Hazardous and Non-hazardous Industrial Waste PWS 2027.docx

Version 07/13/2026

PERFORMANCE WORK STATEMENT (PWS)

Hazardous and Non-Hazardous Industrial Waste Disposal, Clean-up, and Management

PART 1

GENERAL INFORMATION

1. General: This is a non-personnel services contract to provide hazardous and non-hazardous industrial waste disposal, and related waste management services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personnel services necessary to perform hazardous waste disposal as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Bureau of Engraving and Printing (BEP), Washington DC, (DCF) designs, prints, and furnishes a large variety of security documents, including Federal Reserve notes, naturalization certificates, and other specialty documents. The mission of the BEP is to design and manufacture high quality security documents and deter counterfeiting and meet customer requirements for quality, quantity, and performance. In performing its mission the BEP generates various waste products in the form of industrial liquid and solid wastes, surplus chemicals, and contaminated equipment which require proper disposal in accordance with Federal, State, and Local regulations. These include but are not limited to:

Resource Conservation and Recovery Act of 1976, as amended, Publ. L No. 94-580 (codified as amended at 42 U.S.C. §§ 6901-6992k).

40 CFR 260-282

40 CFR 122 including the 1984 Hazardous and Solid Waste Amendments Environmental Protection Agency (EPA)

Hazardous Materials Transportation Act (HMTA – codified as amended at 49 U.S.C. § 5101 et seq) 49 CFR Parts 100-177 Department of Transportation (DOT)

The BEP DCF is considered a Large Quantity Generator (LQG) of hazardous waste. In 2025, the BEP DCF generated approximately 38 tons of hazardous waste and 689 tons of non-hazardous industrial solid waste.

Wastes are generally packed in 55-gallon drums or cubic yard boxes; however, some wastes are collected in bulk and transported in tanker trucks. In addition, the BEP generally waits to request a pickup until a full truck load is ready; however, accumulation time restrictions and space limitations may require shipment of less than a full truck.

1.3 Objectives: The BEP’s mission is to develop and produce United States currency notes, trusted worldwide. The Contractor shall be responsible for:

1.3.1 Complying with Federal and District of Columbia Solid Waste Generator and disposal requirements and any amendments, supplements, or superseding documents issued or enacted during the life of this contract.

1.3.2 Complying with all applicable Federal, State and local laws, regulations, ordinances, codes, and conditions over the life of this contract. In addition, be responsible for reporting in writing any changes to the Contracting Officer (hereinafter “CO”) at least thirty (30) calendar days prior to the effective date if it results in a change in costs in providing the Services.

1.3.3 Hiring, training, administering, and supervising the workforce necessary to perform the Services as specified herein. In addition, they are responsible for maintaining satisfactory standards of personnel competency, conduct, appearance and integrity and shall be responsible for taking such disciplinary action with respect to their personnel as may be necessary.

1.3.4 Ensuring there is sufficient personnel to perform the Services. This means the Contractor has a sufficient number of capable, knowledgeable, trained, experienced and qualified and/or licensed individuals at all times during Normal Operating Hours to perform the Services throughout the performance of this effort. This includes providing any additional support needed to respond to emergency conditions or instances requiring additional expertise (e.g., chemical spill response).

1.3.5 Responsible for immediately notifying, verbally, the COR or designated representative of any accident, incident, equipment and/or system failure or any other such occurrence that affects the operation of the BEP DCF or safety of the workers, general public, environment and/or the BEP DCF.

1.4 Scope: This contract shall include, but is not limited to, all services necessary to prepare for transport, transport, treat, store, and dispose of various waste streams generated by the DCF in accordance with all applicable Federal, State, and Local regulations. Services include but are not limited to:

1.4.1 Basic Services

1.4.2 Packaging

1.4.3 Labeling and Manifesting

1.4.4 Scheduling and Transportation

1.4.5 Disposal/Recycling of Waste

1.4.6 Sampling and Analysis

1.4.7 Spill Response, Remediation, and Clean-up,

1.4.8 Pit Inspection and Cleaning

1.4.9 Optional Contractor Personnel Services.

1.5 Performance: The period of performance shall be for one (1) 12-month Base Year and four (4) 12-month option years. The Period of Performance reads as follows:

1.6 General Information

1.6.1 Quality Control: Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-1, Contractor Inspection Requirements).

The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The contractor shall upon request provide to the Government their quality control documentation. The QCP shall be submitted to the COR and the CO for approval no later than thirty (30) days after award and annually thereafter. After acceptance of the quality control plan the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to their QC system.

If the Contractor is responsible for furnishing equipment under Section 4 of this PWS that requires calibration, the QCP shall include calibration requirements for this equipment. Alternately, the Contractor may submit a separate Calibration Plan.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is a government-only document primarily focused on what the Government must do to assure that the contractor has performed in accordance with the requirements of the contract.

1.6.3 Federal Government Holidays: No services are required of the contractor on the following Federal Holidays:

BEP typically shuts down production operations and administrative offices between Christmas and New Year’s Day and does not anticipate needing contractor services during this period, unless specifically requested by the Government.

1.6.4 Hours of Operation: The contractor is responsible for conducting business between the hours of 7am and 5pm Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor shall coordinate with the government regarding hours of operation for BEP Year End Shut Down. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at

The Washington DC Facility is a manufacturing facility and the primary location where work will be performed under this contract. Occasional waste pickups may be required from BEP’s Landover Warehouse.

1.6.6 Type of Contract: It is anticipated that the BEP will issue a single award Blanket Purchase Agreement (BPA). The Government reserves the right to make multiple BPA awards. The Government does not guarantee any volume of purchases through a BPA. A BPA does not obligate any funds. The Government is only obligated to the extent of any BPA’s that are issued under the term of the BPA.

1.6.7 Security Requirements: Contractor personnel (to include subcontractors) performing work under this contract must meet a low security level screening at time of the proposal submission, and must maintain the level of security required for the life of the contract.

1.6.7.1 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use under this Contract. This Contract requires access into the Controlled Industrial Area of the BEP. The Contractor personnel shall recognize that BEP deals with sensitive information and other proprietary information, which are valuable, special, and unique assets. All information pertinent to BEP’s information technology resources is highly sensitive and may not be released to third parties without the express, written consent of BEP. This information requires strict control procedures to preclude unauthorized disclosure or dissemination. Information pertinent to personnel is protected from unauthorized disclosure under the provisions of the Privacy Act of 1974 (5 U.S.C. 552a). Contractor personnel shall not divulge, disclose, or communicate in any manner, any information to any third party without prior written consent of the BEP. Contractor personnel shall protect information and treat it as strictly confidential and will abide by the security requirements of BEP. A violation of this paragraph shall be a material violation of this Contract. Should the Contractor receive or suspect they have learned of sensitive or classified information, the Contractor shall identify and report suspicions to the COR. Contractor personnel performing work under this Contract shall be subjects of background investigations, conducted by BEP’s Office of Personnel Security, prior to start of work under this Contract. Each Contractor employee performing under this Contract must successfully complete the Government required background check form at time of the proposal submission and must maintain the level of security required for the life of the Contract.

1.6.7.2 Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by anyone other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.3 Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.8 Special Qualifications:

1.6.8.1. The Contractor shall, without additional expense to the Government, be responsible for paying all fees, preparing or obtaining any necessary licenses, permits, notifications, waste profiles, or reports, which result from a contractor’s transportation, recycling, or disposal decision. This includes acquiring any required permits or registrations necessary to operate on any installation listed in this contract and completing the Notification of Regulated Waste Activity form for the Generator(s) of hazardous waste to sign and file with the applicable state regulators for waste disposal. This includes signing (on behalf of the Government) waste profiles requested by Treatment, Storage, and Disposal Facilities (TSDF). All Contractor-signed waste profile sheets shall be written for the actual waste stream using the Generator’s profile for backup documentation. All Generator forms or other means of notifications including correspondence with federal or state agencies on behalf of a Generator must be coordinated with and concurred with by the affected Generator prior to submission to any federal or state agency. A copy of all forms and relevant documentation, including correspondence, shall be provided to the COR a minimum of 2 days prior to submission.

1.6.8.2. The Contractor may be required to attend special training, seminars, instructions, classes, safety orientations, etc., provided by the Government or to provide information to perform work or gain access to the installation. Example: pass and ID requirements, antiterrorist training, IT Security, Environmental Management System (EMS) policies, and/or forklift training.

1.6.8.3. The Contractor and any subcontractor(s) shall use only the facilities and transporters currently listed in the Defense Logistics Agency (DLA) Disposition Services Qualified Facilities List (QFL) and Qualified Transporters List (QTL), see Section 6.

1.6.8.4. Any import or export shipment outside the United States must comply with all international agreements and all applicable foreign laws. If the Contractor is exporting directly from the BEP, the Contractor is required to provide a current copy of the Acknowledgment(s) of Consent to the Contracting Officer Representative (COR) with the shipping documentation IAW Section 5.2.2.

1.6.8.5. The Contractor may not ship waste outside of the United States to circumvent Environmental Protection Agency (EPA) Land Disposal Restrictions (LDR) unless domestic treatment capability does not exist or domestic facilities are unable to meet EPA LDR requirements within the United States (e.g., Lithium batteries). High level mercury (>260 mg/kg) will not be exported outside the United States.

1.6.8.6. The Contractor is required to maintain all Federal, State, and local training requirements for the management, shipment, transportation, and disposal of hazardous materials/hazardous waste, and personnel with responsibility for responding to hazardous materials/hazardous waste spills are required to maintain all Federal, State and local training requirements for emergency spill response. See Section 1.2.

1.6.8.7. The Contractor shall have the capability to provide an online portal for scheduling of shipments, ordering of supplies and manifest/profile data tracking.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.10 Contracting Officer Representative (COR): The COR will be identified by separate letter by the CO. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. BEP may also designate a back-up or alternate COR (ACOR) with authority to direct the Contractor when the primary COR is unavailable.

1.6.11 Key Personnel: All Contractor Personnel, inclusive of any subcontractor personnel, performing under this effort shall be competent, dependable, knowledgeable, trained, certified, licensed, and experienced and qualified in performing the services as described herein. This includes ensuring personnel are provided ongoing training to maintain certification and/or licensing necessary to perform these services as well as to stay up to date on regulations/publications or other changes within the industry. The following personnel are considered key personnel by the government:

1.6.11.1 Positions and Qualifications: The below are positions that are deemed by the BEP as necessary for the performance of this effort; however, other positions may be used during the course of performance. Any additional position shall be agreed upon by both parties prior to it being added to the pricing schedule.

1.6.11.2 Contract Manager: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 am and 4:30 pm, Monday through Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.11.3 Environmental Technician: (May support Optional Contractor Personnel Services listed under Section 5.9 of this PWS) The Contractor shall ensure that all on-site work is performed by or under the supervision of an Environmental Technician. The Environmental Technician shall, at a minimum, possess; 1) a Bachelor of Science degree in environmental science or chemistry or an equivalent discipline, or have five (5) years’ experience as an environmental technician and handling routine and emergency situations; 2) be proficient in Microsoft Office operation software and associated programs (e.g. MS Excel, Word, etc.), 3) certification and training to perform these services (e.g. DOT regulations for transporting waste (HM 181 or HM 215)) 4) OSHA safety training for hazardous waste operators and emergency response (29 CFR 1910.120); 5) a working knowledge of EPA Regulations for storage of hazardous materials/wastes; 6) confined space entry training; 7) be trained in and prepared for emergency response and 8) thoroughly knowledgeable and capable of preparing profiles.

1.6.11.4 Laborer: (May support Optional Contractor Personnel Services listed under Section 5.9 of this PWS) The laborer shall work under the supervision of the technician and assist in handling waste and preparing containers for transport. The laborer shall have, at a minimum: 1) one (1) year experience in the handling and transport of waste; 2) certification and training to perform these services (i.e. in DOT regulations for transporting waste (HM 181 or HM 215)); 3) OSHA safety training for hazardous waste operators and emergency response (29 CFR 1910.120); 4) be trained in and prepared for emergency response; and 5) be proficient in Microsoft Office operation software and associated programs (e.g. MS Excel, Word, etc.)

1.6.11.5 Drivers: Drivers shall possess an appropriate Commercial Drivers License, Class A or B, depending on the gross weight of the truck and where applicable have a hazardous material endorsement.

1.6.12 Identification of Contractor Employees: All contract personnel (including subcontractors) attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges will be worn at all times when performing work. ID badges shall have an identification picture and shall state the name of the individual and the company they represent. A listing of issued identification cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor and Subcontractor personnel changes. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

1.6.13 Conduct: Contractor personnel shall not, at any time during the period of performance, represent themselves as employees or agents of the BEP. Contractor personnel shall conduct themselves at all times in a proper, professional, friendly, courteous, businesslike manner, and are subject to the same rules and regulations as BEP employees. In addition, Contractor personnel shall demonstrate and maintain open and professional communication with other individuals while on the job.

1.6.14 Appearance: Contractor personnel shall present a neat and well-groomed appearance while performing their duties. This includes being sufficiently clean shaved to be capable of wearing a respirator.

1.6.15 Personal Identification: The BEP will notify the Contractor of those individuals requiring a BEP-issued identification badge. BEP identification badges will be worn above the waist, clearly visible with picture side facing front, at all times while on-site at BEP facilities. The BEP issued badges are to be returned to the COR as Contractor personnel are dismissed or terminated, or upon termination or expiration of the agreement.

1.6.16 Security Clearance: The BEP will notify the Contractor of those individuals requiring security clearance.

1.6.17 English Language Requirement: Contractor personnel performing under this effort shall be fluent in the English language and be able to read and understand English.

1.6.18 Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees. During all times on BEP premises, the Contractor’s personnel shall comply with rules and regulations governing conduct of personnel and operation of the facility.

1.6.19 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.20 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.21 Phase-in /Phase-out Period: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the 30-day phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements to commence full performance of services on the contract start date.

1.6.22. PUBLIC AFFAIRS COORDINATION

The Contractor shall refer all inquiries concerning this contract to the Contracting Officer (CO). Under no circumstances shall any statement be released to the news media directly by the Contractor or any agents of the Contractor.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACT SPECIALIST. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7. GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11. QUALITY ASSURANCE SPECIALIST. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

2.1.12. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.13. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.14. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.15. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.16. WORK WEEK. Monday through Friday, except for Federal holidays unless specified otherwise.

2.2. ACRONYMS:

PART 3

GOVERNMENT FURNISHED ITEMS AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Facilities: The Government will provide space within the hazardous and non-hazardous waste storage area to stage containers, material handling equipment, paperwork, etc.

3.2 Utilities: The Government will provide Electric and water as needed. The Contractor (to include subcontractors) shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.3 Materials: Pallets

PART 4

CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials: The Contractor shall provide drums, overpack drums, labels, manifests, etc to accomplish shipping requirements. The Contractor shall provide spill response materials necessary to support their responsibilities under Section 5.7 of this PWS. Quantities and storage location will be approved by the COR prior to positioning.

4.4. Equipment: The Contractor shall provide:

a. Material Handling Equipment

b. Torque wrench(s). The contractor shall be responsible for calibration of these tools.

4.5. The Contractor agrees that all personnel and equipment used in the performance of this contract are subject to safety inspections by Government personnel while on federal property.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services.

5.1.1. The Government agrees that all items placed on a Task Order (TO) on this contract will be accompanied by documentation and markings that comply with all applicable local, state, and federal laws and regulations relating to the generation, storage and transportation of waste.

5.1.2 The Contractor agrees to provide all services necessary for the transportation, final treatment, disposal, and/or recycling of the items listed in the schedule in accordance with (IAW) all local, state, and federal laws and regulations, and the terms and conditions of this contract. These services shall include all necessary personnel, including applicable subcontractors, labor, transportation, equipment, and the compilation and submission of all documentation required by this contract. All items, regardless of the condition, are being discarded by the Government and will require recycling or disposal as identified via the ordered Contract Line Item Number (CLIN).

5.1.3 The Contractor shall own or have uninterrupted access to licensed distribution and storage facilities to enable the proper and timely transport and disposal of the Wastes generated at BEP.

5.1.4 If the Contractor is unable to dispose of the Waste at the time a request is made for pickup, the Contractor shall still pickup the Waste and have the Waste stored at one of the approved facilities at no additional cost to the BEP until disposal can be accomplished.

5.1.5 The BEP reserves the right to order the Contractor to cease using any transporter, and/or transfer, storage, treatment, recycling, disposal facility when such action is in the best interest of the BEP. If this action is required, the CO or COR will provide written notice to the Contractor. The contractor shall immediately comply with such an order and provide a proposed alternative to the COR. The Contractor will comply with these changes at no additional cost.

5.1.6 For wastes that do not have an established profile, the contractor shall create a new profile and provide it to the COR within 5 days of determination of disposal the waste.

5.2. Packaging:

5.2.1. The Contactor shall provide containers and any other materials, with the exception of sludge boxes, for packaging Wastes . Excess 55-gallon containers are available for use by the Contractor for Non-Hazardous Waste only; however the Contractor shall obtain written authorization from the COR prior to using any excess container.

5.2.2. The Contractor shall not use containers that are damaged or determined not to be suitable for use prescribed by regulation. Waste shall only be placed in appropriate containers (i.e. drum within drum) which are leak-proof, corrosion resistant, and structurally stable for the purpose of Waste Disposal and in compliance with DOT regulations.

5.2.3. When Waste is designated for disposal in a RCRA Subtitle C or Subtitle D landfill, the container is required to be full with the appropriate ullage for the Waste material.

5.2.4 The term “lab pack” does not refer strictly to laboratory chemicals. It is a packaging method for shipping multiple small containers of waste that have been over packed in a single outer container. The chemicals must be compatible and of the same DOT Hazard Class. Lab packs are used when disposing of small volumes and/or a wide assortment of chemicals. The Contractor is responsible for any lab-packing necessary for wastes to meet shipping requirements.

5.2.5. The Contractor shall warrant that any type of vermiculite used for packaging or as a spill absorbent is asbestos-free.

5.3 Labeling and Manifesting:

5.3.1. The Contractor shall provide all required labels, manifesting, and LDRs for the performance of this effort. Uniform Hazardous Waste Manifests (EPA for 2050-0039, or latest revision thereof), and any other applicable documents, shall be pre-printed by the Contractor for each Waste shipment.

Pre-printed manifests shall include the following information:

· Section 5: Generator’s Name, Mailing Address, Site Address, and Phone Number.

· Section 6: Transporter 1 Company Name and U.S. EPA ID Number.

· Section 7: Transporter 2 Company Name and U.S. EPA ID Number.

· Section 8: Designated Facility Name and Site Address, and U.S. EPA ID Number.

· Section 9a: Check-marked to indicate a hazardous waste based on an established Waste profile.

· Section 9b: U.S. DOT Description based on an established Waste profile.

· Section 13: Waste Codes – both Federal and State of Texas, as applicable based on an established Waste profile.

· Section 14: Special Handling Instructions and Additional Information.

· Section 19: Hazardous Waste Report Management Method Codes.

Pre-printed U.S. DOT labels for both Hazardous and Non-Hazardous Wastes shall include the following information:

· U.S. DOT Shipping Description (to match manifest Section 9b)

· Manifest Tracking # (for hazardous Waste)

· Generator/Shipper

· Address

· Generator’s EPA ID Number

· Waste Codes

· Profile #

· Description

· Customer Control # (as applicable)

5.3.2. The Contractor shall provide the pre-printed labels, manifests, and LDRs to the COR or authorized personnel at least two (2) business days prior to a scheduled shipment, or as requested, for review and signature,

5.3.3 All manifest information shall be neatly typed and shall contain, at a minimum, the information required by the Regulations/Publications. The Contractor shall make immediate corrections to manifests found to be incorrect, including, but not limited to; typing errors, a Waste that does not meet the submitted profile or a Waste that has been given the wrong Department of Transportation name. The Contractor shall provide written documentation that describes the corrections made to the manifest(s) to the COR within twenty-four (24) hours. The Generator’s copy(ies) of the manifest form including any continuation sheets, together with copies of all associated packing slips shall be provide to the COR within thirty (30) calendar days after the receipt of the Waste at the Contractor’s storage, transfer, or disposal facility. A Contractor’s representative at the storage, transfer, or disposal facility shall sign the appropriate generator copy(ies) of the manifest form(s) before submitting them to the COR.

5.3.4 The Contractor shall provide a twenty-four (24) hour emergency telephone number to be included on all manifests and shipping papers for hazardous materials.

5.3.5. Return of Shipping Documentation.

5.3.5.1. The Contractor shall furnish a copy of each manifest, signed by the designated TSDF, to the BEP within 30 days of pickup by the initial transporter according to the federal manifest requirements for return of signed manifests. If the waste has not been received by the TSDF within 30 days after the initial pickup date, the Contractor shall notify the BEP of the physical location of the waste. If applicable, the Contractor shall also provide the manifest with additional transporter signatures.

5.3.5.2. If the Contractor is unable to deliver the items to the designated or alternate facility on the shipping papers IAW 40 CFR Part 263.21(a), the COR will be contacted for disposition instructions per 40 CFR Part 263.21(b). The Contractor shall make reasonable attempts to deliver the HW to an alternate qualified and approved facility instead of returning the HW to the Generator. In case of rejected shipments, or where the shipment can’t be delivered, the Contractor shall provide the Generator with a written narrative of the incident. The narrative shall include explicit details of all efforts implemented for disposal of the HW. The Generator can use this information when preparing the exception report or other documentation to substantiate the returned or undeliverable waste report. If the manifest is not returned within 40 days, the Contractor shall prepare the Exception Report and provide a copy to the COR and Generator within 45 days after pickup. Failure of any part of this section will be documented in the Acceptable Performance Levels (APLs) and appropriate action taken as determined by the COR.

5.3.5.3. The Contractor shall ensure there is a clear audit trail for all items until final treatment/disposal/recycling is accomplished

5.3.6 Contractor is responsible for inspecting all waste containers sent to the 90 day area and ensuring they are labeled correctly for shipment off-site in accordance with RCRA and DOT rules.

5.4. Scheduling and Transportation:

5.4.1. Except as may otherwise be specified herein, the Contractor shall notify the COR at least five (5) business days BEFORE attempting site visits or pickups. The Contractor is to perform a pre-removal inspection of all containers at least two (2) days prior to the day of the off-site shipment at which time the Contractor shall complete DOT labeling and closing requirements. Any discrepancies associated with the marking, and/or labeling of containers, or contents or condition of containers shall be reported to the COR for resolution.

5.4.1.1 In addition to the notification above for pickups, the Contractor shall provide the name of the driver, the driver’s Commercial Driver License (CDL) number and its expiration date, to the COR or other Government representative at least 24 hours prior to removal. The Contractor may also opt to provide a list of approved, multiple drivers designated for pickups under this specific contract to the COR or other Government representative prior to any attempted removals. If this option is elected and the list is approved by the Government and maintained by the Contractor, the 24-hour notification requirement is mute for the remainder of the contract unless otherwise modified.

5.4.1.2. If a driver, other than the one specified 24 hours in advance for the specific TO; or, one whose name does not appear on the optional list of approved, multiple drivers arrive for pickup, the COR or other designated Government representative will verify the personnel switch with the Contractor before the pickup commences. This may require a written notice or fax from the Contractor. Any potential demurrage associated with the driver verification process and/or the unexpected halt or commencement of pickups will not be grounds for reimbursement by the Government.

5.4.2. Waste transportation scheduling shall be available via online, telephone, and/or service representative.

5.4.3 Pickup of Waste shall be made between the hours of 8:00 a.m. and 2:00 p.m., excluding Federal Holidays and BEP annual shutdown period, unless otherwise authorized by the COR. The Contractor shall be responsible for ensuring that the Waste pickups are completed prior to 2:00 p.m., otherwise the Contractor may need to return to complete the work. The Contractor shall allow a minimum of two (2) hours after arrival to the loading dock for access to the loading dock to begin loading of the vehicle.

5.4.3.1 Cubic yard boxes of wastewater pretreatment plant sludge must be picked up at the Wastewater Pretreatment Plant Loading Dock, which is accessed from Raoul Wallenberg Place, SW. BEP shall be responsible for loading cubic yard sludge boxes onto Contractor vehicles. If other waste materials (hazardous or non-hazardous) is shipped from this loading dock, Contractor will be responsible for loading them.

5.4.3.2 Other waste containers are currently picked up from the Waste Storage Area loading dock, which is accessed from 14th and D Street SW. Contractor shall be responsible for loading all wastes and materials picked up from this loading dock onto Contractor vehicles.

5.4.4. The Contractor shall be responsible for providing covered box trucks (typically 34-feet long) and full trailer trucks (typically 40- to 53-feet long) for drummed and other containerized Waste pickups. Box trucks are primarily used for waste pickups from the Wastewater Pretreatment Plant Loading Dock and the Waste Storage Area Loading Dock. Full trailer trucks may be used in limited instances. Comment by Author: I’m confirming this with Geoff. Comment by Author: Ensure to update prior to submission of final requirements package.

5.4.5. An emergency Waste pickup is defined as having a container that is close to or having already exceeded the BEP ninety (90) calendar day on-site accumulation limit, or an emergency spill cleanup event.

· For emergency Waste pickup, the Contractor shall pick up the Waste within forty-eight (48) hours after the request by BEP.

· For non-emergency Waste pickup, the Contractor shall pick up the Waste within five (5) calendar days after the request by BEP.

5.4.6. Vehicle requirements.

5.4.6.1. Each and every Contractor vehicle used in the performance of this effort shall be maintained in good operating condition, be suitable and have the necessary equipment for its given task (e.g., Waste pickup or spill cleanup) and shall include all placards, permits, tags, and licenses required by Regulations/Publications for the transportation of Waste so as to allow operation on all jurisdictions in which the Contractor is require to transport the Waste.

5.4.6.2. The access space to the Wastewater Pretreatment Plant Loading Dock is limited. The Contractor shall only use truck and/or trailer combinations that do not exceed standard day-cab and 48-foot trailer length for pickups from this dock. Access to the Waste Storage Area Loading Dock is limited. This dock is best accessed with 34-foot box trucks.

5.4.6.3. Trailer Security, padlocks.

5.4.6.3.1 All Contractor trailers and tankers capable of being padlocked must be padlocked upon arrival at the pickup location. Failure to meet this requirement could result in the Government’s halting of the pickup. All trailers and tankers capable of being padlocked must also be padlocked again prior to departure of the pickup location(s).