HC1028-14-R-0004-0007.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM L

SECTION L

L.1. USE OF NON-GOVERNMENT ADVISORS/EVALUATORS

L.1.1. Offerors are advised that the following contractors may participate as non-Government advisors in the evaluation of proposals.

Chellam Manickam, Addx

Mark Nobles, Addx/LMI

Kelly Clements, Addx

Bill Hand, Addx/LMI

L.1.2. The above listed non-Government advisors will be authorized access to only those portions of the proposal data and discussion items that are necessary to enable them to provide specific advice on specialized matters or on particular problems. The non-Government advisors will not be allowed to determine strengths and weaknesses, establish initial or final assessments of risks, or actually rate or rank offerors’ proposals. The non-Government advisor will not take part in discussions. The non-Government advisors will be required to sign non-disclosure/conflict of interest documents prior to carrying out their responsibilities. Offeror’s objection to the disclosure of information to these non-Government advisors shall be provided in writing to the Contracting Officer before the date set for receipt of proposals. The written objection shall include a detailed statement for the basis for the objection.

L.1.3. Non-Government Source Selection Software. Decision Point source selection software developed by ManTech may be utilized during the proposal evaluation process.

L.2. GENERAL INSTRUCTIONS.

L.2.1. This section of the Information to Offerors provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror’s proposal must include all data and information requested by the RFP and must be submitted in accordance with these instructions. The offeror shall be compliant with the requirements as stated in the Statement of Objectives and throughout the RFP.

L.2.2. The government reserves the right to provide a red (unacceptable) rating for any proposal that does not comply with these proposal preparation instructions.

L.2.3. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror’s proposal.

L.2.4. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

L.2.5. The proposal acceptance period is specified in Standard Form (SF) 1449 of the solicitation. The offeror shall make a clear statement in Volume VI – Contract Documentation that the proposal is valid through this date.

L.2.6. In accordance with FAR Subpart 4.8 (Government Contract Files), the government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the government will destroy extra copies of such unsuccessful proposals.

L.3. GENERAL INFORMATION.

L.3.1. Point of Contact. The Contracting Officer and Contract Specialist assigned to the DeCA EBS effort are the only points of contact for this procurement. Address any questions or concerns you may have to the Contracting Officer and the Contracting Specialist via email at Lisa.O.Cravens.civ@mail.mil or Kimberly.M.Hampel.civ@mail.mil. Questions are due no later than 10:00 AM, Central Time, on Tuesday April 15, 2014. Questions provided after the due date/time may not be answered.

L.3.2. Competitive Range Determination. Careful consideration shall be given to the overall standing of all offerors based on the initial evaluation. Only those offerors who have submitted the most highly rated proposals shall be included in the competitive range. However, in accordance with FAR Part 15.306(c)(2), offerors are advised that the competitive range may be further reduced for purposes of efficiency.

L.3.3. Debriefings.

L.3.3.1. The Contracting Officer will promptly notify offerors of any decision to exclude them from the competitive range; whereupon they may request and receive a debriefing in accordance with FAR SubPart 15.505. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal.

L.3.3.2. The Contracting Officer will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR SubPart 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR SubPart 15.505 or 15.506, as applicable.

L.3.4 Discrepancies.

L.3.4.1. If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the contracting officer in writing with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error.

L.3.4.2. The government may award without discussions. Therefore, the offeror’s initial proposal should contain the offeror’s best approach/terms for technical, management, actual/sample task orders, past performance, and price. In accordance with FAR 15.306, if the government awards without discussions, the offerors may be given the opportunity to clarify certain aspects of proposals (e.g., the relevance of an offeror’s past performance information and adverse past performance information to which the offer has not previously had an opportunity to respond) or to resolve minor or clerical errors.

L.3.5. Communications. Exchanges of source selection information between government and offerors will be controlled by the contracting officer. Email may be used to transmit such information to offerors only if the email can be sent and received encrypted and includes “RFP HC1028-14-R-0004 – Source Selection Information – See FAR Parts 2.101 & 3.104” in the subject line. Email Lisa.O.Cravens.civ@mail.mil and/or Kimberly.M.Hampel.civ@mail.mil. Otherwise, source selection information will be transmitted via the U.S. Postal Service or other carrier (e.g., FedEx, UPS, etc) and mailed to the following address:

Defense Information Systems Agency

Procurement Directorate (DITCO – Scott)

Attn: Ms. Kimberly Hampel

Contracting Specialist

PL8321

2300 East Drive

Scott Air Force Base, Illinois 62225-5406

Reference: RFP HC1028-14-R-0004

L.4. ORGANIZATION/NUMBER OF COPIES/PAGE LIMITS.

L.4.1. The offeror shall prepare the proposal as set forth in the Proposal Organization Table below. The titles and contents of the volumes shall be defined in this table, all of which shall be within the required page limits and within the number of copies specified in the below table. The contents of each proposal volume are described in Section L, paragraph L.5 – Instructions for Preparation of Proposal Content as noted in the table below.

Proposal Organization

L.4.2. Page Limitations. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal; page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letter forwarding the ENs to the offerors. Each page within a volume shall be counted as one page. Exception: Title/cover pages, table of contents, glossaries, compliance and cross-reference matrix tables, risk matrix, and blank pages shall not be counted.

L.4.3. Page Size and Format.

L.4.3.1. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches. Pages shall be typed with single spacing between each line. Except for the reproduced sections of the solicitation document, the font type/text size shall be Times New Roman, no smaller than 12-point. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and ¾ inch side margins. Pages shall be numbered sequentially by volume. These page format restrictions shall apply to the ENs.

L.4.3.2. Page Numbering. The offeror shall use a standard page numbering system to facilitate proposal references. Number consecutive pages within parts. Consecutive page numbering within parts is referred, e.g., Page I-2-5, indicates Volume I, Part 2, page 5. Charts, graphs, and other insert materials shall be page-numbered as part of the page numbering system.

L.4.3.3 Legible tables, charts, graphs, figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11x17 inches in size. Foldout pages shall fold entirely within the volume and count as a single page. If using two sides (front/back) of the foldout page, the front page will count as one page and the back page will count as another page. Foldout pages may only be used for large tables, charts, graphs, diagrams, and schematics, not for pages of the text. For tables, charts, graphs, and figures, the text shall be no smaller than 8-point.

L.4.3.4. Indexing. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Table of contents do not count against the page limitations for their respective volumes. Tab indexing shall be used to identify parts.

L.4.3.5. Glossary of Abbreviations and Acronyms. Each column shall contain a glossary of all abbreviations and acronyms used, and with an explanation of each. Glossaries of Abbreviations and Acronyms do not count against the page limitations for their respective volumes.

L.4.3.6 Cross-Referencing.

L.4.3.6.1 To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted form the proposal. Cross referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

L.4.3.6.2 The offeror shall complete a cross reference matrix by indicating RFP, SOW/SOO/PWS, and/or specification paragraph number, the corresponding proposal paragraph in that part which address the referenced item.

L.4.3.7. Electronic Offers.

L.4.3.7.1. The offer shall prepare a “readme” file which describes the organization and lay of its softcopy submission.

L.4.3.7.2 All proposal volumes shall be submitted in Adobe Acrobat Portable Document Finder (PDF) Version 9.x. The font type shall be Times New Roman, no smaller than 12-point. The text margins shall be no less than ¾ inch. Note: there shall be no page markings with restrictive legend prohibiting the copying and pasting of text for the Government to use specific to this acquisition. Traceability matrixes will use hyperlinks to the maximum extent possible.

L.4.3.7.3 Offerors shall use the Acrobat Link feature for cross-references that are electronically linked, and linked files must be contained in the same directory. The Acrobat Bookmark feature may also be used for document navigation; however, use of Acrobat Notes feature is prohibited. Offerors shall use the “Optimize” feature of Adobe Acrobat to decrease file size and prepare them for viewing on the internet. Offerors are encouraged to limit file size to 2.5 MB in downloading proposals over the Internet.

L.4.3.7.4 If necessary, separate the electronic files of the original proposal at logical breakpoints using the table of contents as a guide. Each file must be autonomous and complete.

L.4.3.8 Virus Check. Offerors shall perform a virus check prior to proposal submittal. Virus checking will be conducted as the source selection site prior to the beginning of the evaluation.

L.4.3.9 Use of the software and procedures described in this part will reduce the amount of time and effort needed by the government to receive and install proposals into an electronic evaluation system and will help ensure that proposals are suitable for reading electronically. Information regarding electronic products listed herein should not be constructed as government endorsement for such products.

L.4.3.10. Efforts by the government to clarify or expedite installation of electronic proposal submissions, in accordance with FAR Part 15.207(c) will not be considered discussions.

L.4.4. The government may access the softcopy versions of the offeror’s proposal using the DecisionPoint source selection tool provided by ManTech AcqCenter (http://www.acqcenter.com). An electronic submission which cannot be accessible from Decision Point will not be considered.

L.4.5. Cost and Pricing Information. No cost or pricing information of any kind shall be included in any volume except Volume V, Cost/Price Proposal. The Government reserves the right, but is not obligated, to exclude any offeror that includes cost or pricing information of any kind in any volume except Volume V, Cost/Price Proposal.

L.4.6. Proposal Submission. In order to respond to this solicitation, the offeror must email their proposal to Kimberly.M.Hampel.civ@mail.mil and Lisa.O.Cravens.civ@mail.mil by the response due date shown on the SF1449, “Solicitation, Offer, and Award”. The time specified on the SF 1449 is Central Standard Time (CST). Any proposal, modification, or revision that is received at the designated government email after the exact time specified for receipt is “late” and will be subject to FAR Part 15.208(b) and subparagraphs thereto. In accordance with FAR 52.215-1, Instruction to Offerors-Competitive Acquisition, the offeror’s proposal submission will be considered complete when all volumes are received. Offerors shall request a delivery and read receipt to verify receipt of proposal.

L.4.7. Classified Information. Offerors are not expected to submit classified information.

L.4.8. Acceptance of Proposals. The government reserves the following rights:

L.4.8.1 To consider only those proposals that are submitted in accordance with all technical requirements stated or referenced in the solicitation, and that demonstrate an understanding of and the ability to perform the government’s requirements;

L.4.8.2 To provide a red (unacceptable) rating for as unacceptable those proposals that delete or alter technical requirements of the solicitation; and

L.4.8.3 To provide a red (unacceptable) rating for as unacceptable those proposals that do not comply with the instructions set forth in Section L.

L.5. INSTRUCTIONS FOR PREPARATION OF PROPOSAL CONTENT.

L.5.1. Volume I – Executive Summary. In the executive summary, the offeror shall provide the following information:

L.5.1.1 Narrative Summary. Explain and provide the offeror’s overall approach and supporting rationale for providing the Defense Commissary (DeCA) Enterprise Business Solution (EBS) requirements to include addressing significant risks and highlighting any key or unique features, excluding cost/price. Define direct lines of control, responsibility, functional relationships, and authority among the organizational elements, including proposed teaming partners, joint ventures, and/or significant subcontractor arrangements. Material presented in the Executive Summary shall not be considered towards meeting the requirements for any portions of other volumes of the proposal.

L.5.1.2 Table of Contents. Include a Master Table of Contents for the entire proposal to include Lists of Tables, Figures, and/or Drawings.

L.5.2. Volume II – Technical Approach. Offerors shall submit their technical approach as Volume II of the written proposals. All of the requirements specified in the solicitation are mandatory. The technical proposal shall not include price information, classified information, or “For Official Use Only” information.

L.5.3. Volume III – Management Approach. Offerors shall submit their management approach as Volume III of the written proposals. All of the requirements specified in the solicitation are mandatory. The management proposal shall not include price information, classified information, or “For Official Use Only” information.

L.5.3.1 General. The technical and management volumes should be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the technical and management subfactors as defined in Section M2 – Evaluation Factors for award. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these subfactors. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

L.5.3.2 Format and Specific Content.

L.5.3.2.1. Technical. In the Technical volume, address your proposed approach to meeting or exceeding the minimum performance or capability requirements of each technical subfactors as well as the risks in your proposed approach in terms of technical/performance, cost and/or schedule.

L.5.3.2.2. Technical Risk. Address technical risk by identifying those aspects of the proposal you consider to have the potential for disruption of schedule, increased cost, poor performance, the need for increased government oversight, and/or the likelihood of unsuccessful contract performance. Classify each risk in accordance with Section M, Paragraph M.3.3 entitled “Factor 1 – Technical” and subparagraphs thereto, and the Technical Risk Ratings Table. Provide the rationale for each risk and its rating including quantitative estimates of the impact on cost, schedule and performance. Describe the impact of each identified risk in terms of its potential to interfere with or prevent the successful accomplishment of other contract requirements (e.g. PWS or specification requirements), whether or not those requirements are identified as subfactors. Propose a realistic “work around” or risk mitigators for identified risks that will eliminate or reduce risk to an acceptable level. Identify and classify any new risks introduced by risk mitigation.

L.5.3.2.2.1. Volume II Organization – Technical. (Evaluation Factor 1). The Technical Volume shall be organized to the following general outline:

a) Part A – Subfactor One - Deliver a 21st Century Retail Business Solution.

b) Part B – Subfactor Two – Improve Business Functionality

c) Part C – Subfactor Three – Keep Pace with Grocery Technology

d) Risk Matrix

L.5.3.2.2. Volume II consists of the following parts.

a) Part A – Subfactor 1 – Deliver a 21st Century Retail Business Solution. The offeror shall provide a clear, concise description of how the offeror plans to provide a fully integrated and operational commercial-off-the shelf implementation of the EBS in a grocery environment as described in the Statement of Objectives (SOO) Section 3.01.

b) Part B– Subfactor 2 – Improve Business Functionality. The offeror shall provide a clear, concise description of how the offeror plans to provide business functionality as identified in SOO Section 3.0.2.

c) Part C – Subfactor 3 – Keep Pace with Grocery Technology. The offeror shall provide a clear, concise description of how the offeror plans to meet the technical requirements identified in SOO Section 3.0.3 to provide release management and integration services that maintain industry parity.

d). Part D – Risk Matrix. The offeror shall provide a matrix of the technical risks identified, risk rating, work-around/risk mitigation, etc. The risk matrix does not count against the page limitations of Volume II.

L.5.3.2.3. Management In the Management volume, address your proposed approach to meeting or exceeding the minimum performance or capability requirements of each management subfactors as well as the risks in your proposed approach in terms of technical/performance, cost and/or schedule.

L.5.3.2.4. Management Risk. Address management risk by identifying those aspects of the proposal you consider to have the potential for disruption of schedule, increased cost, poor performance, the need for increased government oversight, and/or the likelihood of unsuccessful contract performance. Classify each risk in accordance with Section M, entitled “Factor 2 – Management” and subparagraphs; thereto and the Management Risk Ratings Table. Provide the rationale for each risk and its rating including quantitative estimates of the impact on cost, schedule and performance. Describe the impact of each identified risk in terms of its potential to interfere with or prevent the successful accomplishment of other contract requirements (e.g. PWS or specification requirements), whether or not those requirements are identified as subfactors. Propose a realistic “work around” or risk mitigators for identified risks that will eliminate or reduce risk to an acceptable level. Identify and classify any new risks introduced by risk mitigation.

L.5.3.2.4.1. Volume III Organization – Management. (Evaluation Factor 2). The Management Volume shall be organized to the following general outline:

a) Part A – Subfactor One – Provide Customer Support

b) Part B – Subfactor Two – Busines Partnership

c) Risk Matrix

L.5.3.2.4.2. Volume III consists of the following parts.

a) Part A – Subfactor 1 – Provide Customer Support. The offeror shall provide a clear, concise description of how the offeror plans to provide customer support as identified in SOO Section 3.0.4.

b) Part B – Subfactor 2 – Business Partnerships. The offeror shall provide a clear, concise description of how the offeror plans to manage the program to include, but not limited to program management, change management, and deployment approach in accordance with SOO Section 3.0.6..

c) Part C – Risk Matrix. The offeror shall provide a matrix of the technical risks identified, risk rating, work-around/risk mitigation, etc. The risk matrix does not count against the page limitations of Volume III.

L.5.4. Volume IV. Past Performance (Evaluation Factor 3).

L.5.4.1 Volume IV Organization. The Past Performance volume shall be organized according to the following general outline:

a. Part A – Summary Pages describing the role, for each past performance reference, of the offeror and each teaming partner, joint venture partner, and/or significant subcontractor that the offeror is required to provide Past Performance Questionnaire. The offeror shall explain what aspects of the contracts are deemed to be relevant to the propose effort and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a limited or no confidence rating, since the problems encountered may have been on a more complex program, or an offeror may have subsequently demonstrated the ability to overcome the problems encountered. The offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified. This may allow the offeror to be considered a higher confidence candidate. For example, submittal of quality performance indicators or other management indicators that clearly support that an offeror has overcome past problems is required. Categorize the relevant information into the specific technical/management subfactors and cost/price factor used to evaluate the proposal. The 5 pages per past performance reference limiation identified in L.4.1 for Past Performance Volume pertains to Part A of the Past Performance Volume.

b. Part B – Subcontractor/Teaming Partner Consent Letters executed by each teaming partner, joint venture partner and/or significant subcontractor authorizing the release of past performance information so the offeror can respond to such information. Part B will be excluded from the page counts for the Past Performance Volume.

c. Part C – Client Authorization Letters for each identified effort for a commercial customer authorizing release to the government of requested information on the offeror’s performance. Part C will be excluded from the page counts for the Past Performance Volume.

d. Part D – Past Performance Questionnaires. The offeror shall provide the past performance questionnaire and cover letter found in Section J to each of the customer points of contact identified for each of the relevant past performance efforts. In order to expedite the assessment process, the offeror may complete Sections 1, 2, and 3 of the past performance questionnaire for the convenience of the POC. The offeror shall not, however, complete any other section of the past performance questionnaire. Once the questionnaires are completed by the POCs, the information contained therein shall be considered sensitive and shall not be released to the offeror. Early submission of the past performance questionnaire is encouraged. Questionnaires shall be sent directly to the Contracting Officer and Specialist no earlier than 15 days after release of the Final DeCA EBS RFP and no later than the proposal due date. Electronic submission is preferred. Part D of the offeror’s response, shall include a listing of each past performance questionnaire submitted to the customer points of contacts identified for each of the relevant past performance efforts. Past Performance Questionnaire responses when completed are considered sensitive and as such shall not be released to the offeror nor included in Part D. Part D will be excluded from the page counts for the Past Performance Volume.

e. Part E – Organizational Structure Change History, if applicable. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this procurement. To facilitate this relevancy determination, include in this proposal volume a “roadmap” describing all such changes in the organization of your company. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the government intends to consider past performance information provided by other sources as well as that provided by the offerors, your “roadmap” should be both specifically applicable to the efforts you identify, and general enough to apply to the efforts on which the government receives information from other sources. Part E will be excluded from the page counts for the Past Performance Volume.

L.5.4.2. Each offeror shall submit a past performance volume, containing past performance information in accordance with format in Section J. This information is required for the offeror and all teaming partners, joint venture partners, and/or subcontractors: (1) who the offeror expects to perform twenty (20%) or more of the services on the proposed effort based on the total proposed price or (2) that the offeror is proposing to perform aspects of the effort that the offeror considers critical to the overall successful performance of the proposed effort. Offerors are cautioned that the government will use data provided by each offeror in this volume and data obtained from other sources in the evaluation of past performance.

L.5.4.3. Along with the information required in the above paragraph, the offeror shall submit a consent letter executed by each teaming partner, joint venture partner, and/or significant subcontractor, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information.

L.5.4.4. For each identified effort performed by a non-government commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the government of the requested information on the offeror’s performance.

L.5.4.5 Recent and Relevant Contracts. The offeror shall submit information in accordance with Section J.5 Past Performance Questionnaire, on three recent contracts, within the past five years from date of solicitation that the prime offeror considers most relevant in demonstrating its ability to perform the proposed effort. The information submitted shall reference the offeror’s past performance, rather than the past performance of the offeror’s teaming partners, joint ventures, and/or significant subcontracts. The government considers a significant offeror and/or teaming partner to be a company who provides 20% or more of the support required, and/or a company who provides a critical portion of the effort required and/or influences the results of performance. Include rationale supporting your assertion of relevance. For a description of the characteristics or aspects the government will consider in determining recency and relevance, Section M, Factor 3 – Past Performance and subparagraphs thereto.

L.5.4.5.1. In addition, the offeror shall include information in accordance with Section J.5, Past Performance Questionnaire, on two recent contracts performed by each teaming partner, joint venture, and/or significant subcontractor that you consider most relevant in demonstrating their ability to perform the proposed effort.

L.5.4.5.2. Recent contracts are considered to be efforts that the prime contractor and its teaming partners, joint ventures, or significant subcontractors have been performed within the past five years prior to issuance of the solicitation, or for ongoing efforts, must have been in place at least nine months before the proposal due date.

L.5.5 Volume V – Cost/Price Proposal.

L.5.5.1 General Instructions.

L.5.5.1.1. Cost/Price Reasonableness. This section is to assist you in submitting other than cost or pricing data that is required to evaluate the reasonableness of your proposed price. Compliance with these requirements is mandatory and failure to comply may result in an unacceptable rating of your proposal. The offeror’s cost/price proposal will be evaluated, using one or more of the techniques defined in FAR 15.404 in order to determine if it is reasonable and complete. The government will determine the reasonableness of the overall price using one or more of the analysis techniques as defined in FAR 15.404. For a price to be complete all solicitation requirements must be priced, figures correctly calculated and costs presented in the government-provided pricing model. The Government reserves the right, but is not obligated, to review prices to determine whether they are so low that they reflect a lack of technical understanding, and to reject a proposal for offering unrealistically low prices. Additionally, unbalanced pricing proposes an unacceptable risk to the government and may be reason to provide an unacceptable rating for an offeror’s proposal. Offerors who have submitted cost/price proposal that has received an evaluation as non-acceptable, may not be considered for award.

L.5.5.1.2. Cost/Price Information. Information beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your cost/price position. All information relating to the proposed price, including all required supporting documentation must be included in the section of the proposal designated as the cost/price volume. Under no circumstances shall this information and documentation be included elsewhere in the proposal. The Government reserves the right, but is not obligated, to exclude any offeror that includes cost or pricing information of any kind in any volume except Volume V, Cost/Price Proposal.

L.5.5.1.3. Cost or Pricing Information Requirements. It is anticipated that pricing of this action will be based on adequate price competition; therefore, offerors are initially not required to submit certified cost or pricing data. If, after receipt of proposals, the CO determines that there is insufficient information available to determine price reasonableness and none of the exceptions in FAR Part 15.403-1 apply, the offeror shall be required to submit cost or pricing data. Information shall be provided in accordance with FAR Part 15.403-5.

L.5.5.1.3.1. Offerors must submit, in MS Excel Version 2000 or newer format, a Priced Solution. The Priced Solution is the mirror image of the CLINs/SLINs contained in the Price Schedule populated with the evaluation quantities included in Attachment J.6 – Evaluation Quantities. Offerors must provide pricing for the base period (five years) and all option periods. The total evaluated price will consist of the proposed price for the base period and all option periods. Offerors must provide pricing for their systems on a fixed price basis. Offerors must propose all CLINs/SLINs as complete solutions to the EBS. Offerors must submit their best technical solution for their Priced Solution. For each CLIN/SLIN in Attachment J.6 - Evaluation Quantities, the quantities represent mandatory quantities that should be used in the Priced Solution for evaluation purposes. Government provide quantities are not a guarantee as to the number of units that will be ordered. For pricing evaluating purposes assume that items are purchased the beginning of the contract year (CY) and maintenance begins the beginning of the following CY. For example, if the CY begins on October 1, 2014, then maintenance on all items purchased in CY1 would begin October 1, 2015, and maintenance on all items purchased in CY2 would begin October 1, 2016. Maintenance for a given hardware item begins one year after the item is purchased and continues every year until the item is replaced.

L.5.5.1.3.2. The offeror shall comply with instructions contained herein for development of its cost/price proposal.

L.5.5.1.3.2.1. General. The proposal must include a price proposal in Microsoft Excel and will contain all formulas and calculations. Under no circumstances will this information and documentation be included elsewhere in the proposal.

L.5.5.1.3.2.2. Offerors will submit a cost / price proposal to outline proposed prices for each of the CLINs / SLINs necessary to perform the requirements detailed in the SOO, its attachments, and the offeror’s proposed PWS. There is no page limit for Volume V, Cost / Price. Cost / Price information will be submitted in Microsoft Excel Version 2000 or newer format. Offerors will provide all cost breakouts (work breakdown structure) for all items (such as, but not limited to hardware, software, hardware maintenance, software maintenance, training, help desk support, operating supplies, travel, and support services) to support their total proposed cost. Because of the competitive nature of this solicitation, this supporting documentation will be considered information other than cost or pricing data. According to FAR 15.403-5, information other than cost or pricing data may be submitted in the offeror’s own format unless the contracting officer decides that the use of a specific format is essential and the format has been described in the solicitation. To facilitate the cost / price proposal evaluation and validation process, offerors will provide the following supporting data in the format described below:

L.5.5.1.3.6. Ground Rules/Assumptions. The offeror shall include a general discussion of the ground rules and assumptions used to develop the proposed prices. All assumptions, scope limitations, and/or qualifications of the cost/price proposal shall be addressed and explained. List each exception to the instructions provided in the solicitation and each qualification of the cost/price volume, if any. Provide complete rationale for any exceptions.

L.5.5.1.3.7. DCAA and DCMA Point of Contact Information. The offeror shall submit the name, address, Field Audit office (FAO) number, and phone number of its cognizant Defense Contract Audit Agency (DCAA) and Defense Contract Management Agency (DCMA) office. If your rates are based on a formal budgetary forecast, please provide effective date(s). State if they have been provided to the cognizant ACO/DCAA office for review or negotiation; if not, please explain.

L.5.5.1.3.8. Final Proposal Revision (FPR). This part shall apply only if the CO requests a Final Proposal Revision. It is not necessary to provide the same level of detail in the final cost revision proposal as provided in the original cost proposal. However, all cost changes in the final cost revision proposal must be fully substantiated and explained. Provide a summary schedule of changes (was – is). This shall reflect all significant cost changes by major cost by period i.e., basic and options. Identify the significant cost increases as well as the significant cost decreases. Explain the reasons for the cost changes consistent with the changes to technical/management approach, and provide appropriate rationale so that an explanation can be provided to the SSA.

L.5.5.1.3.9 Sanitized Price Proposal. The offeror shall provide a sanitized price proposal identical in all aspects to the unsanitized proposal, EXCEPT that it shall be sanitized so that no cost data is included.

L.5.6. Volume VI. Contract Documentation. The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The offeror's proposal shall include a signed copy of the solicitation. This includes:

L.5.6.1. Part A – Transmittal Letter and Solicitation/Contract Form SF 1449. Completion of blocks 17a, 30a, 30b and 30c of the standard SF 1449. Signature by the offeror on the SF1449 constitutes an offer, which the government may accept.

L.5.6.2 Part B – Contract information.

L.5.6.2.1. Contract Clauses. The offeror shall comply with all clauses provided in the RFP. Please note that many clauses require the prime contractor to include the same or similar clause in contractors with subcontractors. Offerors must comply with this clause in the RFP – 52.204-7 entitled System for Award Management. The Contracting Officer will check the System for Award Management (SAM) for those offerors who have been determined to be within the competitive range. Offerors who are not registered in SAM will be advised of the need to register. An offeror may be determined ineligible for contract award if not registered in SAM at time of award. Offerors are also required to complete additional representations, certifications, acknowledgements, and statements reflected in this solicitation.

L.5.6.2.2. Section 508 Compliance Statement. Section 508 Accessibility Standards do apply to this requirement and are listed in the attached SOO. Compliance with Section 508 standards will be considered prior to evaluating any of the selection criteria. Any proposal failing to meet the Section 508 Accessibility Standards, as listed in the SOO, shall be eliminated from consideration for award.

L.5.6.3. Part C – Other Information Required.

L.5.6.3.1. Authorized Offeror Personnel. Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the government.

L.5.6.3.2. Company/Division Address, Identifying codes, and Applicable Designations. Provide company/division’s street address, county and facility code; CAGE code, DUNS code, TIN, size of business (large or small), and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other locations. List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor and the percentage of work to be performed at each location.

L.5.6.4. Part D – Small Business Subcontracting Plan/Small Business Participation Proposal. Pursuant to the requirements at FAR 52.219-24, each offeror must provide, with its offer, targets, expressed as dollars and percentages of total contract value for SDB participation in any of the North American Industry Classification System (NAICS) Industry Subsector as determined by the Department of Commerce. NAICS codes and titles are posted at: http://www.census.gov/epcd/naics02/naicod02.htm. The targets may provide for participation by a prime contractor, joint venture partner, teaming arrangement member, or subcontractor; however, the targets for subcontractors must be listed separately.

L.5.6.5 Part E - Small Business Subcontracting Plan. Each large business shall provide, with its offer, a subcontracting plan in accordance with identified small business targets and FAR Part 19.704. Subcontracting plans must comply with every subparagraph of FAR 19.704. The small business subcontracting plan shall be submitted in accordance with FAR 52.219-9 and shall identify and specify the extent of an offeror’s commitment to the participation of small businesses, woman owned small businesses, veteran owned small businesses, small disadvantaged veteran owned small businesses, historically underutilized business zone businesses, whether as teaming arrangement partners, joint venture members, or subcontractors. If applicable, submit a copy of your approved Master Plan. In the event the offeror has negotiated a comprehensive subcontracting plan pursuant to DFARS Part 219.702, the offeror must submit the information that identifies and specifies the extent of its commitment to the participating of SB, SDB, WOSB, SDVOSB, and/or HUBZone. The following are the DoD goals:

Following are the current DISA subcontracting goals:

Small Business (SB) 10.0% Small Disadvantaged Business (SDB) 5.0%

Women-owned Small Business (WOSB) 5.0%

Service-Disabled Veteran-owned Small Business (SDVOSB) 3.0%

Veteran-owned Small Business (VOSB) 3.0%

Historically Underutilized Business Zone (HUBZONE) 3.0%

The offeror will provide information to indicate the extent to which the offeror attained applicable goals for small business participating under contracts that required subcontracting plans. Credit for work performed by 2nd Tier small business subcontractor will be granted to the EBS prime contractor.

The subcontracting plan will be evaluated as acceptable/non-acceptable. Offerors who have submitted subcontracting plans that have received a final evaluation as non-acceptable will not be considered for award.

L.5.6.6. Part F - Small Business Participation Proposal. All prime offerors shall submit a Small Business Participation Proposal regardless of size. The purpose of the small business participation proposal is to review how all businesses both large and small will participate in the small business programs. The small business participation proposal will be in accordance with the criteria found in DFARS Part 215.304. The offeror will address the following evaluation areas:

1. the extent to which such businesses specifically identified in proposals;

2. the extent of commitment to use such businesses (for example, enforceable commitments are to be weighted more heavily that non-enforceable ones);

3. the complexity and variety of the work small businesses are to perform;

4. the realism of the proposal;

5. past performance of the offerors in complying with requirement of the clauses at FAR 52.219-8 Utilization of Small Business Concerns and FAR 52.21-9 Alt II, Small Business Subcontracting Plan; and

6. the extent of participation of such businesses in terms of the value of the total acquisition.

L.5.6.7 Part G – Organizational Conflicts of Interest (OCI) Mitigation Plan. At or before the time of proposal submission, the offeror shall submit an acceptable OCI Mitigation Plan to the Contracting Officer which concisely describes all relevant facts concerning any past, present, or current planned interest (financial, contractual, organizational, or otherwise) relating to work to be performed under the DeCA EBS contract/delivery orders that will or may result in an actual or potential OCI relating to the DeCA EBS contract. The OCI Mitigation Plan shall explain how the OCI will be minimized to a level acceptable to the government.

Note: No contract award can be made without an acceptable OCI Mitigation Plan. Accordingly, the offeror is encouraged to submit their OCI Mitigation Plan prior to the proposal due date to ensure a government acceptable OCI mitigation plan is provided with the offer. If applicable the government may enter into communications with the offeror to address any unresolved issues within the OCI Mitigation Plan; these communications are not considered discussions.

The evaluation of the OCI plan will consider the degree to which the offeror’s approach presents OCI concerns, will consider the offeror’s approach for ensuring that DeCA EBS delivery orders are uninfluenced by work products from other contracts/delivery orders in support of DeCA and will consider the offeror’s approach for avoiding, neutralizing, or mitigating OCI issues based on the general rules of FAR Part 9.505. The OCI Mitigation Plan will be evaluated as acceptable/non acceptable. If an OCI Mitigation Plan has received a final evaluation of non acceptable, the offeror will not be considered for award.

L.5.7 Volume VII. Management Addendum – DID Plans. Offerors shall submit their Draft Plans as required in Attachment J.2 – Data Item Descriptions as Volume VII of the written proposals. All of the requirements specified in the solicitation are mandatory.

L.5.7.1 Changes. Contractor shall describe and track Government approved changes to all documents in a table in each document that lists the date, section and page, and nature of change.

L.5.7.2 Format. The DIDs will be produced in Microsoft (MS) Office 2010 format. The contractor will use MS Word to produce written documents, MS PowerPoint for presentations, MS Project for schedules, and MS Excel for spreadsheets.

L.5.7.2.1 Page Size. The paper copies will be legible and suitable for reproduction. The pages will be submitted on 8.5 x 11 inch paper and sequentially numbered.

L.5.7.2.2 Table of Contents and Index. Plans of more than 30 pages in length will contain a Table of Contents. Plans of more than 120 pages in length will also include an index.

L.5.7.3 Distribution. Documents should be distributed in accordance with the following:

One electronic transmittal letter shall be delivered to DITCO at the following email address: lisa.o.cravens.civ@mail.mil

One electronic copy shall be delivered to DeCA at the following email address: jon.wahlberg@deca.mil

L.5.7.4 Content and Submission Instructions See Attachment J.2 Data Item Descriptions for specific instructions on content and submissions instructions for the following plans:

L.5.7.4.1 Program Management Plan.

L.5.7.4.2 Requirements Definition Plan.

L.5.7.4.3 Systems Architecture Plan.

L.5.7.4.4 System Migration Plan.

L.5.7.4.5 Interface Development.

L.5.7.4.6 Acceptance Test Plan.

L.5.7.4.7 System and User Documentation.

L.5.7.4.8 Training Plan.

L.5.7.4.9 Deployment and Implementation Plan.

L.5.7.4.10 Maintenance Plan.

L.5.7.4.11 Help Desk Support Plan.

L.5.7.4.12 Configuration Management Plan.

L.5.7.4.13 Quality Assurance Plan.

L.5.7.4.14 Quality Assurance Surveillance Plan.

L.5.7.4.15 Program Management Review Documentation.

L.5.7.4.16 Program Management Quarterly Status Report.

L.5.7.4.17 Maintenance Report.

L.5.7.4.18 Incident Analysis Report.

L.5.7.4.19 Change Management Plan.

L.5.8 Volume VIII. Addendum. Offerors shall submit their Performance Work Statement (PWS) as Volume VIII of the written proposals. All of the requirements specified in the solicitation are mandatory. The PWS shall not include price information, classified information, or “For Official Use Only” information.

ADDENDUM M

SECTION M

M.1. SOURCE SELECTION.

M.1.1 Basis for Award. This is a best value source selection conducted in accordance with FAR Part 12 in conjunction with FAR Part 15 as supplemented by DFARS and the DARS. These regulations are available electronically at http://farsite.hill.af.mil. The Government will select the best overall offer, based upon an integrated assessment of the technical, management, past performance, and cost/price. The DeCA EBS contract may be awarded to the offeror who is deemed responsible in accordance with the FAR as supplemented, whose proposal conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certification and all other information required by Section L of this solicitation) and is judged, based on the evaluation factors and subfactors to represent the best value to the government.