HATCHER_BID_DOCS.pdf

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CHAMBERS COUNTY, TEXAS REQUEST FOR SEALED BIDS CHAMBERS COUNTY HATCHERVILLE

ROADWAY REPAIR

SEALED BIDs DUE NO LATER THAN: 2:00 PM Thursday July 30, 2026

SUBMIT TO:

Chambers County Judge Jimmy Silvia, P.O. Box 939 / 404 Washington Ave. Anahuac, TX 77514

NO LATE BIDS WILL BE CONSIDERED A NON-COLLUSION MUST BE SUBMITTED OR BID WILL

BE CONSIDERED INVALID AND RETURNED UNREAD

1. GENERAL INFORMATION

1.1 BACKGROUND:

Chambers County, Texas is a county adjacent to and part of the greater Houston, Texas metropolitan area. It is home to a diverse economy and population with a great deal of rural agricultural activity, scaling up to densely populated residential areas and highly concentrated, high-risk industrial plants. The population is growing at a fairly significant rate and is projected to accelerate its growth over the next decade.

Chambers County Commissioners Court is requesting bid proposals for the HATCHERVILLE ROADWAY REPAIR. Bid proposal, in duplicate, should be in a sealed envelope, clearly marked “HATCHERVILLE ROADWAY REPAIR” on the outside and addressed to: Chambers County Judge Sylvia at P.O. Box 939 / 404 Washington Avenue, Anahuac, TX 77514.

Proposals will be accepted until 2:00 p.m. Thursday July 30, 2026. At that time, all sealed bids received will be publicly opened and read. Proposals received after this date and time, will be rejected and returned unopened.

Bid documents may be obtained beginning Thursday July 9, 2026 from the Chambers County Purchasing Agent by email to gbarrera@chamberstx.gov. Chambers County reserves the right to reject any and all bids or to accept any bid deemed advantageous to it.

PURPOSE: This Request for Bids (BIDS) is for a contractor to perform a HATCHERVILLE

ROADWAY REPAIR.

Attachment A: Chambers County Construction Contract Administration Manual

Attachment B: Plans

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1.2 DELIVERY METHOD: The delivery method for the project shall be by contractual arrangement with deliverables and payment schedules.

1.3 PREPARING THE BID: Bids are to be prepared and submitted in accordance with the provisions herein.

Failure to do so may result in rejection of the bid. Bids must be prepared and submitted only on the forms provided within the solicitation package. Where a signature is required, an authorized representative of the respondent must do so. Evidence as to such authority may be required.

1.4 ISSUING OFFICE: This BID is issued by Chambers County Purchasing Department on behalf of the Chambers County Commissioners Court.

1.4.1 RIGHTS RESERVED: Chambers County expressly reserves the right to accept, reject, and waive any informalities in any and all responding Bids submitted. This BID does not commit Chambers County to pay any costs incurred prior to execution of a contract. Issuance of this material in no way obligates Chambers County to award a contract or to pay any costs incurred in the preparation of a response.

Chambers County specifically reserves the right to vary all provisions set forth at any time prior to execution of a contract where it deems it to be in the best interest of Chambers County.

1.4.2 EVALUATION OF BIDs: Chambers County will base its selection(s) on the following criteria:

demonstrated capabilities relevant work, references, and pricing. See list of weighted criteria in Section 4 of this BID.

1.4.3. Price Inclusive: The final dollar amount of any bid submitted for this BID must include ALL costs as part of the final price. Price increases will be not be permitted once the bid is awarded.

MANNER OF AWARDING CONTRACTS: If a contract is awarded, Chambers County may award the contract to that provider which it deems to be the most qualified submitter and is the best value to the County.

1.5 DATES AND DEADLINES:

Thursday July 30, 2026– BIDs Due: 404 Washington Ave, Anahuac, TX 77514. BID’s publicly opened.

TBD – Review of BIDs

TBD – Presentation of the successful bid to the Commissioners Court for acceptance

1.6 DESCRIPTION OF WORK: See construction plans for description of work and bid items. Please note that this project will be constructed and inspected as detailed in the 2014 Texas Department of Transportation Standard Specifications of Highways Streets and Bridges. The Working days for this project will be 45 working days.

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2. RESPONSE TO THE REQUEST FOR BID SUBMITTAL

2.1 NUMBER OF COPIES OF THE RESPONSE to the REQUEST FOR BID NEEDED: Any qualified person or Contractor wishing to submit a BID shall provide, two (2) copies of which 1 shall be bound, and one (1) shall be unbound. No other distribution of the BID will be made by the CONTRACTOR On each copy, the CONTRACTOR shall print or type his/her name and manually sign the BID.

2.2 COUNTY OFFICIALS NOT TO BENEFIT: No County officer or employee shall be admitted to any share or part, nor any benefit therefrom, of any contract resulting or arising from this BID.

2.3 FEDERAL OR STATE DEBARMENT: No CONTRACTOR, company/corporate principle or Officer, licensed professional, or corporation involved in the provision of any Chambers County project, current or future, arising from this BID can be listed on any current State or Federal Debarred Contractor’s List.

2.4 REJECTION OF RESPONSES: The County reserves the right to accept or reject any and all BIDS received as a result of this Request for BIDS to serve the best interest of the County. The County will not pay for any information solicited or obtained through any response.

2.5 INCURRING COSTS: The County is not liable for any cost incurred by any

CONTRACTOR, arising out of this BID prior to issuance of a “Notice to Proceed” arising out of any contract.

2.6 PUBLIC RECORD: The contents of any BID are exempt from Public Open Records laws prior to the date that they are publicly opened. Once these BIDs have been publicly opened, all documents within those BIDs are subject to the public accessibility rights as set forth in Texas Government Code Chapter 552.

2.7 DISADVANTAGED BUSINESS ENTERPRISES (DBE) (formerly referred to as women-owned, minority-owned and historically underutilized businesses): CONTRACTORS responding to this BID, shall provide Chambers County with their HUB/DBE certification by the Texas State Comptroller’s Office, Statewide Procurement Division.

2.8 INQUIRIES:

Questions regarding this REQUEST FOR BIDS shall be submitted in writing to:

Mr. George Barrera Chambers County Purchasing E-mail: gbarrera@chamberstx.gov

Questions and answers that change or substantially clarify the Request for BID will be affirmed in writing and copies will be provided to all CONTRACTORS on record, of having received a REQUEST FOR BID. CONTRACTORS receiving the Request for BID via internet download should be certain to provide appropriate contact information utilizing the interactive form provided on the Internet site. Any inquiries relating to this BID must be submitted in writing to George Barrera at gbarrera@chamberstx.gov

ADDENDA TO THE REQUEST FOR BIDS: In the event it becomes necessary to revise any part of this REQUEST FOR BIDS, addenda will be provided to all CONTRACTORS who received the

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REQUEST FOR BIDS prior to the response due date, and who are recorded as having received it.

No addenda will be issued, and no questions will be answered after 10:00 AM July 27, 2026.

2.8.1 RESPONSE DATE: To be considered, BIDS must arrive at the Chambers County Judge’s Office on or before Thursday July 30, 2026, by 2:00 PM

A CONTRACTOR mailing a BID should allow normal mail delivery time to ensure timely receipt of the BID by the due date and time. Responding CONTRACTORS shall have sole responsibility for timely delivery of their BID. No faxed submittals will be accepted. NO

LATE SUBMITTALS WILL BE ACCEPTED.

2.9 ACCEPTANCE OF BID RESPONSE CONTENT: To be considered, CONTRACTORS must submit a complete response to this Request for Proposals. The contents of this BID and the RESPONSE of the selected CONTRACTOR may become contractual obligations if a contract ensues. BIDS must be signed by an official authorized to bind the CONTRACTOR(s) to its provisions. The CONTRACTOR will make no other distribution of their BID RESPONSE.

2.9.1. BID PREPARATION: Each BID shall provide a straightforward, concise description of the CONTRACTOR’S ability to meet the requirements of the BID. Emphasis should be on completeness and clarity of content.

2.9.2. WARRANTY: No Warranty after final acceptance by the County.

3. INFORMATION REQUIRED FROM CONTRACTOR:

3.1 COVER CITATION: The following citation should be on the cover:

Line Item

Item Description Quantity Unit Unit Cost Extended Cost

SECTION ONE - GENERAL ITEMS

361 FULL DEPTH REPAIR CRCP (12”) 1278 SY

500 MOBILIZATION 1 LS

502 BARRICADES SIGNS AND TRAFFIC HANDLING 3 MO

503 PORTABLE CHANGEABLE MESSAGE SIGN 2 EA

PROPOSAL AMOUNT =

Submitted to:

Mr. George Barrera: Chambers County Purchasing E-mail: gbarrera@chamberstx.gov

RESPONSE TO CHAMBERS COUNTY HATCHERVILLE ROADWAY REPAIR REQUEST FOR BIDS

ENCLOSED

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DATE OF SUBMITTAL

3.2 LETTER OF TRANSMITTAL: The transmittal letter must include the following:

3.2.1 STATEMENT OF UNDERSTANDING: Brief statement of understanding of the work to be performed and a positive commitment to perform the work within the schedule included herein.

3.2.2 CONTACT PERSON: Name of the contact person or representative for the CONTRACTOR, title, address and phone number. State whether the contact person is authorized to bind the CONTRACTOR or, if not, identify who is authorized to sign on behalf of the CONTRACTOR.

3.3. Intention to Provide: Each BID must specify the time from award of BID to availability to commence and complete CONSTRUCTION.

COMPANY AND BIDDER _______________________________________________________

ADDRESS ______________________________ TELEPHONE_ _________________

DATE _________________ SIGNATURE ___________________ TO THE

CHAMBERS COUNTY COMMISSIONERS COURT OF TEXAS:

I, or we, the Undersigned Company, hereby submit this, our bid for furnishing CHAMBERS COUNTY TIMBER RIDGE SUBDIVISION ROADWAY REPAIR according to the specifications for the amount listed. I, or we, further understand that all prices include delivery to the Chambers County project in Anahuac, TX. 77514. This bid sheet must be accompanied by a completed Non-Collusion Affidavit.

3.4 CONTRACTOR INFORMATION: The CONTRACTOR will provide information about the CONTRACTOR(s) and the personnel to be assigned to this project. Be sure to include:

3.4.1 NAME AND ADDRESS: The name and business address of the CONTRACTOR and principal who would be responsible for the implementation and maintenance of Chambers County’s service.

3.5 PERFORMANCE BOND: The CONTRACTOR will be required to provide a performance bond in the amount of 100% of the contract price as surety for the successful completion of the project as a condition of contract award.

3.6 DAMAGES: The contractor will be assessed $500 in damages for every day beyond the allowed working day the contractor is not complete with the project.

4. EVALUATION AND SELECTION CRITERIA

Commissioners Court discourages unsolicited verbal or written communications from competing companies which may pertain or relate directly or indirectly to any BID being evaluated by the selection committee or the Commissioners Court which has been submitted in response to this

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REQUEST FOR BID and which contemplates award of a professional contract, unless provided for in this BID.

4.1 CONTRACT AWARD: Award of the contract will be to the bidder whose BID is most advantageous to the County. BIDS will be evaluated on the criteria listed below in relation to the needs of the County. The following criteria are those that will be applied in the evaluation of the BID:

4.1.1 Detailed description of the work to be performed based on the outlined requirements and capability for commencement of work within required calendar days of award of purchase. (50%)

4.1.2 Pricing (30%)

4.1.3 References and prior customer feedback. (20%)

During the evaluation process (period after public opening of all received qualifying bids), the County may, at its discretion, request any one or all respondents to make oral presentations. Such presentations will provide firms with an opportunity to answer any questions the evaluators may have on a proposal. Not all respondents may be asked to make such oral presentations.

The County reserves the right to conduct personal interviews or view product demonstrations with respondents prior to selection. The County will not be liable for any costs incurred by the proposer in connection with such interview (i.e., travel, accommodations, etc.) The County reserves the right, without prejudice to reject any or all proposals, and in its sole discretion, to accept the proposal it considers most favorable to the County’s interest. The County further reserves the right to reject all proposals and seek new proposals when such procedures is reasonable and in the best interest of the County.

Chambers County will select the most appropriately qualified CONTRACTOR for the best price, at its own determination. The ultimate approval and deciding authority is the Chambers County Commissioners Court.

5. STATEMENT OF NON-COLLUSION AND OTHER ADMINISTRATIVE FORMS

5.1. CONFLICT OF INTEREST STATEMENT: The selected respondent to this RFP shall, as a condition of acceptance of their qualified response, register with the Texas Ethics Commission (TEC) and submit the State mandated Form 1295 – located at the following website:

https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm; receipt of acknowledgement will be completed by Chambers County, through the TEC website, as part of the proposal review process, within 30 days of the submission date.

5.2. Each respondent to this BID shall, as a condition of acceptance of their qualified response, submit the attached NON-COLLUSION AFFIDAVIT, in 12pt Times New Roman font, signed and notarized as part of their submission. Failure to submit the signed and notarized NON- COLLUSION AFFIDAVIT will invalidate their submission and cause.

http://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm%3B http://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm%3B

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NOTE: BIDS NOT ACCOMPANIED BY THIS AFFIDAVIT WILL NOT BE CONSIDERED.

NON-COLLUSION

AFFIDAVIT

STATE OF TEXAS ｝

COUNTY ｝

BEFORE ME, the undersigned authority, on this day personally appeared , known to me to be the person whose name is subscribed to the following, who, upon oath, says:

I am the Manager, Secretary or other agent of officer or the principal of the Bidder in the matter of the bids to which this affidavit is attached, and I have full knowledge of the relations of the Bidder with the other firms in this same line of business, and the Bidder is not a member of any trust, pool or combination to control the price of supplies bid on, or to influence any person to bid or not to bid thereon.

I further affirm that the Bidder has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the submitted bid.

Affiant

SWORN TO AND SUBSCRIBED BEFORE ME by the above Affiant, who, on oath states that the facts contained in the above are true and correct, this day of __________,2026.

Notary Public in and for

County, Texas

Name of Bidder

Signed by (Sign Name in Writing) (Title)

Address:

(Zip Code)

Telephone Number: Date:

The County of Chambers does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment or the provision of services.