ENCORE_III_Final_RFP_Amd_0006_FINAL.docx

HC1028-15-R-0030

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION B - SUPPLIES OR SERVICES AND PRICES

The following have been modified:

SECTION B

B1 MINIMUM AND MAXIMUM AMOUNTS, INDEFINITE-DELIVERY/INDEFINITE QUANTITY (ID/IQ)

a. This ENCORE III contract provides technical solutions for the Department of Defense (DoD) in support of its migration to an integrated and interoperable Department of Defense Information Network (DoDIN) as well as other Federal agencies having similar Information Technology (IT) migration and integration needs. The ENCORE III contracts represent an ongoing expansion of the Defense Information System Agency’s (DISA) Defense Enterprise Information Services (DEIS) I and DEIS II contracts, and ENCORE follow-on contracts. The ENCORE III contracts are structured and managed in accordance with the rules for task order contracts, as specified in the Federal Acquisition Regulations (FAR) Part 16. In accordance with FAR 16.505(b)(1)(i), awardees under the ENCORE III contracts will be provided a “fair opportunity to be considered” for task and delivery orders issued against the ENCORE III contract.

b. This is an Indefinite-Delivery/Indefinite-Quantity (ID/IQ) contract against which it is planned to award Fixed Price (FP) and Cost-Reimbursement (CR) type task orders in accordance with FAR Subpart 16.5 - Indefinite-Delivery Contracts. An ENCORE III contractor may not receive a cost reimbursement task order when their Accounting System has not been determined acceptable.

c. The total amount of all orders placed against all contracts resulting from this solicitation shall not exceed $17,500,000,000.00 over a ten year period: five (5) year base period of performance and five (5) one-year option periods. The guaranteed minimum amount is $500.00 for each contractor.

B2 FIXED PRICE (FP) LABOR RATE TABLE

The Fixed Price Labor Rate Table represents the offeror’s proposed fully-burdened fixed price hourly labor rates for each skill classification for work performed at Government sites and work performed at Contractor sites. The ‘FP Labor Rate Table’ provided in the pricing template will be used as ceiling labor rates for pricing of all labor proposed under future fixed priced task orders issued under this ID/IQ contract. At time of award, the contractor’s FP labor rate tables will be incorporated in Section J as Attachment B1.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

INSTRUCTIONS TO OFFERORS

LIST OF SECTION L ATTACHMENTS:

Attachment L1 - Question & Answer Template Attachment L2 - Past Performance Information Sheets Attachment L3 - Past Performance Questionnaire Form Attachment L4 - ENCORE III Pricing Template Attachment L5 - Minimum Qualifications Checklist Attachment L6 - Subcontracting Past Performance Compliance Template Attachment L7 – Executive Summary Cover Page Attachment L8 – Past Experience Information Sheet

L1.0 PROGRAM TITLE AND OBJECTIVES.

The ENCORE III suite of contracts will provide global information technology (IT) capabilities, attributes, and services under multiple award ID/IQ task order type contracts that support the military services, the DoD, and other Federal agencies. The scope of the IT tasks to be performed in the ENCORE III suite of contracts is encompassed in the 19 performance areas of the PWS (Section C). Hardware, software, and associated products may be procured under individual task orders but must be incidental to the services that are provided. Areas that must be supported include Command, Control, Communications, Computers, Intelligence, Surveillance, and Reconnaissance (C4ISR) and Mission Support areas, as well as all elements of the Joint Information Environment (JIE). Unique user data, information, and user applications which are not considered part of the JIE, can also be procured using the contracts. In recognition of these critical needs, the ENCORE III acquisition is intended to establish contracts capable of providing the full range of IT solutions required by the DoD and other agencies of the Federal Government.

The Government anticipates multiple contract awards resulting from this solicitation in two separate suites of contracts: awards resulting from full and open competition and awards set-aside for small business concerns.

The Government intends to award up to 20 ID/IQ contracts for the Full and Open Suite and up to 20 ID/IQ contracts for the Small Business Suite under the ENCORE III program. Awards will be made to offerors whose proposals represent the best value in accordance with the evaluation criteria defined in Section M, Evaluation Factors for Award. In the event multiple awards cannot be made, the Government reserves the right to make no award at all, award to only one offeror, or make only one award in each suite (one for the small business suite and one for the full and open suite), depending on the acceptability of the proposals submitted and the availability of funds.

L2.0 GENERAL INSTRUCTIONS

For the purpose of this solicitation, an offeror is defined as a prime contractor or Joint Venture Teaming Arrangement. No subcontractor experience or past performance will be recognized. Each offeror, identified by a distinct CAGE code, may submit only one proposal against a suite of contracts subject to the restrictions of section L2.3(f).

The technical/management proposals will be evaluated based on the offeror’s experience. This means all proposal responses to the technical/management subfactors in section M must be based on the offerors actual past experiences (previous performances).

L2.1 Use of Non-Government Evaluators. Non-government personnel will not be utilized in the evaluation of proposals, however, the Government may access an automated source selection software tool (FedSelect), licensed from a non-government source (CACI International Inc.), during the proposal evaluation process. Non-Disclosure Agreements will be furnished for the administration of the software.

L2.2 Government Furnished Information (GFI). There is no GFI at the contract level. There will be no physical library or reading room for this solicitation.

L2.3 General Proposal Guidance

a. This section provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror's proposal must include all data and information requested by the RFP and must be submitted in accordance with these instructions. The offer's proposal shall be compliant with the entire solicitation.

b. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of the offeror’s facilities and experience and will base the Government’s evaluation only on the information presented in the offeror's proposal.

c. Elaborate brochures or documentation, detailed art work, or other embellishments are unnecessary and will not be considered part of the proposal, but will be considered part of the page count.

d. The offeror shall make a clear statement in block 12 of the cover page to the SF33 and Volume I cover page (Section L, Attachment L7) that the proposal is valid for a maximum of 365 days from the current proposal due date.

e. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one digital copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of unsuccessful proposals.

f. Small business offerors may submit a proposal in both suites but may receive only one award. In Volume I cover page of the proposal (Section L, Attachment L7), the offeror must indicate in which suite it wishes to receive an award if found to be awardable under both evaluations. If no preference is stated an award will be made under the small business set-aside suite.

L2.4 General Information

L2.4.1 Point of Contact. The contracting officer (KO) and contract specialists assigned to the ENCORE III effort are the only points of contact for this procurement. Address any questions or concerns you may have to the KO or contract specialist.

L2.4.2 Debriefings. The KO will notify unsuccessful offerors of the source selection decision in accordance with FAR 15.503. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable. Excluded offerors are entitled to no more than one debriefing.

L2.4.3 Discrepancies. If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the KO in writing with supporting rationale.

L2.4.4 Exchanges of Information

a. Exchanges of source selection information between Government and offerors will be controlled by the KO or contract specialists. Evaluation notices and responses will be transmitted as e-mails and will be treated and marked as Source Selection Sensitive Information. Questions/comments will only be entertained if received in email and only when submitted on Attachment L1 Questions and Answer Template in Section L. Questions/comments are due no later 11:59 pm (CST) on September 13, 2016. Questions submitted after the deadline may not be answered. The email is to be addressed to the KO to the following email address:

Contracting Officer

PL8313

2300 East Drive Scott AFB, IL 62225-5406 Subject Line Reference: RFP HC1028-15-R-0030, [Contractor Name], Source Selection Information See FAR 2.101 and 3.104

b. No information concerning this solicitation or requests for clarification will be provided in response to offeror-initiated telephone calls. All such requests must be made in writing and submitted to the above email address. Written inquiries will be answered in writing and provided to all offerors. However, because of administrative time, written inquiries may not be answered when requests are received by the above addressee after the original due date for receipt of questions as specified in this solicitation. The timeframe for submitting inquiries will not be extended as a result of an extension to the due date for the receipt of offers, unless authorized by the KO.

c. The Government intends to award without discussions. Therefore, the offeror’s initial proposal should contain the offeror’s best approach/terms for technical, management, past performance, and price; however, despite this intent, the Government reserves the right to conduct discussions if the Source Selection Authority (SSA) determines they are necessary. If the SSA determines discussions are necessary for a particular suite, a competitive range will be established. In the event a competitive range is established, proposals whose total evaluated price is higher than the thirty lowest evaluated priced proposals will be eliminated from the competitive range for purposes of efficiency (See FAR 15.306(c)(2)). In the event issues pertaining to a proposed contract cannot be resolved to the SSA's satisfaction, the Government reserves the right to withdraw and cancel the solicitation. In such event, offerors will be notified in writing.

L2.5 Organization/Page Limits

L2.5.1 Proposal Organization. The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table L2.5.1 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits as specified in Table L2.5.1. The contents of each proposal volume are described in applicable paragraphs of Section L as noted in the table below.

Table L2.5.1. Proposal Organization.

VOL.

RFP

PARA #

Technical/Management Approach (Factor 1) (to include all subfactors) 25 pages

Limit 4 submittals

L2.5.2 Page Limitations. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Exception: Table of contents, glossaries and blank pages shall not be counted and no information on those pages will be evaluated. Page limitations shall not be circumvented by including inserted text boxes/pop-ups or internet links to additional information; such inclusions are not acceptable and may be cause for elimination of the proposal from consideration.

L2.5.3 Page Size and Format.

a. A page is defined as the material that fits between page breaks in a Microsoft Office Word document. Pages shall be 8.5 x 11 inches in format size. The font type/text size shall be no smaller than 10-point Arial or Times New Roman (no other font variations are acceptable) font for all text. For all tables, charts, graphs and figures included in the proposal, the text shall be no smaller than 10-point Arial or Times New Roman font. All proposal documents must contain the offeror’s legal business name in the header of each page.

b. The Technical/Management Volume of the proposal is to be submitted as an Adobe Acrobat, Portable Document Format (PDF) document. The document may not be protected to prevent copying of text. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and 1-inch side margins. The pages of individual files within each volume shall be numbered sequentially.

c. Legible charts, graphs and figures may be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed a single page in size. Tables whose total length (number of rows) exceed a single page may be continued by the use of repeating headers. For tables, charts, graphs and figures, the text shall be no smaller than 10-point Arial or Times New Roman font.

L2.6 Cost or Pricing Information. All cost or pricing information shall be addressed ONLY in the Cost/Price Proposal Volume. The KO will review each proposal to ensure cost/price information is not mentioned outside of the Cost/Price Volume.

L2.7 Cross-Referencing. To the greatest extent possible, each volume shall be written on a standalone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve substantial space without impairing clarity.

L2.8 Table of Contents. Each volume, except the Executive Summary Volume I, shall contain a more detailed table of contents to delineate the subparagraphs within that volume. The Table of Contents for the Cost/Price Volume IV is required for the Price Narrative section only.

L2.9 Glossary of Abbreviations and Acronyms. Each volume, except the Executive Summary Volume I and Cost/Price Volume IV, shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries of Abbreviations and Acronyms do not count against the page limitations for their respective volumes. Each Abbreviation and Acronym shall be spelled out in its entirety the first time used.

L2.10 Proposal Submission

a. To respond to this solicitation, the offeror shall deliver an electronic proposal to https://www.ditco.disa.mil/vendors/ in accordance with the following instructions:

Once at the web site the offerors are required to select the link that represents the suite for their proposal submission. The two selections are:

1) HC1028-15-R-0030 FO (Full and Open Suite) and

2) HC1028-15-R-0030 SB (Small Business Set-Aside Suite)

Submitting proposals via the worldwide web: Prior to submitting proposals, the offerors shall be registered in System for Award Management (http://www.sam.gov). The offeror must also have an External Certification Authority (ECA), located at: http://iase.disa.mil/pki/eca/. This webpage provides links to approved External Certificate Authorities (ECA). To apply for your certificate, select one of the approved ECA vendors and complete the registration. When applying, personnel will be required to verify their identity. If a new ECA is required, please contact the ECA vendor as soon as possible. The length of acquiring a ECA depends on the vendor approval. **NOTE: A Medium Assurance certificate is the type of certificate required.**

The offeror must also be registered on the DITCO Solicitation and Uploads (formerly DCOP) web site, https://www.ditco.disa.mil/vendors/. If the offeror has an existing account (i.e., registered with DITCO for a prior solicitation) it is not necessary to re-register. The offeror may use that existing account to upload this proposal. If the offeror is required to register on the DITCO web site, choose the option for "The solicitation requires vendor registrations for eligibility" during the registration process. The offeror will then be prompted to enter the solicitation number. The solicitation number entered at this point is only used to help DITCO prioritize the order in which to review and approve the registration requests. Upon completion of the on-line registration process, a DITCO representative will review and approve the registration request before the offeror will be given access to the protected areas of the web site. As soon as the registration has been approved, an email will be sent to the email address of the person who registered. The email will contain a user id and password that will be needed when uploading proposals. The approval of the registration request usually takes one business day. This registration process allows DITCO to precisely track when proposals are uploaded (or attempted to be uploaded). Offerors are strongly encouraged to register a minimum of two weeks prior to uploading a proposal. Offerors should also attempt to upload their proposal as early as possible to ensure no problems arise at the last minute. If you have any problems contact the DITCO Customer Service Center at (618) 229-9333.

b. All proposal volumes shall be submitted in Adobe Acrobat, Portable Document Format (PDF), Version XI (or previous versions that are completely compatible); except the ENCORE III Pricing Template, which shall be submitted in MS Excel 2010. Note: There shall be no page markings with restrictive legend prohibiting the copying and pasting of text for Government use specific to this acquisition. Also, no scanned images are permitted with the exception of the signed SF33 cover page (Section A), Sections I and K of the solicitation, and other documents originating from third parties as verification or certification required by the RFP (e.g. acceptable accounting system verification). The government must be able to copy text.

c. The individual documents listed in the table of Section L2.5.1 will be zipped into five separate .zip files according to volume. Each individual document within the zip file must be separate and complete when unzipped. Documents only; do not zip directories. Prepare each volume as a separate .zip file with the volume number and the name of the volume from the table in Section L2.5.1. (i.e. Volume I-Executive Summary; Volume II-Technical Management Approach; Volume III-Past Performance; Volume IV-Cost Price; Volume V-Additional Requirements). Then zip the five separate volumes into a single zip file using the offeror’s legal business name and CAGE code as the file name. Zip files must be compatible with WinZip.

d. Virus Check. Offerors shall perform a virus check prior to proposal submittal and certify they have done so in the proposal’s Cover Page.

e. Use of the software and procedures described in this part will reduce the amount of time and effort needed by the Government to receive and install proposals into an electronic evaluation system and will help to ensure that proposals are suitable for reading electronically. Information regarding electronic products listed herein should not be construed as Government endorsement for such products.

f. Due Date/Time. The time specified on the SF-33, Block 9, is in Central Standard Time (CST). Any proposal, modification, or revision that is received at the DITCO Solicitation and Uploads web site specified in Section L2.10(a) after the exact time specified for receipt of proposals in Block 9 is “late” and will be handled in accordance with FAR 15.208(b) and subparagraphs thereto.

g. The offeror’s proposal submission will be considered complete when all volumes have been received. Partial proposals will be considered late.

h. Efforts by the Government to clarify or expedite installation of electronic proposal submissions, in accordance with FAR 15.207(c), will not be considered discussions.

i. If the offeror needs to have a duplicate or obsolete proposal deleted before the proposal due date call the DITCO Technical Support Help Desk at 618-229-9333.

L2.11 Use of Software Tool. The Government will access the softcopy versions of the offeror’s proposal using an automated source selection documentation tool.

L2.12 Classified Information. Offerors shall not submit classified information.

L2.13 Acceptance of Proposals. The Government reserves the following rights:

a. To consider as acceptable only those proposals that are submitted in accordance with all technical requirements stated or referenced in the solicitation, and that demonstrate an understanding of and the ability to perform the Government’s requirements.

b. To reject as unacceptable those proposals that delete or alter technical requirements of the solicitation or include terms, conditions, or assumptions that caveat or limit performance.

c. To reject as unacceptable those proposals that do not substantially comply with the instructions set forth in Section L.

L2.14 Purpose of Problem Statements in Source Selection. As indicated in the ENCORE III PWS, the Government intends to utilize individual task orders to perform the 19 performance areas which form the basis for providing IT solutions. These solutions include network engineering, analysis, and support for the acquisition, installation, fielding, training, operation, and life-cycle management of components and systems in the operational environments of Combatant Commands and their subordinate components, the military services, Defense agencies, Office of the Secretary of Defense (OSD) and other Federal agencies. Therefore, the Government extracted several performance areas from the ENCORE III PWS to use as evaluation criteria in this source selection.

The Government is providing ENCORE III Problem Statements to provide a scenario, whereby offerors submit evidence of the offeror’s experience with satisfying the technical requirements of the corresponding subfactors . Therefore, when responding to each subfactor, the offeror's proposal shall be articulated to demonstrate its experience to satisfy the subfactor and the problem statement.

L2.15 Past Experience versus Past Performance. Experience is evaluated as part of the technical subfactors. Past Performance is evaluated as its own factor. For purposes of this evaluation, Experience and Past Performance have the following definitions:

Experience is the offeror’s opportunity to learn by doing and is evaluated based on the breadth, depth, and relevance of the work.

Past Performance is a measure of the degree to which the offeror satisfied its customers in the past.

L3.0 VOLUME I - EXECUTIVE SUMMARY.

a. The offeror shall complete Section L, Attachment L7 Executive Summary Cover Page.

b. Evidence of Agent Authority (if applicable) IAW Section L, Attachment L7.vii.

L4.0 VOLUME II - TECHNICAL/MANAGEMENT APPROACH (EVALUATION FACTOR 1).

The PWS, included as Section C of this solicitation, provides the Government’s overall requirements for the duration of the ENCORE III contracts. Offerors shall submit their Technical/Management Approach as Volume II of the proposal in response to the Technical/Management Factor found in Sections M2 and M3, as applicable.

L4.1 Content and Organization (Volume II). In the Technical/Management Volume, address your proposed historical approach, as applicable, to meeting or exceeding the standard for an “acceptable proposal” of each technical/management subfactor. The Technical/Management Volume should be specific and complete and shall NOT include any cost/price or classified information. The Technical/Management Volume shall include a Table of Contents, Attachment L8 Past Experience Information Sheet, the Technical/Management Approach, and a Glossary of Abbreviations and Acronyms. The Technical/Management Volume shall be organized to correlate the evidence of experience to the technical/management subfactor being proposed. Your responses will be evaluated against the technical/management subfactors defined in Section M, Evaluation Factors for Award. Past experience is used for the basis of all subfactors. Offerors shall provide as specifically as possible the actual approach used for accomplishing/satisfying the subfactors. Offerors shall not merely reiterate the objectives or reformulate the subfactors specified in the solicitation. Proposed experience must be labeled with the subfactor number and presented in the exact order they are presented in Section M. The same past experience reference may be used to satisfy more than one technical subfactor. Each technical subfactor may only be satisfied through the demonstration of one experience reference. A single task order represents one experience reference. Combining multiple references within a subfactor to satisfy the requirement will result in a finding of technical unacceptability. Each reference used must satisfy all criteria of the definitions in M2.1 (for the Small Business Suite) or M3.1 (for the Full and Open Suite), as applicable. The Technical/Management proposal must also reference the contract number or agreement from which the historical approach was obtained to be cross referenced to the past performance references.

L5.0 VOLUME III - PAST PERFORMANCE (EVALUATION FACTOR 2).

Each offeror shall submit a Past Performance Volume, containing past performance information in accordance with the format at Section L, Attachment L2. Offerors are cautioned that the Government will use data provided by each offeror in this volume and data obtained from other sources in the evaluation of past performance.

L5.1 Content and Organization (Volume III). The Past Performance Volume shall be organized according to the following general outline:

1. Table of Contents

1. Offeror’s Past Performance Information Sheets (Summary Page included on first page of Past Performance Information Sheet)

1. List of Past Performance Questionnaires distributed to DoD and/or Intelligence Community (IC) customers (Name, POC’s email, and phone number)

1. Glossary of Abbreviations and Acronyms

L5.1.1 Past Performance Information Sheets. Provide Past Performance Information Sheets as indicated by the Section L, Attachment L2 of this solicitation.

L5.1.1.1 Summary Page. The information needed for the summary page is included in the Past Performance Information Sheet, Section L, Attachment L2. Complete the Summary Pages describing the work performed by the prime or the prime offeror’s joint venture partners, as described in Section L7.7, submitted in relation to the required experience reference(s) under the Technical/Management Volume. The same experience references used to determine technical acceptability in response to the Technical/Management Evaluation Factor found at M2 or M3, as applicable, shall be included in the offeror’s response to the Past Performance Evaluation Factor, found at M4.

L5.1.2 Past Performance Questionnaires. The offeror shall provide the Past Performance Questionnaire, found in Section L, Attachment L3 of this solicitation, to the Government customer Point of Contact (POC) identified for each of the past performance efforts submitted. Offerors should request the Government customer POCs to complete and e-mail the questionnaires directly to the email address as referenced in Section L2.4.4(a). In order to expedite the assessment process, the offeror may complete Sections I and II of the Past Performance Questionnaire for the convenience of the Government customer POC. The offeror shall not, however, complete any other section of the Past Performance Questionnaire. Once the questionnaires are completed by the customer POCs, the information contained therein shall be considered sensitive and shall not be released to the offeror. Early submission of the Past Performance Questionnaires is encouraged. The Government is requesting a list (including POC’s name, title, email and phone number) of Past Performance Questionnaires that the offeror distributed to their Government customers.

L5.2 Past Performance Submittal Information. The offeror shall submit information in accordance with Section L, Attachment L2 of this solicitation, Past Performance Information Sheet, on a minimum of one (1) and a maximum of four (4) recent DoD/IC contracts that the prime offeror or the prime offeror’s joint venture partners, as described in Section L7.7, considers most appropriate in demonstrating its ability to perform the proposed efforts. Include rationale supporting your assertion that the past performance effort meets the definitions of recent and relevant. For a description of the characteristics or aspects the Government will consider in evaluating this information, see Section M4: Past Performance Factor and the subparagraphs thereto.

a. If an offeror submits past performance information for an ID/IQ contract, then the offeror must identify a specific task order under that specific ID/IQ contract.

b. Recent past performance means experience within the last 3 years from the original date of this solicitation.

c. Relevant past performance means providing evidence demonstrating experience with past contracts that satisfies the definition of relevance set forth in Section M2 and M3, as applicable.

d. Offerors are required to explain what aspects of the past performance submittals are deemed relevant to the technical evaluation criteria.

e. Offerors are prohibited from submitting additional past performance references than were used to satisfy the experience requirements of Volume II. See Sections L5.1.1.1 and M4.1. Any additional past performance submittals will not be evaluated.

L6.0 VOLUME IV - COST/PRICE (EVALUATION FACTOR 3).

L6.1 Cost/Price General Information. All information relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the Cost/Price Volume. The offeror shall not submit any pricing data for Factor 1: Technical/Management Approach. It is anticipated that pricing will be based on adequate price competition; therefore, offerors are not required to submit certified cost or pricing data. However, data other than cost or pricing data may be required to support price reasonableness in accordance with FAR 15.403-1(b) and 15.403-3(a).

L6.2 Organization (Volume IV). The Cost/Price Volume shall consist of the following sections:

a. Price Narrative

b. Pricing Spreadsheet; ENCORE III Pricing Proposal

c. Accounting System Verification

d. Uncompensated Overtime Policy (if applicable)

L6.2.1 Price Narrative. Include the following:

a. Table of Contents

b. Other Information – Pricing methodology and all supporting cost information for Cost Reimbursement labor rates.

L6.2.2 Cost/Price Proposal

a. To enable the Government to evaluate pricing information as Factor 3 of the solicitation, the Government has provided a Pricing Spreadsheet Template entitled ENCORE III Pricing Template, included as Section L, Attachment L4 to this solicitation that the offerors shall utilize in pricing their proposal.

b. Within the pricing proposal, all offerors are required to provide fully burdened Fixed Price (FP) labor rates (inclusive of direct and indirect rate burdens, and profit) for all 116 labor categories for both Government Site and Contractor Site for only the Base Year within the “FP Labor Rate Table” tab in accordance with the ‘Labor Category Descriptions’ included as Section J, Attachment G2. All offerors are also required to provide Cost Reimbursement (CR) labor rates (inclusive of direct and indirect rate burdens, and 5.5 percent fixed fee) for all 116 labor categories for both Government Site and Contractor Site for only the Base Year within the “CR Labor Rate Table” tab in accordance with the ‘Labor Category Descriptions’ included as Section J, Attachment G2. The Government provided 5.5 percent fixed fee is for evaluation purposes only. The 5.5 percent fee is consistent with normal conditions for cost plus fixed fee contract types in accordance with the Weighted Guidelines parameters set forth in DFARS 215.404-4.

c. The offerors are only required to provide rates for the first year of the base period as the RFP will contain an Economic Price Adjustment (EPA) clause. The Government will escalate each offeror’s proposed Base Year labor rates utilizing the current IHS-Global Insight Index escalation factors for remaining 9 years of the basic contract, plus FAR 52.217-8 Option to Extend Services. The escalation factors and calculations will be included within the template so that all years’ labor rates are populated. See Economic Price Adjustment (EPA) clause in Section H2 of this solicitation for details regarding the terms and conditions for EPA for FP rates. For evaluation purposes only, the CR rates will be escalated using the same factors. However, the proposed CR rates will not be included in the awarded contract.

d. With the exception of selected cells, the pricing template is protected by the Government and offerors shall not unprotect, alter, or add to the pricing template in any manner. The offeror shall include their company name in cell B5 of the Table.

e. The offerors shall provide the detailed labor rate build-up of their proposed FP and CR labor rates to include all formulas and build-up methodology. The labor rate build-up shall include (and separately identify) prime contractor, subcontractor, and inter-divisional transfer rates. The offerors shall also provide its Internal Labor Category (if being mapped to an Encore III labor category), Years of Experience, and Educational Degree for each of the 116 Encore III Labor Categories.

f. For CR labor rates, the offeror shall complete the “CR Labor Rate Build (Gov Site)” and “CR Labor Rate Build (Cont Site)” tabs within the Encore III price template to detail the direct labor rates, all indirect rate burdens, subcontractor or inter-divisional transfer labor rates, and a 5.5 percent fixed fee for the calculation of each CR labor rate for all 116 labor categories for both Government Site and Contractor Site for only the Base Year. In addition, the offeror shall provide supporting cost information as described below within the price narrative section of their cost/price proposal volume. All supporting cost information shall be cross-referenced to the applicable labor category proposed and adequately labeled to allow the Government to identify which labor category the information is supporting.

g. Labor and overhead rates should include sufficient detail to sustain a Defense Contract Audit Agency audit (e.g., Direct Labor Rates, Overhead, Fringe Benefits, G&A, etc.).

h. The offeror must provide the pricing methodology and supporting cost information utilized in the development of all CR rates. For direct labor rates, the offeror must provide information such as payroll records, salary survey data, etc. For indirect rates, the preferred method for providing support detail is through the submission of a Forward Pricing Rate Agreement (FPRA) or Forward Pricing Rate Recommendation (FPRR). However, in the absence of a FPRA/FPRR, the government will accept all rates and factors by year utilized in the development of the Forward Pricing Rate Proposal (FPRP) and the basis for these rates and factors (e.g., breakdowns, trends, and budgetary data). If the contractor is not required to maintain forward pricing rates then the Government will accept other methods of validation. These methods include approved provisional billing rates, other submitted/approved rates, or the submission of proposed rate calculations (including the pools & bases) and the basis of all calculations (e.g., breakdowns, trends, and budgetary data). The Offeror shall state if rates have been provided to the cognizant ACO/DCAA office for review or negotiation; if rates have not been submitted, explanation is required.

i. If a subcontractor relationship exists and the subcontractor pricing is utilized in the development of the proposed labor rates, the subcontractor fully burdened labor rates must be separately identified in the build-up of the proposed CR rate. A price analysis of each subcontractor’s proposed fully burdened labor rates shall be provided with the initial proposal submission. The detailed labor rate build-up calculations and the supporting cost information of the subcontractor rates are not required to be submitted at this time, but must be made available upon request. The offer must identify the subcontractor name and type of subcontract anticipated.

j. For FP labor rates, the offeror shall complete the “FP Labor Rate Build (Gov Site)” and “FP Labor Rate Build (Cont Site)” tabs within the ENCORE III price template to detail the direct labor rates, all indirect rate burdens, subcontractor or inter-divisional transfer fully burdened labor rates, and profit for the calculation of each FP fully burdened labor rate for all 116 labor categories for both Government Site and Contractor Site for only the Base Year. The offeror shall also prepare and have readily available upon request from the Government the supporting cost information described above. However the offerors are not required to submit FP supporting cost information with their initial proposal submission.

k. Fixed Price Rates/Cost Reimbursement Rates. The fully-burdened FP and CR labor rates shall include all direct, indirect, general and administrative costs, and profit associated with providing the required skill. The fully-burdened labor rates shall include all labor and labor-related costs, such as, but not limited to, the following list of representative labor-related costs: salaries, wages, bonuses to include stock bonuses, incentive awards, employee stock options, stock appreciation rights, employee stock ownership plans, employee insurance, fringe benefits, contributions to pension, other post-retirement benefits, annuity, employee incentive compensation plans, incentive pay, shift differentials, overtime, vacation time, sick pay, holidays, and all other allowances based upon a comprehensive employee compensation plan. Contractor site rates shall also include contractor-provided facilities, furniture, equipment, supplies, tool kits, employee training, and overhead amounts required for work at contractor site rates. Overhead amounts for contractor site rates includes, but is not limited to, telephones, facsimile machines and their telecommunications lines, copiers, personal computers, postage (to include courier services such as Federal Express), ordinary business software, such as word processing, spreadsheets, graphics, and normal copying and reproduction costs.

The use of uncompensated overtime is not encouraged, see FAR 37.115-2(a). However, if the offeror’s proposed labor rates are adjusted for uncompensated overtime and this practice is supported by the offeror’s accounting practices, the offeror must provide the supporting data in accordance with FAR 52.237-10. The offeror shall indicate within the price proposal if uncompensated overtime will be used and also include a copy of its policy addressing uncompensated overtime.

l. Program Management Support Costs. Contract-level program management support costs shall be included within the fully-burdened labor category rates and encompass support for contract-level management, reporting requirements, and related travel and meeting attendance costs associated with the contractor’s program management staff, as it relates to overall management of the ENCORE III Program. As a result, these program management support costs are allocated as an indirect expense and may not be charged direct to any task order. These “program management” support costs are differentiated from individual task order “Task Order Project Manager” support costs, which are billed as hourly labor rates against individual task orders for direct support to the effort performed under those task orders. This will result in direct billings at the task order level for labor hours in the “Task Order Project Manager” category, to specifically support program or project management for the task order.

m. The Government does not guarantee that all of the labor categories on the price template will be ordered. The complete ENCORE III ‘FP Labor Rate Table’ tab, to include escalated rates for contract years 2 through 10, will be incorporated by the Government into the resultant contract in Section J as Attachment B1.

n. The Government provided ENCORE III pricing template is not an order for service. The spreadsheet lists a set of labor categories anticipated for use under the ENCORE III ID/IQ in individual task orders.

Note: Due to the structure of the RFP which selects multiple awardees for future task order level competitions, there are no primary services at the contract level that can be priced.

o. The FP and CR labor rates submitted will be used for determining the total evaluated price for the five year base period and all option periods, including option pricing for an additional six-month period that may be authorized IAW FAR 52.217-8 "Option to Extend Services" utilizing the Government estimated hours. See FAR 52.217-8 which authorizes the Government to require continued performance of any services within the limits and at the rates specified in the contract.

p. Offerors should not include additional technical data in Volume IV - Cost/Price. Technical data should only be included in Volume II of the offeror's proposal.

q. All prices shall be expressed in U.S. Dollars.

L6.2.3 Accounting System Verification. If the contractor has an acceptable accounting system, evidence must be provided along with Volume IV documentation. Cost reimbursement task orders may be issued after contract award. An ENCORE III contractor may not receive a cost reimbursement task order when their Accounting System has not been determined acceptable. The offeror shall indicate whether or not the Government has determined its Accounting System to be acceptable for use in cost reimbursable task orders and, if so, provide evidence. The Government will sponsor a DCAA review of an offeror’s Accounting System if a review has not been performed. If an offeror’s Accounting System has not been reviewed, complete the “Preaward Survey of Prospective Accounting System Checklist” (http://www.dcaa.mil/Preaward_Survey_of_Prospective_Contractor_Accounting_System_Checklist.pdf) and include the completed checklist with proposal submission. The checklist provides documentation to the DCAA auditor on how the offeror’s accounting system meets the criteria in the SF 1408, Preaward Survey of Prospective Contractor Accounting System. The KO will provide the completed checklist to DCAA when requesting an audit of the offeror’s accounting system for those offerors receiving award under the full and open and small business suites.

L6.2.4 Uncompensated Overtime Policy (if applicable). If the offeror’s proposed labor rates are adjusted for uncompensated overtime and this practice is supported by the offeror’s accounting practices, the offeror must provide the supporting data in accordance with FAR 52.237-10. The offeror shall indicate within the price proposal if uncompensated overtime will be used and also include a copy of its policy addressing uncompensated overtime.

L7.0 VOLUME V – ADDITIONAL REQUIREMENTS.

The purpose of this volume is for offerors to provide information to the Government for preparing the contract document and supporting file. Required information includes:

1. Table of Contents

1. Contract Information

1. Minimum Qualifications Checklist

1. Small Business Subcontracting Plan and Subcontracting Past Performance Compliance Template

1. Organizational and Consultant Conflict of Interest (OCCI) Mitigation Plan

1. DD254, DoD Contract Security Classification Specification

1. Cross Reference Matrix

1. Joint Venture/Partnership Agreement (if applicable) and/or Subsidiary and/or Affiliate information (if applicable)

1. Glossary of Abbreviations and Acronyms

L7.1 Contract Information. The offeror's proposal must include a scanned copy of the signed cover page (Section A) and Sections I and K of the solicitation (as described in L2.10). The contractor must also include a signed (block 15) cover page of each Amendment (SF 30).

L7.1.1 Solicitation/Contract Form. Completion of Section A, blocks 14-18 of the Standard Form (SF) 33 is required. Signature by the offeror on the SF33 constitutes an offer, which the Government may accept. By signing block 17 of the solicitation, the offeror acknowledges compliance with all sections in this RFP, HC1028-15-R-0030. Offerors are reminded that many clauses require the prime contractor to include the same or similar clause(s) in contracts with subcontractors. Note: The offeror must comply with the FAR provision 52.204-7 entitled “System for Award Management.” The KO will validate offerors’ qualifications for award in SAM for those offerors who have been determined to be eligible for award. An offeror may be determined ineligible for contract award if not registered within SAM at time of award. Offerors are also required to complete and submit fill-ins, representations, certifications, acknowledgments, and statements reflected in this solicitation that are not already completed in SAM.

L7.2 Minimum Qualifications Checklist. Each offeror shall submit a completed Minimum Qualifications Checklist, Attachment L5, along with all certifications, representations, etc. required by the Minimum Qualifications Checklist.

L7.3 Small Business Subcontracting Plan. The offeror, if identified as other than small business, shall submit a Subcontracting Plan IAW FAR 52.219-9, including information required in paragraphs (d) (1) through (d) (11) of that clause, for evaluation along with the offeror’s proposal. Also, the offeror shall submit a completed Subcontracting Past Performance Compliance Template (Section L, Attachment L6) to verify its historical compliance with its subcontracting plans. Subcontracting goals for the ENCORE III contract will not include language to allow for subcontracting credit for second-tier subcontractors. Subcontracting plans will be reviewed by the KO for compliance with FAR 19.704 and DoD Office of Small Business Programs goals. The Small Business Subcontracting Plan will be incorporated within Section J of the resulting contract.

a. Offerors shall provide their proposed goals in terms of percentages of total planned subcontracting dollars, estimated to be awarded for the life of the contract. Offerors shall include a narrative explanation regarding the basis for and efforts associated with establishing proposed participation dollars and percentages including a breakout of prime and first tier small business participation.

b. The subcontracting goals for the Small Business Subcontracting Plan are as follows:

Small Business – 36% Small Disadvantage Business - 5% Historically Underutilized Business Zone (HUBZone) - 3% Women Owned Small Business - 5% Service Disabled Veteran Owned Small Business - 3% Veteran Owned Small Business - 3%

c. An individual Small Business Subcontracting Plan is required for all contractors who have self-registered as other than small business. Any other than small business offeror will not be eligible for award if they fail to submit an acceptable Individual Small Business Subcontracting Plan compliant with FAR 19.704 and a completed Subcontracting Past Performance Compliance Template (Attachment L6).

L7.4 Organizational and Consultant…