HC1028-15-T-0238_BAS_RFQ.pdf

SEE ADDENDUM

(No Collect Calls)

HC1028-15-T-0238 26-Aug-2015

b. TELEPHONE NUMBER

618-229-9462

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 10 Sep 2015

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HC10289. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

TIMOTHY S. STILL

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DISA/DITCO-SCOTT-PL83

2300 EAST DRIVE

SCOTT AFB IL 62225-5406

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$27,500,000

NAICS:

541512

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF83

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HC1028-15-T-0238

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Preventative Maintenace

FFP

The contractor shall provide preventative maintenance in accordance with the attached performance work statement.

Anticipated POP: October 2, 2015- September 30, 2016

FOB: Destination

NET AMT

0002 1 Unit Realignments, Additions, & Modifications

FFP

The contractor shall provide systems repair, addition, and modifications to systems in accordance with the attached performance work statement. The contractor shall prepare technical requirement proposals with estimates of hardware/software costs and labor hours to complete such an installation and provide to the COR within 10 calendar days of the government request. The COR shall approve all upgrades and submit a modification request to the contracting office. The Contracting Officer shall add these requirements to the current year contract by modification of the contract before the beginning of any upgrade, realignment, addition, or modification.

Firm fixed price rates will be identified for use under this CLIN. The contractor shall propose labor categories and hourly rates in support of this work.

0003 1 Lot Emergency Maintenance

T&M

The contractor shall provide emergency maintenance in accordance with the

Firm Fixed Price labor rates will be identified for use under this CLIN.

NTE Ceiling of $20,000.00

TOT ESTIMATED PRICE

CEILING PRICE

1001 12 Months OPTION Preventative Maintenace

FFP

POP: October 1, 2016- September 30, 2017

1002 1 Unit OPTION Realignments, Additions, & Modifications

FFP

The contractor shall provide systems repair, addition, and modifications to systems in accordance with the attached performance work statement. The contractor shall prepare technical requirement proposals with estimates of hardware/software costs and labor hours to complete such an installation and provide to the COR within 10 calendar days of the government request. The COR shall approve all upgrades and submit a modification request to the contracting office. The Contracting Officer shall add these requirements to the current year contract by modification of the

1003 1 Lot OPTION Emergency Maintenance

T&M

2001 12 Months OPTION Preventative Maintenace

FFP

POP: October 1, 2017- September 30, 2018

2002 1 Unit OPTION Realignments, Additions, & Modifications

FFP

The contractor shall provide systems repair, addition, and modifications to systems in accordance with the attached performance work statement. The contractor shall prepare technical requirement proposals with estimates of hardware/software costs and labor hours to complete such an installation and provide to the COR within 10 calendar days of the government request. The COR shall approve all upgrades and submit a modification request to the contracting office. The Contracting Officer shall add these requirements to the current year contract by modification of the

2003 1 Lot OPTION Emergency Maintenance

T&M

3001 12 Months OPTION Preventative Maintenace

FFP

POP: October 1, 2018- September 30, 2019

3002 1 Unit OPTION Realignments, Additions, & Modifications

FFP

The contractor shall provide systems repair, addition, and modifications to systems in accordance with the attached performance work statement. The contractor shall prepare technical requirement proposals with estimates of hardware/software costs and labor hours to complete such an installation and provide to the COR within 10 calendar days of the government request. The COR shall approve all upgrades and submit a modification request to the contracting office. The Contracting Officer shall add these requirements to the current year contract by modification of the

3003 1 Lot OPTION Emergency Maintenance

T&M

4001 12 Months OPTION Preventative Maintenace

FFP

POP: October 1, 2019- September 30, 2020

4002 1 Unit OPTION Realignments, Additions, & Modifications

FFP

The contractor shall provide systems repair, addition, and modifications to systems in accordance with the attached performance work statement. The contractor shall prepare technical requirement proposals with estimates of hardware/software costs and labor hours to complete such an installation and provide to the COR within 10 calendar days of the government request. The COR shall approve all upgrades and submit a modification request to the contracting office. The Contracting Officer shall add these requirements to the current year contract by modification of the

4003 1 Lot OPTION Emergency Maintenance

T&M

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

as of April 9, 2015

Contract Number: (TBD)

1. Contracting Officer Representative (COR)

a. Primary COR.

Name:

Organization:

Department of Defense Activity

Address Code (DODAAC):

Address:

Phone Number:

Fax Number:

E-Mail Address:

b. Alternate COR.

Organization:

DODAAC:

Address:

2. Contract Title. Building Automation System (BAS) maintenance and associated services contract for the Defense Information Systems Agency (DISA) Headquarters (HQ) facilities located at Ft George G Meade (FGGM), Maryland (MD).

3. Background. In 2011 DISA and over 4,300 of its military, civilian, and embedded contractor personnel relocated from leased government-owned offices and leased facilities throughout

Virginia to FGGM, in Anne Arundel County, MD. As a result of the transition, DISA employees now oversee the management of a very complex building campus, including the operation and maintenance of a Central Utility Plant (CUP) which is made up of chillers, boilers, cooling towers, heat exchangers, and water side economizers, etc. The BAS, a Lon Works based computer system, monitors the building’s critical systems such as lighting; heating, ventilation, and air conditioning (HVAC); and the systems that make up the CUP. The purpose of this BAS maintenance and associated services contract is to sustain the DISA HQ BAS by maintaining, testing, calibrating, and repairing the system components; adjusting device programming; and maintaining the software which monitors all the facilities systems within

DISA’s HQ facility at FGGM.

4. Objectives. The DISA MP73 Facilities, Engineering, and Installation Services Branch is looking to acquire BAS calibration, repair, testing and software maintenance services for the currently installed BAS at the DISA HQ Complex. MP73 is responsible for providing highly reliable and maintainable facilities along with the various systems supporting the facility which directly supports DISA’s critical mission. Due to the complex and critical nature of the DISA

HQ buildings, the BAS is a key tool for MP73 and the Base Operating Support (BOS) contractor to monitor the building’s functions.

5. Scope. The contractor shall provide full time on-site maintenance, repair, and support services to the BAS so that all monitored equipment functions properly. All routine work shall be performed during regular working hours. Regular working hours consist of a nine (9) hour period between 7:30am -4:30pm local time. No routine work shall be scheduled and/or planned to be done on Saturdays, Sundays, or holidays unless approved by the COR. If any additional costs are involved, the work schedule must be approved by the Contracting Officer. Systems monitored and controlled by the BAS include:

1. Boiler plant.

2. Chilled water plant with associated cooling towers.

3. Constant and variable speed fans and pumps.

4. Variable frequency drives.

5. Air and water economizers.

6. Air distribution and ventilation systems, including, but not limited to, air handlers, computer room air conditioning units, and terminal devices.

7. Exhaust fan systems.

8. Fan coils with heating and/or cooling.

9. Gas fired unit heaters.

10. Lighting systems and controls.

11. Power systems including power conditioners.

12. Emergency power systems including transfer devices, backup generators, fuel delivery system, and uninterruptable power supply system.

13. Operating schedules.

14. Utility Meters.

Equipment may be located on roof tops, above ceilings, or underfloor in addition to mechanical, telecommunication, and electrical rooms.

6. Performance Requirements.

6.1 Task 1 – Preventive Maintenance (PM) of building controls systems.

The Contractor shall provide expert technicians trained on the LonWorks protocol which networks direct digital controls for HVAC system control using Schneider-Electric TAC I/A

Series® MicroNet controllers, lighting control, and power monitoring using Eaton controllers and other Modbus devices. The technicians must have three years working experience, be certified in the use of Niagara AX Framework and TAC I/A Series® Workplace Tech Tool 5.7 software, and have training in the BAS software versions in use and automated control system operations. The technicians must be capable of troubleshooting, calibrating, repairing, and/or coordinating repair of field and panel mounted devices along with associated control algorithms for HVAC, building environmental, and power automation systems. The contractor shall maintain the building controls systems by utilizing current BAS software and controls. The contractor shall perform any routine maintenance specified by the manufacturer and install/de-install control system parts and components as required to maintain the BAS in fully operational condition.

PM shall be performed in accordance with the Systems Operations and Maintenance Manuals

(SOMMs) which include annual verification of proper operation of:

A. Sensors

B. Actuators

C. Controllers

D. Valves

E. Dampers

F. Panels/Devices

To include:

Calibration of each Analog input.

Confirmation of operation for each Analog Output.

Confirmation of operation for each Digital Input.

Confirmation of operation for each Digital Output.

Point-to-point checks and reports on each field device.

Software updates.

Firmware updates.

The BAS control points and sequences of operation are provided in the technical library which includes the SOMMs, as-built drawings, and equipment lists. The applicable sections of the technical library will be provided to the contractor in electronic format after contract award. The contractor shall update this information as changes are made to the BAS. This information may be reviewed on site at DISA HQ during the proposal period by appointment. Contact the COR to make an appointment at least two working days in advance of the desired appointment date.

6.2 Task 2 – Adjustment of BAS system’s programming and settings.

The Contractor shall adjust parameters and set points for changing environmental conditions, input data for added systems and components, update changes to existing data fields, perform programming of software and firmware updates as needed to maintain or improve system performance, and perform diagnostic testing and analysis.

6.3 Task 3 – Coordination with the Base Operating Support Contractor (BOS) and MPS73.

The Contractor will be responsible for attending coordination meetings, working with the Base

Operating Support Contractor, and MPS73 to identify issues involving the BAS system. The contractor shall make recommendations on the proper BAS operation. The contractor will have access to maintenance shutdown plans which are cleared at the SECRET level. The contractor shall respond to the requests made by MPS73 and by the BOS contractor for investigation and repair of any aspect of the control system within two working days. Historical data shows that approximately 200 of these requests have been made each year. The level of liability for the cost of materials for each individual call is $100.00. All work which results in a projected material cost in excess of $100.00 will be negotiated and awarded via contract modification under a line item in support of task 4, Realignments, Additions, and Modifications to Existing BAS and

Repair Parts.

6.4 Task 4 - Realignments, Additions and Modifications to Existing BAS and Repair Parts.

In the event of new system requirements (i.e., additional BAS hardware, modifications to the

BAS programming due to building alterations, space reallocation, changed occupancy, or upgraded software) defined by the Government, the Contractor shall prepare estimates of hardware/software cost and hours to complete. The KO shall approve all upgrade and modification requirements via modification to the contract.

6.5 Task 5 - Unscheduled (Emergency) Maintenance & Repair (24x7).

Emergency Maintenance Services shall include all troubleshooting and repair of all covered equipment. Emergency services shall be available to the Government 24 hours per day, 7 days per week, with an eight (8)-hour response time by trained, proficient operations and repair

Contractor personnel (report to site or as directed by site representative).

6.5.1 Unscheduled (Emergency) calls shall be worked continuously “around the clock” until completed. The contractor may have access to maintenance shutdown plans which are cleared at the SECRET level. Estimated completion date/times and progress reports shall be provided to the COR at least three times per workday. Parts required in support of emergency service calls shall be obtained in the most expedient and cost effective manner available. Emergency service calls can occur at any time, on any day.

6.5.2. A Service report on tasks performed and any findings relating to equipment condition and/or recommendations to improve the condition of the system shall be provided to the COR within 24 hours after completion of work.

7. Deliverables:

Weekly activity and status reports

BAS systems reports as requested by the COR.

Monthly PM records

Service reports

8. Performance Standards.

Performance Standard Acceptable Quality Level

(AQL)

Method of Surveillance

Task 1 – Preventive

Maintenance

Performance occurs with no required re-performance or re-work at least 95% of the time. Problems that occur do not disrupt the facility’s regular operations and are resolved in a satisfactory manner.

Routine inspection of deliverable products and services.

Task 2 – Adjustment of

BAS system’s programming and settings.

Materials contain required information and are delivered on time at least 95% of the time. Revisions that occur do not disrupt the facility’s regular operations and are resolved in a satisfactory manner.

Routine inspection of the materials.

Task 3 – Coordination with the Base Operating

Support Contractor

Meetings are attended by a knowledgeable technician on time at least 95% of the time.

Routine inspection of the meeting minutes from the BOS contractor.

Task 4 - Realignments, Additions and

Modifications to

Existing BAS

Performance occurs with no required re-performance or re-work at least 95% of the time. Problems that occur do not disrupt the facility’s regular operations and are resolved in a satisfactory manner.

Inspection of deliverable products and services.

Task 5 - Unscheduled

(Emergency)

Maintenance & Repair

(24x7

Emergency condition is mitigated every time.

Inspection of deliverable products and services.

9. Place of Performance. DISA HQ, 6910 Cooper Avenue, Ft Meade, MD 20755.

10. Period of Performance. The period of performance will consist of a one year base period with four 1-year option periods. As directed by the COR, the contractor shall continue performance in emergency or mission essential conditions.

In the event that facility systems changes or maintenance must be done during off peak or limited usage time (i.e. evenings and weekends), the Government reserves the right to request flexible work hours from contractor personnel. Upon a 24 hour advance, written notification from the

COR, the Government and contractor may establish a mutually agreed upon time to institute/incorporate the required maintenance. If the contractor identifies work that must be completed during off peak hours, they must give the COR 24 hours notice and the contractor and

Government will come to a mutually agreed upon time.

11. Delivery Schedule.

PWS

Task

Deliverable

Title

Format Due Date Distribution/Cop ies

Frequency and

Remarks

6.1-

6.3

Weekly activity and status reports

Contractor-

Determined

Format

By the second working day of the following week

E-mail to COR Monthly

6.1 Monthly PM

records

PDF By the fifth working day of the following month

E-mail to the

COR

Monthly

6.2 BAS systems

reports as may be requested by the COR

Contractor-

Within five days of COR request

E-mail to COR As requested

6.4 Service

Report

Contractor-

Not more than

15 calendar days following the completion.

E-mail to COR As required

6.5 Service

Report

Contractor-

Within 24 hours after completion of work.

E-mail to COR As required

*Standard Distribution: 1 copy of the transmittal letter without the deliverable to the

Contracting Officer; 1 copy of the transmittal letter with the deliverable to the Primary

Technical POC. All copies can be emailed.

11. Security. The work to be performed under this contract is UNCLASSIFIED up to and including the SECRET level. All Primary employees are required to have at a minimum a secret clearance. The contractor will have access to maintenance shutdown plans which are cleared at the SECRET level. The contractor must provide a DISA cleared and badged escort for all non-cleared personnel. Any employee which routinely works in the complex (once per week or more often) or works directly with BAS system computers must have a SECRET clearance. Security badges are required for all contractors and contractor employees.

Applications for security badges shall be completed as directed by DISA’s security office. No contractor or employee or representative of the Contractor will be admitted to the site of the work unless he/she furnishes satisfactory proof that he/she is a citizen of the United States or that he/she has been cleared by DISA Security.

The Contractor Facility Security Officer will forward a Visit Authorization Letter/Request

(VAL/VAR) to the COR for all employees prior to the start of the contract and as new contractor employees are assigned. The VAL/VAR should be sent via email to the COR. The VAL/VAR shall be on company letterhead or pre-fabricated form and contain the following information:

Contract number with start and end dates (Period of Performance)

Government Task Monitor name and telephone number

Complete legal name of employee(s)

Social Security Number (Full SSN required)

Citizenship of the individual

Date and Place of birth (state)

Individual’s security clearance level, date granted, adjudication facility name, e.g.

DISCO

Type of Personnel Security Investigation (PSI) pending or completed e.g. ANACI, SSBI

Date of PSI closed/completed

Individual’s email address

Facility Clearance (FCL) and Commercial and Government Entity (CAGE) Code

Name, title, phone, fax number, and signature of cognizant official who certifies the authenticity of the individual/ facility clearance data fond on the VAL/VAR. The certifying official may NOT be anyone listed on the VAL/VAR.

The COR will forward the VAL/VAR to the appropriate DISA Security Manager or VAR Center for review and verification. Once verified, the appropriate DISA Security Manager will submit a request for investigative service to DISA security personnel.

Contractor personnel must comply with local security requirements for entry and exit control for personnel and property at the government facility. Contractor employees will be required to comply with all Government security regulations and requirements. Initial and periodic security training and briefings will be provided by Government security personnel. Failure to comply with security requirements can be cause for termination of employment. The contractor shall observe and comply with the security provisions in effect at the DISA facility. Identification shall be worn and displayed as required.

Points of Contact: DISA Security Personnel can be contacted for security related questions.

For Industrial Security (MPS61) related issues: For Personal Security (MPS62) related issues:

Primary: Regina Lee, phone 301-225-1608 Primary: Anni Otis, phone 301-225-

Alternate: Steven Mollish, phone 301-225-1232 Alternate: TBD

Defense Information Systems Agency

P.O. Box 549

Ft Meade, MD 20755-0549

12. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). The

Government will provide the current BAS information as required per task. The government will provide one laptop with workplace tec. The government will provide a desktop computer connected to the BAS system with Niagara AX Framework software.

13. Other Pertinent Information or Special Considerations.

Contractor Abilities. Must have at least three (3) years experience in BASwith a Lon

Works based network system using Schneider-Electric TAC controllers.

Past Performance Capabilities. ………………………………………………………

14. Section 508 Accessibility Standards. The following Section 508 Accessibility Standard(s)

(Technical Standards and Functional Performance Criteria) are applicable (if box is checked) to this acquisition.

Technical Standards

1194.21 - Software Applications and Operating Systems

1194.22 - Web Based Intranet and Internet Information and Applications

1194.23 - Telecommunications Products

1194.24 - Video and Multimedia Products

1194.25 - Self-Contained, Closed Products

1194.26 - Desktop and Portable Computers

1194.41 - Information, Documentation and Support

The Technical Standards above facilitate the assurance that the maximum technical standards are provided to the Offerors. Functional Performance Criteria is the minimally acceptable standards to ensure Section 508 compliance. This block is checked to ensure that the minimally acceptable electronic and information technology (E&IT) products are proposed.

Functional Performance Criteria

1194.31 - Functional Performance Criteria

Criteria

RFQ

1. This request for quote (RFQ) is to support the Defense Information Systems Agency

(DISA)’s requirement for Building Automation System (BAS) maintenance and associated services contract for the Defense Information Systems Agency (DISA) Headquarters (HQ) facilities located at Ft George G Meade (FGGM), Maryland (MD).

The specifics are as follows:

Tracking Number HC1028-15-T-0238

Task/Delivery Order Title DISA HQ BAS Support

Small Business Set Aside Yes

Order Type Firm Fixed Price (FFP)

Period of Performance 1-year base period with four 1-year options

Incumbent Contractor No

Section 508 Applicable No

Method of Evaluation Lowest Price Technically Acceptable (LPTA)

Performance Based Yes

DD254 Required Yes

Quote/No Bid Due Date September 10, 2015 at 2:00pm (CT)

2. Offerors are requested to submit a written technical and price quote in response to the attached Performance Work Statement (PWS) and Quality Assurance Surveillance Plan

(QASP)(Attachment 1). Quotes should be prepared in accordance with (IAW) the terms and conditions outlined in this solicitation. Further information on submission of technical and price quotes is provided throughout this document.

a. IAW with DISA Acquisition Regulation Supplement (DARS) 52.209-9000, each offeror shall specifically identify in its quote, whether or not any potential or actual Organizational and

Consultant Conflicts of Interest (OCCI) as described in Federal Acquisition Regulation (FAR)

Subpart 9.5 exists for this procurement. If the offeror believes that no OCCI exists, the OCCI response shall set forth sufficient details to support such a position. If an offeror believes that an actual or perceived OCCI does exist on this procurement, the offeror shall submit an OCCI plan with the quote, explaining in detail how the OCCI will be mitigated and/or avoided.

b. Any “no-bid” reply must include a brief statement as to why the offeror is unable to perform. Quotes and no-bid replies should be emailed to:

Timothy.s.still.civ@mail.mil

c. Offerors must complete Blocks 6, 7, and 8 of the DD Form 254 with the appropriate information for their companies and any subcontractors (when applicable). Completed DD

Forms 254 must be submitted with quotes.

mailto:Timothy.s.still.civ@mail.mil

3. Evaluation Factors and Basis for Award Determination:

a. Award will be made to the offeror whose quote is determined to represent the overall best value to the Government using an LPTA evaluation process. Quotes will be evaluated with regard to how they respond to the requirements of the PWS and on price submissions. The technical quote should include all information the offeror wants the Government to consider and evaluate regarding its company’s ability to perform all required tasks and conform to all required terms and conditions. In order to be eligible for award, the contractor’s quote must sufficiently address all aspects of the PWS. The Government reserves the right, but is not obligated, to conduct a realism analysis. With regard to the best value analysis for the award decision, the below evaluation factors and subfactors will be used in the determination of technical acceptability. Section 508 Accessibility Standards do not apply to this requirement.

b. After receipt of quotes, the Government will first evaluate the lowest price quote. If the lowest price quote is determined to be technically acceptable and otherwise properly awardable, no further evaluations will be conducted, and award will be made. If, however, the lowest price quote is determined to be technically unacceptable and/or otherwise not properly awardable, further evaluations will be conducted.

c. The standards for determining technical acceptability are below, as well as information concerning price quotes. Page limitations are identified below under each evaluation factor and will be treated as maximums. If exceeded, excess pages will not be read or considered in evaluation of the quote. The following items will not be considered when calculating page limits: cover page, table of contents, glossary, executive summary, generic resumes, past performances, OCCI mitigation plans, and Section 508 compliance. In the event any evaluation notices are issued, page limitations may also be placed on those. The technical portion of the quote is to be submitted as a Microsoft (MS) Word 2007 or PDF document. The page format shall have a 1 inch margin using no smaller than an 11 point Ariel, Times New Roman, or

Courier New font for all text to include any text contained in a table. The price quote spreadsheet shall be a separate document from the technical quote and shall be submitted in

MSExcel 2007 format. All formulas shall remain present in the spreadsheet for verification.

The file size of each document shall not exceed 2MB. Page limitations shall not be circumvented by including inserted text boxes/pop-ups or internet links to additional information; such inclusions are not acceptable and will not be considered part of a quote. The

Government reserves the right not to consider for award any quote that does not adhere to the administrative requirements of this RFP.

(1) Technical/Management Approach Factor: The Technical/Management Subfactors will be evaluated and rated either Acceptable or Unacceptable. In order for a quote to be rated overall Technically Acceptable, each of the following subfactors must be rated Acceptable.

Technical/ management quotes should not exceed 20 pages.

(a) Subfactor 1: Subfactor 1: Relevant Experience: Provide three relevant projects

(100,000 SF facility or greater). Provide a brief scope of work that demonstrates the relevancy to this Statement of Work. Specifically, address the Preventive

Maintenance of building controls systems SOW Paragraph 6.1 and Adjustment of

BAS system's programming and settings, SOW Paragraph 6.2.

For the relevant projects cited above, provide the contract number, the name and address of the client, the term of contract, the dollar value of the contract, and a current telephone number and point of contact for the Contracting Officer or Facility Manager.

(b) Subfactor 2: Qualifications of Personnel: Technicians must have, as a minimum, three years of specialized experience and be certified in the use of Niagara AX

Framework and TAC I/A Series® Workplace Tech Tool 5.7 software. Technicians must have training in the BAS software versions, in use, and automated control system operations. Technicians assigned must have the ability to obtain a Secret Security

Clearance.

(c ) Subfactor 3: Understanding of the Scope of Work: The Offeror shall address all tasks designated in the PWS. In order for this subfactor to be rated Acceptable the contractor must demonstrate an understanding of the scope of work, time constraints, and the ability to provide for emergency level maintenance as described in the PWS.

(2) Price Factor:

(a) Price quotes will be evaluated to determine if they are reasonable and complete.

The offeror shall submit pricing for the base period and all option periods, including option pricing for an additional 6-month period that may be authorized IAW FAR 52.217-8. See FAR

52.217-8 which authorizes the Government to require continued performance of any services within the limits and at the rates specified in the contract. The pricing quote should include a separate line item for the additional 6-month period IAW FAR 52.217-8. These prices shall be identical to the quoted pricing in the 6 months prior to expiration of the base period, or the final option period, if option periods are present. The total evaluated price will consist of the contractor’s proposed price for the base period, all option periods, the option pricing for the additional 6-month period, and surge pricing as requested below.

(b) Offerors should ensure price quotes include detailed information regarding the resources required to accomplish the task (e.g., labor categories, labor hours, number of employees for each labor category, rates, travel, incidental equipment, contract access fees, etc.).

Again, the price quote spreadsheet shall be a separate document from the technical/management quote

4. The Government intends to evaluate quotes and award a contract without discussions with offerors. However, the Government reserves the right to conduct discussions or seek clarifications if the Contracting Officer (KO) determines they are necessary. In the event issues pertaining to a proposed task cannot be resolved to the KO’s satisfaction, the Government reserves the right to withdraw and cancel the proposed task order. In such an event, offerors will be notified in writing. In the event a competitive range is established and the KO determines that the number of quotes that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the KO may limit the number of quotes in the competitive range to the greatest number that will permit an efficient competition.

5. The SF 1449 contains provisions that apply to this solicitation and clauses that will be applicable to the resulting award. Some of the provisions require a response from the offeror and will need to be submitted along with your quote.

6. In response to this RFP, no terms, conditions, or assumptions will be entertained. If terms, conditions, or assumptions are included in a quote, the quote may be excluded on grounds that it failed to comply with the RFP’s instructions.

7. An offeror agrees that if its offer is accepted within 60 calendar days from the date of receipt of quotes (unless a different period is stated in the quote), it will furnish the items and/or services identified in its quote at the price offered to the designated point(s) within the time specified in the contract.

8. Questions should be addressed to timothy.s.still.civ@mail.mil. The phone number is 618-

229-9462. Please provide any questions, in writing, no later than September 3, 2015 at

2:00pm (CT). The Government reserves the right to not answer questions submitted after this time.

9. Quotes are due no later than September 10, 2015 at 2:00pm (CT) and should be submitted to the contract specialist at DITCO via the following email address:

timothy.s.still.civ@mail.mil.

Attachment 1, QASP

Attachment 2, DD254

Attachment 3, CLIN Pricing Worksheet

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government

0002 N/A N/A N/A Government

0003 N/A N/A N/A Government

1001 N/A N/A N/A Government

1002 N/A N/A N/A Government

1003 N/A N/A N/A Government

2001 N/A N/A N/A Government

2002 N/A N/A N/A Government

2003 N/A N/A N/A Government

3001 N/A N/A N/A Government

3002 N/A N/A N/A Government

3003 N/A N/A N/A Government

4001 N/A N/A N/A Government

4002 N/A N/A N/A Government

4003 N/A N/A N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

0001 POP 02-OCT-2015 TO

30-SEP-2016

N/A N/A

0002 POP 02-OCT-2015 TO

0003 POP 02-OCT-2015 TO

1001 POP 01-OCT-2016 TO

30-SEP-2017

1002 POP 01-OCT-2016 TO

1003 POP 01-OCT-2016 TO

2001 POP 01-OCT-2017 TO

30-SEP-2018

2002 POP 01-OCT-2017 TO

2003 POP 01-OCT-2017 TO

3001 POP 01-OCT-2018 TO

30-SEP-2019

3002 POP 01-OCT-2018 TO

3003 POP 01-OCT-2018 TO

4001 POP 01-OCT-2019 TO

30-SEP-2020

4002 POP 01-OCT-2019 TO

4003 POP 01-OCT-2019 TO

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions NOV 2013

52.203-3 Gratuities APR 1984

52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(Sep 2006) -- Alternate I

OCT 1995

52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

OCT 2010

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-7 System for Award Management JUL 2013

52.209-2 Prohibition on Contracting with Inverted Domestic

Corporations--Representation

DEC 2014

52.209-7 Information Regarding Responsibility Matters JUL 2013

52.212-3 Offeror Representations and Certification--Commercial Items MAR 2015

52.214-34 Submission Of Offers In The English Language APR 1991

52.214-35 Submission Of Offers In U.S. Currency APR 1991

52.215-2 Audit and Records--Negotiation OCT 2010

52.215-22 Limitations on Pass-Through Charges--Identification of

Subcontract Effort

OCT 2009

52.217-5 Evaluation Of Options JUL 1990

52.222-50 Combating Trafficking in Persons MAR 2015

52.222-99 (Dev) Establishing a Minimum Wage for Contractors (Deviation

2014-O0017)

JUN 2014

52.223-6 Drug-Free Workplace MAY 2001

52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.229-3 Federal, State And Local Taxes FEB 2013

52.232-23 Alt I Assignment of Claims (May 2014) - Alternate I APR 1984

52.237-1 Site Visit APR 1984

52.237-3 Continuity Of Services JAN 1991

52.242-3 Penalties for Unallowable Costs MAY 2014

52.242-13 Bankruptcy JUL 1995

52.242-15 Stop-Work Order AUG 1989

52.243-1 Alt I Changes--Fixed Price (Aug 1987) - Alternate I APR 1984

52.245-1 Government Property APR 2012

52.245-9 Use And Charges APR 2012

52.246-25 Limitation Of Liability--Services FEB 1997

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7001 Prohibition On Persons Convicted of Fraud or Other Defense-

Contract-Related Felonies

DEC 2008

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.205-7000 Provision Of Information To Cooperative Agreement Holders DEC 1991

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By

The Government of a Country that is a State Sponsor of

Terrorism

DEC 2014

252.211-7007 Reporting of Government-Furnished Property AUG 2012

252.225-7001 Buy American And Balance Of Payments Program-- Basic

(Nov 2014)

NOV 2014

252.225-7002 Qualifying Country Sources As Subcontractors DEC 2012

252.225-7012 Preference For Certain Domestic Commodities FEB 2013

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.239-7001 Information Assurance Contractor Training and Certification JAN 2008

252.243-7001 Pricing Of Contract Modifications DEC 1991

252.244-7000 Subcontracts for Commercial Items JUN 2013

252.245-7002 Reporting Loss of Government Property APR 2012

252.245-7003 Contractor Property Management System Administration APR 2012

CLAUSES INCORPORATED BY FULL TEXT

52.203-16 Preventing Personal Conflicts of Interest (DEC 2011)

(a) Definitions. As used in this clause--

Acquisition function closely associated with inherently governmental functions means supporting or providing advice or recommendations with regard to the following activities of a Federal agency:

(1) Planning acquisitions.

(2) Determining what supplies or services are to be acquired by the Government, including developing statements of work.

(3) Developing or approving any contractual documents, to include documents defining requirements, incentive plans, and evaluation criteria.

(4) Evaluating contract proposals.

(5) Awarding Government contracts.

(6) Administering contracts (including ordering changes or giving technical direction in contract performance or contract quantities, evaluating contractor performance, and accepting or rejecting contractor products or services).

(7) Terminating contracts.

(8) Determining whether contract costs are reasonable, allocable, and allowable.

Covered employee means an individual who performs an acquisition function closely associated with inherently governmental functions and is--

(1) An employee of the contractor; or

(2) A subcontractor that is a self-employed individual treated as a covered employee of the contractor because there is no employer to whom such an individual could submit the required disclosures.

Non-public information means any Government or third-party information that--

(1) Is exempt from disclosure under the Freedom of Information Act (5 U.S.C. 552) or otherwise protected from disclosure by statute, Executive order, or regulation; or

(2) Has not been disseminated to the general public and the Government has not yet determined whether the information can or will be made available to the public.

Personal conflict of interest means a situation in which a covered employee has a financial interest, personal activity, or relationship that could impair the employee's ability to act impartially and in the best interest of the Government when performing under the contract. (A de minimis interest that would not ``impair the employee's ability to act impartially and in the best interest of the Government'' is not covered under this definition.)

(1) Among the sources of personal conflicts of interest are--

(i) Financial interests of the covered employee, of close family members, or of other members of the covered employee's household;

(ii) Other employment or financial relationships (including seeking or negotiating for prospective employment or business); and

(iii) Gifts, including travel.

(2) For example, financial interests referred to in paragraph (1) of this definition may arise from--

(i) Compensation, including wages, salaries, commissions, professional fees, or fees for business referrals;

(ii) Consulting relationships (including commercial and professional consulting and service arrangements, scientific and technical advisory board memberships, or serving as an expert witness in litigation);

(iii) Services provided in exchange for honorariums or travel expense reimbursements;

(iv) Research funding or other forms of research support;

(v) Investment in the form of stock or bond ownership or partnership interest (excluding diversified mutual fund investments);

(vi) Real estate investments;

(vii) Patents, copyrights, and other intellectual property interests; or

(viii) Business ownership and investment interests.

(b) Requirements. The Contractor shall--

(1) Have procedures in place to screen covered employees for potential personal conflicts of interest, by--

(i) Obtaining and maintaining from each covered employee, when the employee is initially assigned to the task under the contract, a disclosure of interests that might be affected by the task to which the employee has been assigned, as follows:

(A) Financial interests of the covered employee, of close family members, or of other members of the covered employee's household.

(B) Other employment or financial relationships of the covered employee (including seeking or negotiating for prospective employment or business).

(C) Gifts, including travel; and

(ii) Requiring each covered employee to update the disclosure statement whenever the employee's personal or financial circumstances change in such a way that a new personal conflict of interest might occur because of the task the covered employee is performing.

(2) For each covered employee--

(i) Prevent personal conflicts of interest, including not assigning or allowing a covered employee to perform any task under the contract for which the Contractor has identified a personal conflict of interest for the employee that the Contractor or employee cannot satisfactorily prevent or mitigate in consultation with the contracting agency;

(ii) Prohibit use of non-public information accessed through performance of a Government contract for personal gain; and

(iii) Obtain a signed non-disclosure agreement to prohibit disclosure of non-public information accessed through performance of a Government contract.

(3) Inform covered employees of their obligation--

(i) To disclose and prevent personal conflicts of interest;

(ii) Not to use non-public information accessed through performance of a Government contract for personal gain;

and

(iii) To avoid even the appearance of personal conflicts of interest;

(4) Maintain effective oversight to verify compliance with personal conflict-of-interest safeguards;

(5) Take appropriate disciplinary action in the case of covered employees who fail to comply with policies established pursuant to this clause; and

(6) Report to the Contracting Officer any personal conflict-of-interest violation by a covered employee as soon as it is identified. This report shall include a description of the violation and the proposed actions to be taken by the

Contractor in response to the violation. Provide follow-up reports of corrective actions taken, as necessary. Personal conflict-of-interest violations include--

(i) Failure by a covered employee to disclose a personal conflict of interest;

(ii) Use by a covered employee of non-public information accessed through performance of a Government contract for personal gain; and

(iii) Failure of a covered employee to comply with the terms of a non-disclosure agreement.

(c) Mitigation or waiver. (1) In exceptional circumstances, if the Contractor cannot satisfactorily prevent a personal conflict of interest as required by paragraph (b)(2)(i) of this clause, the Contractor may submit a request through the

Contracting Officer to the Head of the Contracting Activity for--

(i) Agreement to a plan to mitigate the personal conflict of interest; or

(ii) A waiver of the requirement.

(2) The Contractor shall include in the request any proposed mitigation of the personal conflict of interest.

(3) The Contractor shall--

(i) Comply, and require compliance by the covered employee, with any conditions imposed by the Government as necessary to mitigate the personal conflict of interest; or

(ii) Remove the Contractor employee or subcontractor employee from performance of the contract or terminate the applicable subcontract.

(d) Subcontract flowdown. The Contractor shall include the substance of this clause, including this paragraph (d), in subcontracts--

(1) That exceed $150,000; and

(2) In which subcontractor employees will perform acquisition functions closely associated with inherently governmental functions (i.e., instead of performance only by a self-employed individual).

(End of clause)

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM

EMPLOYEES OF WHISTLEBLOWER RIGHTS (APR 2014)

(a) This contract and employees working on this contract will be subject to the whistleblower rights and remedies in the pilot program on Contractor employee whistleblower protections established at 41 U.S.C. 4712 by section 828 of the National Defense Authorization Act for Fiscal Year 2013 (Pub. L. 112-239) and FAR 3.908.

(b) The Contractor shall inform its employees in writing, in the predominant language of the workforce, of employee whistleblower rights and protections under 41 U.S.C. 4712, as described in section 3.908 of the Federal Acquisition

Regulation.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in all subcontracts over the simplified acquisition threshold.

52.204-3 TAXPAYER IDENTIFICATION (OCT 1998)

(a) Definitions.

Common parent, as used in this provision, means that corporate entity that owns or controls an affiliated group of corporations that files its Federal income tax returns on a consolidated basis, and of which the offeror is a member.

Taxpayer Identification Number (TIN), as used in this provision, means the number required by the Internal

Revenue Service (IRS) to be used by the offeror in reporting income tax and other returns. The TIN may be either a

Social Security Number or an Employer Identification Number.

(b) All offerors must submit the information required in paragraphs (d) through (f) of this provision to comply with debt collection requirements of 31 U.S.C. 7701(c) and 3325(d), reporting requirements of 26 U.S.C. 6041, 6041A, and 6050M, and implementing regulations issued by the IRS. If the resulting contract is subject to the payment reporting requirements described in Federal Acquisition Regulation (FAR) 4.904, the failure or refusal by the offeror to furnish the information may result in a 31 percent reduction of payments otherwise due under the contract.

(c) The TIN may be used by the Government to collect and report on any delinquent amounts arising out of the offeror's relationship with the Government (31 U.S.C. 7701(c)(3)). If the resulting contract is subject to the payment reporting requirements described in FAR 4.904, the TIN provided hereunder may be matched with IRS records to verify the accuracy of the offeror's TIN.

(d) Taxpayer Identification Number (TIN).

___ TIN:.--------------------------------------------------------

___ TIN has been applied for.

___ TIN is not required because:

___ Offeror is a nonresident alien, foreign corporation, or foreign partnership that does not have income effectively connected with the conduct of a trade or business in the United States and does not have an office or place of business or a fiscal paying agent in the United States;

___ Offeror is an agency or instrumentality of a foreign government;

___ Offeror is an agency or instrumentality of the Federal Government.

(e) Type of organization.

___ Sole proprietorship;

___ Partnership;

___ Corporate entity (not tax-exempt);

___ Corporate entity (tax-exempt);

___ Government entity (Federal, State, or local);

___ Foreign…