Hanscom_Field_Renovation_PWS - JAN 2026_Redacted.pdf

SERVICES

PERFORMANCE WORK STATEMENT

January 2026

Project ID: 1680

Location: Hanscom Air Force Base

Project Title: Renovation of Fields #1 and #4 – Hanscom AFB

1.0 General Information

1.1 This Performance Work Statement (“PWS”) establishes performance-based requirements for renovation of athletic Fields 1 and 4 at Hanscom AFB. The Contractor shall provide all labor, materials, equipment, supervision, and incidentals necessary to meet the performance outcomes defined herein. All work shall comply with applicable AFIMSC standards (i.e. FAC-13; Play courts/fields used for official sports meet required dimensions and have the specific markings established by the respective sport’s governing body when abiding by the sport's governing body rules.), Air Force Instruction 34-114, Fitness, Sports and World Class Athlete Program, OSHA requirements, and manufacturer specifications (if applicable).

1.2 Field Verification: The Contractor shall be responsible for field verifying all site dimensions, including but not limited to the square footage of the infield and outfield areas, prior to ordering materials or beginning work. The Contractor shall include these verified measurements in the Work Plan submitted for approval.

2.0 Administration

2.1 The following are the Points of Contact (“PoCs”) for this renovation:

3.0 Performance Objectives

3.1 The objective is to deliver safe, playable, and durable athletic fields meeting Air Force playability standards, proper drainage, and turf establishment requirements.

4.0 Performance Requirements

4.1 Field surfaces shall be graded to within ±0.25 inches over any ten-foot (10-foot) span.

4.2 Turf areas shall achieve a minimum of 95% uniform coverage with no bare spots exceeding three (3) inches in diameter within sixty (60) days of completion.

5.0 Field #4 – Infield Performance Tasks

5.1 Remove existing vegetation.

5.2 The Contractor shall furnish, install, and grade a new infield mix and conditioner meeting the following specifications:

5.2.1 Infield Mix: The mix shall be a homogenous blend composed of approximately 60% sand and 40% silt/clay. The contractor shall install and compact the infield mix to achieve a minimum uniform depth of four (4) inches across the entire skinned infield area.

5.2.2 Infield Conditioner: The conditioner shall be a vitrified clay aggregate. The Contractor shall incorporate the conditioner into the top one (1) to two (2) inches of the new infield mix at a rate of 20% by volume to ensure proper moisture management and surface playability.

5.2.3 Installation and Finishing: The contractor shall install the specified materials to a minimum uniform compacted depth of four (4) inches. The final surface shall be laser graded to a smooth, uniform plane with positive drainage and compacted to the required tolerance for athletic play.

5.2.4 Submittals: In accordance with Paragraph 8.1, the Contractor shall submit manufacturer's product data sheets and a five-pound (5 lb) sample of both the proposed infield mix and the conditioner to the Government Project Manager for approval prior to delivery and installation.

5.3 Reset Field Equipment to amateur Softball Association (ASA) Softball Regulations. The Contractor shall set all field equipment, including bases, the pitching rubber, and home plate, to the dimensions and specifications required by the current edition of the ASA Softball Official Rules of play. This includes, but is not limited to:

• Base Paths: Set at sixty (60) feet.

• Pitching Distance: Set at the regulation distance from the back point of home plate to the front of the pitching rubber.

5.4 The Contractor shall verify all measurements in the field and confirm them in the Work Plan submittal prior to installation.

6.0 Field #4 – Outfield Performance Tasks

6.1 Outfield Turf Renovation. The Contractor shall perform the following turf renovation tasks for the entire outfield area:

6.1.1 Aeration: The entire outfield turf area shall be core aerated to a minimum depth of three (

3) inches.

6.1.2 Topdressing and Leveling: Following aeration, the Contractor shall identify and correct all low spots, depressions, and other surface irregularities throughout the outfield. The Contractor shall furnish and spread screened topsoil as required to fill these areas and establish a smooth, uniform grade that ensures positive surface drainage across the entire outfield.

6.1.3 Seeding: The Contractor shall seed all specified outfield areas with an Athletic Perennial Rye blend (often with Kentucky Blue Grass). Seeding shall be applied at the manufacturer’s recommended rate for new turf establishment. The specific seed blend and its application rate shall be submitted for Government approval in accordance with Paragraph 8.1.

7.0 Field #1 – Infield Renovation Performance Tasks

7.1 General: The Contractor shall perform a complete renovation of the entire infield on Field #1. All tasks outlined below shall apply to the full infield area.

7.2 Infield Tilling, Grading, and Compaction:

7.2.1 Tilling: The Contractor shall till the entire existing infield to a minimum depth of four (4) inches to break up existing compaction and prepare the soil for amendment.

7.2.2 Material Installation: The Contractor shall furnish and install a sand/soil compost mix over the entire tilled infield. The new material shall be sufficient to amend the existing soil and establish the final required grade.

7.2.3 Compaction and Laser Grading: After adding the new material, the Contractor shall blend it with the tilled soil, then compact and laser grade the entire infield to a smooth, uniform surface that ensures positive drainage.

7.3 Soil Testing and Amendments: The Contractor shall be responsible for obtaining a soil analysis from a certified laboratory for the renovated infield. Based on the soil test results, the Contractor shall apply fertilizer and lime at the laboratory's recommended rates to optimize conditions for turf establishment. The soil test results and proposed application rates shall be submitted to the Government for approval prior to application.

7.4 Seeding: Following the application of soil amendments, the Contractor shall seed the entire renovated infield area with an Athletic Perennial Rye blend. Seeding shall be applied at the manufacturer’s recommended rate for new turf establishment. The specific seed blend and its application rate shall be submitted for Government approval in accordance with Paragraph 8.1.

8.0 Contractor Submittals

8.1 The Contractor shall submit a Quality Control Plan, Work Plan and Schedule, and material data sheets at the time of proposal submittal for COR approval prior to execution. An AF Form 3000 (Material Approval Submittal form) shall be submitted with submittals.

9.0 Quality Assurance Surveillance

9.1 The Contractor will notify the project PoCs listed in Section 2.0 Administration of this PWS at least two (2) weeks in advance of the project’s approximate 50% and 100% completion dates. The Program Manager will then work with Contractor to schedule subject 50% and 100% completion inspections.

10.0 Rework and Corrective Action

10.1 If work fails to meet performance standards, the Contractor shall, at no additional cost to the Government, correct all deficiencies within two (2) weeks. Rework includes regrading, reseeding, material replacement, or other corrective actions necessary to meet acceptance criteria.

11.0 Warranty

11.1 The Contractor shall warrant all work and materials for one (1) year following final acceptance. The warranty will not include damage from misuse, extreme weather events, or lack of government maintenance.

12.0 Period of Performance

12.1 All work shall be completed within 90 calendar days from Notice to Proceed.

12.2 Government work hours are from 7:30 a.m. to 4:30 p.m., Monday through Friday, excluding Saturday, Sunday, and Government holidays.

12.3 The Contractor shall not commence work in housing areas before 8:30 a.m. and shall terminate work by 4:30 p.m. Access to work sites will be restricted to these hours and days.

12.4 Work that requires Government inspection shall be completed during normal work hours unless otherwise approved by the Contracting Officer.

12.5 All requests to perform work on Government holidays must be coordinated and approved by the Contracting Officer.

12.6 Holidays:

12.6.1 New Year’s Day

12.6.2 Martin Luther King Jr.’s Birthday

12.6.3 Presidents’ Day

12.6.4 Memorial Day

12.6.5 Juneteenth Independence Day (observed)

12.6.6 Labor Day

12.6.7 Columbus Day

12.6.8 Veterans’ Day

12.6.9 Thanksgiving

12.6.10 Christmas

13.0 Installation Access

13.1 Prior to coming to Hanscom AFB to provide the service requested, Contractor shall contact the PoCs listed in Section 2.0 Administration of this PWS to coordinate access to the base as well as to the sites where the work shall be performed.

13.2 The contractor will coordinate with the Contracting Officer and the Project Manager to obtain base access badges for contractor personnel.

13.3 Personnel applying for Visitor Passes at the Base Visitor Control Center are subject to daily mandatory vehicle inspection and will have limited access to the installation.

13.4 The Government is not responsible for any cost or lost time associated with obtaining passes or added vehicle inspections incurred.

13.5 A list of the names of the workers will be required to gain access, and passes shall be distributed at the visitor’s building at Sartain Gate (Building 1617, Old Bedford Rd, Hanscom AFB, MA 01731).

13.6 Workers shall have proof of identification as well as a valid license. As a note, Hanscom AFB is now REAL ID compliant.

13.7 If bringing a vehicle on base, the Contractor will need proof of registration and insurance of that vehicle.

13.8 Contractor employees must have identification that readily identifies them as contractors.

13.9 In addition, unscheduled gate closures may occur at any time and personnel entering or exiting the installation may experience delays.

13.10 More information about base access can be found at the following link:

https://www.hanscom.af.mil/Units/66th-Security-Forces-Squadron/.

13.11 The contractor is responsible for immediately returning all access badges for personnel who no longer work for the contractor.

13.12 The contractor is responsible for immediately returning all access badges after completion of the contract.