HC1028-15-R-0030_Amendment_0004.docx

HC1028-15-R-0030

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

LIST OF SECTION L ATTACHMENTS:

Attachment L1 - Question & Answer Template Attachment L2 - Past Performance Information Sheets Attachment L3 - Past Performance Questionnaire Form Attachment L4 - ENCORE III Pricing Template Attachment L5 - Minimum Qualifications Checklist Attachment L6 - Subcontracting Past Performance Compliance Template

L1.0 PROGRAM TITLE AND OBJECTIVES. The ENCORE III suite of contracts will provide global information technology (IT) capabilities, attributes, and services under multiple award ID/IQ task order type contracts that support the military services, the DoD, and other Federal agencies.

The scope of the IT tasks to be performed in the ENCORE III suite of contracts is encompassed in the 19 performance areas of the PWS (Section C). Hardware, software, and associated products may be procured under individual task orders but must be incidental to the services that are provided. Areas that must be supported include Command, Control, Communications, Computers, Intelligence, Surveillance, and Reconnaissance (C4ISR) and Mission Support areas, as well as all elements of the Joint Information Environment (JIE). Unique user data, information, and user applications which are not considered part of the JIE, can also be procured using the contracts. In recognition of these critical needs, the ENCORE III acquisition is intended to establish contracts capable of providing the full range of IT solutions required by the DoD and other agencies of the Federal Government.

The Government anticipates multiple contract awards resulting from this solicitation in two separate suites of contracts: awards resulting from full and open competition and awards set-aside for small business concerns.

The Government intends to award up to 20 ID/IQ contracts for the Full and Open Suite and up to 20 ID/IQ contracts for the Small Business Suite under the ENCORE III program. Awards will be made to offerors whose proposals represent the best value in accordance with the evaluation criteria defined in Section M, Evaluation Factors for Award. In the event multiple awards cannot be made, the Government reserves the right to make no award at all, award to only one offeror, or make only one award in each suite (one for the small business suite and one for the full and open suite), depending on the acceptability of the proposals submitted and the availability of funds.

L2.0 GENERAL INSTRUCTIONS

For the purpose of this solicitation, an offeror is defined as a prime contractor or Joint Venture Teaming Arrangement. No subcontractor experience or past performance will be recognized. Each offeror, identified by a distinct CAGE code, may submit only one proposal against a suite of contracts subject to the restrictions of section L2.3(f).

The technical/management proposals will be evaluated based on the offeror’s experience. This means all proposal responses to the technical/management subfactors in section M must be based on the offerors actual past experiences (previous performances).

L2.1 Use of Non-Government Evaluators. Non-government personnel will not be utilized in the evaluation of proposals, however, an automated source selection software tool (FedSelect), licensed from a non-government source (CACI International Inc), will be used during the proposal evaluation process. Non-Disclosure Agreements will be furnished for the administration of the software.

L2.2 Government Furnished Information (GFI). There is no GFI at the contract level. There will be no physical library or reading room for this solicitation.

L2.3 General Proposal Guidance

a. This section provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror's proposal must include all data and information requested by the RFP and must be submitted in accordance with these instructions. The offer's proposal shall be compliant with the entire solicitation.

b. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of the offeror’s facilities and experience and will base the Government’s evaluation only on the information presented in the offeror's proposal.

c. Elaborate brochures or documentation, detailed art work, or other embellishments are unnecessary and will not be considered part of the proposal, but will be considered part of the page count.

d. The offeror shall make a clear statement in block 12 of the cover page to the SF33 and Volume I cover page that the proposal is valid for a minimum of 365 days from the proposal due date.

e. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one digital copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of unsuccessful proposals.

f. Small business offerors may submit a proposal in both suites but may receive only one award. In Volume I cover page of the proposal, the offeror must indicate in which suite it wishes to receive an award if found to be awardable under both evaluations. If no preference is stated an award will be made under the small business set-aside suite.

L2.4 General Information

L2.4.1 Point of Contact. The contracting officer (KO) and contract specialists assigned to the ENCORE III effort are the only points of contact for this procurement. Address any questions or concerns you may have to the KO or contract specialist.

L2.4.2 Debriefings. The KO will notify unsuccessful offerors of the source selection decision in accordance with FAR 15.503. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable. Excluded offerors are entitled to no more than one debriefing.

L2.4.3 Discrepancies. If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the KO in writing with supporting rationale.

L2.4.4 Exchanges of Information

a. Exchanges of source selection information between Government and offerors will be controlled by the KO or contract specialists. Evaluation notices and responses will be transmitted as e-mails and will be treated and marked as Source Selection Sensitive Information. Questions/comments will only be entertained if received in email and only when submitted on Attachment L1 Questions and Answer Template in Section L. Questions/comments are due no later 12:00 pm (CST) on March 10, 2016. Questions submitted after the deadline may not be answered. The email is to be addressed to the KO to the following email address:

Contracting Officer

PL8313

2300 East Drive Scott AFB, IL 62225-5406 Subject Line Reference: RFP HC1028-15-R-0030, Contractor Name, Source Selection Information See FAR 2.101 and 3.104

b. No information concerning this solicitation or requests for clarification will be provided in response to offeror-initiated telephone calls. All such requests must be made in writing and submitted to the above email address. Written inquiries will be answered in writing and provided to all offerors. However, because of administrative time, written inquiries may not be answered when requests are received by the above addressee after the original due date for receipt of questions as specified in this solicitation. The timeframe for submitting inquiries will not be extended as a result of an extension to the due date for the receipt of offers, unless authorized by the KO.

c. The Government intends to award without discussions. Therefore, the offeror’s initial proposal should contain the offeror’s best approach/terms for technical, management, past performance, and price; however, despite this intent, the Government reserves the right to conduct discussions if the Source Selection Authority (SSA) determines they are necessary. If the SSA determines discussions are necessary for a particular suite, a competitive range will be established. The competitive range will be comprised of proposals remaining after application of the initial price analysis performed IAW Section M1.3.1. Proposals whose total proposed price is higher than the lowest thirty proposals, with complete pricing, will also be eliminated from the competitive range for purposes of efficiency (See FAR 15.306(c)(2)). In the event issues pertaining to a proposed contract cannot be resolved to the SSA's satisfaction, the Government reserves the right to withdraw and cancel the solicitation. In such event, offerors will be notified in writing.

L2.5 Organization/Page Limits

L2.5.1 Proposal Organization. The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table L2.5.1 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits as specified in Table L2.5.1. The contents of each proposal volume are described in applicable paragraphs of Section L as noted in the table below.

Table L2.5.1. Proposal Organization.

VOL.

RFP

PARA #

Technical/Management Approach (Factor 1) (to include all subfactors) 25 pages

Limit 4 submittals

L2.5.2 Page Limitations. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Exception: Table of contents, glossaries and blank pages shall not be counted and no information on those pages will be evaluated. Page limitations shall not be circumvented by including inserted text boxes/pop-ups or internet links to additional information; such inclusions are not acceptable and may be cause for elimination of the proposal from consideration.

L2.5.3 Page Size and Format.

a. A page is defined as the material that fits between page breaks in a Microsoft Office Word document. Pages shall be 8.5 x 11 inches in format size. The font type/text size shall be no smaller than 10-point Arial or Times New Roman (no other font variations are acceptable) font for all text. For all tables, charts, graphs and figures included in the proposal, the text shall be no smaller than 10-point Arial or Times New Roman font.

b. The Technical/Management Volume of the proposal is to be submitted as an Adobe Acrobat, Portable Document Format (PDF) document. The document may not be protected to prevent copying of text. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and 1-inch side margins. The pages of individual files within each volume shall be numbered sequentially.

c. Legible charts, graphs and figures may be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed a single page in size. Tables whose total length (number of rows) exceed a single page may be continued by the use of repeating headers. For tables, charts, graphs and figures, the text shall be no smaller than 10-point Arial or Times New Roman font.

L2.6 Cost or Pricing Information. All cost or pricing information shall be addressed ONLY in the Cost/Price Proposal Volume. The KO will review each proposal to ensure cost/price information is not mentioned outside of the Cost/Price Volume.

L2.7 Cross-Referencing. To the greatest extent possible, each volume shall be written on a standalone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve substantial space without impairing clarity.

L2.8 Table of Contents. Each volume, except the Cost/Price Volume IV, shall contain a more detailed table of contents to delineate the subparagraphs within that volume.

L2.9 Glossary of Abbreviations and Acronyms. Each volume, except the Cost/Price Volume IV, shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries of Abbreviations and Acronyms do not count against the page limitations for their respective volumes. Each Abbreviation and Acronym shall be spelled out in its entirety the first time used.

L2.10 Proposal Submission

a. To respond to this solicitation, the offeror shall deliver an electronic proposal to https://www.ditco.disa.mil/vendors/ in accordance with the following instructions:

Submitting proposals via the worldwide web: Prior to submitting proposals, the offerors shall be registered in System for Award Management (http://www.sam.gov). The offeror must also have an External Certification Authority (ECA), located at: http://iase.disa.mil/pki/eca/. This webpage provides links to approved External Certificate Authorities (ECA). To apply for your certificate, select one of the approved ECA vendors and complete the registration. When applying, personnel will be required to verify their identity. If a new ECA is required, please contact the ECA vendor as soon as possible. The length of acquiring a ECA depends on the vendor approval. **NOTE: A Medium Assurance certificate is the type of certificate required.**

The offeror must also be registered on the DITCO Solicitation and Uploads (formerly DCOP) web site, https://www.ditco.disa.mil/vendors/. If the offeror has an existing account (i.e., registered with DITCO for a prior solicitation) it is not necessary to re-register. The offeror may use that existing account to upload this proposal. If the offeror is required to register on the DITCO web site, choose the option for "The solicitation requires vendor registrations for eligibility" during the registration process. The offeror will then be prompted to enter the solicitation number. The solicitation number entered at this point is only used to help DITCO prioritize the order in which to review and approve the registration requests. Upon completion of the on-line registration process, a DITCO representative will review and approve the registration request before the offeror will be given access to the protected areas of the web site. As soon as the registration has been approved, an email will be sent to the email address of the person who registered. The email will contain a user id and password that will be needed when uploading proposals. The approval of the registration request usually takes one business day. This registration process allows DITCO to precisely track when proposals are uploaded (or attempted to be uploaded). Offerors are strongly encouraged to register a minimum of two weeks prior to uploading a proposal. Offerors should also attempt to upload their proposal as early as possible to ensure no problems arise at the last minute. If you have any problems contact the DITCO Customer Service Center at (618) 229-9333.

b. All proposal volumes shall be submitted in Adobe Acrobat, Portable Document Format (PDF), Version XI (or previous versions that are completely compatible); except the ENCORE III Pricing Template, which shall be submitted in MS Excel 2010. Note: There shall be no page markings with restrictive legend prohibiting the copying and pasting of text for Government use specific to this acquisition. Also, no scanned images are permitted with the exception of the signed SF33 cover page (Section A), Sections I and K of the solicitation, and other documents originating from third parties as verification or certification required by the RFP (e.g. acceptable accounting system verification). The government must be able to copy text.

c. Submit each volume as a separate electronic .zip file with the volume number and the name of the volume from the table in Section L2.5.1. (i.e. Volume I, Executive Summary; Volume II, Technical Management Approach; Volume III, Past Performance; Volume IV, Cost Price; Volume V, Additional Requirements). Each individual file within the zip file must be separate and complete. Then zip all volumes into a single zip file using the offeror’s legal business name and CAGE code as the file name.

d. Virus Check. Offerors shall perform a virus check prior to proposal submittal and certify they have done so in the proposal’s Cover Page.

e. Use of the software and procedures described in this part will reduce the amount of time and effort needed by the Government to receive and install proposals into an electronic evaluation system and will help to ensure that proposals are suitable for reading electronically. Information regarding electronic products listed herein should not be construed as Government endorsement for such products.

f. Due Date/Time. The time specified on the SF-33, Block 9, is in Central Standard Time (CST). Any proposal, modification, or revision that is received at the DITCO Solicitation and Uploads web site specified in Section L2.10(a) after the exact time specified for receipt of proposals in Block 9 is “late” and will be handled in accordance with FAR 15.208(b) and subparagraphs thereto.

g. The offeror’s proposal submission will be considered complete when all volumes have been received. Partial proposals will be considered late.

h. The offeror shall prepare a “readme” file, included in Volume I, which describes the organization and layout of the files in its electronic submission. The file shall describe the names of the .zip files and the names of each file included therein.

i. Efforts by the Government to clarify or expedite installation of electronic proposal submissions, in accordance with FAR 15.207(c), will not be considered discussions.

L2.11 Use of Software Tool. The Government will access the softcopy versions of the offeror’s proposal using an automated source selection documentation tool.

L2.12 Classified Information. Offerors shall not submit classified information.

L2.13 Acceptance of Proposals. The Government reserves the following rights:

a. To consider as acceptable only those proposals that are submitted in accordance with all technical requirements stated or referenced in the solicitation, and that demonstrate an understanding of and the ability to perform the Government’s requirements.

b. To reject as unacceptable those proposals that delete or alter technical requirements of the solicitation or include terms, conditions, or assumptions that caveat or limit performance.

c. To reject as unacceptable those proposals that do not substantially comply with the instructions set forth in Section L.

L2.14 Purpose of Problem Statements in Source Selection. As indicated in the ENCORE III PWS, the Government intends to utilize individual task orders to perform the 19 performance areas which form the basis for providing IT solutions. These solutions include network engineering, analysis, and support for the acquisition, installation, fielding, training, operation, and life-cycle management of components and systems in the operational environments of Combatant Commands and their subordinate components, the military services, Defense agencies, Office of the Secretary of Defense (OSD) and other Federal agencies. Therefore, the Government extracted several performance areas from the ENCORE III PWS to use as evaluation criteria in this source selection.

The Government is providing ENCORE III Problem Statements to provide a scenario, whereby offerors are required to submit evidence of the offeror’s ability to satisfy the technical requirements of the corresponding subfactors.

L2.15 Past Experience versus Past Performance.- Experience is evaluated as part of the technical subfactors. Past Performance is evaluated as its own factor. For purposes of this evaluation, Experience and Past Performance have the following definitions:

Experience is the offeror’s opportunity to learn by doing and is evaluated based on the breadth, depth, and relevance of the work.

Past Performance is a measure of the degree to which the offeror satisfied its customers in the past.

L3.0 Volume I – Executive Summary.

a. In the Cover Page, the offeror shall provide the following information:

i. The offeror name

ii. The solicitation name and number

iii. The name, address, electronic address and telephone and facsimile numbers of the offeror

iv. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set forth in the schedule

v. Names, titles, electronic addresses and telephone and facsimile numbers of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this solicitation

vi. Name, title, and signature of person authorized to sign the proposal

vii. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office

viii. A generic company email address shall be provided for this solicitation and all ENCORE III correspondence

ix. Provide the offeror’s CAGE code; DUNS code; TIN; and business size (large or small) and type(s) of small business, if applicable

x. Confirmation offeror’s proposal is valid for a minimum of 365 days from the proposal due date

xi. Provide a list of all Joint Venture (as described in L7.7) team members, a listing of their size status, and if applicable, all the socioeconomic programs under which they are eligible

xii. Offeror’s preference for award if found awardable in both suites

xiii. Confirmation of virus check

b. Readme file as described in Section L2.10.h.

c. Table of Contents of the entire proposal to include Lists of Tables, Figures, and/or Drawings.

d. Glossary of Abbreviations and Acronyms

L4.0 Volume II - Technical/Management Approach (Evaluation Factor 1). The PWS, included as Section C of this solicitation, provides the Government’s overall requirements for the duration of the ENCORE III contracts. Offerors shall submit their Technical/Management Approach as Volume II of the proposal in response to the Technical/Management Factor found in Sections M2 and M3, as applicable.

L4.1 Content and Organization (Volume II). In the Technical/Management Volume, address your proposed historical approach, as applicable, to meeting or exceeding the standard for an “acceptable proposal” of each technical/management subfactor. The Technical/Management Volume should be specific and complete and shall NOT include any cost/price or classified information. The Technical/Management Volume shall include both a Table of Contents and Glossary of Abbreviations and Acronyms. The Technical/Management Volume shall be organized to correlate the evidence of experience to the technical/management subfactor being proposed. Your responses will be evaluated against the technical/management subfactors defined in Section M, Evaluation Factors for Award. Whereas past experience is used for the basis of the subfactor, provide as specifically as possible the actual methodology used for accomplishing/satisfying the subfactors. Offerors shall not merely reiterate the objectives or reformulate the subfactors specified in the solicitation. Proposed experience must be labeled with the subfactor number and presented in the exact order they are presented in Section M. The same past experience reference may be used to satisfy more than one technical subfactor. Each technical subfactor may only be satisfied through the demonstration of one experience reference, combining multiple references within a subfactor to satisfy the requirement will result in a finding of technical unacceptability. Each reference used must satisfy all criteria of the definitions in M2.1 (for the Small Business Suite) or M3.1 (for the Full and Open Suite), as applicable. The Technical/Management proposal must also reference the contract number or agreement from which the historical approach was obtained to be cross referenced to the past performance references.

L5.0 Volume III – Past Performance (Evaluation Factor 2) Each offeror shall submit a Past Performance Volume, containing past performance information in accordance with the format at Section L, Attachment L2. Offerors are cautioned that the Government will use data provided by each offeror in this volume and data obtained from other sources in the evaluation of past performance.

L5.1 Content and Organization (Volume III). The Past Performance Volume shall be organized according to the following general outline:

1. Table of Contents

1. Offeror’s Past Performance Information Sheets (Summary Page included on first page of Past Performance Information Sheet)

1. List of Past Performance Questionnaires distributed to DoD and/or Intelligence Community (IC) customers (Name, POC’s email, and phone number)

1. Glossary of Abbreviations and Acronyms

L5.1.1 Past Performance Information Sheets. Provide Past Performance Information Sheets as indicated by the Section L, Attachment L2 of this solicitation.

L5.1.1.1 Summary Page. The information needed for the summary page is included in the Past Performance Information Sheet, Section L, Attachment L2. Complete the Summary Pages describing the work performed by the prime or the prime offeror’s joint venture partners, as described in Section L7.7, submitted in relation to the required experience reference(s) under the Technical/Management Volume. The same experience references used to determine technical acceptability in response to the Technical/Management Evaluation Factor found at M2 or M3, as applicable, shall be included in the offeror’s response to the Past Performance Evaluation Factor, found at M4.

L5.1.2 Past Performance Questionnaires. The offeror shall provide the Past Performance Questionnaire, found in Section L, Attachment L3 of this solicitation, to the Government customer Point of Contact (POC) identified for each of the past performance efforts submitted. Offerors should request the Government customer POCs to complete and e-mail the questionnaires directly to the email address as referenced in Section L2.4.4(a). In order to expedite the assessment process, the offeror may complete Sections I and II of the Past Performance Questionnaire for the convenience of the Government customer POC. The offeror shall not, however, complete any other section of the Past Performance Questionnaire. Once the questionnaires are completed by the customer POCs, the information contained therein shall be considered sensitive and shall not be released to the offeror. Early submission of the Past Performance Questionnaires is encouraged. The Government is requesting a list (including POC’s name, title, email and phone number) of Past Performance Questionnaires that the offeror distributed to their Government customers.

L5.2 Past Performance Submittal Information. The offeror shall submit information in accordance with Section L, Attachment L2 of this solicitation, Past Performance Information Sheet, on a minimum of one (1) and a maximum of four (4) recent DoD/IC contracts that the prime offeror or the prime offeror’s joint venture partners, as described in Section L7.7, considers most appropriate in demonstrating its ability to perform the proposed efforts. Include rationale supporting your assertion that the past performance effort meets the definitions of recent and relevant. For a description of the characteristics or aspects the Government will consider in evaluating this information, see Section M4: Past Performance Factor and the subparagraphs thereto.

a. If an offeror submits past performance information for an ID/IQ contract, then the offeror must identify a specific task order under that specific ID/IQ contract.

b. Recent past performance means experience within the last 3 years from the original date of this solicitation.

c. Relevant past performance means providing evidence demonstrating experience with past contracts in DoD/IC Information Technology and or DoD/IC Software Development of similar size and scope, as described in Sections M2 and M3, as applicable.

d. Offerors are required to explain what aspects of the past performance submittals are deemed relevant to the technical evaluation criteria.

e. Offerors are prohibited from submitting additional past performance references than were used to satisfy the experience requirements of Volume II. See Sections L5.1.1.1 and M4.1. Any additional past performance submittals will not be evaluated.

L6.0 Volume IV Cost/Price (Evaluation Factor 3)

L6.1 Cost/Price General Information. All information relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the Cost/Price Volume. The Government will verify that all solicitation requirements have been priced, figures are correctly calculated, and prices are presented in a clear and useful format. The offeror shall not submit any pricing data for Factor 1: Technical/Management Approach. It is anticipated that pricing will be based on adequate price competition; therefore, offerors are not required to submit certified cost or pricing data.

L6.2 Organization (Volume IV). The Cost/Price Volume shall consist of the following sections:

a. Price Narrative

b. Pricing Spreadsheet; ENCORE III Pricing Proposal

c. Accounting System Verification (if applicable)

L6.2.1 Price Narrative. Include the following:

a. Accounting System. Cost reimbursable task orders may be issued after contract award. An ENCORE III contractor may not receive a cost reimbursable task order when their Accounting System has not been determined acceptable. The offeror shall indicate whether or not the Government has determined its Accounting System to be acceptable for use in cost reimbursable task orders and, if so, provide evidence. The Government will sponsor a DCAA review of an offeror’s Accounting System if a review has not been performed. If an offeror’s Accounting System has not been reviewed, complete the “Preaward Survey of Prospective Accounting System Checklist” (http://www.dcaa.mil/Preaward_Survey_of_Prospective_Contractor_Accounting_System_Checklist.pdf) and include the completed checklist with proposal submission. The checklist provides documentation to the DCAA auditor on how the offeror’s accounting system meets the criteria in the SF 1408, Preaward Survey of Prospective Contractor Accounting System. The KO will provide the completed checklist to DCAA when requesting an audit of the offeror’s accounting system for those offerors receiving award under the full and open and small business suites.

b. Any other pricing information the offeror deems necessary.

L6.2.2 Cost/Price Proposal

a. The cost/price proposal should represent the most competitive labor rates the offeror can provide, as only a limited number of the lowest priced complete proposals in each suite of contracts (Small Business and Full and Open) will be reviewed for compliance with the instructions in this solicitation.

b. To enable the Government to evaluate pricing information as Factor 3 of the solicitation, the Government has provided a Pricing Spreadsheet Template entitled ENCORE III Pricing Template, included as Section L, Attachment L4 to this solicitation that the offerors shall utilize in pricing their proposal. Within the pricing proposal, offerors are required to provide fully burdened labor rates for each labor category for the Base Year only. The Government will escalate the offeror’s proposed Base Year fully burdened labor rates utilizing the current IHS-Global Insight Indices escalation factors for the remaining 9 years of the basic contract, plus FAR 52.217-8 Option to Extend Services. The escalation factors and calculations will be included within the template so that all years’ labor rates are populated. See Economic Price Adjustment (EPA) clause in Section H2 of this solicitation for details regarding the terms and conditions for EPA.

c. With the exception of selected cells within the ‘Labor Rate Table’ tab, the pricing template is protected by the Government and offerors shall not unprotect, alter, or add to the pricing template in any manner. The offeror shall include their company name in cell B5 of the Table.

d. The offeror shall provide a fully burdened labor rate for each labor category included within the ‘Labor Rate Table’ tab of the pricing proposal in accordance with the ‘Labor Category Descriptions’ included as Section J, Attachment G2. Failure to provide offeror-proposed labor rates for all labor categories for the Base Year, to include work performed on a Government site and work performed at the contractor site, may result in the proposal not being evaluated for technical acceptance.

e. Fixed Price Rates. The fully-burdened labor rates shall include all direct, indirect, general and administrative costs, and profit associated with providing the required skill. The fully-burdened labor rates shall include all labor and labor-related costs, such as, but not limited to, the following list of representative labor-related costs: salaries, wages, bonuses to include stock bonuses, incentive awards, employee stock options, stock appreciation rights, employee stock ownership plans, employee insurance, fringe benefits, contributions to pension, other post-retirement benefits, annuity, employee incentive compensation plans, incentive pay, shift differentials, overtime, vacation time, sick pay, holidays, and all other allowances based upon a comprehensive employee compensation plan. Contractor site rates shall also include contractor-provided facilities, furniture, equipment, supplies, tool kits, employee training, and overhead amounts required for work at contractor site rates. Overhead amounts for contractor site rates includes, but is not limited to, telephones, facsimile machines and their telecommunications lines, copiers, personal computers, postage (to include courier services such as Federal Express), ordinary business software, such as word processing, spreadsheets, graphics, and normal copying and reproduction costs.

f. Program Management Support Costs. Contract-level program management support costs shall be included within the fully-burdened labor category rates and encompass support for contract-level management, reporting requirements, and related travel and meeting attendance costs associated with the contractor’s program management staff, as it relates to overall management of the ENCORE III Program. As a result, these program management support costs are allocated as an indirect expense and may not be charged direct to any task order. These “program management” support costs are differentiated from individual task order “Task Order Project Manager” support costs, which are billed as hourly labor rates against individual task orders for direct support to the effort performed under those task orders. This will result in direct billings at the task order level for labor hours in the “Task Order Project Manager” category, to specifically support program or project management for the task order.

g. The Government does not guarantee that all of the labor categories on the price template will be ordered. The complete ENCORE III ‘Labor Rate Table’ tab, to include escalated rates for contract years 2 through 10, will be incorporated by the Government into the resultant contract in Section J as Attachment B1.

h. The Government provided ENCORE III pricing template is not an order for service. The spreadsheet lists a set of labor categories anticipated for use under the ENCORE III ID/IQ in individual task orders.

Note: Due to the structure of the RFP which selects multiple awardees for future task order level competitions, there are no primary services at the contract level that can be priced.

i. The labor rates submitted will be used for determining the total evaluated price for the five year base period and all option periods, including option pricing for an additional six-month period that may be authorized IAW FAR 52.217-8 "Option to Extend Services" utilizing the Government estimated hours. See FAR 52.217-8 which authorizes the Government to require continued performance of any services within the limits and at the rates specified in the contract.

j. Offerors should not include additional technical data in Volume IV - Cost/Price. Technical data should only be included in Volume II of the offeror's proposal.

k. All prices shall be expressed in U.S. Dollars.

L6.2.3 Accounting System Verification. If the contractor has an acceptable accounting system, evidence must be provided along with Volume IV documentation.

L7.0 Volume V – Additional Requirements. The purpose of this volume is for offerors to provide information to the Government for preparing the contract document and supporting file. Required information includes:

1. Table of Contents

1. Contract Information

1. Minimum Qualifications Checklist

1. Small Business Subcontracting Plan and Subcontracting Past Performance Compliance Template

1. Organizational and Consultant Conflict of Interest (OCCI) Mitigation Plan

1. DD254, DoD Contract Security Classification Specification

1. Cross Reference Matrix

1. Joint Venture/Partnership Agreement (if applicable)

1. Glossary of Abbreviations and Acronyms

L7.1 Contract Information. The offeror's proposal must include a scanned copy of the signed cover page (Section A) and Sections I and K of the solicitation (as described in L2.10).

L7.1.1 Solicitation/Contract Form. Completion of Section A, blocks 14-18 of the Standard Form (SF) 33 is required. Signature by the offeror on the SF33 constitutes an offer, which the Government may accept. By signing block 17 of the solicitation, the offeror acknowledges compliance with all sections in this RFP, HC1028-15-R-0030. Offerors are reminded that many clauses require the prime contractor to include the same or similar clause(s) in contracts with subcontractors. Note: The offeror must comply with the FAR provision 52.204-7 entitled “System for Award Management.” The KO will validate offerors’ qualifications for award in SAM for those offerors who have been determined to be eligible for award. An offeror may be determined ineligible for contract award if not registered within SAM at time of award. Offerors are also required to complete and submit fill-ins, representations, certifications, acknowledgments, and statements reflected in this solicitation that are not already completed in SAM.

L7.2 Minimum Qualifications Checklist - Each offeror shall submit a completed Minimum Qualifications Checklist, Attachment L5, along with all certifications, representations, etc. required by the Minimum Qualifications Checklist.

L7.3 Small Business Subcontracting Plan. The offeror, if identified as other than small business, shall submit a Subcontracting Plan IAW FAR 52.219-9, including information required in paragraphs (d) (1) through (d) (11) of that clause, for evaluation along with the offeror’s proposal. Also, the offeror shall submit a completed Subcontracting Past Performance Compliance Template (Section L, Attachment L6) to verify its historical compliance with its subcontracting plans. Subcontracting goals for the ENCORE III contract will not include language to allow for subcontracting credit for second-tier subcontractors. Subcontracting plans will be reviewed by the KO for compliance with FAR 19.704 and DoD Office of Small Business Programs goals. The Small Business Subcontracting Plan will be incorporated within Section J of the resulting contract.

a. Offerors shall provide their proposed goals in terms of percentages of total planned subcontracting dollars, estimated to be awarded for the life of the contract. Offerors shall include a narrative explanation regarding the basis for and efforts associated with establishing proposed participation dollars and percentages including a breakout of prime and first tier small business participation.

b. The subcontracting goals for the subcontracting plan are as follows:

Small Business – 36% Small Disadvantage Business - 5% Historically Underutilized Business Zone (HUBZone) - 3% Women Owned Small Business - 5% Service Disabled Veteran Owned Small Business - 3% Veteran Owned Small Business - 3%

c. An individual subcontracting plan is required for all contractors who have self-registered as other than small business. Any other than small business offeror will not be eligible for award if they fail to submit an acceptable Individual subcontracting plan and a completed Subcontracting Past Performance Compliance Template (Attachment L6).

L7.4 Organizational and Consultant Conflict of Interest (OCCI) Mitigation Plan. An OCCI Mitigation Plan is required for all offerors, even if no OCCI exists. If the offeror believes that no OCCI exists, the OCCI plan shall set forth sufficient details to support such position.

If the offeror believes an OCCI exists, the offeror shall submit an OCCI Mitigation Plan to the KO which concisely describes all applicable facts concerning any past, present, or current planned interest (financial, contractual, organizational, or otherwise) relating to work to be performed under the ENCORE III contract/task orders that will or may result in an actual or potential Organizational Conflict of Interest and/or Consultant Conflict of Interest relating to the ENCORE III contract. The OCCI Mitigation Plan shall explain how the OCCI will be minimized to a level acceptable to the Government.

The OCCI Mitigation Plan shall be submitted as part of the offeror’s proposal and will be incorporated within Section J as Attachment I1 of the resulting contract. Note: No contract award can be made without an approved/acceptable OCCI Mitigation Plan.

The offeror must have an agreed upon OCCI Mitigation Plan with the Government that is approved by the KO prior to award.

L7.5 DD254, DoD Contract Security Classification Specification. Security requirements, as specified in the attached DD254 (Section J, Attachment C1), must be met no later than 60 days after contract award. Offerors must complete Block 6 of the attached DD254. Completed DD254s must be submitted with proposals or when the required security clearance is received. Proposals submitted without a completed DD254 will not be considered incomplete as long as a completed DD254 is submitted, and the offeror has the required security clearance, no later than 60 days after contract award. Offerors that submit completed DD254s after submitting their initial contract proposal will not be considered to have revised their proposals. If a contractor is unable to obtain a security clearance within 60 days of award the contractor may be off-ramped from the ENCORE III program. Offerors unable to obtain the required clearance at the time of any task order solicitation will not be considered for those task order award(s).

L7.6 Cross Reference Matrix. The offeror shall prepare a Cross Reference Matrix cross referencing all RFP requirements of sections L and M to the location of the offeror’s responses in their proposal. The Cross Reference Matrix provides reference information but is not evaluated. The offeror’s format is acceptable.

L7.7 Joint Venture/Partnership Agreement (if applicable).

Contractor Team Arrangements (“CTA”), as defined in FAR 9.601(1), may submit a proposal in response to this RFP. While the CTA is its own unique entity distinct from the member companies, for the purpose of evaluation, each member of the CTA is considered the prime offeror.

For example purposes only: Company A and Company B form a CTA as a Joint Venture entitled Company C. Experience and past performance from either Company A or Company B may be used to satisfy the requirements in the Technical/Management Approach (Evaluation Factor 1) as well as Past Performance (Factor 2). It is not necessary that Company C have the required experience or past performance. Similarly, either Company A or Company B can possess the required CMMI III or ISO certification to meet the requirement.

An offeror may submit a proposal as a CTA in response to the solicitation subject to the following conditions:

1) The Joint Venture or Partnership is registered in the System of Award Management (SAM.gov) and has a corresponding DUNS Number and CAGE Code.

2) The Joint Venture or Partnership meets the definition of a Joint Venture for size determination purposes (FAR 19.101(7)(i)).

3) The offeror must submit a complete copy of the Joint Venture or Partnership agreement that established the CTA relationship.

SECTION M - EVALUATION FACTORS FOR AWARD

The following have been modified:

SOURCE SELECTION

M1 SOURCE SELECTION

M1.1 General

M1.1.1 Solicitation Requirements, Terms, and Conditions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical/management requirements, in addition to those identified as factors or subfactors. Offerors are to propose to the technical factors and subfactors included in this section ONLY and NOT required to propose to the entire PWS. Failure to comply with the terms and conditions of the solicitation may result in the offeror being ineligible for award.

M1.1.2 Basis for Contract Award. This is a best value lowest price technically acceptable source selection conducted in accordance with Federal Acquisition Regulation (FAR) 15.3, Source Selection, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS) Section 215.3, and the DISA Acquisition Regulation Supplement (DARS). These regulations are available electronically at http://farsite.hill.af.mil and http://www.ditco.disa.mil/hq/aqinfo.asp. Proposals will be evaluated with regard to how they respond to the Evaluation Factors as well as the requirements listed in Section L. After receipt of proposals, the Government will first perform an initial price analysis IAW Section M1.3.1. Then the government will evaluate the lowest price proposal for acceptability. The Government will then evaluate the next lowest price proposal for acceptability in accordance with this solicitation and so on until it has a pool of acceptable offerors. Once the Government has identified an adequate number of lowest price proposals that are determined to be technically acceptable and otherwise eligible for award, no further evaluations will be conducted, and awards will be made.

NOTE FOR SMALL BUSINESS SUITE: It is anticipated that a minimum of one (1) award will be made to a qualified small business in each of three Small Business subcategories: HUBZone, SDVOSB, and EDWOSB who submit an awardable proposal. If the set of complete lowest price technically acceptable proposals does not include at least one of each of the above subcategories, the Government will evaluate the lowest price proposal for each subcategory for acceptability in accordance with this solicitation. If found acceptable, this proposal will be included in the list of up to 20 awardees. If there are no proposals found acceptable in a particular category, no award will be made in that category. The inclusion of these three small business subcategories has the potential to displace offerors who otherwise may have been included in the up to 20 Small Business awardees. The inclusion of these three small business subcategories may also have the potential to displace offerors who would have otherwise remained in the competitive range, as discussed in L2.4.4(c).

M1.1.3 Evaluation.

a. The offeror’s proposal should include all information the offeror wants the Government to consider and evaluate regarding its company’s ability to perform to the requirements of this solicitation, including all required terms and conditions. The best value determination will be based on the stated evaluation factors.

b. The Government intends to evaluate proposals and award multiple contracts without discussions with offerors. However, the Government reserves the right to conduct discussions or seek clarifications if the SSA determines they are necessary. If the SSA determines discussions are necessary for a particular suite, a competitive range will be established.