Hazardous Waste TCC .pdf

Solicitation #117283 Hazardous Waste Pick-Up Tidewater Community College -

Hazardous Waste Removal

Tidewater Community College

Small Business Set Aside

Questions will be received until: 4/7/2026 at 2:00 PM local time.

Bids will be Received Until: 4/10/2026 at 2:00 PM local time. All bids must be received electronically through eVA by the date and time stated immediately above. Emailed and/or faxed bids will not be considered.

CONTACTING ANY OTHER REPRESENTATIVE OF THE VCCS OR THE COLLEGE MAY RESULT IN THE

BID BEING DEEMED NON-RESPONSIVE

Any inquiries regarding this solicitation should be directed only to: Shannon Jimenez, Lead Buyer, Email: sjimenez@ssc.vccs.edu Phone: 540-591-4000

Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-

4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, sexual orientation, gender identity, political affiliation, veteran status, status as a military family, or any other basis prohibited by state law relating to discrimination in employment. Faith-based organizations may request that the issuing agency not include subparagraph 1.f in General Terms and Condition C. Such a request shall be in writing and explain why an exception should be made in that Unsealed Bid.

SET-ASIDES IN ACCORDANCE WITH THE SMALL BUSINESS ENHANCEMENT AWARD PRIORITY: This solicitation is set-aside for award priority to DSBSD-certified micro businesses or small businesses when designated as “Micro Business Set-Aside Award Priority” or “Small Business Set-Aside Award Priority” accordingly in the solicitation. DSBSD-certified micro businesses or small businesses also includes DSBSD-certified women-owned and minority-owned businesses when they have received the DSBSD small business certification. For purposes of award, bidders shall be deemed micro businesses or small businesses if and only if they are certified as such by DSBSD on the due date for receipt of bids.

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Hazardous Waste Pick-Up Tidewater Community College

Table of Contents

SECTION

NUMBER

SECTION TITLE PAGE

NUMBER

I Purpose 2

II Questions Regarding Unsealed Bid 2

III General Definitions 2

IV Scope of Work 3

V Specifications Requirements 4

VI Method of Payment 9

Att. A Certificate of Insurance. Certificate of insurance (COI) should be completed and returned as part of the Unsealed Bid submission package before services can proceed. A COI according to the requirement in this Unsealed Bid, must be submitted three (3) business days from the date of closed bid or submitted bids will be deemed non-responsible.

Please refer to Terms and Conditions attached to this Solicitation.

I. PURPOSE:

The Virginia Community College Shared Services Center (herein referred to as “SSC”) is

Soliciting bids from Properly Licensed firms to Removal and Dispose of Hazardous Waste from Tidewater Community College Campus Labs at the following campus: Norfolk, Virginia Beach, and Portsmouth Campus per attached list

Main Campus Location Tidewater Community College 7000 College Drive Suffolk Virginia 23435

II. QUESTIONS REGARDING UNSEALED BIDS:

Any questions regarding this Unsealed Bid shall be addressed to Shannon Jimenez at sjimenez@ssc.vccs.edu mailto:sjimenez@ssc.vccs.edu

III. GENERAL DEFINITIONS:

For the purpose of clarification, each firm receiving this Unsealed Bid is referred to as a “Bidder” and the Bidder awarded the contract to supply the goods is referred to as a “Contractor.” Virginia Community College Shared Services Center is referred to as “Department,” “VCCS or as “SSC,” and “Representative” refers to the SSC Contract Administrator who will be administering the contract. This Unsealed Bid states the instructions for submitting bids, the procedure, and criteria by which a contract may be awarded, and the contractual terms which will exclusively govern the contract between SSC and the Contractor.

All Bids must be received ELECTRONICALLY THROUGH eVA at the date and time stated above.

EMAILED AND OR FAXED BIDS WILL NOT BE CONSIDERED.

IV. SCOPE OF WORK:

a. Unit Bid Pricing: Bid shall be in the form of a firm unit price during the contract period. Unit Price per lot shall include transport and delivery to site for each lot item bid. Bidders shall provide a fully completed detailed quote with their bid response. Failure to submit a detailed quote along with their bid may render the vendor as non-responsive.

b. Equivalency: The Commonwealth reserves all rights to determine the equivalency of any substituted product. All bidders proposing an equivalent item shall supply sales sheets or other manufacturers supplied documents to allow the Commonwealth to determine equivalency.

c. Optional Site Visit Requirements: Vendors may visit the site to view the current conditions by contacting the Institution’s Representative, Kelly Huber khuber@tcc.edu Vendors performing site visits shall NOT ask questions or seek clarification from the Institution’s Representative but shall direct questions to the contract officer. All Bidders submitting bids shall be responsible for verifying existing site conditions and measurements at the work sites. Vendors that ask questions or seek additional information regarding this bid from any personnel at the Institution named above shall have its bid be deemed non-responsive.

d. Delivery Point: The address for each Campus location will be given at time of award.

e. Delivery Hours: For planning purposes, the normal hours for acceptance of deliveries are (Monday through Friday between the hours of 9:00AM and 3:00PM), except on days designated as Federal or State holidays or mandated closing.

mailto:khuber@tcc.edu

f. Delivery Notification: The Contractor shall coordinate actual delivery notification of at least Seventy-Two (72) hours prior to intended delivery. Contact information for each delivery location will be given at time of award.

g. Hazardous Waste must be removed from all campus locations by: 4/30/26.

V. SPECIFICATIONS REQUIREMENTS:

Tidewater Community Colleges seeks a Properly Licensed firm to remove Hazardous waste from multiple Campus Locations

The Contractor shall furnish all labor, supervision, equipment, tools, labels, and materials, as necessary, to provide Hazardous, Solid & Pharmaceutical Waste Management Disposal Service for Tidewater Community College.

The Contractor shall provide collection, transportation, disposal and recycling of wastes regulated under the RCRA Subtitle C (hazardous wastes), special wastes under RCRA Subtitle D (asbestos containing waste materials, ACM and RACM, certain PCB contaminated wastes, and tires), TSCA regulated wastes, CSA regulated wastes (DEA controlled substances) and hazardous waste pharmaceuticals. The CSA encompasses the regulation of DEA controlled drugs. Hazardous pharmaceutical waste disposal includes many distinct waste streams that reflect the complexity and diversity of the chemicals that comprise pharmaceuticals.

Appropriate disposal and management services combine regulatory compliance and best management practices with waste minimization to safeguard human health and the environment while minimizing risk.

The Contractor shall package, pick-up, and transport hazardous, solid and pharmaceutical waste and materials to an authorized Recycling, Treatment, Storage, or Disposal Facility (RTSDF) which shall include but is not limited to lab packing, waste identification/characterization and any other waste material. These services shall be performed in compliance with all applicable federal (i.e., US EPA, US DOT and OSHA), state (i.e., Virginia Departments of Environmental Quality and Labor), and local regulatory requirements.

Services shall include preparation and management of waste/materials shipping documentation.

labeling for transport, preparation of waste including packaging, labeling, and placarding; sampling and field and/or laboratory analytical testing of wastes and materials; and management of disposal/final disposition certificates.

The Contractor shall recycle, treat, store, and/or dispose of materials only at a facility that maintains all applicable authorizations to accept and manage the wastes in the specified manner. At no time shall waste or material be transported to an unauthorized facility.

The Contractor is solely responsible for any and all spills or leaks occurring during the performance of this contract resulting from or contributed to by the actions of its agents, employees, or subcontractors. The contractor shall demonstrate its ability to effectively respond to spill incidents, including an expedited public notification procedure to warn those people potentially affected by the spill. The contractor should have a standard operating procedure in place that ensures public safety during a spill. The cleanup will take place at no cost to the Tidewater Community College

Immediately upon discovery, the contractor shall report all such spills or leaks meeting the reportable quantity thresholds either pursuant to CERCLA or within the US DOT regulations, as applicable, as required by law and then to the agency from which the waste was collected.

The Contractor shall furnish all labor, transportation, tools, materials, equipment, labels and warning signs, required for adequate protection of materials during the packaging, transporting and disposal/recycling activities. All such requirements must comply with US EPA, US DOT and other applicable regulatory requirements.

All packaging and handling of the materials shall be accomplished in a professional manner in conformance to US EPA, US DOT and other applicable regulatory standards.

The Contractor shall possess all authorizations required by all applicable federal, state, and local agencies to accomplish hazardous, solid and pharmaceutical waste management disposal and materials collection, transport, disposal and recycling services. Contractor shall have a current US EPA ID number, US DOT Hazardous Materials Registration (if applicable) and a Virginia Hazardous Waste Transporter Permit Number.

Chemical Waste list

Description Campus Warehouse 1 Short Pallet of expired Hand Sanitizer 1 Pallet (100 light bulbs) containing Mercury Total lump sum for Campus Warehouse $ Virginia Beach Location NaCN Hazard 1LB Solid Bottle KCN Hazard 2.25LB Solid Bottles Oxidizers Barium Peroxide (anhydrous) ~ 500g solid 2 bottles

Calcium nitrate~ 500 g decomposing Chromic Acid ~ 250 ml liquid

Chromium Trioxide 1.5lbs solid Lanthanum nitrate – 113g solid

Manganous nitrate solution 2 bottles approx. 2 lb. total Mercuric nitrate monohydrate 3 bottles 500g

Potassium nitrite – 1 lb. liquefying Zinc nitrate 2 bottles – approx. 2 lbs. liquefying Main Stock Aluminum chloride 2 bottles – approx. 1.5 lbs. liquefying Ammonium acetate – 1 bottle approx. 2 lb.

Lead II acetate – very old bottle ~ 200g solid Lead II chloride – 2 bottles not original approx. 500g solid Mercuric iodide solid 100g Mercuric oxide 5 bottles 500g solid Mercuric oxycyanide 1 bottle 25 g solid Phosphorus pentoxide – liquified 2 bottles approx. 1L.

Potassium ferrocyanide 3 x 1lb bottles Potassium thiocyanate 1 lb. liquefied Selenous acid 0.25 lb. solid Sodium bisulfate 1 lb.

Sodium fluoride 2 lb.

Sodium hexanitrocobaltate 500 g Sodium hydrosulfite 2 lbs.

Sodium tungstate 300 g Stannic chloride 3 x lb. liquefied Stannic oxide 1 lb. very old Sulfamic acid 3 lbs.

Thaliumous acetate 100g Zinc chloride 1 lb. liquified Ethylene diamine 500ml.

Ethylene glycol 500ml.

Toluidine 300ml.

2,4,6 Trimethyl pyridene 500 ml.

1,2, Propandiol

Camphene Formaldehyde 2 Gal.

Amyl acetate 4x250 ml.

Amyl acetic ester 2x 500 ml Benzoyl benzoate 2x500 ml.

Benzonitrile 500 ml.

Amyl acetic ester 2x500 ml.

m-nitrotuluene 1L.

Nitrobenzene 1Gal.

Salicyladehyde 10 ml.

Bromoform 500ml.

Butyl ether 500ml.

Degreasing Solvent 200ml.

Lab Waste 2 Containers -Benzoic Acid p- dichlorobenzene resorcinol CuSO4 +K2C2O4+CaCI2 Copper waste LiCI Iodine Waste Ag/ Ca soln Na2 S liquefied Allyl Alcohol 20 ml.

Barium Solution Chromic acid 200ml.

Periodic Acid 100g.

Cracked Bottle containing cyclohexane and toluene residue Nonhalogenated organic waste Soln/sludge of Fe/Ni/Co/Cu/Ag/Mg/Zn/ KMnO4 Solution 2 Bottles of Antifreeze 1 Bottle Lamp Oil 1 Bottle of Torch Oil 55 Gallon Drum Formalin(<10%)

Total lump sum for Virginia Beach Location $ Portsmouth Location 7 x 20L carboys of non-heavy metal aqueous waste 1 x 20L carboy of heavy metal aqueous waste 1 x 20L carboy of non-halogenated organic waste 1 x 4L bottle of halogenated organic waste 1 x 2.5L glass bottle of concentrated Nitric Acid 1 x 1L of 6M Hydrochloric Acid 1 x 1L of 10% formalin 1 x 500 mL bottle heavy metal solid waste (~500 mL bottle size) 1 x 500 mL bottle non-halogenated organic solid waste (~500 mL bottle size)

Total lump sum for Portsmouth Location $ Norfolk Location Ammonium Nitrate 500g.

Ammonium Peroxydisulfate 2x500g

Barium Nitrate 500g Bismuth Nitrate 113.4g.

Cobalt (II) nitrate hexahydrate 100g.

Iron (III) Nitrate Nonahydrate 500g.

Magnesium Nitrate 500g.

Magnesium Nitrate 500g.

Manganese Nitrate 100ml.

Potassium Bromate 500g.

Potassium Dichromate 1x 500g.

Potassium Permanganate 2x 500g.

Silver Nitrate 2x 100 g Sodium Permanganate 50g Strontium Nitrate 500g 1-10-Phenanthroline Monohydrate 25g 4-Nitrotoluene, 99% 1 kg Ammonium Molybdate 500g Barium Chloride anhydrous 500 g Chloroform 99+% 1L Cobalt (II) Chloride hexahydrate 500g Catechol 2x 100g Dimethylglyoxime, 99% 500g DL-mandelic Acid 50g Mercuric Chloride 500g Mercuric Chloride 5g Mercuric Chloride (0.1 M) 500ml.

Mordant Orance 25g Nitrophenol (see P-nitrophenol) 1kg Phenylthiourea 100g Potassium Oxalate monohydrate 500g Sodium Bisulfite 500g Sodium Oxalate 500g Sudan IV 2x 25g Tin (IV) Chloride Pentahydrate 1x 500g Tin (IV) Chloride Pentahydrate 2x 100g Acetamide 250g Aluminon 100g Aluminum Potassium Sulfate 500g Aluminum Sulfate 500g Ammonium Acetate 500g Biphenyl,99% 250g Bromocresol Purple 5g Calcium Sulfate 10kg Cupric Chloride 500g Cuprous Chloride 500g EDTA(Disodium)titrant 2x100g Ferric Chloride hexahydrate 500g Ferric Chloride hexahydrate 100g Iron Alum Mordant 500ml Potassium Ferrocyanide 500g Potassium Thiocyanate 2x500g Sodium Bisulfate 2x500g Strontium Chloride 500g Thioacetamide 2x100g

Acetaldehyde 100g Copper II Nitrate 500g Sodium Sulfide, crystals 500g 1,2 dimethoxyethane 500ml 2-Propanol 99-100% 4L Benzyl alcohol 500ml Ethyl Ether 1 L See Buty alcohol 500ml Experiment waste: Cobalt Nitrate 900ml Experiment waste: Ethanol 3x4 L α-toluidine 500ml Colchicine 1 G Experiment waste: Cu 2L Experimental waste: Copper sludge 500ml Experiment waste: waste: Ba and Cu 250 ml Experiment waste: waste: Ba, Co, Cu, Fe, Ni, Ni, Ag 2 L Motor Oil 1 Quart Orecein 1G Sulfamuric Acid 2x25g Sulfanilic Acid 100g Sulfuric Acid 500ml Tributyrin 250 ml Experiment waste: Contents Unknown 500ml Geology Kit Reagents 30x 100 ml Hg Waste Jar 10g Mercury Thermometers 10 Iodine 100 ml Cadaver Fluid --Formalin (10 %) + phenol 55Gallon Total lump sum Norfolk Location $

VI. METHOD OF PAYMENT:

Payments for any resultant contract will be made by the VCCS in accordance with Article 4 of the Virginia Public Procurement Act, Article 4 “Prompt Payment” (Code of Virginia §2.2-4347 et. seq.)

Vendors shall submit proper invoices to invoice@ssc.vccs.edu or Virginia Community College System, Shared Services Center, Attention: Accounts Payable; 147 Daleville Centre Drive, Daleville, Virginia 24083.

VII. Attachment A – Certificate of Insurance Sample