Phase 1 Move Questions and Answers 13DEC24.pdf

Question: Answer:

The SOW indicates that there are 240 workstations

a. How many workstations are on the first floor?

b. How many workstations are on the second floor?

First Floor: 80 Second Floor: 160

Private offices/ Conference rooms

a. How many are on the first floor?

b. How many are on the second floor?

Private Offices 1st Floor - 5 2nd Floor - 15

Conference Rooms 1st Floor - 1 2nd Floor- 6

File cabinets being removed and discarded

a. How many are on the first floor?

b. How many are on the second floor?

First Floor: 15 (est) Second Floor: 30 (est)

File cabinets being relocated

a. How many are on the first floor?

i. What is the destination? Is it within this building or to a different building on the campus?

b. How many are on the second floor?

i. What is the destination? Is it within this building or to a different building on the campus?

First Floor: 10 (est) Second Floor: 20 (est)

Destination: within the building on the same floor where the 5-feet high cut outs are along the wall

Contents

a. Please confirm that upon project start all workstations, offices, conference rooms, and cabinets will be empty and ready for work to commence. The SOW does not include contents move.

i. This includes removal of the following items by the customer prior to the project start:

1. Desktops

2. Monitors

3. Phones

4. Papers

5. Business / personal contents

All items in workstations that will be removed will be taken out prior to work starting. Any items that will not be moved will be marked accordingly.

Elevator / stair well

a. Please confirm that the only parts not allowed inside of the elevator are the panels for the workstations on the second floor. The work surfaces, cantilevers, pedestals, overhead storage units, 5 drawer lateral files, etc. are all allowed to go inside of the elevator

i. The only parts that need to be carried down the stairs are the workstation panels from the second floor

b. Are we able to utilize both the main stairwell and the emergency stairwell at our convenience?

c. Will we have exclusive access to the elevator, stairwells, and hallways during the project?

Per the facility manager, the elevator can be used for all equipment except for the cubicle walls. The main stairwell and emergency stairwell are both able to be used by the contractor. Lastly, there is a concurrent project on the third floor of the building that may use the elevator sparsely throughout the day. Additionally, there are still personnel that will be working on the half of the first floor that will not be involved in the project that will be in the building. We will work with the facility manager to minimize the effects of these personnel on the contractor.

Wall and floor protection

a. Do we need to provide padding and protection material in the elevator, or will this be provided by facilities?

b. At the walk-through ram board was utilized in common hallways to protect the floor. Is this acceptable or is hard Masonite required?

There will be no requirement for wall and floor protection in the main spaces. The facility manager has requested the contractor to provide wall padding in the elevator.

Electric

a. The awarded contractor is responsible for disconnecting the base infeed and/or ceiling infeed from the workstations. At that point in time the base infeed will still be hardwired to the building. Please confirm the following:

i. Facilities will be able to properly identify power circuits and shut the breakers so the hardwire can be properly and safely disconnected from the panels. (Lock out / tag out procedures will be performed by facilities) 1.The furniture vendor is not responsible for disconnecting the hardwire from the building.

a. If this is required a licensed electrician will need to be hired.

The government will de-energize the entire system's furniture. The contractor will be responsible for disconnecting the whip from the furniture. The government will also remove all whips after work is complete.

HBA/HBN Phase 1 Questions & Answers

IT / Data

a. The SOW indicates that the IT wires are not to be cut. Upon inspection it appears that the cables currently have jacks terminated at the end. To remove the wires, it may be required to cut the jacks off so the wires can be properly coiled back.

Please confirm the jacks can be clipped off so the furniture can be properly dismantled.

b. Please confirm that the pull back of these wires is only to where they come out of the floor or ceiling, not all the way back to the rack located inside of the IDF closet.

Item A: The jacks may be cut if needed but only as a last resort.

Item B: The cables do not come out of the floor or ceiling;

they are attached to the real property (columns) and can be disconnected easily.

Working hours

a. Are we able to work Saturdays and Sundays or only Monday through Friday?

Monday through Friday are the working days for this project with no weekends.

Wall repair

a. The SOW indicates that the contractor is responsible for the repair/ return of modified or alter items to its original operating conditions.

i. Some of the modular walls may be connected directly to the sheetrock walls via a wall starter. Is the awarded contractor responsible for repairing the walls?

1. If so, is the paint finish available? If not, a paint match can be provided but will likely not be a100% match to the existing paint.

ii. Carpet tiles will have stains and panel footprints after decommissioning due to the years of wear and tear. Please confirm the contractor is not responsible for the replacement of carpet tiles, floors, etc.

There will be no requirement for the contractor to provide painting services. The government is also aware of the wear and tear on existing carpet and the contractor will not be required to replace carpet tiles, floors, etc.

Dumpster

a. Are there size restrictions on the size of the dumpster?

b. Is a permit required to keep a dumpster on site?

There are no size restrictions and a permit will not be required.

The SOW discussed temporary facilities

a. During the walk though it was discussed that all employees currently in the space would be working remotely. Are there any temporary relocations required for this project? This would include temporarily setting up a business unit in a different part of the building and moving them back after decommissioning.

i. If this is required, is the contractor responsible for relocating temporary furniture, IT/DATA?

1. If so, we are assuming that electric will be provided by the customer within the temporary facility

There will be no requirement to provide work for temporary facilities

Period of Performance

a. The SOW indicates that there is a 15 day start requirement.

i. What is the timing requirement to complete the project?

The requirement to complete the project will be 4 weeks/20 working days with a high priority for an expedited timeline.

What are the work hours for this project?

The hours of operation of the building is 0730-1630. If the contractor would like to work outside of these hours, please specify what times in the proposal in order to coordinate for government teams to be in the building when work is occurring.

Can we work nights and/or weekends?

Nights are available with coordination but weekends will not be allowed.

Can you provide a list of potential bidders? The Government cannot provide this.

Is there going to be another job walk/visit scheduled? No The wage determination included for this project does not include any rates for laborer of any type. Can you look into this and advise? Cat. No. 23470 laborer for $21.14