HANCOCK COUNTY FY 2025 LRA_ FY 2026 LRA_ AND .pdf
PDF 47 MB Posted
- Solicitation number
- PE-67090-NONST-2026-000000011
- Issued by
- Hall County, Georgia
About this file
This is an Invitation to Bid package issued by the Hancock County Board of Commissioners in Georgia for road improvement projects funded through FY 2025 Local Resurfacing and Aging (LRA), FY 2026 LRA, and FY 2026 Local Maintenance and Improvement Grants (LMIG) programs. The project encompasses improvements to thirteen county roads, including deep patching, leveling, asphalt overlays, shoulder building, grassing, and restriping work. Specific work items include recycled asphalt concrete deep patching at 440 pounds per square yard using 19 millimeter superpave asphalt, 12.5 millimeter spot overlays at 220 pounds per square yard, bituminous tack coat application, and traffic striping in yellow and white. Total quantities across all roads include 2,431.32 tons of deep patching material, 3,552.99 tons of 12.5 millimeter overlay material, 2,951.20 tons of leveling material, 4,759.24 tons of 9.5 millimeter topping material, and 7,072.13 gallons of tack coat. Sealed bids must be received by 9:00 AM on Monday, August 24, 2026, with bid validity required for 60 days from the bid date. The preconstruction conference will be scheduled after bid award, and contract completion is required within 6 months of the Notice to Proceed date.
Bidders must submit two hard copies of complete bid packages in sealed envelopes with a 5% bid bond and submit pricing on the provided bid schedule for both base bid and any alternates. A performance bond and payment bond equal to 100% of the contract price must be presented prior to contract award. Successful contractors must maintain minimum insurance coverage including $2,000,000 general liability, $2,000,000 automobile liability, $1,000,000 workers' compensation and employer's liability, and $10,000,000 umbrella excess liability. All materials must comply with the Georgia Department of Transportation's Qualified Products List and latest edition GDOT specifications. The contractor will receive monthly progress payments processed within 30 days, with 10% retention until final project acceptance. Technical questions regarding project scope, documents, and specifications must be submitted in writing to Barry L. Wood at WSP USA Inc. (barry.wood@wsp.com) no later than seven days prior to the bid date. Hancock County reserves the right to reject any and all bids and to award the contract to the responsive, responsible bidder submitting the lowest compliant base bid.
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HANCOCK COUNTY
..---GEORGIA
Hancock County Board of Commissioners Hancock County Courthouse
12630 Broad Street Sparta, Georgia 31087
(706) 444-5746 Extension 2003 Honorable Adrick Ingram, Chairperson
Honorable Borderick Foster, County Manager
INVITATION TO BID PACKAGE
HANCOCK COUNTY FY 2025 LRA, FY 2026 LRA, AND
FY 2026 LMIG PROJECTS
RAFFIC CONTROL, 4" DEPTH (440LBS/SY) 19 MM ASP_HALT DEEP PATCHING, AS_PHAL T _L���!:I1\J§
_114" 9:!i_MM ASPHA�T TOPPING, 2" DEPTH (220 LBS/SY) 12.5 MM ASPHAL]" T()f>f_lNG, �_lj_QLJL[?ER BLJILDING
&!!ASSING, AND RESTRIPIN_§ ON VARIOUS COUNTY ROAD
CONTRACT ID: HANCOCK COUNTY FY 2025 LRA, FY 2026 LRA, AND FY 2026 LMIG PROJECT
Date: 9:00 a.m. on Monda
Bidder
Name: _____________ _
Address: _____________ _
City, State, Zip Code: __________ _
DO NOT UNSTAPLE THIS BOOKLET
****IMPORTANT NOTE: ALL REQUIRED INFORMATION SHALL BE ENTERED BY HAND OR
STAMP. FAILURE TO RETURN ALL DOCUMENTS CONTAINED IN AND REQUIRED BY THIS
BID PACKAGE SHALL RESULT IN DISQUALIFICATION OF THE BID. ****
Hancock County is an Equal Opportunity Services Provider and Employer
Instructions to Bidders
1. All bids must be submitted on the form provided by Hancock County.
2 . Submit two (2) hard copies of the complete bid package in a sealed envelope with the project name, bid date and company name clearly marked on the outside of the envelope. Hancock County must receive all bids no later than 19:00 a.m. onl he bid o enin date of Monda Au st 24 202
3. All bids must include a 5% bid bond with submission. (No exceptions). All bids must be executed by an officer of the company legally authorized to execute documents and to bind the company financially. The corporate seal, if appropriate, must be affixed to the bid
4. No facsimile copies will be accepted. Hancock County will not accept any bids received after the bid closing time.
5. Project bid documents may be obtained at Hancock County Board of Commissioners Office, Hancock County Courthouse, 12630 Broad Street, Sparta, Georgia, between the hours of 8:00 am and 5:00 pm, Monday through Friday.
6. Bid packages may be requested by email at: countyclerk@hancockcountyga.gov or by phone (706) 444-5746 Extension 2003.
7. No telephone inquiries will be addressed regarding this bid.
No verbal response will be made to any requests for information.
Any procedural questions must be submitted in writing via Email to:
Barry L. Wood
WSP USA, INC.
Email: barry.wood@wsp.com
8. Any questions regarding the project scope, doa..unen� and/or specifications must be submitted in writing no later than seven (7) days prior to the bid date. A written response, if required, will be provided to all known bidders in the form of written addenda. All addenda so issued shall become a part of the contract documents.
Submit all technical questions to:
BanyL. Wood
WSP USA, INC.
Email: barry.wood@wsp.com
9. The Bidder, before making his bid, shall examine the documents, specifications, and the project site(s) and shall make such examinations on the ground as may be necessary to thoroughly familiarize himself with the nature and extent of the proposed construction and with all local conditions affecting the work
The Bidder shall also accept the premises in its present condition and complete all work in accordance with the requirements of the specifications and as shown on the documents. The Owner will not be responsible for Bidder's errors and misjudgment nor for failure to obtain information on local conditions or general laws or regulations pertaining thereto. At the time of the opening of bids, each Bidder will also be presumed to have read and to be thoroughly familiar with the documents, a:mtract documents (including all addenda), and the construction specifications. The failure or omission of any Bidder to examine any form, instrument, or document shall in no way relieve any Bidder from any obligation in respect of his bid.
10. The Bidder's attention is directed to the fact that all applicable s t a t e laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the contract throughout, and they will be deemed to be included in the contract the same as though herein written out in full.
11. ***NOTE: A performance bond and payment bond for 100% of the contract price will be required to be presented prior to the award of the contract***.
The contract will be awarded to the responsive, responsible Bidder submitting the lowest base bid complying with the conditions of the invitation to bid. The Owner reserves the right to reject any and all bids and to waive any informality in bids received whenever such rejection or waiver is in the interest of the Owner. Any decisions of Hancock County regarding the bid and selection process are final.
12. Prior to execution of the contract documents, a certificate of insurance will be required to be provided to the Owner. Coverage must be maintained for the duration of the project. Each policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or limits except after thirty (30) days prior written notice by certified mail, return. receipt requested, has been given to Hancock County Contractor shall include all subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor.
All coverage for subcontractors shall be subject to all of the requirements stated herein. Contractor shall maintain limits no less than the following:
General Liability $2,000,000: General Liability combined single limit per occurrence, for bodily injury, personal injury, and property damage.
Automobile Liability $2,000,000: Automobile Liability combined single limit per accident, for bodily injury, and property damage, when applicable.
Worker's Compensation and Employer's Liability $1,000,000: Employers' Liability limit per accident and Worker's Compensation as per statutory requirements. Umbrella Excess Liability $10,000,000: per occurrence.
ADDITIONAL BID DOCUMENT INFORMATION
Contract Time: The contractor shall complete the project work within 6 months from the Notice to Proceed Date that will be supplied by Hancock County.
Engineer: The project will be managed by Hancock County and or WSP USA INC.
Hancock County will retain the services of a Professional Engineer for project management and inspection. Any reference hereinafter to Engineer shall be deemed to mean Hancock
County or their designated representative. The Engineer will assume all the duties and responsibilities and will have the rights and authority assigned to the Engineer in the contract documents in connection with completion of the work in accordance with the contract documents.
Base Bid: The contractor shall submit pricing in accordance with the attached Bid Schedule to complete the work in accordance with the approved Documents and Specifications. Bid shall indicate pricing for base bid and any alternates.
Bid Award: The Board of Commissioners and County Manager will review the bids and select the lowest and best bid. Hancock County reserves the right to reject any and all bids. The bid submitted must remain valid for a period of 60 days from bid date.
Preconstruction Conference: A Preconstruction Conference may be held with the selected contractor prior to issuing a Notice to Proceed. The Preconstruction Conference will allow for discussion of schedule, traffic control, inspection and notification requirements, utility issues, etc. that may be applicable. The selected contractor must submit a proposed project schedule that outlines the sequence and scheduling of project activities including a traffic control plan and any proposed subcontractors to be utilized on this project. The date and time of the
Preconstruction Conference will be determined by Hancock County after bid award. All workmanship and materials must comply with applicable GDOT Specifications (latest edition) and GDOT Construction Standards and/ or Details.
Maintenance During Construction: The contractor is responsible for maintenance of the project area from the beginning of construction operations until final acceptance in accordance with Sections 104.05, 105.14, and 107.13.
Utility Coordination: The contractor is responsible for complying with all 811
"Call Before You Dig" laws and requirements. The contractor must notify
Hancock County if any discrepancies or conflicts are found. The contractor shall notify any affected utility owners in accordance with Section 107.21 of the latest edition of the Georgia Department of Specifications prior to beginning construction.
Inspection of the Work: The contractor must provide access to the work for inspection by representatives of Hancock County as per Section 105.11.
Hancock County has contracted with WSP USA, INC.
to perform inspection and testing services. The contractor must contact Project Engineer, Barry Wood, or his representative, at least 48 hours prior to beginning construction.
Traffic Control: The safety of the traveling public is paramount and must be provided for in accordance with Subsections 107.07, 107.09, and Section 150.
The contractor must prepare and submit a traffic control plan in accordance with the current Manual on Uniform Traffic Control Devices for Streets and Highways
(MUTCD).
Subcontractors: The contractor shall submit a list of any proposed subcontractors at the Preconstruction Conference for approval. The list shall indicate Name, Address, Contact
Person for the company, and the area(s) of work that they plan to accomplish.
Erosion Control: All erosion control items must be from a GDOT approved source. The contractor must notify the Local Government of the 24-hour contact person, including telephone number and the project "Competent Person" in accordance with NPDES requirements, as applicable.
Payment: Contractor to submit pay request to Hancock County and Hancock County agrees to review and process pay requests within 30 days from receipt. A total of ten percent
(10%) of progress payments, if applicable, will be retained until final acceptance by
Hancock County has occurred.
Materials: All materials used in this subject Work shall be preapproved by the
Engineer prior to construction. All materials must comply with the Georgia
Department of Transportation's Qualified Products List, as applicable.
HANCOCK COUNTY BOARD OF COMMISSIONERS
PROJECT: HANCOCK COUNTY 2025 LRA, 2026 LRA, AND 2026 LMIG
HANCOCK COUNTY -VARIOUS COUNTY ROADS
The project consists of improvements to the following 13 County Roads:
PRIORITY# ROAD NAME IMPROVEMENT
1 DAISY COURT DEEP PATCHING
2 OAK RIDGE DEEP PATCHING
3 MAC WAY DEEP PATCHING
4 SHADY OAK DRIVE DEEP PATCHING
5 T. TUCKER RD. DEEP PATCHING
6 SHEFFIELD DR. DEEP PATCHING
7 OCONEE DR. DEEP PATCH, & SPOT
OVERLAYS
ISLAND CREEK DR. DEEP PATCHING, LEVELING,
& RESURFACING
LAKE CREST DR. DEEP PATCHING, LEVELING,
SPOT OVERLAYS, &
RESURFACING
HUNTS CHAPEL RD. DEEP PATCHING
CARRS STATION DEEP PATCHING & SPOT
11 OVERLAYS
LAKE SINCLAIR DR. DEEP PATCHING & SPOT
12 OVERLAYS
WARREN CHAPEL ROAD DEEP PATCHING & SPOT
13 OVERLAYS
BEULAH HIGHWAY DEEP PATCHING
BROWN CHAPEL ROAD DEEP PATCHING
PEARSON CHAPEL ROAD DEEP PATCHING
Please see the project typical section and location maps as prepared by WSP USA Inc.
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TOTAL BID PRICE, LABOR, AND
MATERIALS:
HANCOCK COUNTY COMPLETE
PROJECT NAME: HA NCOCK COUNTY 2025 LRA, 2026 LRA, AND
2026 LMIG Project
Bidder hereby agrees to commence work under this contract within 30 DAYS after issuance of notice to proceed and to complete the project within 6 months from notice to proceed date.
*****lVOTE****
'�:*****If the work is not com feted b , the tim ti ulated in the c::ontract or within such extra tim hat n1a be allowed Li uidated Dama es will b ssessed in accordance with the current edition of th
--. DOT Standard S ecifications******
Bid Documents
The bid package shall consist of the following.
The Bid Package includes all documents included in this
Invitation to Bid Package. --- (including instructions to
Bidders and Project Specifications)
Use the latest revision of the GDOT Specifications and the following construction details and standards.
Std 9100: Traffic Control General Notes, Standard Legend, Miscellaneous Details
Std 9102: Traffic Control Details for Lane Closure on Two-lane
Highway
BID SCHEDULE
Mail or hand deliver two (2} Hard copies of the Complete Bid Packages to:
Hancock County Board of Commissioners Hancock County Courthouse
12630 Broad Street Sparta, Georgia 31087
(706) 444-5746 Extension 2003 Attn: Mr. Borderick Foster, Hancock County Manager
PROJECT NAME: HANCOCK COUNTY 2025 LRA, 2026 LRA, AND
2026 LMIG Project
The undersigned, as Bidder, hereby declares that the only person or persons, company, or parties interested in this bid is or are names herein; and that this bid is made without connection with any other person, company, or parties making bid; and that it is in all respects fair and in good faith, without collusion or fraud.
The Bidder further declares that he has carefully examined the site of the work, has read, and understands the documents, specifications, and contract documents relative thereto and has read all special provisions and addenda furnished prior to the opening of bids; and the Bidder further declares that he has informed himself fully in regard to all conditions and requirements pertaining to the work.
The Bidder proposes and agrees, if this bid is accepted, to enter into agreement with the Owner in the form of the contract specified and to furnish all labor, tools, equipment, and incidentals necessary to complete the work in full and in accordance with the shown, noted, described, and intended requirements of the contract documents. The Contractor shall be responsible for ordering materials in a timely manner to insure no delay in progress of the work. The Contractor shall submit the invoices, tickets, or any and all other documentation that may be acceptable to the Owner for their payment.
Bidder accepts all the terms and conditions of the instructions to bidders, including without limitation, these dealing with the disposition of the bid security.
The bidder agrees that, at the time of signing the contract, he will furnish the Performance Bond and Payment Bond in the forms attached hereto, each in the amount of one hundred percent (100%) of the contract price. Bidder will also furnish all the required insurance certificates.
The undersigned agrees to furnish all labor, equipment, and materials necessary to complete the work shown, indicated, and specified in the documents, specifications, and bid schedule.
HANCOCK COUNTY
PROJECT NAME: HANCOCK 2025 LRA, 2026 LRA, AND 2026 LMIG Project
Receipt is acknowledged of the following addenda:
No. __ _ Dated:
No. __ _ Dated:
Bidder agrees that the Owner has the right to accept or reject any or all bids and to waive all formalities.
Respectfully submitted, Date: _______ _ Company
By: _______________ Signature
Printed Name
CORPORATE SEAL
Title
Address
City /State/Zip
Telephone
Facsimile
Company Email Address
File details come from the government source that posted it. Updated .