Attachment 3 Questions and Answers Amendment 1.pdf

Question No. Question/Comment Response

Can you provide a detailed inventory (make/model) of existing equipment and what of that equipment needs to be removed?

Does the AV contractor need to remove it or is it just being provided back to the Government for disposal?

There is no detailed inventory of the existing equipment that needs to be removed, but attached is a rack elevation of the equipment in existing cabinets (Attachment 5). The removed equipment will be provided back to the Government to be used as spares for other A/V systems. The existing equipment cabinets that are removed need to be transported to DLA by the Contractor.

2 Is there any existing hardware that should be reused? Yes, the existing video wall, LED signs and speakers will be reused.

3 Are as-built drawings of the current system available? Yes

Is any existing control system hardware (e.g., processors, touch panels) to remain? If so, what is the existing control system platform (e.g., Crestron, AMX, Extron)?

Do you have the current uncompiled code?

The existing control system is an AMX system. However, with the tech refresh the AMX system will be replaced with an Extron system. The Government will be working on Extron code for this project.

5 What are the size requirements for the new equipment cabinets (e.g., 42U, floor-standing)?

44U, 36" deep, floor-standing, bolted to true floor (provided by the Government)

6 Are touch capabilities required like with the old Smartboards? No

7 Is there an existing video conferencing platform (Zoom, Teams, VTC) the cameras need to integrate with? No

8 What are the make/model/specs of the LED signs and how many are required? 7 each Pro-Lite PL-M2014RV6 are existing and will be reused.

9 Is conduit or cable tray available between rooms for routing?

There are cable trays under the false floor. The cameras are ceiling mounted and there are no cable trays in the false ceiling, but using J-hooks or tie wraps to keep the cabling off the ceiling tiles is sufficient.

The PWS indicates a 12-month Period of Performance.

Does the Government anticipate that the full 12 months will be required for completion, or is a shorter duration expected once access is granted?

No, full 12 months should not be required once access is granted.

Our understanding is that the Government will furnish all major new A/V equipment, cabinets, cables, and displays, and that CLIN 0002 is intended only to cover incidental materials and supplies (e.g., tools, connectors, and cabling consumables) required for installation. Can you please confirm that this is correct?

Yes, that is correct. Please see attached equipment list (Attachment 4) the Government will furnish.

Will the contractor have continuous access to Rooms 228, 229, and 237 for the duration of the project, or will access be phased/limited based on Government schedule and security requirements?

Continuous access to Rooms 228, 229, and 237 will be available during the duration of the project provided all contractors have at least a Secret clearance.

Will testing and acceptance of the new system occur in phases (per subtask) or only upon final completion? Only upon final completion.

Under the QASP, what constitutes a “reasonable amount of time” for correction of deficiencies identified during Government testing?

Deficiencies should be corrected within 24 hours.

Will partial invoicing be structured around milestone completion (e.g., cabinet installation, display installation) or permitted monthly based on level of effort/progress?

Monthly, based on level of effort/progress.

16 “PWS - #3 Background” – Can DISA clarify if existing AV systems are currently operational? Yes, the existing A/V system is currently operational.

“PWS – 6.1 Task #1” – Can DISA clarify additional “AV Equipment” such as Projectors, Projector Screens, Microphones, Speakers, Processors, Decoder/Encoders, etc. are not intended to be part of the “replace AV system” scope?

Yes, the existing video wall, speakers, and LED signs will be reused.

The microphones and CODEC will not be used/replaced. The equipment list to replace the existing equipment is attached (Attachment 4).

“PWS – 6.1.1 subtask #1” – Can DISA clarify if existing equipment & cabling to be removed will be provided to DLA for disposition? Subtask #3 language only acknowledges “cabinets” for DLA disposition.

Most equipment and cabling will be retained by the Government as spares for other A/V systems in the building.

“PWS – 6.1.4 subtask #4” – Can DISA clarify if the new cabinets in Room #228 & Room #237 will be installed in same wall-space as the cabinets being removed in Subtask #2?

Yes, the new cabinets will be replacing the existing cabinets in the same wall-space.

“PWS – 6.1.5 Subtask #5” – Can DISA clarify if the three

(3) new 75” monitors are meant to have touch-screen functionality similar to the to-be-replaced ‘70” smartboards’?

No, the new 75" monitors will not have touch-screen functionality.

21 “PWS – 6.1.7 Subtask #7” – Can DISA provide model name & number for existing LED Signs in Room 229? 7 each Pro-Lite PL-M2014RV6 are existing and will be reused.

“PWS - 10. Period of Performance” – Can DISA clarify what the expected work hours are for access to the various rooms?

Work hours will be Monday through Friday, 0700-1530 HST.

“PWS - 11.4 – Visit Authorization” – Can DISA provide the opportunity to visit the site to survey existing conditions during the week of AUG 11 – 15?

Yes, a site visit is permitted provided contractor personnel are cleared at least up to Secret level and a VAR is sent to SMO code DKASAA.

“Solicitation, pg. 48 – Table 1 Proposal Organization” – Will DISA consider allowing up to 15-20 pages for the Volume I Technical proposal to accommodate submission of product data information & other descriptive elements (project schedule, org. charts, certifications, etc.)

Five page limit, per the solicitation.

Will a site visit be permitted?

-If a site visit is not permitted, could the government please provide detailed room diagrams for Rooms 228, 229, and 237? Specifically, we are requesting:

-Accurate measurements of each room's layout -Cabinet dimensions and specifications (type, size, mounting requirements) -Placement details for displays, cameras, and control system devices

Yes, a site visit is permitted provided contractor personnel are cleared at least up to Secret level and a VAR is sent to SMO code DKASAA.

Will the government please confirm all equipment and materials is provided by the contractor or is there any Government furnished equipment?

Most equipment and materials will be provided by the Government.

Please see attached equipment list (Attachment 4).

QUESTIONS