HC102818R0022_Amend_0008.pdf

IPCS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

a. Update the solicitation documents to remove all references to SPARC-compatible solutions.

b. Update provisions and clauses.

c. Extend the question and answ er period to 0800 CT September 19, 2018.

d. Extend the proposal due date until 0800 CT October 02, 2018.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 12

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 07-Sep-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HC102818R0022

X 9B. DATED (SEE ITEM 11)

02-Oct-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

07-Sep-2018

CODE

DISA/DITCO-SCOTT-PL84

2300 EAST DRIVE

SCOTT AFB IL 62225

HC1084 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HC102818R0022

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The solicitation issue date has changed from 03-May-2018 to 02-Oct-2018.

SECTION G - CONTRACT ADMINISTRATION DATA

The following have been added by full text:

POINTS OF CONTACT

52.204-9000 POINTS OF CONTACT (AUG 2005)

Contracting Officer

Name: Lisa O. Cravens

Organization/Office Symbol: DISA/DITCO/PL8413

Phone No.: 618-229-9295

E-Mail Address: lisa.o.cravens.civ@mail.mil

Contract Specialist

Name: Brandee N. Griffin

Organization/Office Symbol: DISA/DITCO/PL8411

Phone No.: 618-229-9739

E-Mail Address: brandee.n.griffin.civ@mail.mil

COR/Mission Partner Point of Contact (To be filled in upon contract award)

Name:

Organization/Office Symbol:

Phone No.:

E-Mail Address:

Contractor Point of Contact (To be filled in upon contract award)

Contractor Legal Business Name:

DUNS:

CAGE CODE:

Contractor POC:

E-Mail Address:

Phone Number:

Fax Number:

(End of clause) mailto:lisa.o.cravens.civ@mail.mil mailto:brandee.n.griffin.civ@mail.mil

CONTRACT/ORDER CLOSEOUT - FIXED-PRICE, TIME-AND-MATERIALS, OR LABOR-HOURS

Timely contract closeout is a priority under this contract/order. The Contractor shall submit a final invoice within ninety (90) calendar days after the expiration of this contract/order, unless the Contractor requests and is granted an extension by the Contracting Officer, in writing. In addition, and concurrent with the submission of the final invoice, the Contractor shall notify the Contracting Officer of the amount of excess funds that can be deobligated from this contract/order so the closeout process can begin as soon as possible upon expiration of this contract/order.

A bilateral contract/order closeout modification will be forwarded to the Contractor by the Contracting Officer and must be signed by the Contractor and returned to the Contracting Officer within thirty (30) calendar days of issuance of the modification. A Contractor’s failure to respond and/or sign the bilateral closeout modification within thirty

(30) calendar days of receipt will constitute approval of the terms of the modification and the modification will subsequently be processed unilaterally by the Contracting Officer to deobligate excess funds and close this contract/order.

If this contract/order contains option periods, the Contractor is required to submit an invoice within ninety (90) calendar days after expiration of the base period of performance and the expiration of each exercised option period of performance to allow for deobligation of excess funds that were obligated in those respective periods of performance.

(End of text)

The following have been modified:

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in

Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic

Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-

Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the

WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Invoice and Receiving Report (Combo)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

Not Applicable

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC HQ0131

Issue By DoDAAC HC1084

Admin DoDAAC HC1084

Inspect By DoDAAC (Will be provided on award document)

Ship To Code (Will be provided on award document)

Ship From Code (Will be provided on award document)

Mark For Code N/A

Service Approver (DoDAAC) (Will be provided on award document)

Service Acceptor (DoDAAC) H98272

Accept at Other DoDAAC (Will be provided on award document)

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the

(Will be provided on award document)

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in

WAWF from the following contracting activity's WAWF point of contact.

Payment Processing Questions: Contact the following DFAS office as specified in the contract/order:

Columbus Center: 1-800-756-4571

HQ0131 – Option 2 – Then Option 2

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

The following have been deleted:

52.204-9000

52.204-9001

52.237-9001

SECTION H - SPECIAL CONTRACT REQUIREMENTS

The following have been added by full text:

ORGANIZATIONAL AND CONSULTANT CONFLICTS OF INTEREST (OCCI)

(a) An offeror shall identify in its proposal, quote, bid or any resulting contract, any potential or actual

Organizational and Consultant Conflicts of Interest (OCCI) as described in FAR Subpart

9.5. This includes actual or potential conflicts of interests of proposed subcontractors. If an offeror identifies in its proposal, quote, bid or any resulting contract, a potential or actual conflict of interests the offeror shall submit an

Organizational and Consultant Conflicts of Interest Mitigation Plan to the contracting officer. The Organizational and Consultant Conflicts of Interest Mitigation Plan shall describe how the offeror addresses potential or actual conflicts of interest and identify how they will avoid, neutralize, or mitigate present or future conflicts of interest.

(b) Offerors must consider whether their involvement and participation raises any OCCI issues, especially in the following areas when:

(1) Providing systems engineering and technical direction.

(2) Preparing specifications or work statements and/or objectives.

(3) Providing evaluation services.

(4) Obtaining access to proprietary information.

(c) If a prime contractor or subcontractor breaches any of the OCCI restrictions, or does not disclose or misrepresents any relevant facts concerning its conflict of interest, the government may take appropriate action, including terminating the contract, in additional to any remedies that may be otherwise permitted by the contract or operation of law.

REQUIREMENT TO SUBMIT AN ELECTRONIC PRODUCT LIST

The contractor shall submit the following in addition to complying with all requirements of

DFARS 252.211-7003, Item Identification and Valuation:

(a) Complete the Electronic Product List (EPL) attached to this contract for all products delivered under this contract. If a copy of the EPL has not been provide with the contract document, the EPL should be obtained from the

Contracting Officer. A separate EPL shall be submitted each time products are delivered under this contract, including when products are replaced through a warranty or service support agreement.

(b) The EPL shall be delivered electronically for review and approval to the Acceptor identified as the

Customer/COR/TM Point of Contact identified in the DITCO additional text titled: Points of Contact, if method of payment is via the government purchase card, or the WAWF point of contact identified in the clause at DFARS 252.232-7006, Wide Area WorkFlow Payment Instructions for contracts process through WAWF. A copy of the EPL shall also be submitted to the Manpower, Personnel and Security (MPS)

Directorate at the following email address: disa.meade.mps.list.mps31-warehouse-branch-cam-l@mail.mil.

(c) The contractor shall submit the EPL to the Acceptor and MPS in advance of or concurrently with delivery of products. The Acceptor will not accept products delivered under this contract until the EPL is approved.

(d) If the EPL is delivered in advance of the products, the Acceptor will notify the contractor via email if the list is approved or disapproved. If the EPL is delivered concurrently with the products, acceptance of the products delivered via WAWF will also serve as approval of the

EPL.

file://///DISANET/fmd/data6/Middleton.Anita/DARS/DAR%20Parts/Track%20Changes/Oct%202015/should mailto:disa.meade.mps.list.mps31-warehouse-branch-cam-l@mail.mil

ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION (eCMRA)

REPORTING

The contractor shall ensure ALL contractor labor hours including subcontractor, at all levels/tiers, labor hours required for the performance of services provided under this contract are reported via a secure data collection site.

The contractor and all subcontractors, at all levels/tiers, providing direct labor under this contract shall report complete and accurate data for the labor executed during the period of performance during each Government fiscal year (FY), which runs from October 1 to September 30. The Contractor shall input the data into the appropriate eCMRA reporting tool, which can be accessed via a secure web site at http://www.ecmra.mil/. There are four separate eCMRA tools: Army, Air Force, Navy and All Other Defense Components. The appropriate eCMRA reporting tool to use is determined by the requiring activity being supported (e.g., if DISA awards a contract for an

Air Force requiring activity, the contractor shall load the required reporting data in the “Department of Air Force

CMRA” tool). While inputs may be reported any time during the FY, all data shall be reported no later than October

31 of each calendar year. The contractor shall completely fill in all required data fields. The contractor shall enter initial data into the appropriate eCMRA tool to establish the basic contract record no later than 15 working days after receipt of contract award or contract modification incorporating this clause. The contractor shall notify the

Contracting Officer Representative (COR) when the basic contract record has been established in the appropriate eCMRA tool.

eCMRA User Manuals and Frequently Asked Questions (FAQs) are available at http://www.ecmra.mil/

Contractors may direct technical questions to the eCMRA help desk at usaf.pentagon.saf-aq.mbx.cmra-help-desk-dod@mail.mil

ENVIRONMENTAL CONDITIONS

H.1 Environmental Conditions

This special section is intended to be used for all contracts at the Federal Center, 4300 Goodfellow, St. Louis, MO

(DECC St. Louis).

Summary of Goodfellow Federal Complex Environmental Conditions

This effort may require work at DECC St. Louis at the Goodfellow Federal Complex. Many of the facilities and grounds on the Goodfellow Federal Complex, St. Louis, Missouri have been reported to have environmental concerns with varying concentrations of hazardous chemicals/materials. Contractors are required to include the costs of working around and in these known conditions at the Goodfellow complex in the proposal.

The following is a list of reported environmental contaminants that have the potential to affect worker safety and health. This list has been extracted from the 2013 Tetra Tech Occupational Exposure Evaluation Report.

ASBESTOS

Amosite – trace amounts up to 6%

Chrysotile – trace amounts up to 10%

Crocidolite – trace amounts

Total Asbestos – trace amounts up to 15%

TOXIC METALS

Antimony

Arsenic http://www.ecmra.mil/ http://www.ecmra.mil/ mailto:usaf.pentagon.saf-aq.mbx.cmra-help-desk-dod@mail.mil

Barium

Beryllium

Cadmium

Chromium

Copper

Lead

Mercury

Selenium

Silver

Polychlorinated Biphenyls (PCBs)

Decachlorobiphenyls

Dichlorobiphenyls

Heptachlorobiphenyls

Hexachlorobiphenyls

Monochlorobiphenyls

Nonachlorobiphenyls

Octachlorobiphenyls

Pentachlorobiphenyls

Tetrachlorobiphenyls

Trichlorobiphenyls

Total PCBs

Total Petroleum Hydrocarbons (TPHs)

Diesel Range Organics

Gasoline Range Organics

Oil Range Organics

Volatile Xylenes, p

Total Xylenes

Semi-Volatile Organic Compounds (SVOCs)

Acenaphthene

Acenaphthylene

Acetophenone

Anthracene

Benzaldehyde

Benz(a)Anthracene

Benzo(a)Pyrene

Benzo(b)Flouranthene

Benzo(g,h,i)Perylene

Benzo(k)Fluoranthene

Bis(2-Ethyl Hexyl) Phthalate

Biphenyl, 1,1´-

Butyl Benzyl Phthalate

Caprolactam

Carbazole

Carbon disulfide

Chlorophenyl Phenyl Ether, 4-

Chrysene

Dibenzo(a,h)Anthracene

Dibenzofuran

Dichlorophenol, 2,4-

Diethyl Phthalate

Dimethylphenol, 2,4-

Di-n-Butyl Phthalate

Di-n-Octylphthalate

Fluoranthene

Fluorene

Hexachlorocyclohexane, beta

Indeno(1,2,3-cd)Pyrene

Methylnaphthalene, 2-

Methylphenol, 2-, 3-, 4- (Cresols)

Naphthalene

Nitroaniline, 3-

Nitrophenol, 4-

Nitrosodiphenylamine, n-

Pentachlorophenols

Phenanthrene

Phenol

Pyrene

POISON

Cyanide

EXPLOSIVE COMPOUNDS AND PHOSPHORUS

2,4-Dinitrotoluene

2,6-Dinitrotoluene

2-Amino-4, 6-Dinitrotoluene

4-Nitrotoluene

Nitrobenzene

Phosphorus

Approximately 82 total contaminants that have the potential to affect worker safety and health were reported by

Tetra Tech on site (Cyanide was reported by SCS Engineers 2008 Combined Preliminary Assessment/Site

Inspection Report (starting on page 4-19) and is provided as part of this list of contaminants). The added totals of each variation of the asbestos contaminants, the xylene contaminants, and the polychlorinated biphenyls contaminates may make them a potential safety and health hazard as well. A list of contaminants and their locations can be found in Appendix B, Tables 1 through 14 of the 2013 Tetra Tech Occupational Exposure

Evaluation Report. The 2013 Tetra Tech report does not constitute a complete list of potential contaminants.

Twenty-one additional reports assessing various aspects of the environmental contamination on the Goodfellow

Federal Complex are available upon request. Safety Fact Sheets are provided for each contaminant. All these reports were compiled to assess the contamination from an environmental perspective. Environmental action thresholds do not necessarily correlate into OSHA permissible exposure limits (PELs) because they were the result of testing/sampling in a static environment. OSHA requirements involve sampling/testing using an 8-hour time weighted average/30-minute excursion limit while each job specific activity is in progress.

Contractors whose employees are engaged in work that could potentially put them into contact with, or disturb any and/or all of the environmental contaminants present in such a manner as to make them airborne, shall perform the appropriate hazard assessment and testing to protect their employees according to OSHA 29 CFR 1910 and 1926 regulations. The hazard assessment shall include industrial hygiene sampling/testing as necessary. Contractors shall take the appropriate protective measures to ensure their actions do not place other federal complex personnel at risk

(i.e. post warning signs, install engineering controls, create barriers, erect containment, control access to work areas, etc.). Contractors will also ensure their employees decontaminate as required prior to leaving work areas and/or the job site so they do not cross contaminate non-contaminated areas/spaces.

Multiple building interiors (first and second floors) are reported to contain varying amounts of lead based-paint and/or particulate lead and mercury that could affect worker safety and health. These areas include, but are not limited to, the space above the ceiling tiles and some mechanical rooms. Asbestos containing materials are also present in some of these spaces and are currently being managed in place. Work in areas that has the potential to disturb asbestos containing materials requires an asbestos work permit to be issued from the GSA Building Manager prior to the start of work. This permit should be worked directly with GSA with the knowledge of the COR Efforts that may affect asbestos containing materials require a pre-assessment to be accomplished and coordination through the GSA Region 6 Asbestos Program Manager prior to the start of work. The asbestos pre-assessment for construction projects is typically performed by GSA.

Multiple building interiors (basement/basement crawl spaces/utility tunnels) are reported to contain a variety of environmental contaminants that could affect worker safety and health. Contamination includes friable asbestos in the soil, different toxic metals on building surfaces and in the soil, different explosive compounds and phosphorus in the sump water and soil, and different organic compounds in the sump water and soil. Asbestos containing materials are also present in some of these spaces and are currently being managed in place. Work in areas that has the potential to disturb asbestos containing materials requires an asbestos work permit to be issued from the GSA

Building Manager prior to the start of work. This permit should be worked directly with GSA with the knowledge of the COR Efforts that may affect asbestos containing materials require a pre-assessment to be accomplished and coordination through the GSA Region 6 Asbestos Program Manager with the knowledge of the COR prior to the start of work. The asbestos pre-assessment for construction projects is typically performed by GSA.

Multiple building interiors (building electrical spaces and interior/exterior ground soil and groundwater) are reported to contain a variety of polychlorinated biphenyl (PCB) contamination. Building interior contamination includes

PCBs in the concrete where PCB oil filled transformers used to be. The crawlspace soil of Building 108B is also reported to have PCB contamination. Exterior building ground soil and groundwater is also contaminated with PCB contamination that could affect worker safety and health. Maintenance and construction projects that could disturb

PCB laden concrete, interior/exterior ground soil or groundwater must be coordinated through the GSA Region 6

Environmental Program Manager prior to the start of work.

Multiple federal complex exterior areas are reported to be contaminated with a variety of environmental contaminants in the ground soil and groundwater that could affect worker safety and health. Maintenance and construction projects that could disturb federal complex grounds/ground water must be coordinated through the

GSA Region 6 Environmental Program Manager with the knowledge of the COR prior to the start of work.

The 2013 Tetra Tech Occupational Exposure Evaluation Report and the SCS Engineers 2008 Combined Preliminary

Assessment/Site Inspection Report with Addendum 1(Interim Lead Wipe Sampling and Assessment Report) can be reviewed. GSA Region 6 Public Building Services has made these reports and the twenty-one additional reports available in a reading library located at the Goodfellow Federal Office Complex, GSA St. Louis West Field Office, 4300 Goodfellow Boulevard, St. Louis Missouri.

Reports incorporated by reference – 2008 SCS Engineers Combined Preliminary Assessment/Site Inspection Report with Addendum 1(Interim Lead Wipe Sampling and Assessment Report, 2013 Tetra Tech Occupational Exposure

Evaluation Report, and 2016 OCCU-TECH Asbestos Air, Lead Air, and Lead Dust Investigation report. These reports can be reviewed at the reading room located at the Federal Center in Building 107.

If new information or updates become available concerning the environmental conditions at the Goodfellow complex they will be made available via the GSA website at:

www.gsa.gov/goodfellow.

If your organization would like to receive updates from GSA’s Environmental Team, please add your email address to the GSA distribution list by visiting the following website and registering:

https://docs.google.com/forms/d/1Y4UMAMcYYu2Co_TM7ERpuuNq3mWJGlSkA9b5GXcOsE/viewform?c=0& w=1

SUBMITTALS

http://www.gsa.gov/goodfellow https://docs.google.com/forms/d/1Y4UMAMcYYu2Co_TM7ERpuuNq3mWJGlSkA9b5GXcOsE/viewform?c=0&w=1 https://docs.google.com/forms/d/1Y4UMAMcYYu2Co_TM7ERpuuNq3mWJGlSkA9b5GXcOsE/viewform?c=0&w=1

Prior to beginning any work (after contract award and prior to Notice to Proceed), the contractor shall prepare and submit to the GSA Region 6 Environmental Program Manager with knowledge of the COR for review, a site specific work/safety plan describing the protective measures they will use. Contractors shall provide any sampling/testing results as part of the safety plan. The site specific work/safety plan shall include but not be limited to the following (cover the who, what, when, where, why, and how):

a. Introduction

b. Location and Description

c. Hazard Assessment

Assessment

Personal Protective Equipment Required

d. Responsibilities

e. Operating Procedures

Must include disposal procedures for contaminated materials/PPE

f. Emergency Procedures

Emergency Contacts

Emergency Procedures

Accident/Incident Reporting

Organic Compounds (VOCs)

Acetone

Carbon disulfide

Dichloroethylene, 1,2-cis-

Methyl Ethyl Ketone

Trichloroethene

Xylenes, m

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

LIST OF EXHIBITS/ATTACHMENTS

EXHIBITS /

ATTACHMENTS

DESCRIPTION

Exhibit B-1 IPCS Cost Model – Revised September 07, 2018

Attachment C-1 Performance Work Statement (PWS) - Revised September 07, 2018

Appendix One Server Chipset Definitions

Appendix Two Enterprise Management Products for Servers

Appendix Three Technical Assistance and Consulting Support

Appendix Four Facilities Rack and Power Details

Appendix Five Call Order Activity Summary Sample (See

Attachment C-1.5)

Appendix Six ADPE Maintenance Records/DISA Form 7

Instructions

Appendix Seven

Attachment C-1.5 Appendix Five Call Order Activity Summary Sample

Attachment C-2 Quality Assurance Surveillance Plan (QASP) - Revised September 07, Appendix One - Surveillance Matrix

Appendix Two - Performance Assessment Report

Appendix Three - Customer Complaint Record

Appendix Four - Corrective Action Report

Attachment C-3 DD Form 254 – Contract Security Classification Specification

Attachment C-4 Definitions - Revised May 24, 2018

Attachment C-5 Subcontracting Plan Review Checklist Revised September 07, 2018

Attachment L-1 Section L-Instructions, Conditions, and Notices to Offerors or

Respondents - Revised September 07, 2018

Attachment L-2 Question & Answer Template - Revised June 06, 2018

Attachment L-3 Past Performance Information Sheet Format

Attachment L-4 Subcontractor/Teaming Partner consent Letter for the Release of Past

Performance Information to the Prime Contractor

Attachment M-1 Section M: Evaluation Factors For Award - Revised September 07, Attachment M-2 Offeror Technical Specifications

(End of Summary of Changes)

IPCS-X QASP

September 07, 2018

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

1. Contract Title: Integrated Processor Capacity Services – X-86 (IPCS-X)

2. Purpose:

This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for the stated contract. This QASP explains the following:

What will be monitored?

How monitoring will take place.

Who will conduct the monitoring?

How monitoring efforts and results will be documented.

This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance. In addition, the

QASP should recognize that unforeseen and uncontrollable situations may occur.

This QASP is a “living document” and the Government may review and revise it on a regular basis. Updates shall ensure that the QASP remains a valid, useful, and enforceable document. Copies of the original QASP and revisions shall be provided to the contractor and Government officials implementing surveillance activities.

3. Roles and Responsibilities:

The following personnel shall oversee and coordinate surveillance activities.

Program/Project Manager (PM) – The PM provides program oversight and supports the COR’s performance as-sessment activities.

Contracting Officer (KO) – The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The KO shall also ensure that the contractor receives impartial, fair, and equitable treatment under this contract. Determine the final assessment of the contractor’s performance.

Contracting Officer’s Representative (COR) – The COR is responsible for providing continuous technical over-sight of the contractor’s performance. The COR uses the QASP to conduct the oversight/surveillance process. The

COR shall keep a Quality Assurance file that accurately documents the contractor’s actual performance. The pur-pose is to ensure that the contractor meets the performance standards contained in the contract. The COR is respon-sible for reporting early identification of performance problems to the KO. The COR is required to provide an an-nual performance assessment to the KO which will be used in documenting past performance. The QASP is the pri-mary tool for documenting contractor performance. The COR is not empowered to make any contractual commit-ments or to authorize any contractual change on the Government’s behalf.

4. Primary Method of Surveillance:

Periodic Inspection, as required, for Task 2 - 6.2.1 Subtask 2, Task 2 – 6.2.4 Subtask 2.4, Task 2 - 6.2.6.1 Subtask

2.6.1, Task 2 – 6.2.6.2 Subtask 2.6.2, Task 2 – 6.2.6.3 Subtask 2.6.3, Task 4 - 6.4.2 Subtask 4.2, Task 4 - 6.4.3 Sub-task 4.3, Task 4 - 6.4.4 Subtask 4.4, Task 4 – 6.4.5 Subtask 4.5, Task 4 – 6.4.9 Subtask 4.9, Task 7 – 6.7 Task 7, Task 14- 6.14.1 Subtask 14.1, Task 14 - 6.14.2 Subtask 14.2 and Task 17 – 6.17.1 Subtask 17.1 There will be

100% review/inspection for Task 17 – 6.17.2.2 and 6.17.3 Subtask 17.3. There will be 100% inspection bi-annually for Task 7 – 6.7.1 Subtask 7.1.

Surveillance Matrix

The Surveillance Matrix (Appendix 1) is the list of performance objectives and standards to measure performance by the contractor. This matrix details the method of surveillance the COR will use to validate and inspect these per-formance elements. Inspection of each element will be documented in the COR file.

Performance objectives define the desired outcomes. Performance Standards define the level of service required under the contract to successfully meet the performance objective. The inspection methodology defines how, when, and what will be assessed in measuring performance. The Government performance surveillance, using this QASP, to determine the quality of the contractor’s performance as it relates to the performance element standards. The

ACL performance Standard Table should be used to form the foundation of the COR’s inspection checklist.

5. Performance Standards:

PWS Reference Performance Standard Acceptable Quality

Level (AQL)

Method of Surveillance

Task 2 - 6.2.1 Subtask 2.1

– Performance/Availabil-ity.

Solution availability will meet 99.95% based on the calculation: (Total available hours for number of calen-dar days in reporting month

– Measurement Exceptions

– Time server is unavaila-ble) / (Total available hours for number of calendar days in reporting month –Meas-urement Excep-tions)*100=“Service Level

Attained”. 24x number of calendar days in reporting month for each orderable

100%

Periodic inspection of downtime reports.

Solution availability for

High Availability Systems will meet 99.999% based on the following calculations:

Measurement 2A (sum-mary): (Total available hours for number of calen-dar days in reporting month

– Measurement Exceptions

– Time server is unavaila-ble) / (Total available hours in reporting month – Meas-urement Excep-

Attained”. Total available hours = Total available hours = 24x number of cal-endar days in reporting month averaged over all five nine’s orderable sys-tems.

Measurement 2B (per sys-tem): (Total available hours in reporting month– Time server is unavailable) / (To-tal available hours for num-ber of calendar days in re-porting month – Measure-ment Excep-

Attained”. Total available hours = 24x number of cal-endar days in reporting month for each five nine’s orderable system.

Reporting for hardware uti-lization and error diagnos-tics.

Task 2 – 6.2.4 Subtask 2.4

– Central Management.

Delivery of solution equip-ment must occur within 30 calendar days of the valida-tion of the order by the Con-tractor.

100% Periodic inspection of

Contractor reporting for hardware utilization and error diagnostics.

Task 2 - 6.2.6.1 Subtask

2.6.1 – Delivery. Inte-grated solutions will be de-livered on time and IAW

Government POC guidance

De-installation of equip-ment must occur within 30 calendar days of the valida-tion of the return call order by the contractor.

100% Periodic inspection of de-livery timelines.

Task 2 – 6.2.6.2 Subtask

2.6.2

Provide equipment report 7-

10 working days prior to de-livery.

100% Periodic inspection of de-installation timelines.

Task 2 – 6.2.6.3 Subtask

2.6.3 – Equipment report.

Provide infrastructure that interoperates with DISA’s specified enterprise systems management (ESM) archi-tecture.

Equipment Report.

Task 4 - 6.4.2 Subtask 4.2 -

Interoperability.

Provide infrastructure com-ponents capable of being managed remotely via a dedicated DISA manage-ment network and all re-mote management capabili-ties should provide redun-dancy.

downtime reports for soft-ware interoperability.

Task 4 - 6.4.3 Subtask 4.3

– Remote Management.

Provide infrastructure com-ponents capable of being backed-up via a dedicated backup network.

100% Periodic inspection of re-ports for maintenance re-quirements.

Task 4 - 6.4.4 Subtask 4.4

– Backup capabilities.

Ensure all assets are coordi-nated with DISA prior to in-troduction into the environ-ment.

backup network to ensure backups occurs.

Task 4 – 6.4.5 Subtask 4.5

– DISA coordination prior to any asset deployment.

Ensure all solutions provide reliable, cost effective ca-bling approach that will condense the amount of net-work cabling and network ports required

100% Periodic inspection of en-vironment.

Task 4 – 6.4.9 Subtask 4.9

– Network cable and port efficiency

All security requirements will be complied with.

100% Periodic inspection of en-

Task 7 – 6.7 Task 7 - Secu-rity

IA certification reporting will occur bi-annually.

100% Periodic inspection of se-curity requirements.

Task 7 – 6.7.1 Subtask 7.1

– IA Certification.

Report must include (but not limited to) the follow-ing: contract number, call order number, hardware make, hardware model, se-rial number, memory, cores, sockets, processor speed, operating system, operating system version, operating system version date in-stalled, physical location, order date, installation date, acceptance date etc.

100% 100% inspection of bi-an-nual IA certifications.

Task 14- 6.14.1 Subtask

14.1 - Monthly Inventory report at the physical level

Report must include (but is not limited to) the follow-ing: Call order number, or-der received, valid order date, call order line number, SLIN, description, Agency, Project, quantity, required delivery, Technical POC, System ID, base price, ex-tended price, PO value, es-timated ship date, actual ship date, estimated delivery date; actual delivery, esti-mate install date, actual in-stall, estimate provision date, actual provision date, provision date, estimated acceptance date, acceptance date, order status, descrip-tion, etc.

materials upon delivery.

Task 14 - 6.14.2 Subtask

14.2 - Weekly Order Sum-mary

Contractor will establish ef-ficient and effective order-ing process.

materials upon delivery.

Task 17 – 6.17.1 Subtask

17.1 - Ordering.

The Contractor call order management system shall include the ability to cancel existing equipment/work-load and facilitate the re-moval of integrated services gear from the DISA site within 30 days.

lapse of time between when Govt. call order is dispatched to Contractor and “Acceptance” occurs.

Task 17 - 6.17.2.2 Contractor will develop ac-ceptance testing methodol-ogy.

100% 100% inspection of ac-ceptance for each asset re-turned.

Task 17 – 6.17.3 Subtask

17.3 – Acceptance.

100% 100% inspection of ac-ceptance for each asset in-stalled.

6. Documenting Performance:

Acceptable Performance.

The Government shall document positive performance. A Performance Assessment Report (PAR) template is at-tached (Appendix 2). Any report may become part of the supporting documentation for fixed price payments, award/incentive fee payments, CPARS entries, or other actions. Government acceptance of services permits the contractor to invoice for the service fee.

Unacceptable performance.

Unacceptable contractor performance can be identified by customer complaints (Appendix 2) or upon schedule sur-veillance evaluations. When unacceptable performance occurs, the COR shall inform the contractor. This will nor-mally be in writing unless circumstances necessitate verbal communication. The COR shall document the discus-sion and place it in the COR file and provide a copy to the KO.

When the COR determines formal written communication is required, the COR shall prepare a Corrective Action

Report (CAR). The CAR is forwarded to the KO for dissemination to the contractor. A CAR template is attached to this QASP (Appendix 3).

The contractor shall acknowledge receipt of the CAR in writing. The CAR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CAR will also state how long after receipt the contractor has to present this corrective ac-tion plan to the KO and COR. The Government may withhold payment for services until corrective action is taken.

The Government shall review the contractor's corrective action plan to determine acceptability. Upon Government acceptance of the corrected services the contractor will be permitted to invoice for the service fee.

Any CAR may become a part of the supporting documentation for contract payment deductions, fixed fee deduc-tions, award fee nonpayment, CPARS or other actions deemed necessary by the KO.

7. Mandatory or regulatory compliance items:

The contractor will provide initial proof of compliance with regulatory and compliance items contained in the con-tract. The Contracting Officer's Representative (COR) and the Contracting Officer (KO) will evaluate the initial submission and will conduct ad hoc reviews of the contractor's compliance throughout the remainder of the contract.

The contractor will monitor compliance as required by FAR 52.222-50, Combating Trafficking in Persons, and re-port any issues to the KO.

8. Acceptable Quality Level (AQL):

The AQL for this project is 100% due to the critical support provided by processor operations.

9. Evaluation Method:

The COR will track the response to the requirements of inspected tasks, conduct a comparison with actual mainte-nance performance, and otherwise verify and validate contractor performance. Help desk ticket logs will be used as documentation and compared to the AQL specific to the task.

The COR will review the “ADPE Maintenance Record/FORM 7” to document the time elapsed between the initial call for support of a hardware maintenance/repair requirement, voice and physical response by the contractor, and resolution to verify and validate contractor performance. The “ADPE Maintenance Record/FORM 7” and is defined as the official documentation from the Government that hardware maintenance/repair is required. The “ADPE

Maintenance Record/Form 7” captures the time the hardware error occurred, when the Government requests support from the contractor, and the time that the hardware error is resolved. The “ADPE Maintenance Record/Form 7” is the official measure of response and resolution time.

10. Performance Rating

In evaluating the quality of contractor’s performance, the following performance ratings may be used (same as

CPAR ratings).

Performance

Rating Criteria

Exceptional

Performance meets contractual requirements and exceeds many to the govern-ment’s benefits. The contractual performance of the element or sub-element being assessed was accomplished with no problems and contractor actions were highly ef-fective.

Very Good

Performance meets contractual requirements and exceeds some to the government benefits. The contractual performance was accomplished with few minor problems for which corrective actions taken by the contractor were effective.

Satisfactory

Performance meets contractual requirements. The contractual performance con-tains some minor problems for which corrective actions taken by the contractor were satisfactory.

Marginal

Performance does not meet some contractual requirements. The contractual perfor-mance reflects a serious problem for which the contractor has not yet identified cor-rective actions. The contractor’s proposed actions appear marginally effective or were not fully implemented.

Unsatisfactory

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

11. Incentives (Positive and/or Negative)

Delivery Incentives/Disincentives. The contractor will receive an incentive payment for an expedited call order that is delivered earlier than 15 days prior to the required delivery date as defined in the Quality Assurance Surveillance

Plan (QASP). Payment for the first 90 days of that call order will be increased by 5%. This incentive will only apply to orders that require expedited delivery as designated by the Government. The 5% incentive will be calculated on the first, full 90-days of billing of the expedited call order and will be paid only on the first three months of billing for the expedited call order. The designation that the call order is eligible for the incentive will be made in the call order. The measurement to determine if the incentive was achieved will be the date of delivery and the date of

“Vendor Acceptance” email. Both the date of delivery and the email will need to be submitted prior to the next monthly billing cycle for the incentive to be achieved.

An expedited delivery call order will be identified by the Government to meet specific processor capacity orders.

Expedited delivery is defined as new hardware delivered to satisfy an expedited call order, per government request, within 15 calendar days from call order validation from vendor.

Expedited Delivery Date Incentive Disincentive

Ready-for-Use Date (day 1-15) Yes No

Ready-for-Use Date (day 16-45) No No

Ready-for-Use Date (after day 45) No Yes

In cases where the Government has requested expedited delivery of a call order and then modifies the call order while the vendor is working to meet the expedited delivery request, the Government will reset the expedited delivery timeline. The effective order date will be updated to the date the call order modification is issued.

The contractor be assessed a disincentive on payments for the first 90 days for an expedited call order that is deliv-ered after the required delivery date as defined in the Quality Assurance Surveillance Plan (QASP). Payment for the first 90 days of that call order will be decreased by 5%. This fee will only apply to orders that require expedited de-livery as designated by the Government. The 5% reduction will be calculated on the first, full 90-days billing of the expedited call order and will be charged only on the first three months of billing for the expedited order.

Appendix One - Surveillance Matrix

Performance

Standards

Acceptable Quality

Levels

Methods of

Calculation

Surveillance Results/Ratings

Solution availability will meet 99.95%

100% Total available hours for number of calendar days in re-porting month –

Measurement Ex-ceptions – Time server is unavaila-ble) / (Total availa-ble hours for num-ber of calendar days in reporting month –

Measurement.

Excep-tions)*100=“Ser-vice Level At-tained”. 24x number of calendar days in reporting month for each orderable sys-tem

Periodic inspection of downtime reports

(Exceptional

Very Good

Satisfactory

Marginal

Unsatisfactory)

(A rollup of assess-ment of the Surveil-lance Inspection Re-sults to develop an overall rating for this objective)

Solution availability for High Availabil-ity Systems will meet 99.999%

100% Measurement 2A

(summary): (Total available hours for number of calendar days in reporting month – Measure-ment Exceptions –

Time server is una-vailable) / (Total month – Measure-ment Excep-tained”. Total avail-able hours = Total available hours =

24x number of cal-endar days in re-porting month aver-aged over all five nine’s orderable systems.

Measurement 2B

(per system): (Total

Periodic inspection of downtime reports month– Time server is unavailable) /

(Total available hours for number of calendar days in re-porting month –

Measurement Ex-cep-tained”. Total available hours =

24x number of cal-endar days in re-porting month for each five nine’s or-derable system.

Reporting for hard-ware utilization and error diagnostics.

100% Review of Contrac-tor reporting for hardware utilization and error diagnos-tics.

Periodic inspection.

Delivery of equip-ment must occur within 30 calendar days of validation of the order by the

Contractor.

100% Review of delivery timelines.

De-installation of equipment must oc-cur within 30 calen-dar days of the vali-dation of the return call order by the contractor.

100% Review of de-instal-lation timelines.

Provide equipment report 7-10 working days prior to deliv-ery.

100% Review of Equip-ment Report.

Provide infrastruc-ture that interoper-ates with DISA’s specified enterprise systems manage-ment (ESM) archi-tecture.

100% Review of down-time reports for software interopera-bility.

ture components ca-pable of being man-aged remotely via a

100% Review of reports for maintenance re-quirements.

dedicated DISA management net-work and all remote management capa-bilities should pro-vide redundancy.

ture components ca-pable of being backed-up via a dedicated backup network.

100% Review of backup network to ensure backups occurs.

Ensure all assets are coordinated with

DISA prior to intro-duction into the en-

100% Inspection of envi-ronment.

Ensure all solutions provide reliable, cost effective ca-bling approach that will condense the amount of network cabling and network ports required

100% Inspection of envi-ronment.

All security require-ments will be com-plied with.

100% Review of security requirements.

IA certification re-porting will occur bi-annually

100% Review of IA certi-fication reporting.

100% inspection of bi-annual IA certifi-cations.

IA certification re-porting will occur bi-annually

Monthly Inventory

Report must include

(but not limited to) the following: con-tract number, call order number, hard-ware make, hard-ware model, serial number, memory, cores, sockets, pro-cessor speed, oper-ating system, oper-ating system ver-sion, operating sys-tem version date in-stalled, physical lo-cation, order date, installation date, ac-ceptance date etc.

materials.

Weekly Order Sum-mary Report must include (but is not limited to) the fol-lowing: Call order number, order re-ceived, valid order date, call order line number, SLIN, de-scription, Agency, Project, quantity, re-quired delivery, Technical POC, System ID, base price, ex-tended price, PO value, es-timated ship date, actual ship date, es-timated delivery date; actual deliv-ery, estimate install date, actual install, estimate provision date, actual provi-sion date, provision date, estimated ac-ceptance date, ac-acceptance date, or-der status, descrip-tion, etc.

materials.

Contractor will es-tablish efficient and effective ordering process.

100% Review of lapse of time between when

Govt. call order is dispatched to Con-tractor and “Ac-ceptance” occurs.

The Contractor call order management system shall include the ability to cancel existing equip-ment/workload and facilitate the re-moval of integrated services gear from the DISA site within

30 days.

100% Review of ac-ceptance for each asset returned.

100% inspection.

Contractor will de-velop acceptance testing methodol-ogy.

100% Review of ac-ceptance for each asset installed

100% inspection.

Appendix Two – Performance Assessment Report

PERFORMANCE ASSESSMENT REPORT (PAR)

(If more space is needed, use reverse and identify by number)

1. CONTRACT/TASK ORDER

NUMBER

2. CONTRACTOR 3. TYPE OF SERVICES

4. QUALITY ASSURANCE PERSONNEL (COR) SIGNATURE AND DATE

5. COR PHONE 6. SUSPENSE DATE

I. PERFORMANCE

7. DEFICIENCY (CHECK ALL BOXES THAT

APPLY)

NEW

REPEAT

NO DEFICIENCY NOTED

8. SERVICES SUMMARY or PWS PARAGRAPH ITEM

REVIEWED

9. BRIEF DESCRIPTION OF DEFICIENCY (IF DEFICIENCY

BOX WAS CHECKED)

10. DETAILED PERFORMANCE ASSESSMENT

II. CONTRACTOR VALIDATION

11. CONTRACTOR REPRESENTATIVE CONCUR

NON-CONCUR

12. CORRECTIVE ACTION ESTIMATED COMPLETION

DATE

13. CONTRACTOR REPRESENTATIVE CORRECTIVE ACTION AND PREVENTION OF RECURRENCE OR REASON

FOR NON-CONCURRENCE OF COR CITED DEFICIENCY

III. ACTION CORRECTED

14. CONCUR NON-CONCUR COR SIGNATURE AND DATE

15. COR REMARKS (REQUIRED)

6. CONTRACTOR REPRESENTATIVE REMARKS

Appendix Three – Customer Complaint Record

CUSTOMER COMPLAINT RECORD

DATE/TIME OF COMPLAINT

SOURCE OF COMPLAINT

ORGANIZATION

BUILDING NUM-

BER

INDIVIDUAL

PHONE NUMBER

NATURE OF COMPLAINT

CONTRACT REFERENCE

VALIDATION

DATE/TIME CONTRACTOR INFORMED OF COMPLAINT

ACTION TAKEN BY CONTRACTOR

RECEIVED/VALIDATED BY

Appendix Four – Corrective Action Report

CORRECTIVE ACTION REPORT (CAR)

(If more space is needed,…