Hanson Public Library RFQ for OPM.pdf

RFQ: Hanson Public Library Project Management Services

TOWN OF HANSON

REQUEST FOR QUALIFICATIONS (RFQ)

PROJECT MANAGEMENT SERVICES

The Hanson Public Library (HPL) seeks proposals from qualified Owner’s Project Managers (“OPM”) as defined in the Massachusetts General Law Chapter 149 Section 44A 1/2 and this RFQ to provide Project

Management Services (“Services”) during the planning and design phase pursuant to the 2023-2024

Massachusetts Public Library Construction Program (“MPLCP”) Planning and Design Grant issued by the Massachusetts Board of Library Commissioners (“MBLC”). The OPM will represent the HPL with regards to all activities necessary to manage the Planning and Design phase for the construction of a new

Hanson Public Library Building or the addition to/and or renovation of the Hanson Public Library on its current site or adjacent site.

A full copy of this RFQ may be obtained by contacting Karen Stolfer, Director of the Hanson Public

Library, 132 Maquan St, Hanson, MA 02341, or requested via kstolfer@hansonlibrary.org.

Questions must be submitted via email to kstolfer@hansonlibrary.org by 3:00 PM EST on April 30, 2025. Proposals are due to the Director by 3:00 PM EST on May 7, 2025. Award of contract is by the

HPL Board of Trustees. HPL reserves the right to reject any or all proposals.

□ Notice and full RFQ published on hansonlibrary.org/building-project April 17, 2025

□ Notice published in COMMBUYS April 17, 2025

□ Notice posted at the Hanson Town Hall April 17, 2025

□ Notice published in the Whitman-Hanson Express April 17, 2025

□ Notice published in Goods and Services Bulletin April 21, 2025

□ Notice published in Central Register April 23, 2025 mailto:kstolfer@hansonlibrary.org

SECTION I: RFQ AND PROJECT SCHEDULE TIMELINE

April 17, 2025 RFQ available to interested Respondents at hansonlibrary.org/building-project or by contacting Karen

Stolfer at kstolfer@hansonlibrary.org

April 28, 2025 Optional Site Visit on April 28, 2025, at 10:00 AM EST at the Hanson Public Library, 132 Maquan St., Hanson MA

02341

April 30, 2025 Last day for interested Respondents to submit questions in writing via email to Karen Stolfer at kstolfer@hansonlibrary.org by 3:00 PM EST

May 2, 2025 Final Addendum/Response to questions issued by HPL, emailed to those recorded by the HPL as having received the

RFQ and available at hansonlibrary.org/building-project

May 7, 2025 Proposals are due at the Director’s Office by 3:00 PM EST.

Proposals received after the time and date cited will not be accepted by the Town.

May 8, 2025 – May 13, 2025 Evaluation of Proposals

May 15, 2025 Notice and Recommendation of Award to HPL Trustees

December 16, 2025 Completion of MPLCP Level of Design documentation and presentation to HPL Trustees of final report

December 31, 2025 Deadline for submission of MPLCP Level of Design documentation to the MBLC for independent review

April 30, 2026 Contract must be concluded by April 30, 2026

SECTION II: RESPONSE CHECKLIST

Proposals must be submitted in a sealed envelope with Proposal for HPL Project Management Services and the OPM’s name and address clearly indicated in the lower left corner of the envelope.

Proposal Envelope

1. Complete Proposal - Please see Section V, entitled Proposal Specifications.

2. Exhibit A - Proposal Signature Page (provided)

3. Exhibits B – E: Certifications (provided)

4. Please submit one (1) electronic copy of the Proposal on a flash drive, one (1) bound original and ten (10) bound copies of the Proposal in a sealed envelope marked in the lower left corner with the words:

Proposal for

HPL Project Management Services

[OPM’s Name]

SECTION III: PROJECT OVERVIEW

1. INTRODUCTION

A. SOLICITATION: The HPL seeks proposals from Owner’s Project Managers (“OPM”) to perform oversight services to meet the Town of Hanson and HPL needs pursuant to the

RFQ. A more descriptive scope of work is included in this RFQ.

The point of contact for this RFQ is:

Karen Stolfer

Director, Hanson Public Library

132 Maquan St.

Hanson, MA 02341

781-293-2151 kstolfer@hansonlibrary.org

B. DEADLINE: Responses are due to the Director of the HPL by May 7, 2025 at 3:00 PM

EST. Responses shall conform with the formal requirements of this RFQ.

C. REQUESTS FOR INFORMATION: Questions concerning the RFQ must be submitted in writing and be received in writing via email to kstolfer@hansonlibrary.org on or before

3:00 PM EST on April 30, 2025. Written responses/addenda will be available on or before May 2, 2025 at hansonlibrary.org/building-project and emailed to those recorded by the HPL as having received the RFQ. No oral responses will be provided, and no oral responses may be relied upon.

An optional site visit will be held on April 28, 2025 at 10:00 AM EST, at the Hanson

Public Library, 132 Maquan Street.

D. FORM OF SUBMITTAL: Responders to this RFQ shall include one (1) electronic copy on a flash drive, one (1) bound original and ten (10) bound copies as part of their submittal. Additional submittal requirements are indicated in Section V of this RFQ.

E. PROCUREMENT: The selection of the OPM will be made based on the criteria set forth in this RFQ and will conform with any applicable procurement requirements as set forth in

M.G.L. c.30B and M.G.L c.7C, ss.44-58. HPL reserves the right to reject all bids if it is in the best interest of the Town of Hanson.

F. AWARD: Contract for Services will be awarded by the Board of Trustees of HPL after references are verified. The contract will be awarded to the Respondent submitting the most advantageous proposal and after a comparison of the technical merits from a responsive and responsible proposer. HPL reserves the right to cancel this RFQ or to reject all Responses. The HPL reserves the right to waive minor informalities on the process, as deemed to be in the best interest of the Town.

2. PROJECT DESCRIPTION

A. OVERVIEW: The HPL serves the Town of Hanson, Massachusetts, a suburban community in Plymouth County with an area of 15 square miles and a population of approximately 11,000 residents. Library governance and policy is overseen by the elected

Board of Library Trustees. Day-to-day administration of Library programs and activities is the responsibility of the Director, who oversees a staff of eight.

The HPL strives to strengthen, engage, and enrich the community, and to inspire curiosity and foster life-long learning by connecting people and ideas. The Library provides access to a wide variety of resources, technology, and experiences in a welcoming, supportive environment. HPL serves approximately 7,000 patrons annually; annual circulation is approximately 56,000 items (estimates based on FY22 data).

B. PROJECT GOALS: As described in the HPL Strategic Plan 2024-2028 (attached as

Exhibit F to this RFQ), The HPL’s priorities are to:

1. Connect our community

2. Enrich people’s lives

3. Open our doors to all

4. Be focused on Hanson’s future

In February 2023, the MBLC announced a new grant round through the MPLCP. Over the course of the next year, HPL worked on completing the necessary requirements for the grant, and an application was submitted in May 2024. The project included working with a consultant to gather community input and produce a strategic plan and Library Building

Program, and hiring an architectural firm to perform a facility assessment, which also included scoping scenarios.

It is intended that the services solicited in this RFQ will build upon the HPL Strategic

Plan 2024-2028, Library Building Program, and Facility Conditions Assessment so as to optimally meet the goals and objectives of Hanson.

C. PROJECT PERIOD: The project is expected to take no more than seven (7) to eight (8) months from initial date of contract to delivery of final work product. As a submittal requirement, the OPM will submit a project schedule showing key tasks, targets dates, and estimated task duration. Any proposed deviation from the Town’s proposed timeline should be discussed in the OPM’s response to the RFQ. Upon completion of this phase, the

Town reserves the right to move into the design and construction phase with the same OPM.

However, the proposal requested here only covers the Planning and Design Phase. Future design development will be dependent upon Town approval.

D. OPM FEE: The fee for this project is to be negotiated upon selection. Price of the fee is not a consideration under the evaluation criteria of this RFQ. The negotiated fee, however, will include all expenses, direct and indirect, for this project. Contracts for OPM services resulting from this RFQ and negotiation are subject to available funds. All proposals shall belong to the Town of Hanson. The OPM agrees to comply with all the federal, state and local laws in its performance of its contract with the Town of Hanson. The Town reserves the right to negotiate mutually acceptable amendments to the contract and in particular with respect to additional services.

E. COORDINATION WITH HPL DIRECTOR: Project oversight will be performed by HPL

Director, who will coordinate communication between the selected Respondent and, initially, a Library Design & Planning Committee appointed by the Select Board. It is anticipated that at May 2025 Town Meeting, a Library Building Committee will be voted upon, at which point, the responsibilities of the Library Design & Planning Committee will be assumed by the Library Building Committee. In the event that the Library Building

Committee is not formed, the Library Design & Planning Committee will continue to be the point of contact. The Library Design & Planning Committee and Library Building

Committee are herein referred to as the Committee.

3. FACILITIES DESCRIPTION

Built in 1991, the Hanson Public Library is an attractive, one-story, arts-and-crafts style building on the corner of Maquan and School Streets in the Town of Hanson. The 11,177 square foot building, shared with the Town’s Multi-Service Senior Center, is opposite the Indian Head

Elementary School and is adjacent to a vacant parcel of Town-owned land, which is the site of the former Maquan Elementary School.

The library portion of the building occupies 8,195 square feet and was undersized when it was built in 1991. Its construction predates the installation of infrastructure to meet current library use. Access to electrical outlets is severely limited and tel-data connection points are inconvenient and inflexible. There is no clear path to staff upon entering the building due to the tall, large circulation desk that is fixed in place. The library is overwhelmed by furnishings and fixtures, and the shelving the collection requires has expanded to consume almost all available floor space. The children’s area is cramped and contains shelving that is too high for children to reach. A more complete description of the facility is included in the HPL Library Building Program (attached as

Exhibit G).

In May 2024, HPL submitted an application for the 2023-2024 MPLCP grant round, and community input gathered during the application process confirms that a new or expanded/renovated library facility is needed and desired by the Hanson community.

SECTION IV: SCOPE OF SERVICES AND DELIVERABLES

1. DOCUMENTATION OF PLANNING & DESIGN SCOPE

Upon award of contract, the OPM services will include all activities necessary or appropriate to efficiently and effectively manage the Planning and Design phase for HPL. These services will include but are not limited to, the following:

1. Assist in the preparation of the selection of the architect/designer.

2. Assist the Library in evaluating architect proposals using designer selection procedures, determining interview techniques and negotiating a contract with selected architect.

3. Oversee and review the architect’s work as it relates to the Library Building Program, the quality and efficiency of design, Library Space Design Guidelines, and preparation of architect’s schedules and cost estimates.

4. Define any conflicts in design with the Library Building Program and make recommendations to the architect, Library Trustees, and the Committee to resolve them.

5. Set a timeline and schedule for taking the project successfully through the MBLC Level of

Design review process.

6. Review architect’s invoices for services rendered and make recommendations for payment.

7. Consider proposed designs from the perspective of cost-effectiveness and recommend possibilities for value engineering/resource prioritization.

8. Review the MPLCP Level of Design plans, evaluations and specifications for cost effectiveness, constructability issues, consistency of documents between overlapping trades, coordination, and compliance with the visions of the Library Building Program and the requirements of both the MBLC grant and the M.G. L. Chapter 149, Section 44A-M and all other applicable laws, codes and regulations.

9. Attend regular meetings with the Committee and Library Trustees of Hanson, and as needed with the Town Select Board to present reports on status of projects and progress on schedule agreed upon by all parties.

10. Provide information and documents as requested by the Town and Library in preparation for moving ahead with the MBLC Public Library Construction Grant Program.

2. REQUIRED COMMUNICATIONS

The OPM will send emails to and meet with HPL Director and stakeholders at regular intervals to provide updates on project progress.

3. PRESENTATION OF FINAL REPORT

The consultant will compile a narrative report and will present this report to the Board of

Library Trustees at a public meeting on or prior to December 16, 2025.

4. DELIVERABLES

For each task described in this Scope of Work, deliverables will consist of customary graphic and narrative documents that describe the work, any critical details, and spreadsheets.

SECTION V: PROPOSAL SPECIFICATIONS

Contents of the Proposal Submission must include written responses to the requirements of this RFQ in the order of the headings listed below.

1. COVER LETTER

The Cover Letter shall be signed by a representative for the firm, who is authorized to act as a contact person during the selection, negotiation and contracting process, and is authorized to bind the OPM in contract.

2. STATEMENT OF PROJECT UNDERSTANDING

The Respondent shall state its understanding of the Project in clear and succinct terms. The

Statement of Project Understanding shall demonstrate the OPM’s understanding of the HPL

Strategic Plan 2024-2028, Library Building Program, and Facility Conditions Assessment.

3. PROJECT TEAM

This section should include a description of the firm as well as anticipated subconsultants, if any. The roles of subconsultants should be clearly stated. The Respondent should describe its overall capability and confirm its commitment to successfully perform services within the described budget and schedule. The names and resumes of key members of the Respondent's

Team, including subconsultants, shall be presented along with their respective roles and related experiences.

4. MINIMUM QUALIFICATIONS

M.G.L. Chapter 149, Section 44A 1/2 requires public awarding authorities to engage the services of an Owner’s Project Manager (OPM) on all building projects estimated to cost $1.5 million or more.

Each applicant must possess the following minimum qualifications:

1. Massachusetts registered architect or professional engineer and have at least five (5) years of relevant experience in the construction and supervision of construction buildings. In the event the applicant is not a registered architect or professional engineer, they must have at least seven (7) years of relevant experience in the construction and supervision of construction of buildings.

2. A thorough knowledge of the Massachusetts State Building Code, the regulations of the

Massachusetts Architectural Access Board, and the Americans with Disabilities Act is also needed.

3. A thorough knowledge of all public bid laws, including without limitation M.G.L. Chapter

149, Section 44A 1/2.

4. Prior experience administering design and construction on projects of similar size and scope.

5. Financial and operational ability to perform project management services on the project within all established budget limits and time schedules.

6. Familiarity and/or experience relating to “green” construction, energy efficiency and generation, the LEED certification process and grant sources for the same.

5. SELECTION CRITERIA

Each proposal will be reviewed by HPL Director and/or Hanson Town Administrator to determine if it is complete prior to actual evaluation. HPL Director and/or Hanson Town

Administrator reserve the right, but shall have no obligation, to eliminate from further consideration any proposal deemed to be substantially or materially non responsive to this RFQ.

One or more responding firms may be interviewed by the Committee.

The selection of finalists will be based on the following minimum and evaluative criteria which reflect the HPL’s objective to contract with a reliable and experienced OPM.

6. MINIMUM SUBMISSION SELECTION REQUIREMENTS

The Respondent should provide a detailed description of the firm’s approach to meeting the technical, professional and scheduling requirements described in this RFQ, including project management, communication with the Town, and proposed deliverables. The Plan of Work shall include a project timeline. In addition, the Respondent should provide the following:

1. Description of the firm’s background.

2. Description of the firm’s experience, with particular attention to identifying and describing projects in which similar services were provided.

3. A synopsis of the firm’s approach to project management services, including, if it is a team, how the team is organized to meet the needs of projects in general.

4. Identification of the project management team: the team must include at least one member experienced with the construction/renovation of libraries, sustainability and energy efficiency, and the use of the LEED Gold and Platinum rating system and other similar guidelines. The team description shall include the name of the Principal-In-Charge and the

Project Manager who will have overall responsibility for the delivery of services and completion of the Project, and the specific responsibilities of each member of the Project team. It shall also include a description of individual and Project team experience, including experience with similar projects.

5. Three (3) references of persons who are familiar with the work of the responding firm. In addition, provide three (3) references of persons who are familiar with the work and professional skills of the proposed Principal-In-Charge and the Project Manager. By submitting a proposal, a responding firm expressly authorizes the Town to contact all named references regarding the past performance of the firm and any of the proposed team members identified in the proposal.

6. Proposed approach to this project to minimize project management costs while assuring high quality standards of performance to meet the Town of Hanson’s goals and objectives for completion of a well-constructed public library building with a goal of 30-year sustainable use.

7. Statement of any legal administrative proceedings, pending or concluded adversely to the applicant within the past five (5) years which relates to the applicant’s performance as an

OPM.

8. Appropriate certifications of insurance.

9. Evidence of financial stability.

7. INSURANCE REQUIREMENTS

As a condition of the application, each applicant agrees to carry, if selected for this project, professional malpractice or an errors and omissions insurance policy with limits of at least

$1,000,000 per claim and $3,000,000 aggregate, with a deductible of no more than $25,000 per claim. Additionally, the selected OPM shall obtain and maintain at its own expense, general liability and motor vehicle liability insurance policies protecting the Town of Hanson, its officers, employees, boards, committees, agents and representatives. General coverage shall be in the amount of $1,000,000 per occurrence and $3,000,000 aggregate for bodily injury and property damage liability.

8. OTHER REQUIREMENTS

1. Proposal Signature Page (see Exhibit A)

2. Non-Collusion Certification pursuant to Massachusetts General Laws, Chapter 30, Section 39M. (see Exhibit B)

3. Tax Compliance Certification pursuant to Massachusetts General Laws, Chapter 62C

(see Exhibit C)

4. Certificate of Debarment Policy Compliance, pursuant to Massachusetts General

Laws, Chapter 29, Section 29F(h) (see Exhibit D)

5. Conflict of Interest Statement (see Exhibit E)

6. Attach a Certificate of Authority or Good Standing Certificate from the Secretary of the Commonwealth of Massachusetts.

SECTION VI: GENERAL SPECIFICATIONS

1. QUESTIONS

A. The terms “Respondent” or “Respondents” shall mean the corporation, partnership, or individual proposing or under contract to furnish the services solicited in this RFQ. The term “Town” shall mean the town of Hanson, Massachusetts.

B. No questions of this RFQ will be made to any Respondent orally. Every request for more information shall be via email addressed to HPL Director, Karen Stolfer, at kstolfer@hansonlibrary.org. Requests for clarification or information must be received no later than 3:00 PM EST on April 30, 2025. Any and all responses to questions and any supplemental instructions will be in the form of written Addenda to this RFQ.

Such Addenda will be available no later than May 2, 2025 at hansonlibrary.org/building-project and emailed to those Respondents recorded by HPL as having received the RFQ.

C. Failure of any Respondent to receive any such Addenda shall not relieve such

Respondent from any obligation under his/her proposal as submitted. All Addenda so issued shall become part of this RFQ. Receipt of Addenda, if any, shall be confirmed by Respondent on Proposal Signature Page (Exhibit A). The failure or omission of any

Respondent to examine any form, instrument, or document shall in no way relieve any

Respondent from any obligation with respect to his/her proposal.

2. SUBMISSION OF PROPOSALS

A. Respondents shall submit one (1) electronic copy on a flash drive, one (1) bound original plus ten (10) bound copies of the Proposal, inclusive of all Exhibits A through

H which are included in this RFQ.

B. Each Proposal must contain the full name and address of each person or company interested therein.

C. Each Proposal shall be submitted in a sealed envelope with the following marked on the outside: Proposal for

HPL Project Management Services

[OPM’s Name]

D. HPL anticipates that the contract for the proposed work will be awarded within 15 days of proposal submittal date. Proposals must remain valid for 45 days. Upon award, the engagement must commence within five (5) days of receipt of a Notice of Award.

E. Mailed Proposals shall be enclosed within an outer mailing envelope, addressed to:

Karen Stolfer, Director

Hanson Public Library

132 Maquan Street

Hanson, MA 02341

Re: Project Management Services RFQ

All respondents are cautioned to allow ample time for transmittal. Responses received after the

Deadline will not be accepted or recognized. Note that the times of receipt will determine the acceptability of mailed proposals regardless of postmark.

3. WITHDRAWAL OR MODIFICATION OF RESPONSES

A. A Response may be withdrawn by written request, providing that such request is received prior to time established herein for the opening of Proposals.

B. Modifications to Proposals and/or Exceptions to the RFQ may be submitted prior to the date and time specified for the receipt of proposals. After the proposal opening, a

Respondent may not change any provision of the proposal in a manner prejudicial to the interests of HPL or fair competition. Minor informalities will be waived or the

Respondent will be allowed to correct them. If there is a mistake in the proposal document and the intended correct wording is clearly evident, the mistake will be corrected to reflect the intended correct meaning and the Respondent will be notified in writing; the Respondent may not, however, withdraw the Proposal. A Respondent may withdraw a Proposal if a mistake is clearly evident in the Proposal document, but the intended correct wording is not evident.

C. An original plus ten (10) copies of any modifications and/or exceptions must be submitted together with a signed letter of transmittal. Also submit an electronic version of the Proposal on a flash drive.

D. Modifications must be submitted in sealed envelopes clearly marked, "HPL Project

Management Services, Modification No. [ ]" (with each Respondent's modifications numbered in sequence).

E. Modifications may only be comprised of replacement pages and/or insertion pages, together with an index of modifications.

4. RIGHT TO REJECT PROPOSALS

HPL reserves the right to reject any or all proposals if it deems it in the public interest to do so.

SECTION VII: EVALUATION OF PROPOSALS AND EVALUATIVE CRITERIA

1. EVALUATION OF PROPOSALS

A. All proposals shall be received and evaluated in conformance with the requirements of

M.G.L. Chapter 30B, as applicable, and M.G.L. Chapter 7C, sections 44-58.

Evaluation shall be based upon qualifications only.

B. Proposals will be opened by HPL Director in the presence of one or more witnesses.

The opening shall not be open to the public, and the contents of the proposals shall be kept confidential and not disclosed to competing Respondents until after the evaluation process is completed.

C. HPL Director shall review each Response to determine whether it meets the minimum submission requirements as set forth in the RFQ. Failure of a proposal to meet a minimum submission requirement will disqualify a Proposal from further consideration. HPL Director shall state in writing the reasons for disqualifying any proposal.

D. HPL Director shall submit all proposals that have met the minimum submission requirements to the Committee. In analyzing responses to the evaluative criteria, the

Committee shall consider the qualifications of Respondents, and make any investigations deemed relevant to the selection process. The Committee will confirm claims of past experience and reserves the right to conduct interviews at its discretion.

E. The comparative evaluation criteria are set forth in Section VII of this RFQ. The

Committee shall score each criterion separately and shall aggregate scores to produce a composite rating of Highly Advantageous, Advantageous, or Not Advantageous for each proposal reviewed.

F. The Committee will make recommendation of the preferred candidate to the HPL

Board of Trustees. Award of Contract will be made to the proposal that, by determination of the HPL Board of Trustees, is most advantageous to the Town. The final contract, including fee, is subject to negotiation by the Town. Fee negotiations will commence with the first-ranked selection. If the Town is unable to negotiate a contract with the first-ranked selection, negotiations will commence with its second-ranked selection and so on, until a contract is successfully negotiated and approved.

2. MINIMUM EVALUATION CRITERIA AND TECHNICAL QUESTIONS

In addition to the minimum requirements set forth in Section V, all Respondents must demonstrate that they have significant experience, knowledge and abilities with respect to public construction projects, particularly involving the construction and renovations of libraries in

Massachusetts.

The following rating system will be used for those Respondents whose proposal meets the minimum submission criteria listed in Section V. Those proposals that do not meet the minimum will be judged unacceptable and not reviewed any further. If any part of a proposal is determined to be unacceptable, the proposal will not be reviewed further.

1. Past performance of the Respondent, if any, with regard to public, private, state-funded and

MBLC-funded library projects across the Commonwealth, as evidenced by:

a) Documented performance on previous projects including the number of projects managed, project dollar value, number and percentage completed on time, number and dollar value of change orders, average number of projects per project manager per year, number of accidents and safety violations, dollar value of any safety fines, and number and outcome of any legal actions;

b) Satisfactory working relationship with designers, contractors, Owner, the MBLC and local municipal officials.

Highly advantageous - The firm clearly articulates its experience working on more than ten (10) public building projects including at least four (4) library projects like the Hanson Public Library.

Advantageous - The firm demonstrates its experience working on more than five (5) but fewer than ten (10) public building projects including at least three (3) library projects like the Hanson

Public Library.

Not advantageous - The firm demonstrates its experience working on fewer than five (5) public building projects and no (0) library projects like the Hanson Public Library.

2. Knowledge of southeastern Massachusetts and its culture. An understanding of small communities such as Hanson and the character of the area, its needs and the citizens that make it distinct from the central and western parts of the Commonwealth is important to the stakeholders of the Hanson Public Library.

Highly advantageous - The firm demonstrates clear and thorough knowledge of the character of the area and the citizens through its experience with more than five (5) building projects in

Plymouth County or in similar communities in the Commonwealth.

Advantageous - The firm demonstrates a fair knowledge of the character of the area and the citizens through its experience with more than three (3) building projects in Plymouth County or in similar communities in the Commonwealth.

Not advantageous - The firm has engaged in fewer than two (2) building projects in Plymouth

County or in similar communities in the Commonwealth.

3. Understanding of the development and importance of the “Library Building Program” (March

26, 2024) as a master plan to the project as per MBLC Construction Grant requirements.

Highly advantageous - The firm clearly articulates an understanding of the Library Building

Program, essence of the Library in the lives of the residents and goals of new construction and/or a renovation/addition project.

Advantageous - The firm has a reasonable but lower level of understanding of the Library

Building Program and the purpose of the project.

Not advantageous - The firm does not exhibit an understanding of the goals of the Library

Building Program.

4. Thorough knowledge and demonstrated experience with life cycle cost analysis (LCCA) estimating and value engineering with actual examples of recommendations and associated benefits to the Town.

Highly advantageous - The firm demonstrates in their proposal that they have a thorough knowledge and demonstrated experience with life cycle cost analysis, cost estimating and value engineering with actual examples of recommendations and associated benefits.

Advantageous - The firm demonstrates in their proposal that they have some knowledge of the

LCCA with actual examples of recommendations and associated benefits.

Not advantageous - The firm does not demonstrate any proposals, past or present, indicating they have experience with LCCA with lack of demonstration of recommendations and their associated benefits.

5. Familiarity with the LEED green building certification program (MBLC is interested in level

Gold or Platinum.) This would include demonstration of experience working on high performance green buildings (if any), green building rating system used, life cycle cost analysis and recommendations to Town about building materials, finishes etc., and ability to assist in grant applications for funding and tracking Owner documentation for LEED prerequisites.

Highly advantageous - The firm demonstrates in their proposal that they are thoroughly familiar with LEED certification process. This could include demonstration of experience working on high performance green buildings and/or how to obtain credits that address carbon, energy, water, waste, transportation, materials, health and indoor environmental quality. Assistance in past grant applications and tracking Owner’s documentation for LEED prerequisites have been performed.

Advantageous - The firm demonstrates some familiarity with LEED certification process. They have some experience working on high performance green buildings, LEED rating system and have some experience with assistance in grant application and tracking of Owner documentation for LEED prerequisites.

Not advantageous - The firm demonstrates little or no familiarity with LEED certification process and has very little experience working on high performance green buildings, LEED certification process or assistance in grant applications or tracking of Owner documentation for LEED prerequisites.

SECTION VIII: TERMS

1. LIABILITY & INDEMNIFICATION

The Respondent shall defend, indemnify, and save harmless the HPL and its officers and agents from all claims, demands, payments, suits, actions, recoveries and judgments of every description, whether or not well founded in law, brought or recovered against it, by reason of any act or omission of said Respondent, his/her agents or employees, in the execution of the contract or in consequence of insufficient protection, or for the use of any patented invention by said Respondent and a sum sufficient to cover aforesaid claims may be retained by the HPL from moneys due or to become due to the Respondent under this contract, until such claims shall have been discharged or satisfactorily secured. Neither the HPL nor the Town of Hanson will be liable for any costs incurred by any Respondent in preparing a response to this RFQ or for any other costs incurred prior to entering into a Contract with an OPM.

2. PAYMENT FOR SERVICES RENDERED

The payment schedule for this project will be on a reimbursement basis according to a deliverables schedule consistent with the price proposal and negotiated at the time a contract is signed. The price proposal should include the proposed payment schedule based on the project deliverables. Final payment will not be made until all deliverables have been received and approved by the Town. In no event shall payment be made in advance of the services provided.

Invoices will be due and payable within 30 days following that in which deliveries are made, provided that all terms of the contract have been fulfilled to the full and complete satisfaction of the HPL.

3. DURATION OF CONTRACT

The duration of the contract shall be through the completion of all work and final acceptance by the HPL Board of Trustees, and shall include all material, equipment, and/or services ordered or delivered during the period.

4. TAXES

All prices quoted shall be for a definite fixed price unless otherwise specified in the Scope of

Work, which price shall exclude Federal, State and other taxes to the extent that municipalities are exempt. HPL is exempt from paying any and all otherwise applicable state and federal sales taxes.

5. PUBLIC RECORD

All responses and information submitted in response to this RFQ are subject to the

Massachusetts Public Records Law, M.G.L. c. 66, § 10 and c. 4, § 7(26). Any statements in submitted responses that are inconsistent with the provisions of these statutes shall be disregarded.

6. ASSIGNMENT OF CONTRACT

The Respondent who is awarded a contract shall not assign, transfer, convey, sublet or otherwise dispose of said contract, or his/her right, title or interest in or to the same, or any part thereof, without previous consent in writing from the HPL Board of Trustees, endorsed on or attached to the contract.

EXHIBIT A

PROPOSAL SIGNATURE PAGE

SUBMITTED TO THE HPL IN RESPONSE TO AN RFQ FOR

PROJECT MANAGEMENT SERVICES

HANSON PUBLIC LIBRARY

COMPLETE THIS PAGE AND RETURN AS A COVER SHEET.

Company Name Contact Person (please print)

Street Phone

City, State, Zip Email

Submits the attached proposal for this Request for Qualifications to the HPL, on the authority of the undersigned and as dated below.

Respondent acknowledges the receipt of the following Addenda:

1. 3.

2. 4.

"I confirm and pledge to abide by and be held to the requirements of this RFQ, to perform any tasks and deliver any documents as agreed, and upon mutual agreement as to Scope of Work and terms, to execute a Contract with the HPL."

Authorized Signature

Name (please print)

Title

Date

EXHIBIT B

CERTIFICATE OF NON-COLLUSION

CHAPTER 30B, § 10

“The undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word “person” shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.”

Individual or Corporate Name of Respondent

Signature of Authorized Agent

Printed Name of Authorized Agent

EXHIBIT C

CERTIFICATE OF TAX COMPLIANCE

Pursuant to Massachusetts General Law Chapter 62C, § 49A, I hereby certify under penalties of perjury that I have, to the best of my knowledge and belief, filed all state tax returns and paid all state taxes required under law.

Social Security or Federal I.D. Number

Signature: Individual or Corporate Officer

Please Print:

Corporate Name

Address

P.O. Box

City, State, Zip Code

* Your Social Security Number or Federal Identification Number will be furnished to the

Massachusetts Department of Revenue to determine whether you have met tax filing or tax payment obligations. Respondents who fail to correct their non-filing or delinquency will not have a contract or other agreement issued, renewed or extended. This request is made under the authority of M.G.L. Ch.

62C, § 49A.

EXHIBIT D

CERTIFICATE OF DEBARMENT POLICY COMPLIANCE

Pursuant to M.G.L. c. 29, § 29F(h);

The undersigned certifies that it is not listed as debarred or suspended on the debarment lists maintained by the Commonwealth of Massachusetts’ Division of Capital Asset Management, the Department of

Transportation, the Department of Industrial Accidents, the Office of the Attorney General, or the Federal government (the “Debarment Lists”).

Also; the undersigned agrees to review the Debarment Lists before soliciting or considering bids, contracting or negotiating with any sub-contractor for work under this agreement.

Also; the undersigned will not knowingly solicit or consider bids, contract or negotiate with, or approve a subcontract with any vendor listed as debarred or suspended on the Debarment Lists.

Also; the undersigned agrees that any sub-contracts for work under this agreement will: (i) include a certification that the sub-contractor is not listed as debarred or suspended on the Debarment Lists, and (ii) require that the sub-contractor confirm that it will review the Debarment Lists and not knowingly solicit or consider bids, contract or negotiate with, or approve a subcontract with any vendor listed as debarred or suspended on the Debarment Lists.

Individual or Corporate Name of Respondent

Signature of Authorized Agent

Printed Name of Authorized Agent

EXHIBIT E

CONFLICT OF INTEREST STATEMENT

Any contractor doing business with the Town of Hanson must stipulate as to the applicability of the

Massachusetts Conflict of Interest Law (MGL Ch. 268A). The Contractor acknowledges that he/she has investigated the law’s applicability to the performance of the contract; and by signing below the

Contractor certifies to the Town that neither it nor its agents, employees, or subcontractors are in violation of MGL Ch. 268A.

Signature:

Title:

Date:

EXHIBIT F

HPL STRATEGIC PLAN 2024-2028

EXHIBIT G

HPL LIBRARY BUILDING PROGRAM

EXHIBIT H

HPL FACILITY CONDITIONS ASSESSMENT