HC1019-22-R-0002 AMD0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as p rovid ed herein, all terms and cond itions o f th e document referenced in Item 9A o r 10 A, as hereto fore chang ed , remains un ch an ged and in full force and effect.

15A. NAME AND T IT LE OF SIGNER (T ype or print )

30-105-04EXCEP TION T O SF 30

AP PROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) P rescribed by GSA

FAR (48 CFR) 53.243

The purpose of A mendment 0001 is to

a. Provide RFP Attachment 7 Questions and Answ ers

b. Update RFP A ttachment 3 Pricing Worksheet. COLA and LQA are corrected.

c. Update Addendum to 52.212-1 Instructions to Offerors

d. Add DFARS 252.237-7023, Continuation of Essential Contractor Services (OCT 2010)

e. Add DFARS 252.237-7024, Notice of Continuation of Essential Contractor Services (OCT 2010) f . Update RFP due date to April 11, 2022 at 2pm Hawaii Standard Time.

g. PWS dated 28 March 2022. A ll other items remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 43

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 29-Mar-2022

16B. UNITED STAT ES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signa ture of Cont ract ing Officer)(Signat ure of person aut horized t o sign)

8. NAME AND ADDRESS OF CONT RACT OR (No., St reet , County, Sta te and Zip Code) X HC101922R0002

X 9B. DATED (SEE IT EM 11)

03-Mar-2022

10B. DATED (SEE IT EM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS IT EM ONLY AP PLIES TO AMENDMENT S OF SOLICITAT IONS

X Th e ab ove n umbered solicitation is amend ed as set forth in Item 1 4. Th e hou r and date sp ecified for receipt o f Offer X is extend ed , is not extended.

Offer mu st ackn owled ge receipt of this amen dment p rior to the h our an d d ate specified in the solicitation or as amen ded b y o ne of the following method s:

(a) By completing Items 8 and 15 , and returnin g co pies of the amen dment; (b ) By ackn owled ging receipt of this amen dment o n each copy of the o ffer sub mitted ;

o r (c) By separate letter o r teleg ram wh ich includ es a reference to th e so licitation and amend men t nu mbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtu e of this amen dment y ou desire to change an offer already su bmitted, su ch change may be made by teleg ram or letter, p rovid ed each telegram o r letter mak es reference to th e so licitation and this amen dment, an d is receiv ed prio r to the op en ing hou r and date sp ecified.

12. ACCOUNTING AND AP PROP RIATION DATA (If required)

13. THIS ITEM AP PLIES ONLY T O MODIFICATIONS OF CONT RACT S/ORDERS.

IT MODIFIES T HE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED P URSUANT T O: (Specify aut horit y) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN T HE

CONT RACT ORDER NO. IN ITEM 10A.

B. T HE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office , appropria tion dat e, et c.) SET FORT H IN ITEM 14, P URSUANT TO T HE AUT HORITY OF FAR 43.103(B).

C. T HIS SUPP LEMENTAL AGREEMENT IS ENT ERED INTO PURSUANT TO AUT HORITY OF:

D. OT HER (Specify type of modificat ion and aut horit y)

E. IMP ORTANT: Contrac tor is not, is required t o sign this document and re turn copies to t he issuing office.

14. DESCRIP TION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, inc luding solic ita tion/contrac t subject mat t er where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If app licable)

6. ISSUED BY

3. EFFECTIVE DATE

29-Mar-2022

CODE

DISA/DITCO-PACIFIC

477 ESSEX STREET

BUILDING 77, ROOM 129

PEARL HARBOR HI 96860-5815

HC1019 7 . ADMINISTERED BY (If o ther than item 6)

4 . REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HC101922R0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 04-Apr-2022 02:00 PM to 11-Apr-2022 02:00 PM.

The following have been added by full text:

252.237-7023 CONTINUATION OF ESSENTIAL CONTRACTOR SERVICES (OCT 2010)

(a) Definitions. As used in this clause-

(1) Essential contractor service means a service provided by a firm or individual under contract to DoD to support mission-essential functions, such as support of vital systems, including ships owned, leased, or operated in support of military missions or roles at sea; associated support activities, including installation, garrison, and base support services; and similar services provided to foreign military sales customers under the Security Assistance Program. Services are essential if the effectiveness of defense systems or operations has the potential to be seriously impaired by the interruption of these services, as determined by the appropriate functional commander or civilian equivalent.

(2) Mission-essential functions means those organizational activities that must be performed under all circumstances to achieve DoD component missions or responsibilities, as determined by the appropriate functional commander or civilian equivalent. Failure to perform or sustain these functions would significantly affect DoD's ability to provide vital services or exercise authority, direction, and control.

(b) The Government has identified all or a portion of the contractor services performed under this contract as essential contractor services in support of mission-essential functions. These services are listed below, Mission- Essential Contractor Services.

All services oriented to BiLat, RDC, EOC, ROC, and Alarms Manager, VTC Support, as required within the PWS are deemed mission essential.

(c)(1) The Mission-Essential Contractor Services Plan submitted by the Contractor, is incorporated in this contract.

(2) The Contractor shall maintain and update its plan as necessary. The Contractor shall provide all plan updates to the Contracting Officer for approval.

(3) As directed by the Contracting Officer, the Contractor shall participate in training events, exercises, and drills associated with Government efforts to test the effectiveness of continuity of operations procedures and practices.

(d)(1) Notwithstanding any other clause of this contract, the Contractor shall be responsible to perform those services identified as essential contractor services during crisis situations (as directed by the Contracting Officer), in accordance with its Mission-Essential Contractor Services Plan.

(2) In the event the Contractor anticipates not being able to perform any of the essential contractor services identified in accordance with paragraph (b) of this clause during a crisis situation, the Contractor shall notify the Contracting Officer or other designated representative as expeditiously as possible and use its best efforts to cooperate with the Government in the Government's efforts to maintain the continuity of operations.

(e) The Government reserves the right in such crisis situations to use Federal employees, military personnel, or contract support from other contractors, or to enter into new contracts for essential contractor services.

(f) Changes. The Contractor shall segregate and separately identify all costs incurred in continuing performance of essential services in a crisis situation. The Contractor shall notify the Contracting Officer of an increase or decrease in costs within ninety days after continued performance has been directed by the Contracting Officer, or within any additional period that the Contracting Officer approves in writing, but not later than the date of final payment under the contract. The Contractor's notice shall include the Contractor's proposal for an equitable adjustment and any data supporting the increase or decrease in the form prescribed by the Contracting Officer. The parties shall negotiate an equitable price adjustment to the contract price, delivery schedule, or both as soon as is practicable after receipt of the Contractor's proposal.

(g) The Contractor shall include the substance of this clause, including this paragraph (g), in subcontracts for the essential services.

(End of clause)

252.237-7024 NOTICE OF CONTINUATION OF ESSENTIAL CONTRACTOR SERVICES (OCT 2010)

(a) Definitions. Essential contractor service and mission-essential functions have the meanings given in the clause at 252.237-7023, Continuation of Essential Contractor Services, in this solicitation.

(b) The offeror shall provide with its offer a written plan describing how it will continue to perform the essential contractor services listed in attachment --, Mission Essential Contractor Services, dated --------, during periods of crisis. The offeror shall--

(1) Identify provisions made for the acquisition of essential personnel and resources, if necessary, for continuity of operations for up to 30 days or until normal operations can be resumed;

(2) Address in the plan, at a minimum--

(i) Challenges associated with maintaining essential contractor services during an extended event, such as a pandemic that occurs in repeated waves;

(ii) The time lapse associated with the initiation of the acquisition of essential personnel and resources and their actual availability on site;

(iii) The components, processes, and requirements for the identification, training, and preparedness of personnel who are capable of relocating to alternate facilities or performing work from home;

(iv) Any established alert and notification procedures for mobilizing identified ``essential contractor service'' personnel; and

(v) The approach for communicating expectations to contractor employees regarding their roles and responsibilities during a crisis.

(End of provision)

The following have been modified:

ADDENDUM TO 52.212-1

ADDENDUM TO 52.212-1 (Revisions in red font)

Addendum to 52.212-1(b), Submission of Offers is tailored as follows:

(b) Submission of offers:

(12) Other Instructions

(i) General Information

(A) Points of Contact: The contracting officer (KO) and contract specialist (CS) are the sole points of contact for this procurement. Address any questions or concerns you may have to the KO/CS. Written requests for clarification must be sent to the KO/CS at katherine.a.jackson23.civ@mail.mil and tanya.d.buttner.civ@mail.mil.

(B) Discrepancies: If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the KO in writing with supporting rationale. The Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

(C) Electronic Reference Documents: All referenced documents for this solicitation are available on SAM.gov (formerly the Federal Business Opportunities (FedBizOpps) web site. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

(D) Communications: Exchanges of source selection information between Government and offerors will be controlled by the KO and CS. Email will be used to transmit such information to the offeror and will include “Source Selection Information – See FAR 2.101 & 3.104” in the Subject line.

(ii) Offerors are requested to submit a written technical proposal and a price proposal in response to the attached Performance Work Statement (PWS) and Quality Assurance Surveillance Plan (QASP) (See Attachment 1). Offerors must complete Blocks 6, 7, and 8 of the DD Form 254 (Seet Attachment 2) with the appropriate information for their companies and any subcontractors (when applicable). The completed DD Form 254 must be submitted with your proposal. Information on submission of technical and price proposals is provided below. The proposal shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of statements asserted in the proposal. The proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their facilities and capabilities and will base its evaluation on the information presented in the offeror's proposal. The offeror's proposal must include all data and information requested by the RFP and must be submitted in accordance with the Addendum to 52.212-1 and 52.212-2- Instructions to Offerors. The proposal should sufficiently address the requirements as stated in the PWS. Non-conformance with these instructions may result in removal of the proposal from further evaluation.

(iii) IAW DISA Special Contract Requirement H1, each offeror shall specifically identify in its proposal whether or not any potential or actual Organizational and Consultant Conflicts of Interest (OCCI), as described in Federal Acquisition Regulation (FAR) Subpart 9.5, exists for this instant procurement. If the offeror believes that no OCCI exists, the OCCI response shall set forth sufficient details to support such a position. If an offeror believes that an actual or perceived OCCI does exist on the instant procurement, the offeror shall submit an OCCI plan with the proposal, explaining in detail how the OCCI will be mitigated and/or avoided.

(iv) Page limitations, if applicable, are identified below and will be treated as maximums. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be

8.5 x 11 inches. Page limitations are identified below, under each evaluation factor, and will be treated as maximums. If exceeded, excess pages will not be included in or considered in evaluation of the proposal. The following items will not be considered when calculating page limits: cover page, table of contents, glossary, generic resumes, OCCI mitigation plans, Fixed Price Payment Plans, and FAR/DFARS Provisions/Clauses attachment,. In the event any evaluation notices are issued, page limitations may also be placed on those. Page limitations shall not be circumvented by including inserted text boxes/pop-ups or internet links to additional information; such inclusions are not acceptable and will not be considered part of a proposal.

The Government reserves the right not to consider for award any proposal that does not adhere to the administrative requirements of this RFP.

(v) Organization/Number of Copies/Page Limits. The offeror shall prepare the proposal as set forth in the Proposal Organization Table below. The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified. The contents of each proposal volume are described in the information to offerors paragraph as noted in the table below. To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity. Each volume may contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing may be used to identify sections.

Additionally, each volume may contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

Table 1 Proposal Organization

VOLUME 52.212-1 Paragraph No. VOLUME TITLE COPIES PAGE LIMIT I (b)(12)(vii)(A) Executive Summary 1 electronic 5 II (b)(12)(vii)(B) Technical/Management 1 electronic 30 III (b)(12)(vii)(C) Price 1 electronic No page limit IV (b)(12)(vii)(E) Contract Documentation 1 electronic No page limit

(vi) Electronic Offers. The offeror shall submit volumes I through IV in electronic format via email and must include “Source Selection Information – See FAR 2.101 & 3.104” in the Subject line. Each volume shall be a separate file. The total size of each email (including all attachments) shall not exceed 20MB. If files are compressed, the necessary decompression program must be included. Proposals shall be submitted to the KO/CS identified below:

Katherine Jackson (CS) – katherine.a.jackson23.civ@mail.mil Tanya D. Buttner (KO) – tanya.d.buttner.civ@mail.mil

(vii) Proposal Organization:

(A) Volume I - Executive Summary. In the executive summary volume, the offeror shall describe the significant attributes and theme of its proposal. It should be concise, to include addressing any significant risks, and highlighting any key or unique features, excluding price. Any summary material presented in the Executive Summary shall not be considered as meeting the requirements for any portions of other volumes of the proposal. Include a master table of contents for the entire proposal.

(B) Volume II – Technical/Management. The technical/management volume should be specific and complete, and will be evaluated against the technical/management subfactors defined in FAR 52.212-2, Evaluation – Commercial Items. The technical portion of the proposal is to be submitted as a Microsoft (MS) Word 2007 or PDF document. The page format shall have a 1 inch margin using no smaller than an 11 point Ariel, Times New Roman, or Courier New font for all text to include any text contained in a table. The file size of each document shall not exceed 2MB. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying the factors/subfactors.

In the Technical/Management volume, address your proposed approach to meeting or exceeding the minimum performance or capability requirements of each technical/management factor/subfactors identifying efficiencies, as well as any risks in your proposed approach in terms of technical/performance, price, and/or schedule. Address any technical/management risk by identifying those aspects of the proposal you consider to have the potential for disruption of schedule, increased cost, poor performance, the need for increased Government oversight, and/or the likelihood of unsuccessful contract performance. Describe the impact of each identified risk in terms of its potential to interfere with or prevent the successful accomplishment of other contract requirements (e.g., PWS/SOW or specification requirements), whether or not those requirements are identified as subfactors. Propose a realistic "work-around" or risk mitigation for identified risks that will eliminate or reduce risk to an acceptable level. Identify any new risks introduced by such risk mitigation.

Volume II - Technical/Management shall be organized as follows:

- Table of Contents

- List of Table and Drawings

- Glossary

- Subfactor One

- Subfactor Two

- Subfactor Three

- Subfactor Four

- All other aspects of the PWS

(C) Volume III – Price. The price proposal will be evaluated using one or more of the techniques defined in FAR Part 15.404 in order to determine if they are reasonable and complete. Reasonableness is established through cost and price analysis techniques as described in FAR 15.404. For a price/cost proposal/quotation to be complete, all solicitation requirements must be priced, figures correctly calculated, properly correlated throughout, and prices/costs presented in in a clear and useful format. You shall submit pricing for the base period and all option periods, including option pricing for an additional 6-month period that may be authorized IAW FAR 52.217-8. See FAR 52.217-8 which authorizes the Government to require continued performance of any services within the limits and at the rates specified in the contract. The CLIN Pricing Worksheet should include a separate line item for the additional 6-month period IAW FAR 52.217-8. These prices shall be identical to the proposed pricing in the 6 months prior to expiration of the base period, or the final option period, if option periods are present. The total evaluated price will consist of the contractor’s proposed price for the base period, all option periods, the option pricing for the additional 6-month period, and surge pricing as requested below. The price proposal spreadsheet shall be submitted in MSExcel 2007 format or newer.

Table of contents and any other information is to be submitted in MS Word. All formulas shall remain present, and viewable, in the spreadsheet for verification. The file size of each document shall not exceed 20MB. Information beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your price. All information relating to the proposed price, including all required supporting documentation must be included in the section of the proposal designated as the Price Volume, and not presented into any other proposal Volume submission. The Offeror shall propose a fixed price payment plan as a separate document commensurate with the value of the deliverables and/or significant milestones in the PWS for this requirement. A firm fixed price payment plan with the total dollar amount divided into equal monthly payments will not be accepted unless the offeror provides justification for this plan that the Government subsequently deems adequate. The eventual awardee will be authorized to invoice monthly for all approved travel costs incurred and approved by the COR.

Under no circumstances shall the information and documentation from the Price Volume be included elsewhere in the proposal other than Volume III, Price Volume and Volume IV, Contract Documentation, which includes CLIN pricing.

See Attachment 3 RFP CLIN Pricing Worksheet as a guide for Excel worksheet submission.

Price submissions should be sufficiently detailed to demonstrate their reasonableness. Offerors should ensure price proposals include detailed information regarding the resources required to accomplish the task (e.g., labor categories, labor hours, number of employees for each labor category, burdened rate methodology, labor rates, materials, etc.). Data other than certified cost or pricing data may be required to support the price reasonableness of your proposal in accordance with FAR 15.403.

The labor rates proposed in the Pricing Worksheet shall include fully-burdened hourly rates for each labor category that may be required throughout the life of this effort. All labor related costs are part of the fully burdened labor rates and shall be priced at the Government or Contractor site IAW the PWS. Labor and labor related costs shall not be reimbursed as an ODC.

Government Site Fixed Price Rates. When performing at Government sites, the contractor shall furnish fully-burdened personnel rates.

As referenced in FAR 12.504(a), the Offeror shall take into consideration the laws not applicable to subcontracts at any tier for the acquisition of commercial items or commercial components at any tier.

Volume III – Price shall be organized as follows:

- Table of Contents

- Attachment 3, CLIN Pricing Worksheet

- Price Narrative - to include cost or pricing information, supporting data, estimating methodology.

(D) Volume IV - Contract Documentation. The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file.

1. You must complete Blocks 30 a, b, and c of the SF Form 1449 and return this form with your proposal. Signature by the offeror on the SF1449 constitutes an offer, which the Government may accept.

2. You must provide completed pricing information in the CLIN spreadsheet.

3. You must provide FAR 52.212-3 Alt I (completed representations, certifications, acknowledgments and statements).

4. Complete Block 6, 7 and 8 of the DD Form 254 and return with the

Offeror proposal.

5. OCCI Mitigation Plan or a statement that OCCI does not exist.

6. Authorized Offeror Personnel. Provide name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Identify individuals authorized to negotiate with the Government. Contractor Point of Contract information will be used for the Contract Administration Data Item G1, Points of Contact.

7. Company/Division Address, Identifying Codes, and Applicable Designations. Provide company/division's street address, county and facility code; CAGE code;

DUNS code; TIN; and size of business (large or small).; and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other locations. List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

52.212-1(c), Period for Acceptance of Offers is tailored as follows:

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm until June 29, 2022, or completion of any protests unless other withdrawn from the date specified for receipt of offers. The offeror shall make a clear statement in the proposal contract documentation volume that the proposal is valid through this date.

(End of provision revisions)

ADDENDUM TO 52.212-2(a)

Addendum to 52.212-2(a), Evaluation-Commercial Items is tailored as follows:

a. Basis for Contract Award Award will be made to the responsible offeror whose proposal is determined to represent the overall best value to the Government using a best value tradeoff evaluation process. The technical proposal should include all information the offeror wants the Government to consider and evaluate regarding its ability to perform all required tasks and conform to all required terms and conditions. To be eligible for award, the offeror’s proposal must sufficiently address all aspects of the PWS. Failure to comply with the terms and conditions of the solicitation, may result in the offeror being ineligible for award.

With regard to the best value analysis for the award decision, the below evaluation factors and subfactors will be used in the best value trade off analysis. Section 508 Accessibility Standards do not apply to this requirement.

b. Evaluation Factors and Subfactors

(1) The following evaluation factors and subfactors will be used to evaluate each proposal.

Factor 1: Technical/Management

Subfactor 1: Cybersecurity/Information Assurance

a. The Contractor demonstrates a plan and process for managing Cybersecurity/ Information Assurance workload in compliance with applicable DoD, DoN, and HQ instructions, policies, and procedures such as DoD Instruction

8500.01 (Subtask 6.5.1).

b. The Contractor demonstrates technical proficiency in managing Risk Management Framework (Subtask 6.5.3)

c. The Contractor demonstrates technical proficiency in managing Incident response processes (Subtask 6.5.5).

Subfactor 2: Program Management

a. Details the plan and process to meet the response times in Table 1: Service Call Response and Completion Time (Task Areas 2, 3 & 5), and Table 2:

Service Call Response and Completion Time (Task Areas 6 & 7) of the PWS.

b. Demonstrates a comprehensive management approach that ensures fully-qualified, appropriately certified personnel are provided to meet all requirements of the PWS as specified in Paragraph 13.2.9 Qualifications, including the appropriate mix of labor categories, labor hours, and other direct costs to meet the requirements of the PWS. Contractor's proposal shall include a staffing plan that identifies each position, supplemented with resumes for review.

Subfactor 3: Command, Control, and Communications Protection (C3P) Ashore

Support

a. The Contractor demonstrates a plan for effectively managing C3P workload under the following tasks in compliance with applicable DoD, DoN, and HQ instructions, policies, and procedures such as CNIC Instruction 5222.1 para 4.j and 5.g.

i. PWS Subtask 6.2.1 - ROC/EOC/RDC/LDC Support,

ii. PWS Subtask 6.2.2 - Emergency Communications Support,

iii. PWS Subtask 6.2.3 - Entry Control Point (ECP)/Access Control

Systems (ACS) Support,

iv. PWS Subtask 6.2.4 - Public Safety Network (PSNet)/Anti-Terrorism

Force Protection (ATFP) Support

v. PWS Subtask 6.2.6 - RDC Alarms Manager

Subfactor 4: Managed IT Services Support

a. The Contractor demonstrates technical acumen performing the following PWS task areas. Technical acumen may be demonstrated by problem-solving techniques and identification of potential solutions.

i. PWS 6.6.2 Subtask 2 – Systems and Network Support

ii. PWS 6.6.3 Subtask 3- Video Teleconference Support

iii. PWS 6.6.4 Subtask 4 – Asset Management Support.

Factor 2: Price

(a). The Offeror’s firm-fixed price proposal will be evaluated for award purposes based upon the total evaluated price which consists of the offeror’s proposed prices for the base period, all option periods, including option pricing for an additional 6-month period that may be authorized IAW FAR 52.217-8, and surge pricing if addressed below. Evaluation of the options shall not obligate the Government to exercise such options. The offeror’s price proposal will be evaluated, using one or more of the techniques defined in FAR 15.404, in order to determine if it is reasonable and complete. Normally, price reasonableness is established through cost and price analysis techniques as described in FAR 15.404. For a price to be complete, all solicitation requirements must be priced, figures correctly calculated and prices presented in in a clear and useful format.

(b) The Government may require surge support during the base or any option period and surge modifications will be in-scope to provide increased support for the defined task areas of the PWS. Surge support is OPTIONAL and is not a guarantee. If the Government determines that an increased quantity of support is required for the task areas defined in the PWS, the Government reserves the right to exercise the surge option unilaterally. The KO will provide written notice to the contractor at least 30 calendar days prior to any unilateral exercise of the surge option. The Government is providing a percentage value to be used by all offerors when proposing surge: surge support will not exceed 25% of the offeror’s total proposed cost/price for the base and all option periods, excluding any 6-month extension of services pursuant to FAR 52.217-8. Offerors are instructed to propose this EXACT percentage for Surge CLIN 9999. In the event the Government does elect to exercise the surge option, surge support will be realigned under new or existing CLINs for the relevant task areas identified in the PWS, and an equal amount will be deducted from optional surge CLIN 9999. Surge support will be provided at the same labor rates proposed and found fair and reasonable at time of contract award for the applicable period of performance.

(c) Due to the likely inability of any offeror to accurately estimate travel and labor allowances associated with this requirement, the Government is providing plug numbers to be used by all offerors when proposing ODCs. Offerors are instructed to propose plug numbers for ODCs in the following EXACT amounts. However actual travel shall be authorized by the COR in writing prior to performance and will be paid IAW FAR Part 31.205-46, and actual labor allowances will be paid IAW Status of Forces Agreement (SOFA) - Japan. Reference: Dept of State – Standard Regulation (DSSR) Section 270, and United States Forces Japan (USFJ) Instruction 36-2611, 15 June 2018. No profit or fee will be authorized for travel or labor allowances. Applicable burdens, e.g., G&A, may apply to travel IAW the contractor’s accounting practices.”

Travel ODCs Labor Allowance LQA COLA ODCs Base Year: $20,000.00 Base Year: $330,000.00 Opt Year 1: $20,000.00 Opt Year 1: $330,000.00 Opt Year 2: $20,000.00 Opt Year 2: $330,000.00 Opt Year 3: $20,000.00 Opt Year 3: $330,000.00 Opt Year 4: $20,000.00 Opt Year 4: $330,000.00

Labor Allowance COLA LQA ODCs Education Allowance ODCs Base Year: $1,125,000.00 Base Year: $518,000.00 Opt Year 1: $1,125,000.00 Opt Year 1: $518,000.00 Opt Year 2: $1,125,000.00 Opt Year 2: $518,000.00 Opt Year 3: $1,125,000.00 Opt Year 3: $518,000.00 Opt Year 4: $1,125,000.00 Opt Year 4: $518,000.00

These EXACT amounts shall include all audited markups and burdens and shall not be rounded or adjusted based upon independent decisions regarding actual anticipated ODCs. A proposal that fails to bid the plug numbers EXACTLY as provided may be excluded from further consideration.

Refer to the following reference for details concerning SOFA – Labor Allowances rate calculations and Group applications, Department of State – Standard Regulations (DSSR) located at https://aoprals.state.gov/content.asp?content_id=282&menu_id=75.

a. For Livings Quarters Allowance (LQA), reference Section 130

b. For Cost of Living Allowance (COLA), reference Sections 220, 229, and 920.

c. For Education Allowance ODC’s, reference Section 270

(2) Relative Importance of Factors and Subfactors. The relative importance of each factor and subfactor is as follows:

Within the Technical/Management factor, the subfactors are of equal importance. All non-price evaluation factors, when combined, are more important than price.

c. Ratings

(1) Each technical/management subfactor will receive one of the ratings described in Table 1. The subfactor ratings will not be rolled up into an overall color rating for the Technical/ Management factor.

The combined technical-management/risk rating includes consideration of risk in conjunction with the strengths, weaknesses, and deficiencies in determining technical ratings. Combined technical/risk evaluations shall utilize the combined technical/risk ratings listed in Table 1.

Table 2 provides a definitions relating to the technical evaluation rating process.

Technical/Risk Ratings for Factor 1. The technical-management/risk rating provides an assessment of the offeror’s proposed solution for satisfying the Government’s requirements.

See RFP Attachment 4 BVTO Eval Table w No PP

d. Evaluation of Options

The offeror shall submit pricing for the base period and all option periods, including option pricing for an additional 6-month period that may be authorized IAW FAR 52.217-8. See FAR 52.217-8 which authorizes the Government to require continued performance of any services within the limits and at the rates specified in the contract. The pricing proposal should include a separate line item for the additional 6-month period IAW FAR 52.217-8. These prices shall be identical to the proposed pricing in the 6 months prior to expiration of the base period, or the final option period, if option periods are present. Evaluation of options shall not obligate the Government to exercise the option(s).

e. Discussions

The Government intends to evaluate proposals and award a contract without exchanges.

However, the Government reserves the right to conduct exchanges or seek clarifications if the KO determines they are necessary. If exchanges are required, the number of proposals being competitively considered may be narrowed to the most highly rated proposals. The Government further reserves the right to reduce the number of proposals being competitively considered to the greatest number that will permit efficient competition among the most highly rated proposals.

If an offeror’s proposal is removed from further consideration for award, written notice of the removal will be provided to the offeror. In the event issues pertaining to the solicitation cannot be resolved to the KO's satisfaction, the Government reserves the right to withdraw and cancel the solicitation. In such event, offerors will be notified in writing.

f. Questions

Questions should be addressed to katherine.a.jackson23.civ@mail.mil and tanya.d.buttner.civ@mail.mil. Please provide any questions, in writing using the provided template (See Attachment 5), no later than March 10, 2022 at 2:00pm (HST). If additional questions are received after Amendment 0001, the Government reserves the right to not answer any further questions submitted after this time.

(End of provision revisions)

PERFORMANCE WORK STATMENT

PERFORMANCE WORK STATEMENT

(PWS)

Award/Mod Effective Version Date RFP for Award 28 March 2022

Contract Number: TBD Task Order Number: Not Applicable Tracking Number: 712266532

Follow-on to Previous Contract: HC1019-17-C-0001

1. Contracting Officer’s Representative (COR).

a. Primary COR.

Name:

Organization:

Department of Defense Activity Address Code (DODAAC):

Address:

Phone Number:

Fax Number:

E-Mail Address:

b. Alternate COR.

Name:

Organization:

DODAAC:

Address:

Phone Number:

Fax Number:

E-Mail Address:

2. Contract Title. Commander, Naval Forces Japan (CNFJ) / Commander, Navy Region Japan (CNRJ) Information Technology (IT) and Communications Services Contract.

3. Background. CNRJ is one of thirteen Navy regions that provide Shore Installation Management across the Navy shore establishment under the Commander, Navy Installations Command (CNIC). CNRJ’s mission is to “Enable warfighter readiness.” As part of this mission, CNIC requires each region to implement and sustain the IT Program and to ensure the most efficient and effective use of base operating support resources. The CNFJ Assistant Chief of Staff (ACOS) for Command, Control, Communications, Computers, and Intelligence (C4I)-(N6) and CNRJ Chief Information Officer (CIO) is responsible for providing technical information and evaluation/analysis in support of CNFJ/CNRJ Information Resource Management policy and guidance and management of the CNFJ/CNRJ IT Program.

4. Objectives: The Contractor shall provide services necessary in accordance with (IAW) this PWS to support the CNFJ/CNRJ IT Program and associated special projects. The Contractor’s efforts shall result in services necessary to manage, operate, and maintain all facets of IT systems.

5. Scope. The CNFJ/CNRJ IT Program is responsible for IT System, Cybersecurity/Information Assurance (CS/IA), Base Communications (BC), and Land Mobile Radio (LMR), program oversight, planning, budgeting, and execution. This responsibility includes all facets of information systems operation and management, to include management, oversight, and implementation of the OCONUS Navy Enterprise Network (ONE-NET) for CNFJ/CNRJ and installations, activities and detachments located throughout the area of responsibilities (AOR). The CNFJ/CNRJ IT Program requires professional contract services to support and enhance the operational effectiveness of the IT Program. Contract personnel shall work in conjunction with other contract personnel as well as government civilian and military personnel in the accomplishment of the tasks associated with this contract.

The Government may require surge support during the base or any option period; surge modifications will be within the scope of the contract and provide increased support for the defined task areas of this PWS. Surge support over the life of the contract will not exceed 50% of the Contractor’s total proposed cost/price for the base and all option periods, excluding any six-month extension of services pursuant to FAR 52.217-8.

6. Performance Requirements.

6.1 Task 1 – Task Order Management Support. The on-site task order project manager (PM) is the principal point of contact for activities under the task order. The PM will receive technical direction from the COR and then delegate or distribute work assignments as necessary. It is the PM’s responsibility to manage, monitor, and report on all task assignments.

Contractor shall:

a) Provide an on-site centralized and authorized PM as the point of contact with the Government COR. PM responsibilities include, but are not limited to, interfacing with Government management personnel, staffing of all tasks, formulating, and enforcing work standards, creating personnel and project schedules, reviewing work discrepancies, and communicating Government policies, purposes, and goals to the contractor team.

b) Prepare, maintain, and follow a Task Order Management Plan (TOMP) outlining the management approach, management controls, organizational resources to be employed, deliverables and delivery dates. This TOMP shall be provided and agreed upon by the Government within 30 working days of contract award. The contractor shall update the plan each option year within 15 working days of the option exercised.

c) Deliver a finalized Transition-In Plan within 5 working days of award that ensures minimal service disruption to vital Government business and no service degradation during and after the Transition-In period. All transition-in activities shall be completed from 1-31 July 2022. The transition period not to exceed 30 days after award. Awardee will assume all PWS tasks on 30 June 2022. Full staffing expected on or before 45 days after award.

d) Provide and implement a Transition-Out Plan within 45 working days prior to expiration or notification of contract termination. To ensure a seamless transition, the contractor shall identify how it will coordinate with the incoming contractor and/or Government personnel to transfer knowledge regarding the following:

Project management processes Points of contact Location of technical and project management documentation Schedules and milestones Status of ongoing technical initiatives Appropriate contractor-to-contractor coordination Transition of key personnel Actions required of the Government File plan, work related documents, files, policies and processes Inventories of hardware (H/W) and software (S/W) Access permission by individuals to locations in which they support

e) Provide Employee Assignment Notification of employee replacements and reassignments no later than 5 days after the contractor is notified or has taken action, whichever is earlier. Notification shall include a transition plan and expected date of staffing.

Deliverables: Task Order Management Plan (TOMP) Transition-In Plan Transition-Out Plan

6.1.1 Subtask 1 – Program Kick-off Meeting. The Contractor shall schedule and conduct a Program Kick-Off Meeting at the Government’s site no later than a month after contract award. At a minimum, the attendees shall include critical Contractor personnel, Contracting Officer, Contract Specialist, and the COR/ACOR. The Contractor shall discuss the following:

Schedule Performance metrics, to include methods and schedule for achieving them Security requirements Government-furnished information Monthly meeting dates Points of Contact Roles and responsibilities Transition process and timeframes

6.1.2 Subtask 4 2 – Contractor’s Progress, Status and Management Report. The Contractor shall provide Progress, Status and Management Reports that detail the following, at a minimum: contract/task order number, period covered by the report, monthly and cumulative financial tracking, a narrative review of work accomplished during the reporting period and significant events, issues that occurred during the reporting period, how the issues were resolved, work not completed during the reporting period, anticipated projects for the next reporting period, results of inspections conducted IAW the Contractor’s QAP, employee replacements and reassignments, receipt of Bill of Material (BOM) items and cost and a projected leave of absence schedule. The report shall detail any service calls, to include the date and time of the service call, the response time, area of service, location, GR who recalled the contractor and action taken to resolve issues. The Contractor shall submit Progress, Status and Management Reports to the COR by the tenth working day of each month.

Deliverable: Contractor’s Progress, Status and Management Report

PWS

Task#

Deliverable Title Format Due Date Distribution/ Copies

Frequency and Remarks

6.1 Task Order

Management Plan

Contractor- Determined Format

Provided and agreed upon by the Government NLT 30 days of contract award.

NLT 15 days of Option Year execution.

Soft copy to

KO, COR,

ACOR

Per award and Option Year execution

6.1 Transition-In Plan Contractor- Determined

Format Contractor- Determined Format

Within five working days of contract award

Soft copy to

KO, COR,

ACOR

Once

6.1 Transition-Out

Plan

Contractor-determined format Cost data - Microsoft Excel

Within 45 working days prior to contract expiration

Soft copy to

KO, COR,

ACOR

Once

6.1.2 Contractor’s

Progress, Status and Management Report

Contractor’s Progress, Status and Management Report

8/12/2022 Soft copy to

COR, ACOR

Monthly, on tenth workday

6.2 Task 2 – Command, Control, and Communications Protection (C3P) Ashore Support. The Contractor shall perform a variety of complex assignments associated with managing, maintaining, and controlling Regional Operation Center (ROC), Emergency Operations Centers (EOCs) Regional Dispatch Center (RDC) and Local Dispatch Center (LDC) IT and communications systems. Applicable governing policy includes, but is not limited to, CNIC Instruction 5222.1 para 4.j. and 5.g.

6.2.1 Subtask 1– ROC/EOC/RDC/LDC Support. The Contractor shall provide technical services for IT sustainment, maintenance, and technical support for the ROC / EOC / RDC / LDC. The work includes system administration, technical support, preventative maintenance, software and hardware support, spare parts inventory control and tracking, documentation support, periodic training of personnel with emergency satellite communications, and assistance with emergency evacuation planning. The Contractor shall support ROC / EOC / RDC / LDC Operational / IT personnel and use specialized systems for Emergency Disaster Planning / Recovery.

Systems within the ROC / EOC / RDC / LDC may have umbrella sustainment contracts managed by NAVFAC

AFTP or other Government agencies. The Contractor shall coordinate IT sustainment and support with the representatives from these other sustainment contracts. Functional daily activities involve direct telecommunications / technical support and contact with the following types of government and non-government Operational and Administrative personnel: Information Systems Technicians, Operations / Technical Commissioned Officers / Noncommissioned Officers, Reservists, Operational / Planning Managers, and Security Professionals / Managers, and RDC Operational personnel.

6.2.2 Subtask 2 – Emergency Communications Support. The Contractor shall provide support for communications systems to include, setting up and maintaining multiple types of operational/computer systems such as Broadband Global Area Network units (BGAN) for Mobile Emergency Satellite Communications systems.

Contractor will identify any issues, assist with troubleshooting, and report any impact to operations, immediate or anticipated.

6.2.3 Subtask 3 – Entry Control Point (ECP)/Access Control Systems (ACS) Support. The Contractor shall provide support for ECP / ACS systems such as Defense Biometric ID System (DBIDS). Functions include periodic user training and coordination of systems maintenance with Defense Management Data Center (DMDC) and touch-labor troubleshooting support, after CNRJ N34 Regional troubleshooting instructions have been followed. Ensure integration of new equipment or replacement equipment into system, work with the program personnel at the enterprise level to register, record, test, and administer local assets.

6.2.4 Subtask 4 – Public Safety Network (PSNet)/Anti-Terrorism Force Protection (ATFP) Support. The Contractor will perform additional support of PSNet and ATFP systems under the ATFP global sustainment contract with coordination from CNIC. The Contractor will assist with coordinating, developing, and processing newly installed IT systems for ATFP global sustainment coverage with appropriate organizations. The Contractor will provide a quarterly report that lists all IT systems covered and pending approval for coverage on the ATFP global sustainment contract.

Deliverable: ATFP IT Systems Report

6.2.5 Subtask 5 – Enterprise Land Mobile Radio (ELMR) Support. The Contractor shall provide ELMR / LMR support in accordance with COMNAVFORJAPAN / COMNAVREGJAPANINST 7320.3. Support may include programing radios, conducting user training on functionality and configuration, life-cycle management, supporting the refresh of future radios and technologies, and troubleshooting ELMR / LMR issues as indicated within the ELMR instruction referenced above.

6.2.6 Subtask 6 – RDC Alarms Manager. Regional Alarm Management Automation Server (RAMAS) system and Local Alarm Management Automation Server (LAMAS) is part of the Anti-Terrorism Force Protection (AT/FP) Ashore initiative to provide for alarm integration, monitoring, and dissemination at the Regional Dispatch Center (RDC) for Fire, Police and Emergency response from the local base. These systems will be installed as a central alarm monitoring system at the RDC to include fire and intrusion detection alarm integration at a local base level for remote monitoring capability. The contractor shall integrate, administer, test, and support the RAMAS/LAMAS within the RDC. The contractor shall receive scheduled installation alarm configuration changes and update data bases and notification systems accordingly. The contractor shall provide building alarm systems technical support, to, SiS, King Fisher, Lenel, Monaco and AMAG systems. The contractor shall be knowledgeable of all the hardware and software systems that support the operation and ensure alarm integration end-to-end across the RAMAS / LAMAS systems within the region. The contractor shall monitor and oversee the reception of alarm signals from protected facilities via Plain Old Telephone System (POTS) or two-way radios. The contractor shall manage RAMAS / LAMAS data signals for compliance of standard signal formats such as pulse (4/2) and high speed “Contact ID” or SIA.