Hathaway OWTS Repair Request for Bids 02_24_25.pdf

Portsmouth School Department

Request for Proposal OWTS Repair

PORTSMOUTH SCHOOL DEPARTMENT

Request for Bids

Onsite Wastewater Treatment System Repair (OWTS)

Solicitation Date: February 24, 2025

29 Middle Road Portsmouth, RI 02871

General Terms and Information

1. Scope of Work: The Portsmouth School Department (PSD) is seeking bids from qualified firms to provide Onsite Wastewater Treatment System (OWTS) repair services at Hathaway Elementary School (see “Location Listing”). The selected firm shall provide all necessary personnel, services, materials, tools, equipment and incidentals to perform and complete all work under this bid/proposal.

2. PSD reserves the right to waive any informality and to reject any and all bids or to accept any bids deemed to be in the best interest of the Portsmouth School Department.

3. No Bids may be withdrawn for a period of 60 calendar days subsequent to the date of the bid opening.

4. Date of Commencement and Substantial Completion: PSD is requiring that this work start on or around June 30, 2025 and be substantially complete by August 1, 2025.

5. Prevailing Wages: Under Rhode Island General Law and Rhode Island Department of Labor and

Training rules and regulations, this project is a prevailing wage project. Any construction over $1,000.00 is required by state law to pay state prevailing wage. A current copy of the most recent Prevailing Wage scale is obtained from the State of Rhode Island, Department of Labor and Training, Division of Professional Regulation or at the Davis-Bacon Wage Determination link on the DOL’s website. All vendors supplying construction services must submit certified payrolls to PSD from any contractor and sub-contractor who works on the project. No payments are made by PSD until all payrolls are up to date, and correct. Prevailing Wage Tables can be found at the following URL http://www.dlt.ri.gov/pw.

6. Sales Tax: PSD is exempt from the payment of Rhode Island sales tax.

7. Formation of Contract: The winning bidder will enter into a formal contract with PSD. Any bidder currently disbarred under RIGL 37-13-14.1 shall be disqualified from being awarded a contract.

Prevailing Wage is required as a condition of the contract.

8. Basis of Award: The award under this Request for Bids will be made under the basis of the lowest qualified bid price.

9. Bidder Qualifications: To be considered a qualified bidder, the bidder must demonstrate relevant experience, successful past performance with similar projects and favorable reference checks.

10. Technical Point of Contact for this bid is PSD Facilities Director George Simmons who can be contacted at simmonsg@portsmouthschoolsri.org.

11. Non-Collusion Affidavit: Bidders shall submit a Non-Collusion Affidavit with their Proposals. See

Attachment C. If there is reason to believe that collusion exists among the Proposers, PSD may refuse to consider bids from participants in such collusion.

12. Pre-Bid Site Visit: A non-mandatory Pre-Bid on site conference is scheduled for 1:00 PM on March 3, 2025 at Hathaway Elementary School, 53 Tallman Avenue, Portsmouth, RI 02871.

http://www.dlt.ri.gov/pw mailto:simmonsg@portsmouthschoolsri.org

13. Insurance Requirements: The successful Bidder/Proposer shall provide proof of the following insurance specifications:

a. Workers’ Compensation:

1. State of Rhode Island-Statutory

b. General Liability

1. $1,000,000-Each Occurrence

2. $2,000,000-Annual Aggregate

c. Commercial Automobile, written to cover Any Auto

1. $1,000,000 combined single limit

d. Professional Liability

1. $1,000,000-Each Occurrence

2. $2,000,000-Annual Aggregate

e. Umbrella or Excess Liability

1. $2,000,000-Each Occurrence

14. Location Listing: Services request in the Bid are to be performed at the following location:

Hathaway Elementary School 53 Tallman Avenue Portsmouth, RI 02871

15. PSD does not discriminate on the basis of age, color, ethnicity, genetic information or testing, sex, sexual orientation, race, religion, national origin, or disability.

Specifications and Requirements

A. OWTS Repair: OWTS repair will include replacement of risers and covers of septic tank 1, replacement of outlet Ts in septic tank one, and regrading of the soil cover over the leach field, as shown on the approved OWTS repair plans included as Attachment E.

B. OWTS Repair Equipment Requirements: OWTS repair is to be done using standard acceptable industry practices and in accordance with The Rules Establishing Minimum Standards Relating to Location, Design, Construction and Maintenance of Onsite Wastewater Treatment Systems. Proposers accept all responsibility to have proper equipment, manpower, licensing and expertise to perform the work specified in this proposal. All equipment and vehicles must be properly maintained and meet safety requirements and regulations.

C. Responsibility of Contractor: The Contractor is responsible for any property damage to PSD property including but not limited to lawns, fencing, curbing, etc. In the event that damage does occur, the Contractor will notify the PSD Technical Point of Contact in writing within 24 hours stating the full facts of the incident and extent of the damage. The Contractor agrees to repair or replace any damaged property within a reasonable amount of time but no later than the substantial completion date.

Should the Contractor be unable to complete the repairs or replacement, the Contractor agrees to reimburse PSD for the repairs or replacements for the damaged property within 30 days of receipt of invoicing.

D. The Contractor will provide a list of at least two 24-hour emergency phone numbers for OWTS repair staff. The Contractor agrees to be available seven days a week for emergency purposes.

Bid Submission and Acceptance

Bid Submission:

All required forms are provided as appendices to this document.

Bid Package Contents (Required with Bid Submission):

1. Company Profile & Key Personnel (Attachment A)

2. Relevant Experience and References (Attachment B)

3. Non-Collusion Form (Attachment C)

4. Bid Cost Proposal Form (Attachment D) – Form Must be Notarized

Sealed Bid Packages, clearly labeled “OWTS Repair Bid”, must be received by 2:00 p.m. Eastern Standard Time on March 13, 2025 at the following address where they will be publicly opened:

Portsmouth School Department Attn: Christopher DiIuro 29 Middle Road Portsmouth, RI 02871

Bid Acceptance:

Bids must include all forms provided in order to be considered complete. Bidders must submit one (1) original Bid Package and two (2) copies. Incomplete bids or bids not adhering to the instructions herein may be rejected by PSD. Bids which are late, illegible, or not original will be rejected. Proposals must be signed, in the space provided, in ink, by an authorized officer or designee of the submitting company. Any unsigned proposal will be declared invalid.

Question Submissions

Any questions regarding this Request for Bids must be submitted in writing and received no later than 3:00 p.m. on March 5, 2025. To ensure fair competition, all proposers will receive the same information and materials. Questions should be delivered to PSD Facilities Director George Simmons at the following email address SimmonsG@portsmouthschoolsri.org. Answers to questions will be posted as an addendum to this Request for Bids by March 7, 2025, on the School Department website and BidNet Direct.

Attachment A

Company Profile

Name of Business: ____________________________________________________________________

Physical Address of Business: ___________________________________________________________

Mailing Address (if different): ___________________________________________________________

Owner: ______________________________________________________________________________ First Name Last Name

Years in Business: _______________________

Key Personnel (please include 24 hour on call personnel)

1. __________________________________________________________________________________ Name Title Contact Number Yrs. Experience

2. __________________________________________________________________________________

3. __________________________________________________________________________________

Attachment B

Relevant Experience and References

1. Organization Name: __________________________________________________________________

Year Project Completed: _________________________________________________________________

Work Performed: ______________________________________________________________________

Approximate Project Cost: _______________________________________________________________

Contact Information: ___________________________________________________________________

Name Phone Number Email

2. Organization Name: __________________________________________________________________

3. Organization Name: __________________________________________________________________

Attachment C

Non-Collusion Form

CERTIFICATE OF NON-COLLUSION

For

OWTS SERVICES FOR THE

PORTSMOUTH SCHOOL DEPARTMENT

The undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

___________________________________________, duly authorized ________________________ Signature of individual submitting bid or proposal Date

Printed Name of individual submitting bid or proposal

Name of business

Address

City/Town State Zip Telephone

Attachment D

Bid Cost Proposal Form: Onsite Wastewater Treatment System Repair

WHEREAS, the Portsmouth School Department has duly asked for bids for the supply of goods and/or services in accordance with the aforementioned specifications;

The person or entity below does irrevocably offer to perform the services and/or furnish the goods in accordance with the specifications/proposal which are hereby incorporated by reference in exchange for the bid price below;

The offer shall remain open and irrevocable until the Portsmouth School Department shall transform the bid into a contract.

(To be completed, notarized and submitted with Proposal)

Company Name: ___________________________________________________________________

Company Address: _________________________________________________________________

Bidder’s Signature: _________________________________________________________________

Bidder’s Printed Name______________________________________________________________

Title: ____________________________________________________________________________

Date: ____________________________________________________________________________

Telephone Number: ______________________ Email: ____________________________________

Bid Total Cost $____________________________________________________________________

Bid Total Cost in Words: _____________________________________________________________

(Seal) Notary Public Signature:

Printed Name of Notary Public:

My Commission Expires

© 2024 Microsoft Corporation © 2024 Maxar ©CNES (2024) Distribution Airbus DS © 2024 TomTom

29-72

53 TALLMAN AVE

29-38A

29-49

29-71 29-71B

29-70 29-69

29-68

5354565758

616263646667686971

SHEET NO.

PREPARED BY: PREPARED FOR:

PROJECT NO.DATE: REVISION NO.

DESIGNED BY:

PROJ MGR:

DRAWN BY:

REVIEWED BY: CHECKED BY:

SCALE:

GZAGeoEnvironmental, Inc.

Engineers and Scientists www.gza.com

53 TALLMAN AVE, PORTSMOUTH RI

HATHAWAY SCHOOL OWTS REPAIR

EXISTING CONDITIONS

PORTSMOUTH SCHOOL DEPARTMENT

MAY 2024 35276.01

FIGURE

RAD

DS

RAD

VJM

TRG

AS NOTED

SEPTIC TANK #1

2,000 GALLONS

6" OUTLET

INV. EL. 66.12

RIM EL.: 69.87

BUILDING SEWER

(ASSUMED)

SEPTIC TANK #2

4,000 GALLONS

6" INV IN EL.: 64.80

6" INV OUT EL.: 64.07

SECONDARY TANK

1,000 GALLONS

INV IN EL.: 62.33

INV OUT EL.: 62.08

APPROXIMATE LEACH FIELD LIMITS

DISTRIBUTION BOX #1

DISTRIBUTION BOX #2

4" INV. IN EL.: 57.64

8" INV. OUT EL.: 57.42

N

S

EW

0 35' 70' 140'

SCALE IN FEET 1'' = 70'

NOTES:

LEGEND:

Attachment E (1 of 2)

© 2024 Microsoft Corporation © 2024 Maxar ©CNES (2024) Distribution Airbus DS © 2024 TomTom

29-72

53 TALLMAN AVE

29-38A

29-49

29-71 29-71B

29-70 29-69

29-68

5354565758

616263646667686971

60 59

SHEET NO.

PREPARED BY: PREPARED FOR:

PROJECT NO.DATE: REVISION NO.

DESIGNED BY:

PROJ MGR:

DRAWN BY:

REVIEWED BY: CHECKED BY:

SCALE:

GZAGeoEnvironmental, Inc.

Engineers and Scientists www.gza.com

53 TALLMAN AVE, PORTSMOUTH RI

HATHAWAY SCHOOL OWTS REPAIR

PROPOSED CONDITIONS

PORTSMOUTH SCHOOL DEPARTMENT

MAY 2024 35276.01

FIGURE

RAD

DS

RAD

VJM

TRG

AS NOTED

N

S

EW

NOTES:

SEPTIC TANK #1

2,000 GALLONS

6" OUTLET

INV. EL. 66.12

RIM EL.: 69.87

BUILDING SEWER

(ASSUMED)

SEPTIC TANK #2

4,000 GALLONS

6" INV IN EL.: 64.80

6" INV OUT EL.: 64.07

SECONDARY TANK

1,000 GALLONS

INV IN EL.: 62.33

INV OUT EL.: 62.08

APPROXIMATE LEACH FIELD LIMITS

DISTRIBUTION BOX #1

DISTRIBUTION BOX #2

4" INV. IN EL.: 57.64

8" INV. OUT EL.: 57.42

REPLACE COVERS, RISERS,

AND OUTLET TEES

(SEE NOTE 5)

REGRADE TOP OF LEACH FIELD

AT 2% (MIN.) TO PREVENT

STORM WATER PONDING

0 35' 70' 140'

SCALE IN FEET 1'' = 70'

OUTLET TO

ONE-THIRD DEPTH,

FITTED WITH ORENCO

FT EFFLUENT SCREEN

6"

M

IN

. 3 9"

M

AX

. 8 '-0

20" MIN.

WATERTIGHT

CONNECTION

ORIGINAL TANK LID IN

PLACE WHERE

PRACTICAL

HEAVY DUTY COVER - H-20

WHEEL LOAD RATING

TANK LID WEIGHT > 59LBS

NOTE: RISERS OVER OUTLET

TEES MUST BE BROUGHT TO

FINISHED GRADE, OUTLETS

OVER OTHER ACCESS

OPENINGS MUST BE

BROUGHT TO WITHIN 12

INCHES OF FINISHED GRADE.

GRADE

OUTLET AND RISER REPAIR DETAIL

SCALE: 1" = 2'-0"

CONSTRUCTION EQUIPMENT OPERATING OVER THE

EXISTING LEACH FIELD SHALL BE LOW GROUND PRESSURE

TO PREVENT DAMAGING THE EXISTING LEACH FIELD

DURING EARTHWORK OPERATIONS. ANY DAMAGE TO THE

LEACH FIELD DURING THE WORK WILL BE REPAIRED BY

THE CONTRACTOR AT NO COST TO THE TOWN.

Attachment E (2 of 2)

Attachment E OWTS Repair Plans