Handheld_High-Pressure_Mass_Spectrometer.pdf

REQUEST FOR BID

2025-RFB-0091

HANDHELD HIGH-PRESSURE MASS SPECTROMETER

County of Sacramento

9660 Ecology Lane

Sacramento, CA 95827

RELEASE DATE: December 4, 2025

DEADLINE FOR QUESTIONS: December 12, 2025

RESPONSE DEADLINE: December 18, 2025, 5:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/saccounty https://secure.procurenow.com/portal/%7bproject.government.code%7d

County of Sacramento

REQUEST FOR BID

Handheld High-Pressure Mass Spectrometer

1. Definitions

2. Introduction

3. Bidder's Instructions

4. Basis for Award

5. Project Details

6. Vendor Submissions

7. Pricing Table

8. Sacramento County Standard Terms and Conditions

9. Additional Terms and Conditions

10. Environmental Purchasing Policy

11. Security Supplemental Terms and Conditions

Request for Bid #2025-RFB-0091 Title: Handheld High-Pressure Mass Spectrometer

1. Definitions

Response: The written, signed and sealed complete document(s) submitted according to the bid instructions. Response does not include any verbal or documentary interaction apart from submittal of a formal Response.

Request/Proposal/Bid: The completed and released solicitation document, including all subsequent addenda, made publicly available to all prospective bidders.

We/Us/Our:Terms that refer to the County of Sacramento, a duly organized public entity. They may also be used as pronouns for various subsets of the County organization, including, as the context will indicate:

• Purchasing - the Contracts and Purchasing Services Division of the Department of General

Services.

• Department/Division – The department or division requesting the goods or services contained in this request, for which this bid is prepared and which will be the end user of the requested goods or services.

• Constituency – the client base or County population which may benefit from the procurement of goods and/or services requested herein.

You/Your: Terms that refer to businesses/individuals submitting a response. The term may apply differently as the context will indicate.

• Supplier - A business entity engaged in the business of providing goods, equipment and/or services.

• Bidder - A business entity submitting a Response to this bid. Suppliers which may express interest in this bid, but who do not submit a Response, have no obligations with respect to the bid requirements.

• Contractor - The Bidder(s) whose Response to this bid is evaluated as meeting the needs of the

County. Contractor(s) will be selected for award, and will enter into a contract(s) for provision of the services described in this bid.

• Contractor’s Employee - All persons who can be offered to provide the goods, equipment and/or services described in the bid. All employees of the Contractor shall be covered by the insurance programs normally provided to persons employed by a company (ex: Worker’s Comp, SDI, etc.).

Mandatory: A required element of this request/proposal/bid. Failure to satisfy any element of this request/proposal/bid defined as “mandatory” will disqualify the particular response.

Default: A failure to act as required by any contract resulting from this request, which may trigger the right to sue or may excuse the other party's obligation to perform under the contract.

Cancellation/Termination: A unilateral or mutual decision to not complete an exchange or perform an obligation under any contract resulting from this request.

“Or Equal”: A statement used for reference to indicate the character or quality desired in a requested product or service. When specified in a bid document, equal items will be considered, provided the response clearly describes the article. Offers of equal items must state the brand and number, or level of quality. When brand, number, or level of quality is not stated by bidder, the offer will be considered exactly as specified. The determination of the Purchasing Agent as to what items are equal is final and conclusive.

2. Introduction

2.1. Summary

This solicitation is for the purchase of a Fischer Scientific MX908 handheld mass spectrometer or a spectrometer of the same specifications. Please refer to the Project Details for more information.

2.2. Contact Information

Any inquiries or requests regarding this solicitation must be submitted via OpenGov. Contact with unauthorized County personnel during the selection process may result in disqualification.

Zachary Mello`

Senior Contract Services Officer

9660 Ecology Lane

California, CA 95827

Email: melloz@saccounty.gov

Phone: (916) 875-6104

Department:

DGS: CAPSD - Procurement

Department Head:

Brandalyn Tramel

Purchasing Agent

2.3. Timeline

Release Project Date December 4, 2025

Question Submission Deadline December 12, 2025, 5:00pm

Addendum Issued (if necessary) December 15, 2025, 5:00pm

Submission Deadline December 18, 2025, 5:00pm

Award Contract December 19, 2025 mailto:melloz@saccounty.gov tel:(916)875-6104

3. Bidder's Instructions

3.1. General Format

Respond to all requests for information and completion of forms contained in this Request for Bid. A qualifying response must address all items. Brochures and advertisements will not be considered a complete reply to requests for information and will not be accepted as such. Bidder is solely responsible for accuracy and completeness of bid response and for electronically separating and marking documents as confidential when submitting their response through SacCountyEbids. Responses considered incomplete may be rejected.

3.2. Alteration of Bid Text

The original text of this bid document, as well as any attachments, amendments or other official correspondence related to this bid document, may not be manually, electronically or otherwise altered by bidder or bidder’s agent(s). Any response containing altered, deleted, additional or otherwise non-original text will be disqualified.

3.3. Preparation of Response

A. All responses must be signed by an authorized officer or employee of the responder.

B. Responses must be submitted prior to the specified date and time, using the Sacramento

County’s Electronic Bidding website (SacCountyEbids). Responses delivered by hand, fax, telephone, e-mail, or any postal carrier will not be accepted. If bidder uploads a file to

SacCountyEbids, it is bidder responsibility to ensure the file is not corrupt or damaged. If County is unable to open an attachment because it is damaged, corrupt, infected, etc., it may disqualify bidder’s submission. See this training guide for guidance entering your online response.

C. Time of delivery must be stated as the number of calendar days following receipt of the order by the bidder to receipt of the goods or services by the County.

D. Time of delivery may be a consideration in the award.

E. Prices will be considered as net if no cash discount is offered. If a discrepancy between the unit price and the item total exists, the unit price prevails.

F. Shipping Terms: F.O.B. Destination, freight prepaid and added; Payment Terms: NET/30.

3.4. Confidential Information/Public Record

All responses become property of the County. All responses, including the accepted bid and any subsequent contract, become public records per the requirements of the California Government Code, Sections 6250 -6270, “California Public Records Act”. Proprietary material must be clearly marked as such. Pricing and service elements of the successful bid are not considered proprietary information.

The County will treat all information submitted in a bid as available for public inspection once the

County has selected a contractor. If you believe that you have a legally justifiable basis under the

California Public Records Act (Government Section 6250 et. seq.) for protecting the confidentiality of any https://secure.procurenow.com/portal/saccounty https://secure.procurenow.com/portal/saccounty https://secure.procurenow.com/portal/saccounty http://help.procurenow.com/en/articles/5815468-opengov-procurement-vendor-training information contained within your bid, you must identify any such information, together with the legal basis of your claim in your bid, and present such information separately as part of your response.

The final determination as to whether the County will assert your claim of confidentiality on your behalf shall be at the sole discretion of the County. If the County makes a determination that your information does not meet the criteria for confidentiality, you will be notified as such. Any information deemed to be non-confidential shall be considered public record.

4. Basis for Award

Award will be made to the bidder whose offer provides the greatest value, in our view, to the County from the standpoint of suitability to purpose, quality, service, previous experience, life cycle, cost, ability to deliver, or for other reasons deemed by Purchasing to be in the best interest of the County.

Public Bid Opening: As soon as possible after the date and time specified by the Request for Bid, pricing information will made public to all bidders. The responses will remain sealed during the bid evaluation period, and will be made available for public inspection upon notice of bid award.

This bid award will be determined by lowest responsive and responsible bidder. Bid responses will be considered valid for a period of 90 calendar days after bid closing date above.

Lowest priced proposal to meet the specifications.

Note: All specifications, terms and conditions of this request will apply to any resulting order.

5. Project Details

5.1. Important Instructions for Electronic Submittal

The County is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov

Procurement by signing up at Sign Up (opengov.com). Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

5.2. Product Specifications

Handheld High-Pressure Mass Spectrometer Specifications

• Identification capability (Drugs / PBAs / fentanyl-based compounds)

The mass spectrometer must provide accurate onboard identification of a range of drugs, including fentanyl-based compounds and precursors in mixtures or low purity (less than 10%).

This capability is necessary to reliably identify counterfeit and street-level drugs containing fentanyls and other opioids, which typically contain a high percentage of cutting agent. The mass spectrometer should be able to identify trace amounts of drugs which have been applied to or otherwise embedded in paper or other material for the purpose of smuggling the illicit drugs into prohibited areas, such as prisons.

Fentanyl Classification

The mass spectrometer must be able to alarm to a suspect or novel fentanyl analog which cannot be directly identified based on the device’s onboard library. Third party performance testing is required to ensure validation of performance against drugs and PBAs / fentanyls.

• Identification capability (CWAs and FGAs)

The mass spectrometer must provide accurate onboard identification of a range of chemical threats including traditional and emerging chemical warfare agents and a wide range of precursors and degradation products. The mass spectrometer must include the ability to expand the library through user-applied updates. The mass spectrometer must be able to identify

FGAs/Novichok agents by their specific A-Series nomenclature (A230, A232, A234) as well as G-series, HD (mustard) and multiple V-series agents. Third party performance testing is required to ensure validation of performance against chemical warfare agents (CWAs) and fourth-generations agents (FGAs).

• CWA Quantification

The mass spectrometer must have the capability to provide real-time concentration estimates https://procurement.opengov.com/signup for chemical warfare agents as they’re being detected. CWA quantification estimates provide critical additional information for operators as they determine safe response and clean up procedures.

• Identification capability (Explosives)

The mass spectrometer must provide accurate onboard identification of a range of explosives and explosive precursors. The mass spectrometer must enable non-contact analysis and identification of TATP, hexamine and MEKP. Third party performance testing is required to ensure validation of performance against explosives and explosive precursors.

• Core technology

To allow for quick start-up (<1 minute) and speedy identification of threats (<2 minute), the core technology must be able to operate at higher pressures (1 torr) and operate using ambient air, not requiring any buffer or carrier gasses for operation.

• Self-test on start

Upon start up, the mass spectrometer automatically conducts internal checks to ensure the following operating parameters are working as intended:

• software and memory integrity;

• power boards;

• telemetry;

• battery performance;

• vacuum pump;

• sample pump; and

• sampling module

Check must take less than 5 minutes at a temperature of 20 ℃. If there are issues with any of the parameters, the appropriate error will be shown, with guidance for resolution.

• Multi-phase sample detection

The mass spectrometer must be capable of analyzing gas/vapor, solid/liquid and aerosol samples. Solid/liquid samples must be able to be detected and identified in either bulk or trace

(residue) quantities. Aerosols must be detected while also monitoring for potential vapor threats. This will allow detection of a wide range of threats in multiple states of matter.

• Lightweight handheld use-mode

The mass spectrometer (including battery) must weigh less than 10 lbs (4.5kg), reducing equipment weight burden for ‘downrange’ sampling and enabling the operator to move quickly and operate in confined areas.

• Power considerations

As the instrument is likely to be used in a ‘downrange’ application the mass spectrometer must operate on a field-replaceable Li-ion battery providing >3 hours of battery life during active use.

Batteries must be able to be replaced while in operation, or “hot swapped,” without powering off the system.

• Mass range

The mass spectrometer instrument must have a m/z (amu) range of at least 50 to 500 enabling a variety of chemical threats to be detected/identified to include TICs, CWAs, FGAs, PBAs, drugs, fentanyls, and explosives.

• Modes of operation

The mass spectrometer must be capable of multiple modes of operation to include gas/vapor mode and solid/liquid mode (bulk and trace quantities). The mass spectrometer must be capable of working in a continuous gas/vapor mode providing real-time monitoring of airborne threats. This will allow for a wide range of threats in multiple states of matter to be monitored and identified in the field.

• Simplified user interface with rugged buttons

The mass spectrometer must be operated with ruggedized physical buttons designed for operators in bulky protective gear that limits sight, tactile touch and grip. The user interface must be designed to simplify instrument operation to minimize training. The buttons must be raised and be designed to be used by operators wearing protective gloves. The on/off button must be recessed to prevent the accidental turning off the unit during an operation.

• Limits of Detection

The mass spectrometer must be able to detect and identify threats at trace or near-trace levels

(not visible to the user) in all phases (liquid, solid, aerosol and vapor) in harsh, real-world environments (less-than-pure) and in the presence of common interferents (Diesel, JP8, Windex, Masking Agents, etc.).

• Vapor Limits of Detection

The mass spectrometer must detect and alarm when challenged with high priority CWA vapor threats (e.g. nerve agents GA, GB, GD, GF) at concentrations of less than 100 parts per billion

(ppb) and must have independent test report available verifying capability.

• Particulate Limits of Detection

The mass spectrometer must detect and alarm when challenged with high priority explosives, drugs, fentanyls, PBAs, and FGAs at concentrations of less than 100 nanograms (ng) and must have independent test report available verifying capability.

• Response Time

In less than 30 seconds in continuous sampling mode, the mass spectrometer must be capable of positive identification in the presence of target chemicals at ppb levels in vapor, thus providing the user quick and accurate information on threat conditions.

In trace mode, the mass spectrometer must be capable of positive identification of target chemicals at ng levels in less than one minute.

• Fully integrated system

The mass spectrometer must be entirely self-contained with a built-in computer requiring no outside components to function to allow operation by one person wearing chemical protective clothing/apparel in the hot zone.

• Optional add-on system for area monitoring

The mass spectrometer should have an optional accessory which can turn the device into a remote area monitoring system. The accessory should be able to be purchased with the device or later depending on customer need. The accessory should provide remote monitoring and control of the device anywhere in the world with an internet connection and provide additional battery life of at least 6+ hours at room temperature. Shore power should also be an option.

• Ionization source

Mass spectrometer ionization source must not contain radioactive materials to increase user safety and minimize transportation burdens.

• Vacuum system

Mass spectrometer must include an internal vacuum system, to minimize maintenance and consumables. No external vacuum system can be required.

• Alarm list activation

Mass spectrometer must allow operator to activate, deactivate, and edit lists of targeted chemicals that control device alarms on the GUI itself to allow for flexible mission objectives in the field.

• Audible alarms

Mass spectrometer must alarm for threat chemicals both visually on the GUI and with an audible sound. Users must be able to activate or deactivate the audible alarms as needed.

• On-Screen results

Mass spectrometer must provide clear, unambiguous results when targets are identified. Alarm result should be color coded with a specific color for a highly confident result, which should also include CAS number and primary hazard on the main result screen. Suspected results which don’t fully meet the threshold or criteria for the highest confidence alarm should be color coded with a different color for user clarity.

• Reports

The mass spectrometer must store all data collected automatically and have the ability to recall data and export results information from the device to an external media in a variety of commonly viewable formats, including PDF and JPEG. This enables easy data archival and additional support. Data export should not require a keyboard or a mouse. The mass spectrometer must have the ability to export reports via Bluetooth to a companion application on an Android or iOS device for customization.

• Warranty/Technical Support/Reach back

The mass spectrometer must offer full warranty and support coverage for a stated time period, to include 24 / 7 technical and reachback support for assistance with data interpretation or technical issues, and all software / library updates.

• Scheduled Maintenance

The mass spectrometer must not require scheduled maintenance or consumables for vapor analysis to minimize the burdens and costs of ownership.

• Battery charge display

Mass spectrometer battery must display visual indication of charge state on both the battery itself and on screen. This enables operators to quickly assess spare battery charge state without testing.

• Ruggedness MIL-STD 810G

Mass spectrometer must be independently certified to meet MIL-STD-810G with a certified independent report available. Required MIL-STD 810G standards include: low pressure (method

500.5); high temp (501.5); low temp (502.5); rain (506.5); humidity (507.5); sand & dust (510.5);

salt fog (509.5), vibration (514.6); and shock (516.6).

5.3. Alternative/ "or Equal" Product

The Fisher Scientific MX908 spectrometer identified in this RFB is intended to establish a standard of quality, performance, and functionality. Interested parties may propose an “or equal” product, provided that the alternative meets or exceeds all performance, quality, and functional requirements described in this solicitation. To propose an alternative product, interested bidders must first post the item, including a hyperlink to its specifications, under the Question and Answer function of this solicitation. No substitutions will be accepted unless first reviewed and approved by the County.

6. Vendor Submissions

6.1. Bid Requirements*

Did you read through and confirm that you met all of the bid requirements?

☐ Yes

☐ No

*Response required

6.2. Please confirm that your company will accept the County's contract terms and conditions.

☐ Please confirm

6.3. Appendix II to Part 200, Title 2*

The provisions of Appendix II to Part 200, Title 2 are incorporated into this solicitation via the hyperlink below.

https://www.ecfr.gov/current/title-2/part-200/appendix-Appendix%20II%20to%20Part%20200

Please confirm that your firm has reviewed the provisions of the appendix.

☐ Please confirm

*Response required

6.4. Bid Documents*

Please Upload any/all required or supplemental bid documents here.

*Response required

6.5. Information Security Requirements*

Please download the below documents, complete, and upload.

• Information_Security_Requir...

*Response required

6.6. Confidential Company Information (if applicable)

The County will treat all information submitted in a proposal as available for public inspection once the

County has selected a contractor. If you believe that you have a legally justifiable basis under the

California Public Records Act (Government Section 6250 et. seq.) for protecting the confidentiality of any information contained within your proposal, you must identify any such information, together with the legal basis of your claim in your proposal, and present such information in this section as part of your response package. Click "File Upload" below to upload your confidential documents.

6.7. Contractor Certification of Compliance, part 1*

WHEREAS it is in the best interest of Sacramento County that those entities with whom the County does business demonstrate financial responsibility, integrity and lawfulness, it is inequitable for those entities https://www.ecfr.gov/current/title-2/part-200/appendix-Appendix%20II%20to%20Part%20200 https://government-project.s3.us-west-2.amazonaws.com/14103/a66cbb61-d375-4b99-b05f-20e420a36d1d_Information_Security_Requirements.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4MDVUBFW7%2F20251204%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20251204T183000Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEIL%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQDDOrLCT77xVKNueN2x90Gjlp578NBygsKuvfiqYT%2FIAAIgSGaOLC67mCv%2Fb1FQe23havYmtnqm0Lg%2FWWAf14bzHpkqjAUISxACGgw4OTIzNjQ2ODc2NzIiDLEKuzIPiT%2BIHylf1SrpBO1gVkDPQl5ZlSaf1RpBr8xDFXGbAOzMKL%2BR3srpb3W0qxFwEIQvxuuyubOyAnu1TatIH2yBMyKI5EVV00sQ7Z6kOyVwOlOfYbovpvQyHoV0TUTMIr5BxFmC9SoB1EiXOSQRZwEQgWl3B498ofLBGuc7t9YWrm5s6JkPzxSQ%2F%2FqhrZsO6jgPjvP02FNbkX0uJFdSA5IWLkcfvk%2FkvAXMI1zV%2Fkb51cbzkApYebJPUKgQxLqcLP8F1h2PI%2FGw8QlEY%2BhCBWcp%2BVvaIgRgeask9uqZ%2FDbLLJpLMHuaO8g2VdTDdongGpmM9OM1GkhfEA9WV9JQPkAC2mGgTtYGKsyrOCJlHR%2FGGmGM6KOfhwsR%2BDVz5ul%2FsXAmeHvRmVRO6%2Fp7cfkX0gDYF4DuAgYm0XZNhwiFZphfwxCXd%2BaNirmXVdbBqNjQURJ0S%2BxgGPEfwSYbbnRNe6zEA7RH38VRZ2bDVzaegp7EGwh3VS41PTe89xcJU0de2KLJhEPLi3ExnzQo49oWVr%2Bppb0Cfr5NQrWSZq%2BxiAxVtATllLmnQiuhF52amf4MMifbP%2BLruIZ%2BCQOg94XTe5HQZMRFjiyKBH1X%2BRxz0HTEClDFM2%2Flk%2BEBlY%2FOVGIcbiCfASzyXHLsWYurOWkTy%2BEcr3HtFvxZ4FZMrQiMMybKSwhA%2Bwzc6pDKOvq17EbSDfYEzi4UlkXkWbvAScz08jrGUb01DN2gCJK4I9QvcFO9GTZ9tBbRBycY0Xydbn0%2BzQ1Te6AVNJJ1bpWODR2EUVrs%2F53O9%2FdNAuxgl1WJFZZ9WDSkBZOaStCz5BKRvWuNICQUxQy3MJGQx8kGOpkBhSDdF3prKbcZYKhO9G9D6oBSB4FyqUnnEvbCn6JrjVz4QIa84Vr6p2lPOb4LObxhMZhyfg1VSRPW74e1uUJc6tKNXxMGCGIKo1%2BhG9sx2pEM2OlH64aMhhyERsZN7kpscOV8cTHSEVOWDTa0peYDohp2PQ%2FZ%2FBIf0KS3IXylBI8T8SqYumAZWlBfH6xAqXL8JeLbMHR3u675&X-Amz-Signature=a5b418b5b64ffdbeedaf9dd911ee6986dc1e12515595528db56854c3bfb62621&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Information_Security_Requirements.docx%22&x-id=GetObject with whom the County does business to receive County funds while failing to pay court-ordered child, family and spousal support which shifts the support of their dependents onto the public treasury.

Therefore, in order to assist the Sacramento County Department of Child Support Services in its efforts to collect unpaid court-ordered child, family and spousal support orders, the following certification must be provided by all entities with whom the County does business:

CONTRACTOR hereby certifies that either:

☐ (a) the CONTRACTOR is a government or non-profit entity (exempt); or

☐ (b) the CONTRACTOR has no Principal Owners (25% or more) (exempt); or

☐ (c) each Principal Owner (25% or more), does not have any existing child support orders; or

☐ (d) CONTRACTOR’S Principal Owners are currently in substantial compliance with any court-ordered child, family and spousal support order, including orders to provide current residence address, employment information, and whether dependent health insurance coverage is available. If not in compliance, Principal Owner has become current or has arranged a payment schedule with the

Department of Child Support Services or the court.

*Response required

6.8. Contractor Certification of Compliance, part 2*

New CONTRACTOR shall certify that each of the following statements is true:

A. CONTRACTOR has fully complied with all applicable state and federal reporting requirements relating to employment reporting for its employees; and

B. CONTRACTOR has fully complied with all lawfully served wage and earnings assignment orders and notices of assignment and will continue to maintain compliance.

NOTE: Failure to comply with state and federal reporting requirements regarding a Contractor's employees or failure to implement lawfully served wage and earnings assignment orders or notices of assignment constitutes a default under the contract; and failure to cure the default within 90 days of notice by the County shall be grounds for termination of the contract. Principal Owners can contact the

Sacramento Department of Child Support Services at 1-866-901-3212, by writing to P.O. Box 269112, Sacramento, 95826-9112, or via the Customer Connect website at www.childsup.ca.gov.

☐ Please confirm

*Response required

6.9. Solicitation Exceptions*

Please list all exceptions below referring to name of specific section and (where applicable) paragraph, subsection number, or other identifier. For each exception, please quote the statement(s) to which you are taking an exception, for reference during bid analysis. Exceptions considered excessive or affecting vital terms, conditions or specifications may reduce or eliminate your prospects for award.

Please include the following with every exception (if your company has no exceptions, type "N/A" in this field):

A. Page #

B. Section#/Title

C. Exception Description

*Response required

6.10. Non-Collusion Affidavit*

I state that I am authorized to make this affidavit on behalf of my firm, and its owners, directors, and officers. I am the person responsible in my firm for the price(s) and the amount of this proposal.

I state that:

A. The price(s) and amount of this proposal have been arrived at independently and without consultation, communication or agreement with any other contractor, bidder or potential bidder, except as disclosed below in the exceptions field (accept with exceptions).

B. That neither the price(s) nor the amount of this proposal, and neither the approximate price(s) nor approximate amount of this proposal, have been disclosed to any other firm or person who is a bidder or potential bidder, and that they will not be disclosed before proposal opening.

C. No attempt has been made or will be made to induce any firm or person to refrain from submitting a proposal on this contract, or to submit a proposal higher than this proposal, or to submit any intentionally high or noncompetitive proposal/bid or other form of complementary proposal.

D. The proposal by my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit a complementary or other noncompetitive proposal.

E. My firm, its affiliates, subsidiaries, officer, directors and employees are not currently under investigation by any governmental agency and have not in the last five years been convicted of or found liable for any act prohibited by State or Federal law in any jurisdiction, involving conspiracy or collusion with respect to bidding on any public contract.

F. No current or previous employee of the County of Sacramento (employed by County of

Sacramento within the last calendar year) has been involved or is currently involved in any manner, directly or indirectly, with bidder’s response or considerations in responding to this request.

I understand and my firm understands and acknowledges that the above representations are material and important, and will be relied upon by the County of Sacramento in awarding the contract(s) for which this proposal is submitted. I understand and my firm understands that any misstatement in this affidavit is and shall be treated as fraudulent concealment from the County of Sacramento of the true facts relating to the submission of proposals/bids for this contract. Any violation of this certification shall render bidder’s response invalid. In such a case, bidder’s response will be immediately disqualified.

6.11. Certification Regarding Debarment and Suspension*

CONTRACTOR agrees to comply with 5 U.S.C. 1501-1508, 31 U.S.C. §1352 and 45 CFR Part 76.100 (Code of Federal Regulations), which provides that federal funds may not be used for any contracted services, if CONTRACTOR is debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency.

I (We) certify to the best of my (our) knowledge and belief, that CONTRACTOR named below and its principals:

A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency;

B. Have not within a three (3)-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

C. Are not presently indicted or otherwise criminally or civilly charged by a governmental entity

(federal, state, or local) with commission of any of the offenses enumerated in paragraph (2) of this certification; and

D. Have not within a three (3)-year period preceding this application/proposal/agreement had one or more public transactions (Federal, State, or local) terminated for cause or default.

E. Shall notify COUNTY OF SACRAMENTO, CONTRACT & PURCHASING SERVICES DIVISION within ten (10) days of receipt of notification that CONTRACTOR is subject to any proposed or pending debarment, suspension, indictments or termination of a public transaction.

F. Shall obtain a certification regarding debarment and suspension from all its subcontractors that will be funded through this Agreement.

G. Hereby agree to terminate immediately, any subcontractor’s services that will be/are funded through this Agreement, upon discovery that the subcontractor is ineligible or voluntarily excluded from covered transactions by any federal department or agency.

☐ Please confirm

*Response required

6.12. SAM.gov*

Please enter your legal entity name for SAM.gov verification.

6.13. Procurement Opportunities Program - Local and Micro Business Preference

PURPOSE

The purpose of the Procurement Opportunities Program is to promote and enhance the utilization of local and small business enterprises in the County’s procurement and contracting processes. Small businesses contribute to the overall economic health of the community. Therefore, government has a compelling interest to provide economic opportunity to small businesses. The economic health of the community is dependent upon an active and thriving business community, including both large and small businesses. For this reason, the program is designed to provide procedural assistance and contracting information to any firm wishing to do business with the County. This program is not, however, intended to become a separate activity within the County’s procurement and contracting process. It is intended to be an integral part of the County’s standard procurement and contracting process.

INCENTIVES

Service and supply acquisition: For material, supply, construction and/or non-professional service contracts of less than $1,000,000 processed through the Department of General Services, Contract and

Purchasing Services Division, or through the Delegated Purchase Order (DPO) Program. The County of

Sacramento will award a two-percent (2%) price or point micro-business preference to State Certified

Micro-Business enterprises located within the Sacramento Regional Market Area (Sacramento, El

Dorado, Placer, Sutter, Yolo and Yuba Counties), and/or a five-percent (5%) price or point local business preference.

The Delegated Purchase Order program (a delegated purchasing program utilized by department “DPO

Buyers”) includes a provision requiring the departments to obtain multiple quotes based on the dollar amount of the purchase. This program will eliminate the quoting requirement if the DPO Buyer issues a

DPO to a certified micro-business in the Sacramento Regional Market Area. When obtaining multiple quotes, the DPO Buyer shall apply all applicable preferences stipulated in this program.

LOCAL BUSINESS PREFERENCE QUALIFICATIONS

Pursuant to Sections 2.56.420 and 2.56.440 of the Sacramento County Code, where applicable, a local price or point preference credit of 5% shall be granted to Local Business Enterprises on supply and non-professional service contracts of less than one million dollars ($1,000,000) to business enterprises located within Sacramento County when evaluating bids for material, supply, construction, and/or non-professional services acquisitions processed through the Department of General Services, Contract and

Purchasing Services Division or through the Delegated Purchase Order Program. In order to qualify for local preference, a vendor must meet all of the following criteria (as defined in SCC 2.56.420):

A. The business maintains its Principal Place of Business within the geographic boundaries of the

County of Sacramento.

1. Suppliers and professional truck drivers are not required to maintain their principal place of business within the County, but must maintain a Fixed Office within the County. Suppliers must also maintain a continuously stocked inventory within the County consistent with the type of goods for which the business is seeking a local preference. Professional truck drivers must also park their registered vehicles and trailers within the County when not under contract for use. The business may be required to submit to the County a copy of its rental or lease agreement evidencing its Fixed Office location.

B. The business must provide 50 percent or more of the contracted product from its own local inventory.

C. The business must possess a current County of Sacramento business license or a business license from a city within the County. If the business’s Fixed Office is located in a city that does not issue business licenses, the business must be current with the city’s business operations taxes or other business regulations.

D. The business has been established and conducting business activities in the County for at least six months preceding the due date of the bid/proposal for which a local preference is being sought. The business may be required to submit to the County evidence of its business activities within the Sacramento area during the preceding six months.

E. The business must have paid sales tax to either a city located within the County or to the County of Sacramento. The business may be required to submit to the County copies of its State of

California Board of Equalization sales and use tax returns.

This preference shall also be provided to Sacramento Regional Market Area businesses that meet the criteria of a Local Business Enterprise for the county in which they are located, provided that:

A. Those criteria are at least as stringent as section 2.56.420(d); and

B. The county in which such businesses are located also provides pricing preferences to businesses located within Sacramento County.

Bidders claiming local vendor preference for any Request for Bid, Price Quote, or Request for Proposal must submit an Affidavit of Eligibility (see page 3) with their bid, quote or proposal response, unless an approved affidavit is already on file.

For questions or assistance relating to the County of Sacramento’s Local Vendor Preference Policy, call the Contract & Purchasing Services Division at 916-876-6360 or visit our website at www.saccountybids.net.

Complete information regarding this program is located on the following website:

http://www.dgs.saccounty.net/capsd/Pages/County-Purchasing-Code.aspx#2.56.410

MICRO-BUSINESS PREFERENCE QUALIFICATIONS

Most County contracts are open to competitive bidding. It is the policy of the County to actively solicit participation by small business enterprises in its procurement and contracting activities. In order for the

County to readily find small businesses to solicit, businesses should (1) be certified with the State of

California, Office of Small Business and DVBE Services, or reciprocal agency, and (2) register with the

State of California, Department of General Services.

The County will accept certifications from the State of California, Office of Small Business and DVBE

Services, or reciprocating governmental agencies. The County will accept formal certifications from other agencies within the State of California for documentation purposes. For a firm to be eligible for a two-percent (2%) price preference, it must meet all of the following criteria (as defined in SCC 2.56.420):

A. formally certified micro-business, B. independently owned and operated, C. is not dominant in its field of operation, D. has its Principal Place of Business located in the Sacramento Regional Market Area, E. together with its affiliates, is either a service, construction, or non-manufacturing firm with twenty-five (25) or fewer employees, and

F. an average annual gross receipts of five million dollars ($5,000,000) or less over the previous three years.

COMPLETE THIS SECTION IF YOU QUALIFY FOR AND WISH TO CLAIM A 5% LOCAL VENDOR PREFERENCE

AND/OR A 2% MICRO-BUSINESS PREFERENCE (REFER TO PREVIOUS INFORMATION FOR QUALIFICATION

REQUIREMENTS).

To claim the local vendor preference (5%), complete the items in sections 18 and 19 below. To claim the micro-business preference, complete the items in sections 18 and 20 below. To claim both preferences

(7% combined), complete all sections 18 - 20. Incomplete forms may be rejected.

6.13.1. Does your company qualify for the Local Business Preference, and/or the Micro-Business Preference?*

Select "Yes" if your company meets either of the local/micro business preference qualifications above.

If you selected "No" then the remaining questions do not require a response EXCEPT for the two (2) confirmations "Under penalty of perjury, the undersigned states that the foregoing statements are true and correct..."

☐ Yes

☐ No

*Response required

6.13.2. Legal name of Business and Physical Address (Also Include Mailing Address if different).

Enter the following information here:

A. Legal name of business

B. Physical street address, city, state & zip code

C. Mailing address (only if different from physical address)

6.13.3. County and Year Business was Established

A. County established:

B. Year established:

C. Business license number:

D. Business license issued by:

6.13.4. Does your business have more than one office in the State of California?

If Yes, specify the office location considered as the point-of-sale for sales tax purposes:

A. Office Location: street address, city, state, zip code

6.13.5. For transactions which require sales tax, provide the Reseller Permit Number.

Please enter the following information exactly as it appears on your permit:

A. Permit number

B. Company name

C. Street address, city, state, zip code

6.14. Procurement Opportunities Program - Local Business Preference Questionnaire

6.14.1. Is your Principal Place of Business located within the geographic boundaries of the County of Sacramento?

☐ Yes

☐ No

6.14.2. Does your business provide 50 percent or more of the contracted product from its own local inventory?

☐ Yes

☐ No

6.14.3. Does your business possess a current County of Sacramento business license or a business from a city within the County?

☐ Yes

☐ No

6.14.4. Has your business been established and conducting business activities in the County for at least six months preceding the due date of the bid/proposal for which a local preference is being sought?

☐ Yes

☐ No

6.14.5. Has your business paid sales tax to either a City located within the County or to the County of Sacramento?

☐ Yes

☐ No

6.14.6. Under penalty of perjury, the undersigned states that the foregoing statements are true and correct. The undersigned also acknowledges that any person, firm, corporation or entity intentionally submitting false information to the County in an attempt to qualify for local preference shall be prohibited from bidding on Sacramento County products and services for a period of one

(1) year.*

☐ Please confirm

*Response required

6.15. Procurement Opportunities Program - Micro-Business Preference Questionnaire

6.15.1. Is your business independently owned and operated?

☐ Yes

☐ No

6.15.2. Is your business not dominant in its field of operation?

☐ Yes

☐ No

6.15.3. Together with your affiliates, is your business either a service, construction, or non-manufacturing firm with twenty-five (25) or fewer employees?

☐ Yes

☐ No

6.15.4. Does your business have an average annual gross receipts of five million dollars ($5,000,000) or less over the previous three years?

☐ Yes

☐ No

6.15.5. Provide the company's State of California Small Business Certification Number and expiration date.

6.15.6. Under penalty of perjury, the undersigned states that the foregoing statements are true and correct. The undersigned also acknowledges that any person, firm, corporation or entity intentionally submitting false information to the County in an attempt to qualify for local preference shall be prohibited from bidding on Sacramento County products and services for a period of one

(1) year.*

7. Pricing Table

Line Item Description Quantity Unit of

Measure Unit Cost Total Alternative

Product

Brand &

Model

1 Fisher Scientific 908

Device MX908

Handheld Mass

Spectrometer

1 Item

TOTAL

8. Sacramento County Standard Terms and Conditions

A. BID/QUOTE/PROPOSAL TERMS AND CONDITIONS: All of the terms and conditions of the bid, quote, or proposal against which this agreement is applied, are hereby incorporated.

B. SALES TAX NOT INCLUDED: Unless otherwise definitely specified, the unit prices do not include

California sales and use tax or Sacramento County sales and use tax.

C. INVOICING & PAYMENT: Upon timely submission of itemized invoices by vendor/contractor, payment shall be made per the terms of this agreement and for the prices stipulated for supplies delivered and/or services rendered after inspection and acceptance. Deductions, if any, may be made from payment as provided by this agreement. Payment on partial deliveries may be made whenever amounts due so warrant or when requested by the vendor/contractor and approved by the County. In connection with any cash (payment) discount specified in this agreement, time will be computed from the date of complete delivery of the supplies, equipment or services as specified, or from date correct invoices are received by County, whichever is later. For the purpose of earning the discount, payment is deemed to be made on the date of mailing of the County warrant or check.

D. HOLD HARMLESS: The vendor/contractor shall hold the County of Sacramento, its officers, agents, servants and employees harmless from liability of any nature or kind because of use of any copyrighted, or uncopyrighted composition, secret process, patented or unpatented invention, articles or appliances furnished or used under this order, and agrees to defend, at his own expense, any and all actions brought against the County of Sacramento or himself because of the unauthorized use of such articles.

E. DEFAULT BY VENDOR/CONTRACTOR: In case of default by vendor/contractor, the County of

Sacramento may procure the articles or services from other sources and may deduct from any monies due, or that may thereafter become due to the vendor/contractor, the difference between the price named in the contract or purchase order and actual cost thereof to the County of Sacramento. Prices paid by the County shall be considered the prevailing market price at the time such purchase is made.

Periods of performance may be extended if the facts as to the cause of delay justify such extension in the opinion of the Purchasing Agent.

F. RIGHT TO AUDIT: The County of Sacramento reserves the right to verify, by examination of vendor/contractor’s records, all invoiced amounts when firm prices are not set forth in the purchase agreement.

G. ASSIGNMENT: This contract or purchase order is not assignable by vendor/contractor either in whole or in part, without the prior written approval of the County.

H. SUCCESSORS: This agreement shall be binding upon to the benefit of the successors and assigns of the respective parties hereto.

I. F.E.T. EXEMPTION: County is exempt from Federal excise tax pursuant to Internal Revenue Code 26

U.S.C. §4221(a)(4).

J. CHARGES NOT INCLUDED ON FACE NOT ACCEPTABLE: No charge will be accepted for packing, boxing, or cartage, except as specified in the Notice of Award. Freight collect shipments will not be accepted.

Merchandise will not be accepted if payment is to be made at the time of delivery.

K. TITLE/RISK OF LOSS: Title, ownership, and risk of loss or damage of the Goods shall be in accordance with Delivery/FOB Terms on Page 1 of the contract. The Goods are delivered to, inspected and accepted by County, except when such loss or damage is due to the fault or negligence of County.

L. ALL UNDERSTANDINGS IN WRITING: It is mutually understood and agreed that no alteration or variation of price, quantity, supplies and/or services, and any terms of this contract shall be valid unless made in writing and signed by the parties hereto, and that no oral understandings or agreements shall be binding.

M. FORCE MAJEURE: The parties will not be held liable for delays or failure in fulfillment of conditions of purchase order or contract resulting from events beyond the reasonable control of such parties. Such events include, but are not be limited to strikes, riots, acts of war, epidemics, acts of government, fire, power failures, nuclear events, earthquakes, acts of terrorism, severe weather events and other disasters.

N.VENDOR/CONTRACTOR TERMS AND CONDITIONS: County’s standard terms and conditions shall govern any contract awarded. If, after award of contract, vendor/contractor provides additional terms or conditions, and there is a conflict between the terms and conditions of the parties, County’s terms and conditions shall govern.

O. INFORMATION TECHNOLOGY ASSURANCES: Vendor/contractor shall take all reasonable precautions to ensure that any hardware, software, and/or embedded chip devices used by vendor/contractor in the performance of services under this agreement, other than those owned or provided by County, shall be free from viruses. Nothing in this provision shall be construed to limit any rights or remedies otherwise available to County under this agreement.

P.COMPLIANCE WITH FAMILY SUPPORT ORDERS: Vendor/contractor hereby certifies that it's principal owner(s) is in substantial compliance with Sacramento County's DCSS Program, federal and state laws regarding lawfully served orders for child, family and spousal support, including wage reporting and assignment of wages. (Failure to comply with such orders and cure the default within 90 days of notice by the County shall be grounds for termination of the contract or purchase order.

Q. COMPLIANCE WITH ALL LAWS, LICENSES AND PERMITS: In the performance of their duties, Vendor/contractor shall comply with all applicable federal, state, and county statutes, ordinances, regulations, directives, and laws and this contract shall be deemed to be executed within the State of

California and construed with and governed by the laws of the State of California. Vendor/contractor shall possess and maintain all necessary licenses, permits, certificates and credentials required by the laws of the United States, the State of California, County of Sacramento and all other appropriate governmental agencies, including any certification and credentials required by County. Failure to comply with all laws, licenses and permits shall be deemed a breach of this Agreement and constitutes grounds for the termination of this Contract.

R. FOREIGN CURRENCY: In the event vendor invoices submitted to the County of Sacramento is received in foreign currency, vendor understands and agrees the County of Sacramento will pay in US Dollars via wire, ACH, or check payment method. The County of

Sacramento's payment of US Dollars will be calculated using the currency exchange rate on the invoice date, regardless of date paid, or received by vendor.