HAZMAT Nonprofit FAQ.pdf
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- Opportunity number
- 693JK325NF0010
About this file
This document is a Questions and Answers (Q&A) file from the Pipeline and Hazardous Materials Safety Administration (PHMSA) addressing grant budget and cost allocation guidelines. The document clarifies two key points about the Assistance for Local Emergency Response Training (ALERT) Grant: first, that personnel costs should include employee salaries working directly on the grant project, with a requirement that at least 75% of grant funding must be used for Hazardous Materials Instructor Training (HMIT) programmatic activities. Second, the document explains that Maintenance and Administration (M&A) costs are limited to no more than 25% of the final grant budget amount after subtracting indirect costs, defining M&A as costs directly related to grant management and reporting, but excluding operational costs like instructor wages and fringe benefits.
HAZMAT Nonprofit FAQ
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Other files
| File | Type | Posted |
|---|---|---|
| ALERT NOFO FY 2025.pdf | ||
| HAZMAT Terms and Conditions 2025.pdf | ||
| ALERT NOFO FY25_Grants.Gov.pdf | ||
| HAZMAT Nonprofit FAQ.pdf | ||
| FY25 Terms and Condtions.pdf | ||
| Title VI Assurance Statement.pdf |
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Due to the nature of the below question, PHMSA has determined that this particular question should be answered ahead of the question submittal deadline.
Question:
Personnel costs are the employee salaries working directly on the grant project. Include the number, type of personnel, the percentage of time dedicated to the project, hourly wage (or salary) and total cost to the grant. At least 75 percent of grant funding must be used for HMIT programmatic activities, no more than 25 percent of federal funding may be used for maintenance and administration costs (M&A). This does not include indirect costs.
We are trying to determine what activities would fall under “programmatic” activities.
Lastly, the final sentence above states: This does not include indirect costs. How do we determine the 25% cap number?
Answer:
M&A costs are not operational costs, but they are necessary costs incurred in direct support of the grant or as a consequence of the grant. For example, M&A activities are those directly relating to the management and administration of a grant, such as financial management and reporting or in the oversight of those involved in the operational aspects of the grant. M&A costs do not include costs such as instructor wages and fringe benefits.
To determine the 25% cap, applicants should take the “final grant budget amount” and subtract “indirect costs.” No more than 25% of that number may be used for M&A.
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