Hazardous Waste Removal Services - SOW.pdf

Statement of Work Hazardous Waste Removal Services

1. REQIREMENTS: The Contractor shall provide the Ralph H. Johnson VA Medical

Center (RHJVAMC), 109 Bee Street, Charleston, SC 29403 and RHJVAMC Warehouse, 3151 W. Montague Avenue, N. Charleston, SC 29418 with hazardous waste removal services. These services shall include all services, materials, supplies, containers, labor, analysis and support to categorize, package, transport, document, and dispose of hazardous wastes with the exception of bio-hazardous and/or radioactive waste. The

Contractor shall also provide quarterly and annual waste summary reports in accordance with federal, state and local laws and regulations.

2. CONTRACTORS’ RESPONSIBILITIES: In accomplishing any work required under this contract, the Contractor is totally responsible for its full compliance with any and all applicable federal, state, and local government policies, regulation, procedures, specifications, etc. that apply to work of this nature. Additionally, the Contractor must obtain and keep current all licenses, permits, etc. that may be required by the Agency to accomplish the work.

3. CONTRACTORS’ WORK HOURS: All work performed at RHJVAMC shall occur between the hours of 0730 and 1630, Monday through Friday. Contractor and

Contracting Officer’s Representative (COR) shall schedule work on mutually agreed upon dates to occur no more than three (3) business days from initial request. Failure to remove the waste within five (5) business days from initial request will be considered a failure by the Contractor to perform the contractual obligations. Contractor shall provide the COR with work schedule(s) at least 24 hours before arriving on RHJVAMC premises.

4. PERFERRED DISPOSAL METHOD: Contractor shall refer to RHJVAMC’s preferred hierarchy when determining disposition of waste. RHJVAMC’s preferred disposal hierarchy is: (1) recycling; (2) incineration (Part B permitted incinerations); (3)

Treatment (neutralization, etc.); (4) landfill.

5. USE OF ULTIMATE DISPOSAL SITES: Box Number 8 of the shipping manifest

(EPA Form 8700-22) shall bear the name and address of the permitted incineration, treatment, or disposal site. RHJVAMC wastes shall not be manifested to storage stations and subsequently re-manifested unless specific case-by-case authorization is obtained by the COR. Wastes approved for transport to storage stations shall not be comingled in the same shipping container with wastes from any other generator. Land Disposal

Restriction (LDR) forms shall be proved, as required by law. All manifests and associated paperwork is to be typed unless otherwise approved by the COR or COR’s representative that it can be written. An electronic manifest (E-manifest) system may be approved at a future date but is currently not the policy of the RHJVAMC.

6. PICK-UP SCHEDULE: Pick-ups are to be arranged by COR and will occur on a periodic basis with service at least monthly.

7. ON-SITE PERSONNEL QUALIFICATIONS AND SAFETY: Contractor shall certify that the contractor’s supervisor(s) and all technicians who will work on

RHJVAMC premises have received at least the minimum training required by law as specified on 29 CFR 1910.120

8. INVOICE AND CONTRACTOR PAYMENT INSTRUCTION: The Contractor shall provide invoices for work completed.

a. Invoices shall separately itemize the following categories of charges:

i. LABOR

1. Travel Hours

2. On-Site Work Hours

ii. MATERIALS:

1. DOT Containers (number and sizes)

2. Absorbent

3. Labels and Markings

4. Personal Protective Equipment

iii. VEHICLE/EQUIPMENT RATES

iv. PROFILING/ANALYSIS FEES

v. TRANSPORTATION FEES

vi. DISPOSAL FEES:

1. Per Manifest

2. Per Line Entry on Each Manifest

b. Contractor shall provide a copy of “Request for Certification of

Destruction/Recycling” to the COR prior to final invoice.

c. Contractor shall provide the COR a copy of the signed manifest from

TSDF/ultimate disposal site within 45 days of pickup

9. LAWS AND REGULATIONS: The contractor shall comply with all applicable

OSHA, EPA, 49 CFR (DOT) requirements, including but not limited to HM-18 and all other federal, state, and local laws and regulations

10. PROOF OF EPA INDENTIFICATION: Contractor shall provide proof (copy of certificate) of US EPA identification numbers(s) for each business entity operated by the

Contractor that will provide services regarding any aspect of RHJVAMC’s waste disposal.

11. PROOF OF EPA WASTE HAULER REGISTRATION: Contractor shall provide proof (copy of certificate) of registration with the State EPA as a hazardous waste hauler for each business entity operated by the Contractor that will provide hazardous waste transportation services to RHJVAMC.

12. PROOF OF "REQUEST FOR CERTIFICATION OF DESTRUCTION:

Contractor shall provide proof requesting "Certification of Destruction/Recycling" from

Ultimate TSDF Disposal Site.

13. PROOF OF BUSINESS LICENSES: Contractor is responsible for acquisition of all applicable business licenses and permits required by law. Contractor shall certify that it acknowledges and is in possession of all required business licenses and permits.

14. CITATIONS AND VIOLATIONS: Contractor shall list any violations and/or citations that the Contractor has received in the last three years for non-compliance with any hazardous waste laws, permit requirements, and/or OSHA requirements. Contractor shall include information for all related business entities including associated firms that are owned by the Contractor or owned by a common parent company that will be involved in any portion of the processing of RHJVAMC's waste. If no discharge or violations have occurred, Contractor shall provide a statement which certifies that no discharges or violations have occurred.

15. REFERENCES: Contractor shall furnish at least three references from current customers of similar or larger size and complexity to that of RHJVAMC.

16. HAZARDOUS WASTE MANAGEMENT QUALIFICATIONS: The Contractor shall describe standard operating procedures that will be followed while conducting normal hazardous waste management activities. The contractor shall describe:

a. Site safety and contingency procedures;

b. Operational procedures and site management structure;

c. Supplies and equipment practices;

d. Material sampling procedures;

e. Hazard assessment and categorization procedures;

f. Packing procedures;

g. Quality assurance and quality control procedures to ensure materials are properly identified, categorized, and packaged, and that paperwork is properly completed;

h. Procedures for gaining waste acceptance into a facility; and

i. Contractor and project management procedures.

17. TRANSPORTATI ON QUALIFICATIONS: Contractor shall submit the following information regarding the hazardous waste fleet owned and operate by the Contractor:

a. Basic description of transportation services offered and capabilities;

b. Fleet description of number, types, and ages of vehicles;

c. Description of service and maintenance programs;

d. Types of materials licensed to haul;

e. Latest DOT or MCS rating (including a copy of the latest inspection);

f. The DOT/CHP compliance record; and

g. Description of driver qualifications including training programs and experience.

18. EMERGENCY RESPONSE QUALIFICATIONS: The Contractor shall provide

Emergency Response capabilities when needed by the RHJVAMC. When needed, the

Contractor will initiate their Emergency Response plan immediately and be able to provide support within two hours maximum time limit. Capabilities of Emergency

Response include:

a. Contractor's ER policies;

b. ER capabilities, experience, and limitations;

c. Type of ER equipment maintained (specify if owned or subcontracted and from whom);

d. Personnel availability, training, and experience;

e. Contractor's emergency response procedure, including:

i. How to request an emergency response;

ii. How the Contractor notifies personnel and initiates the response action;

iii. Incident command procedures followed by the Contractor;

iv. ER work practices;

v. ER protection of health and safety practices; and

vi. ER invoicing policy.

19. SITE SAFETY PLAN: The Contactor shall submit a detailed site safety plan which will be used to ensure that the workers and nearby population will be adequately protected during packaging and removal operations.

20. TRAINING PROGRAMS: Contactor shall describe the training programs used to protect the health and safety of employees and to develop the capabilities and expertise of employees. The Contractor shall address the types and content of initial and on-going training, frequency of training, trainer qualifications, and training program regulatory compliance. The contractor may be asked to provide accredited RCRA and/or DOT training.

21. ON-SITE PERSONNEL QUALIFICATIONS: Contractor shall supply resumes of work crew supervisors who are likely to direct work performed under this solicitation.

Work and training history should be included in such detail as to enable RHJVAMC to evaluate technical and professional capabilities. Contractor shall supply a minimum of three different companies, with job scopes similar to that described in this Request for

Proposal that the designated supervisor(s) currently manages. Contractor shall certify that the Contractor's supervisor(s) and all technicians that will work on RHJVAMC's premises have received at least the minimum training required by law as specified on 29 CFR

1910-120. The contractor will be expected to collect all waste types identified in this

Scope of Work from each Satellite Accumulation Area and Main Accumulation Area on site.

22. Contractor must identify and proposed subcontractors and identify services to be performed by the subcontractors. Contractor must submit evidence that subcontractor is qualified and legally able to provide services.

23. Contractor shall provide a Published Price List, plus pricing of other hazard classes not part of the Inventory List.

24. Personnel may be required to show certifications at time of pick up.

25. Period of Performance:

FY 2021 (Base year) 1 October 2020 – 30 September 2021

FY 2022 (Option year 1) 1 October 2021 – 30 September 2022

FY 2023 (Option year 2) 1 October 2022 – 30 September 2023

FY 2024 (Option year 3) 1 October 2023 – 30 September 2024

FY 2025 (Option year 4) 1 October 2024 – 30 September 2025

26. Mandatory Electronic Invoicing: Vendors can comply with the VA mandatory electronic invoicing rule by using either of the two methods below:

a. The Financial Service Center uses a third-party contractor, OB10, to transition vendors from paper to electronic invoice submission. For information on OB10 electronic invoicing set-up, vendors should call 877-752-0900, or email

USClientServices@ob10.com

b. A system that conforms to the X12 electronic data interchange (EDI) format established by the Accredited Standards Center. For FSC e-invoicing information, please call 877-353-9791 or email vafsccshd@va.gov. Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor, validated by the

Contracting Officer’s Technical Representative (COTR), and submitted to VA FSC, P. O.

BOX 149971, AUSTIN, TX 78714.

A properly prepared invoice will contain:

o Invoice Number and Date o Contractor’s Name and Address o Accurate Purchase Order Number o Supply or Service provided o Total amount due

27. The Inventory List provided below is representative of a typical disposal over the course of a single year; however, the amounts and/or hazard classes may vary.

MATERIAL QUANITITY CONTAINER

TYPE

Corrosive Lab packs 30 30 gal drum

Flammable (Liquid) 20 55 gal drum

Flammable Lab Packs

(Liquid)

6 55 gal drum

Flammable Liquid/Solid

- Labpack

2 5 gal drum

Flammable Liquid/Solid

- Labpack

2 30 gal drum

Flammable Liquid/Solid

- Labpack

1 55 gal drum

Corrosive Liquid/Solid -

Labpack

1 5 gal drum

Corrosive Liquid/Solid -

Labpack

1 10 gal drum

Corrosive Liquid/Solid -

Labpack

20 14/20 gal drum mailto:USClientServices@ob10.com mailto:vafsccshd@va.gov

Corrosive Liquid/Solid -

Labpack

1 30 gal drum

Corrosive Liquid/Solid -

Labpack

2 55 gal drum

Toxic Liquid/Solid -

Labpack

5-Gallon

Toxic Liquid/Solid -

Labpack

10-Gallon

Toxic Liquid/Solid -

Labpack

14/20-Gallon

Non-Haz Material

Liquid/Solid - Labpack

5-Gallon

Non-Haz Material

Liquid/Solid - Labpack

14/20-Gallon

Aerosols 1 5-Gallon

Aerosols 1 30-Gallon

Flammable Solid - Bulk 1 30-Gallon

Non-Haz Material

Liquid - Bulk

30-Gallon

Fluorescent Lamps - 5-

Foot and Over

Each

Fluorescent Compact

Lamps

Each

U-Shape & Circular

Lamps

Each

HID, High Pressure

Sodium, Mercury Vapor

Lamps

Each

UN2800 Batteries Wet

Non-Spillable (Lead-

Acid)

Pound

Lithium Batteries 210 Pound

Alkaline Ni-Cd Batteries 875 Pound

Oxidizer Lab Packs 3 5 gal drum

Hazardous Waste

Solid/Liquide N.O.S

5 30 gal drum

Florescent Lamps (under

48” in length)

1500 Each

Mercury up to 460 mg in container

5 lb

Pharmacy Waste: P & U listed Drugs

10 5 gal packs

Pharmacy Waste: Non-credit worthy drugs

5 55 gal drums

Identification of

Unknown Chemicals

Testing & Profiling

10 Per Test

Non- Hazardous Waste

Solid/Liquid N.O.S

10 55 gal drum

Motor Oil 5 55 gal drum

Water Based Latex Paint 3 55 gal drum

Oil Based Paint 3 20 gal drum

Lead Items (shielding, collars, vest and amalgam)

6 30 gal drum

Lead Items (shielding, collars, vest and amalgam)

2 55 gal drum