.2.3
The proposal due date is extended to July 13, 2018.
11.
Because the format of 1.5 spacing will reduce the space in which to respond in full compliance, would the Government consider increasing the number of pages to 40 or reducing the spacing format requirements to single, rather than 1.5?
L2.2.2.1.
The RFP has been updated to increase the page limitation to 30 pages. The remaining administrative requirements are unchanged.
12.
Section L.2.2.2.1 indicates that “ Except for the reproduced sections of the solicitation document, the text size shall be no less than 10 point Arial, Times New Roman, or Courier New font for all text.” Would the Government provide an example of what is meant by “Except for the reproduced sections of the solicitation document…”?
L.2.2.2.1
Reproduced sections of the solicitation refer to the RFP attachments/information (i.e. Past performance info sheets, certifications, DD254, etc) that are incorporated into the RFP and require the offerors to complete and submit as part of their proposals.
13.
Section L.6.1.2 indicates that bidders are required to provided “unsanitized cost/price proposals” Attachment L.2 Would the Government clarify what it considers an unsanitized proposal (e.g., use of CLIN numbers and labor categories, but no associated pricing)?
L.6.1.2
Offerors must provide all pricing/cost information in accordance with Section L 6.0 and per L-2 and its instructions.

No changes were made to the RFP as the result of this question.

14.
Comment: L.7.1 states that the offeror’s proposal must include “a completion of Sections A through K.” Sections A – K do not all require completion.

Comment: Page 84 table includes organization and page limits.

Question: Will the Government please clarify where sections A – I should be included in Volume V? If required, will the Government confirm that they are excluded from page limits.

Page 90, L7.0 – Contract Documentation Page 84, Table 1 Proposal Organization, Section V Only Section K requires completion. RFP section L.7.1 has been revised.

15.
Comment: The Department of Defense, Defense Security Service (DSS) has a new system of record for DD-254’s which is called NCCS. A new DD-254 was created in November of 2017 and then revised in April of 2018. The DD-254 attachment is the old DD-254.

Question: Will the Government provide a revised solicitation DD-254 Attachment L4 to be compliant with NCCS?

Attachment L4 DD254
Yes. Revised DD254 is added.
16.
Comment: Section L2.2.2.1 states” “A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches. Pages shall be typed with 1.5 line spacing. Except for the reproduced sections of the solicitation document, the text size shall be no less than 10 point Arial, Times New Roman, or Courier New font for all text.”

Question: For Att. L1, request the Government adjust the format of the Past Performance Attachment L1 to match the format of the proposal as follows: Past Performance Margins to .75 for left and right Past Performance Fonts Arial, Times New Romans, Courier New no less than 10pt.

L2.2.2.1; L5.0; Attachment L1 Past Performance

The format for Attachment L1 will remain unchanged.

17.
Question: Will the Government allow the Offeror to insert headers and footers on the Past Performance Attachment L1?
Atch L-1 Past Performance
Yes.

No changes were made to the RFP as the result of this question.

18.
Comment: FBO lists NAICS code 541512. The RFP page 55 lists NAICS code 541511.

Question: Please confirm that the NAICS code in the solicitation (541511) is the NAICS that should be used.

FBO General Information.

Solicitation Page 55 The NAICS code is 541512.

The RFP has been updated accordingly.

19.
Comment: re page limitations: L.2.2.1: “page

limitations shall not be circumvented by including inserted text boxes/pop-ups or internet links to additional information” L.2.2.2.2 states “Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc.”

Question: Please confirm that the reference to ‘Text boxes/pop-ups’ stated in L2.2.1 does not include ‘legible tables, charts, graphs, and figures’ as described in L.2.2.2.2.

L2.2.1; Page Limitations; L.2.2.2.2 Tables, charts, graphics Correct.

No changes were made to the RFP as the result of this question.

20.
Comment: “7. Annual Contract $ Value” Question: Does the Government prefer to have the Offeror list out each year’s annual contract value? Or does the Government prefer the Offeror to provide a yearly average? Typically, the amounts by contract year change.
Atch L-1 Past Performance, Section C, Item 7
The contract value for each year.

No changes were made to the RFP as the result of this question.

21.
Comment: Item 4 states “how many times changed.”

Question: Will the Government please confirm that for Item 4, the Government is requesting that the Offeror list how many modifications were issued.

Atch L-1 Past Performance Section E. Item 4
Attachment L-1 Past Performance Information has been revised to remove this requirement.
22.
Comment: RFP states: “An unsanitized cost/price proposal shall be submitted using the Microsoft Excel-based cost/price template in the RFP Section L Attachment L-2. This shall include cost or pricing information and supporting data, to include estimating methodology. In addition, a sanitized version of the proposal listing labor categories and labor hours by CLIN/PWS task only shall be submitted along with the unsanitized proposal.”

Question: Given that this is a firm fixed price standalone contract type, can the Government confirm that Offerors are required to submit an unsanitized version of the Cost/Price proposal?

L6.1.4. Cost or Pricing Information Requirements

- Part B- Microsoft Excel Spreadsheets and Supporting Data Offerors must provide all pricing/cost information in accordance with Section L 6.0 and per L-2 and its instructions.

No changes were made to the RFP as the result of this question.

23.
Comment: RFP states: “An unsanitized cost/price proposal shall be submitted using the Microsoft Excel-based cost/price template in the RFP Section L Attachment L-2. This shall include cost or pricing information and supporting data, to include estimating methodology. In addition, a sanitized version of the proposal listing labor categories and labor hours by CLIN/PWS task only shall be submitted along with the unsanitized proposal. “Question: Will the Government please clarify that the Offerors should include the pricing information and supporting data, including estimating methodology, within the Microsoft Excel-based cost/price template, Attachment L-2, or as a Microsoft Word or PDF file?
L6.1.4. Cost

or Pricing Information Requirements

- Part B- Microsoft Excel Spreadsheets and Supporting Data Offerors must provide all pricing/cost information in accordance with Section L 6.0 and per L-2 and its instructions.

Per Attachment L-2 instructions, offerors may provide supporting documentation through an attachment if required. The information provided shall allow traceability between the proposed price included in the cost/price template and any provided source information.

Microsoft Word or PDF is acceptable for the submission of the supporting data.

24.
Comment: Columns F, G and H are entitled Contract Labor Hr. Rate, Proposed Discount Percent and Proposed FFP Labor Hr. Rate.

Question: Given that this is an FFP standalone contract type that is not based on a GSA schedule or existing contract rates, can the Government update the Attachment_L2- Cost_Price_Template to remove columns F and G?

Attachment_L 2-Cost_Price_Te mplate
The columns will remain unchanged.

No changes were made to the RFP as the result of this question

25.
Is there an incumbent on this contract? If so, please provide the incumbent name, current contract number, length, value of the contract.

Yes.

Incumbent: Data Networks Corporation Contract Number: HC1028-14-F-0019 Period of Performance: One-year base period and four 1-yr option periods Value: Undisclosed

No changes were made to the RFP as the result of this question

26.
For DISA Storefront Order Management duties, what "Roles" (e.g. RO, ARO, etc.) will be granted to the contractor team members?
6.3.2
Authorized Approving Official (AAO)

Authorized Billing Official (ABO) Authorized Requesting Official (ARO) Authorized Tracking Official (ATO) Review and Revalidation (R&R) Routing List Official (RLO) Subscription Official (SO) *Note: Contractor team members can serve multiple roles

PWS task 6.3 has been updated.

27.
Is a Navy unique R&R tool available for this requirement or is the contractor expected to use DISA's new R&R tool?
6.3.3
Contractor will need to utilize both a Navy unique R&R tool (within CIMTS) and DISA’s new R&R tool.

PWS subtask 6.3.3 has been updated.

28.
Are there existing government (civilian or military) personnel at the NCMO processing and routing TRs as well?
6.3
Yes, there is at least one government civilian for each role.

No changes were made to the RFP as the result of this question

29.
Are there existing government (civilian or military) personnel at the NCMO providing software development support for CIMTS?
6.4
No.

No changes were made to the RFP as the result of this question

30.
What software development platform, tools, language(s), database is CIMTS developed in today?
6.4
The software development environment/platform is Microsoft Visual Studio, Microsoft Server 2008 r2, Microsoft Server 2012 r2.

Web Server Environment is Microsoft Internet Information Services (IIS).

Database Server Environment is currently ORACLE 11g/12c, but will be Microsoft SQL Server

CIMTS/NNIC programming/scripting languages:

C#, JavaScript, HTML, XML, ASP.NET, PSSQL (for ORACLE), MSSQL (Microsoft SQL Server), Batch Scripting (for admin scripts), Power Shell Scripting (for admin scripts), Visual Basic Scripting (for admin scripts)

PWS task 6.4 has been updated.

31.
Task 4 Deliverables mention deploying CIMTS to SIPRNET. Is CIMTS on SIPRNET today or an instance already on NIPRNET as well?
6.4
CIMTS is currently on NIPRNET, but not on SIPRNET. CIMTS is scheduled to deploy to SIPRNET JUL 2019.

No changes were made to the RFP as the result of this question

32.
One of the Task 7 Deliverables says to "Deploy NNIC production web applications to SIPRNET". Is this referring to actual IP address "requests", and not actual software applications?
6.7
This refers to building and deploying NNIC/CIMTS databases and web applications to SIPRNET.

PWS subtask 6.7.8 has been updated.

33.
Subtask mentions contractor will "support" Certification & Accreditation process. Is the contractor team expected to get accounts in eMASS and be assigned any RMF roles (e.g. ISSO)?
6.4.6
Yes, they are to provide full support and have all necessary access.

PWS subtask 6.4.6 has been updated.

34.
This paragraph mentions development work to supporting existing "Joint systems"? Is this referring to DoD based systems, like DISA's Storefront?
6.4.7
Yes. CIMTS requires input from DoD based systems such as Storefront and TIBI.

PWS subtask 6.4.7 has been updated.

35.
Last sentence in this paragraph mentions the need for "certified software and computer personnel". What type of personnel certification is this referring to? Are positions required to have one of the DoD 8570-01M level certifications?
6.4.7
Security Plus Level 1 (at minimum)

PWS subtask 6.4.7 has been updated.

36.
Who is the incumbent and what the contract number

Incumbent: Data Networks Corporation Contract Number: HC1028-14-F-0019

No changes were made to the RFP as the result of this question

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