H9821021Q0001_Final.pdf

SEE ADDENDUM

(No Collect Calls)

H9821021Q0001 09-Jun-2021

b. TELEPHONE NUMBER

(571) 372-1981

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 08 Jul 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

H982109. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MELISSA TAMAYO

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DEFENSE HUMAN RESOURCES ACTIVITY

4800 MARK CENTER DRIVE,

SUITE 03E25

ALEXANDRIA VA 22350-4000

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE HQ0715 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DEFENSE SUICIDE PREVENTION OFFICE (DSPO)

MICHELLE WILLIAMS

4800 MARK CENTER DRIVE

ALEXANDRIA VA 22350-4000

TEL: 202-819-2590 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

X 8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$16,500,000

NAICS:

541611

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF58

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

H9821021Q0001

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 8 Months DSPO Support -includes 60 day transition

FFP

The contractor shall provide all tools, transportation, supplies, labor, equipment, materials and supervision necessary to provide services in accordance with the

PWS. The PWS task areas for this line item are:4.2, 4.3, 4.5, 4.6, 4.7, and the first two months will be the transition for those areas. The remainder of the tasks in section 4.0 of the PWS do not begin until Option 1

FOB: Destination

PSC CD: R499

NET AMT

0002 10 Unitless Travel and Materials

T&M

The contractor will be reimbursed for its actual costs (no profit or fee) for government requested travel in accordance with PWS paragraph 7.0 and shipping and materials for outreach requested by the Government in performance of the outreach and communications tasks. Not to Exceed amount is $42,000.00

TOT ESTIMATED PRICE

CEILING PRICE

1001 12 Months OPTION DSPO Support

FFP

The contractor shall provide all tools, transportation, supplies, labor, equipment, materials and supervision necessary to provide services in accordance with the

PWS. All task areas of section 4.0 begin in this option. The contractor shall be prepared, and shall fulfill services for ALL tasks beginning day one of this period of performance.

1002 10 Unitless Travel and Materials

T&M

The contractor will be reimbursed for its actual costs (no profit or fee) for government requested travel in accordance with PWS paragraph 7.0 and shipping and materials for outreach requested by the Government in performance of the outreach and communications tasks. Not to Exceed amount is $43,260.00

2001 12 Months OPTION DSPO Support

FFP

The contractor shall provide all tools, transportation, supplies, labor, equipment, materials and supervision necessary to provide services in accordance with the

PWS.

2002 10 Unitless Travel and Materials

T&M

The contractor will be reimbursed for its actual costs (no profit or fee) for government requested travel in accordance with PWS paragraph 7.0 and shipping and materials for outreach requested by the Government in performance of the outreach and communications tasks. Not to Exceed amount is $43,507.80

3001 12 Months OPTION DSPO Support

FFP

The contractor shall provide all tools, transportation, supplies, labor, equipment, materials and supervision necessary to provide services in accordance with the

PWS.

3002 10 Unitless Travel and Materials

T&M

The contractor will be reimbursed for its actual costs (no profit or fee) for government requested travel in accordance with PWS paragraph 7.0 and shipping and materials for outreach requested by the Government in performance of the outreach and communications tasks. Not to Exceed amount is $44,813.00

PWS

Performance Work Statement

Defense Suicide Prevention Program Support Services

1.0 INTRODUCTION

The Defense Human Resources Activity (DHRA), Defense Suicide Prevention Office (DSPO) requires non-personal services contractor support with subject matter expertise, program management support, meeting and conference planning and execution, strategy and policy, congressional and legislative affairs, communications and outreach, and training and education.

2.0 BACKGROUND

DSPO is the focal point for all suicide prevention strategic development, implementation, centralization, standardization, communication, and evaluation of Department of Defense (DoD) suicide programs, policies, research, and data surveillance activities. DSPO works collaboratively with internal and external partners from the

Military Services, Federal agencies, medical professionals, military service organizations, and other non-profits to combat suicide in the military community and provide holistic support to Service members and their families. The

DoD adopted an evidence-based public health approach to suicide prevention as a framework for developing, supporting, and promoting effective suicide prevention activities across the Department. Understanding that suicide prevention is tied to readiness, the public health approach focuses on upstream prevention by leveraging known risk and protective factors associated with suicide. The goal is to develop and evaluate programs and initiatives that address risk and protective factors, disseminate results, and continuously monitor suicide data.

DSPO’s mission is to advance holistic, data-driven suicide prevention in our military community through policy, oversight, and engagement to positively impact individual beliefs and behaviors, as well as to instill systemic culture change. Through data surveillance, research, program evaluation, policy oversight, outreach, and engagement, DoD’s efforts remain strategically aligned to the mission. DoD integrates a holistic public health approach to suicide prevention using a range of medical and non-medical resources. DSPO is guided by Department of Defense

Instruction (DoDI) 6490.16, Defense Suicide Prevention Program, DoDI 6400.09, DoD Policy on Integrated

Primary Prevention of Self-Directed Harm and Prohibited Abuse or Harm, the Defense Strategy for Suicide

Prevention (DSSP), the Preserving Our Competitive Advantage: Personnel and Readiness Strategy for 2030, and the

National Defense Strategy. The contractor is expected to operate at a high operations tempo to keep pace with short or no notice taskers.

3.0 SCOPE

This is a non-personal services contract. The Contractor shall provide all personnel, tools, management, materials, quality control, and other items necessary to provide a comprehensive cell of technical and functional expertise to support the management, integration, and reporting across the spectrum of DSPO functional areas listed below in

Section 4.0. The contractor shall provide subject matter expertise which will assist DSPO’s efforts to: adapt and structure the DSPO program to meet emerging requirements and applicable Federal laws and to evolve DSPO strategic plans and policy compliance; employ information technology applications and requirements; develop media communications and outreach materials; facilitate meeting and conference planning; report on DSPO program progress and results; communicate with stakeholders; monitor congressional and legislative affairs; research and analyze DSPO program initiatives; collect and validate data; create DSPO program core curricula, training, and education objectives. Unless otherwise noted, DSPO’s mission extends throughout the DoD, to include the Defense

Agencies, Combatant Commands, Military Departments, and National Guard Bureau. DSPO also provides advice and assistance as allowed by law to the US Coast Guard. The contractor will support the Government’s efforts as specified in the requirements in the DoD and any other Executive Branch or Legislative Branch of the U.S.

Government, or with any international partner or allied government with whom DSPO may be working.

4.0 REQUIREMENTS

4.1. General

The Contractor is providing support to the DSPO for the major areas of Suicide Prevention. Therefore, it is important that the contractor understands that information it provides may be used across all levels of the Federal

Government with products being reviewed and approved at the highest levels within DoD and often presented to

Congress as well as Office of Management and Budget (OMB). Therefore, it is imperative that the information and products under this contract are of the highest quality, accuracy, relevance, and professionalism. Additionally, the contractor personnel will be interacting and working with General and Flag Officers, as well as senior civilian officials in the Senior Executive Service within the DoD, across the stakeholder community. All personnel shall be proficient in the use of all applications in the Microsoft Office Suite (currently 2010 and 2013) to include Outlook, Access, Word, Project, Excel, PowerPoint, Publisher, and Visio. They must have working knowledge of SharePoint and have the skills and ability to research authoritative data sources using the worldwide web.

The Contractor shall:

4.2 Program Management Support

4.2.1 Provide an on-site Contract Management Point of Contact (CM POC) who will be responsible for the overall management of the contract performance and be the Contracting Officer’s Representative (COR) main CM POC.

4.2.1.1 Be responsible for formulating and enforcing work standards, making work assignments, reviewing work discrepancies, supervising contractor personnel and communicating policies, purposes, and goals of the organization to subordinates.

4.2.1.2 Be responsible for the overall management of the contract performance and shall exclusively serve in this role on the contract while supporting the DSPO mission, vision, strategic plan, and priorities for suicide prevention policy oversight and compliance and responsibilities outlined DoDI 6490.16 and DoDI 6400.09.

4.2.1.3 Create a workload management tool and provide a copy to the COR. Upon approval, the tool will be uploaded to SharePoint. The tool will be used by the Government to input its task needs in order to prevent the

Government from directly tasking the contractor’s personnel. The tool must include an area for the Government to input the due date, the deliverable content and the Government POC for additional information if necessary. This tool will provide documentation for the Government and contractor regarding when the task was communicated and when it is due. The contractor is responsible for managing the work under the contract. The CM POC will be responsible for assigning the task to its personnel. Once the tasks are assigned, the contractor’s personnel may ask the requester for clarifications and further details on the task if needed.

4.2.1.4 Participate in monthly meetings as well as meetings scheduled by and with the COR in order to discuss status of progress against all deliverables. CM POC will have personnel associated with active tasks available during a meeting in attendance, either in person or by phone.

4.2.2 Submit a Monthly Status Report (MSR) describing the status of activities during the previous calendar month.

Report shall include: Period of report, summary of work performed by PWS paragraph, deliverables open, deliverable assigned date, deliverable due date, revised due date (when applicable due to DSPO priorities), progress toward deliverable, status and planned actions towards deliverables, deliverables provided, project schedules/task lists with priorities (as determined by DSPO), status of deliverables and projects with priorities, and known or anticipated issues, with plans of action. The contractor shall provide one written Monthly Status Report (MSR) to the COR and Program Manager in electronic format for all tasks assigned by the close of business (COB) of the 10 th workday after the month of service.

4.2.3 Maintain flexibility needed to address and meet unanticipated requirements that emerge through the suicide prevention community, Congress, the White House, Secretary of Defense, and Service Secretaries. The contractor shall operate at a high operations tempo to keep pace with short or no notice taskers (can be due in as little as one hour). These typically involve suicide prevention inquiries, research-related issues, data management, analysis, briefing creation and delivery, and consultation on projects performed by and for DSPO. Shifts in priorities will be documented by the government in writing through the CM, and the contractor shall reflect the changes in the monthly status report. The contractor shall submit all products to the Government for review and approval.

4.2.4 Provide an on-boarding process for personnel beginning work at DSPO to orient them to the office’s mission, personnel, procedures, and common support activities, with the intent to minimize disruption to the work flow of the government staff. Ensure all the contractor’s personnel are proficient on the most current DSPO publications, regulations, memoranda, and directives maintained on DSPO’s shared drives and website.

4.2.5 Develop, coordinate, and execute professional correspondence including, information papers, presentations, technical reports, briefing slides, briefing cards, and other routine communication materials. This includes providing research and content to be used in drafting, editing, publishing, and distribution of materials. Provide professional technical information to the government that it might use for reports, policy and guidance memorandums and testimony.

4.2.6 Monitor suicide prevention related efforts within the Department by conducting benchmarking and best practices research within the Department and externally with Federal agencies, non-government and non-profit organizations, and academia, providing updated findings on a quarterly basis.

4.2.7 Develop communication materials, including messaging and graphics for DSPO presentations, infographics, and reports. This includes developing monthly PowerPoint presentations; developing infographics with DSPO initiatives, pilot programs, research areas, and communication efforts; and outreach materials.

4.2.8 Develop and routinely update templates and tracking mechanisms for the government to use in maintaining project planning timelines and milestones for DSPO lines of efforts and initiatives, strategies, congressional reports, strategic plans, and other requirements outlined in this PWS.

4.2.9 Gather and consolidate input from government staff which DSPO will use in the preparation of professional correspondence to White House, Congress, DoD and other federal agencies, as well as nongovernmental suicide prevention, resilience and other key stakeholders.

4.2.10 Develop and maintain a process to help DSPO track its suicide prevention activities, including working groups it participates in, in support of strategic plans.

4.2.11 Gather and consolidate input from government staff to develop draft suicide prevention related strategic plans, plans of action and milestones, and other planning and implementation processes.

4.2.12 Gather and consolidate input from government staff that DSPO will use in the development, integration, and coordination of reports that require DSPO contributions and/or suicide prevention expertise.

4.2.13 Provide monthly updates on relevant DoD, DSPO, legislative and congressional, and stakeholder activities for governance structure members to include a draft email with synopsis of updates for the DSPO Director.

4.3 DSPO Event Planning

4.3.1 Gather and consolidate input from government staff and update slide presentations and background papers.

Develop, produce and/or print material and provide virtual communication/meetings for working groups, focus group events, roundtables, summits, committee meetings, ceremonies, tabling events, and ad-hoc interagency/intergovernmental/non-governmental organization meetings in which DSPO participates. Facilitate meetings, if necessary. Events are often attended by the Senior Executive Service/General Officer/Flag Officer

(SES/GO/FO) level and can include senior level participants from the Military Services, other Federal agencies, as well as other non-governmental and non-profit organizations.

4.3.1.1 Provide meeting support by researching venue locations, managing invitations, registration and RSVP, coordinating parking, escorting visitors, preparation of agendas, consolidating slide presentations, printing and distributing read-ahead materials, developing place cards, developing leadership binders, taking meeting notes, scheduling pre-briefs, setting up meeting space, handing out materials, manage registration and exhibit tables.

4.3.2 Provide support to DSPO strategic off-sites, to include gathering and consolidating input from government staff, preparing agendas, taking meeting notes, and facilitating work group discussions. There are traditionally two off-sites per year in the DC metro area.

4.3.3 Provide sign up registration page and/or link, administrative, and event participation support for internal and external engagements intended to reach Service members, their families, and DoD civilians.

4.3.4 Provide support for DSPO governance structure meetings, to include the quarterly Suicide Prevention General

Officer Steering Committee (SPGOSC) and monthly Suicide Prevention and Risk Reduction Committee

(SPARRC). Meetings take place in the National Capital Region and consist of approximately 20 DoD SES/GO/FO participants for the SPGOSC and approximately 30 field grade officers and civilian equivalents for the SPARRC.

4.3.4.1 Support to governance structure includes, reserving conference rooms, tracking attendees, developing place cards, consolidating slide presentations, printing meeting materials, building binders, scheduling pre-briefs, taking meeting notes, tracking due-outs, and facilitating working group discussions.

4.3.4.2 Gather and consolidate input from government staff and develop agendas for government approval for the

SPGOSC and SPARRC to ensure effective and efficient meetings are held.

4.3.4.3 Provide meeting minutes to the government for approval within three (3) business days from meeting completion in accordance with the DoD Manual for Written Correspondence.

4.3.4.4 Develop and maintain a current list of SPGOSC and SPARRC members, to include contact information and update on a monthly basis and within one business day of notification of change then save in the governance structures folder on the DSPO shared drive.

4.3.4.5 Coordinate and maintain governance structure designation appointment letters for the SPGOSC and

SPARRC membership on an annual basis and saved in the governance structures folder on the DSPO shared drive.

4.3.4.6 Develop and maintain a current list of organizations, points of contact, email addresses and phone numbers of DoD and non-governmental stakeholders, as well as suicide prevention activities/agencies that interact with

DSPO and save in the governance structures folder on the DSPO shared drive.

4.4. Congressional/Legislative Support

Creating policy and writing testimony are inherently governmental responsibilities. However, using a set of tools, methods, and procedures provided by the Government, the contractor shall:

4.4.1 Identify, track, and monitor the implementation status of legislation (e.g., National Defense Authorization and

Appropriations Acts), laws (i.e., United States Code, Title 10 Armed Forces), hearings (e.g., Senate and House

Armed Services Committees, Senate and House Appropriations Committees, Senate and House Veterans Affairs

Committee, etc.), and other congressional member or committee activities, engagements (e.g., DoD installation or facility site visits), and/or interests with DSPO equities (i.e., suicide prevention, intervention, and postvention;

public health; mental health; military family members; resiliency, transitioning Service members to veteran status, etc.).

4.4.1.1 Provide a weekly congressional/legislative update to DSPO that identifies issues/concerns and key interest items.

4.4.1.2 Develop information papers and other written reports to support DSPO briefings, engagements, and taskers.

4.4.2 Develop and manage a centralized tracking mechanism to gather, analyze, and monitor information (e.g., trends, legislation status, policy/legislative position of members, etc.) from sources such as governmental and commercial congressional and legal databases, news media, social media, members and committee newsletters, and other credible publication and communication resources.

4.4.3 Support congressional engagements to include hearings, meetings, briefings, and roundtables by developing questions and answers, briefing slides, talking points, placemats, congressional face charts, and information papers, and other written reports. Review senior leader statements submitted to DSPO for coordination and review for errors, inconsistency with DSPO policy, and potentially inflammatory content and provide findings to DSPO.

4.4.4 Monitor, update (after government approval), assess, and maintain the DSPO legislative strategy and posture statements (inclusive of leadership transition updates). Develop a centralized tracking mechanism for all requests for information, inquiries, and questions for the records, along with DSPO formal response to those requests.

4.4.5 Gather and analyze information for congressional requests for information, inquiries, or questions for the record to provide a recommended course(s) of action as well as conduct reviews for errors, inconsistency with

DSPO policy, and potentially inflammatory content and provide findings to DSPO. Historically, on an annual basis, DSPO receives 25 to 35 congressional inquiries.

4.4.6 Gather, draft, track stakeholder coordination, and track the Annual Suicide Report development process, to include review for errors.

4.5 Communications and Outreach

4.5.1 Develop, create, produce, and distribute suicide prevention outreach and communication materials. At a minimum, communication materials will be developed and/or updated on an annual basis. The contractor shall review all outreach and communication materials for completeness, accuracy, and appropriate language, and form for organization, visual design, and usability. The contractor shall ensure that the content is mechanically correct

(i.e., spelling, punctuation, and grammar) and ensure final version of the documents includes all corrections while coordinating with the Joint Service Provider (JSP) for website management/updates and digital analytics and media monitoring.

4.5.1.1 Design commercial quality communication materials; brochures, posters, pocket cards, magnets, flyers, banners, digital materials and other promotional material. Ensure all content is aligned with clinical practices of care, safe messaging for suicide prevention, and public health practices. Format all printed materials for transfer to the Defense Automated Printing Services (DAPS).

4.5.1.2 Create a style guide for communication materials and update for content change on a quarterly basis.

4.5.1.3 Maintain inventory of outreach materials, warehouse outreach materials, ship and distribute materials to the location provided by the COR, provide confirmation of shipping date to the COR within 2 business days of request.

4.5.1.4 Ensure Section 508 Compliance. All Electronic and Information Technology, as defined at FAR 2.101, supplied under this contract, shall conform to the Architectural and Transportation Barriers Compliance Board

Electronic and Information Technology Accessibility Standards (36 CFR §1194). The applicable standards are available at http://www.access-board.gov/sec508/guide/index.htm. The following standards have been determined to be applicable to this contract: § 1194.22 “Web-based intranet and internet information and applications;” §

1194.24 “Video and multimedia products;” and § 1194.41 “Information, Documentation and Support.”

4.5.1.5 Ensure Section 508 compliance for outreach and engagement materials include any contractor-produced content in any format that could be placed on a website or online application or intended for electronic distribution, unless otherwise directed by the Government; or any contractor-produced content written, created or produced for any communications materials intended for public or internal use; to include reports, documents, charts, posters, presentations (such as MS PowerPoint) or video material that could be placed on an Government website or online application, a Government-funded website or online application; or any Government legacy content that is not in compliance, unless otherwise approved by the Government.

4.5.1.6 Develop all new electronic media, ensuring it is Section 508 compliant, including all electronic documents

(Word, PowerPoint, Excel, and PDFs), audio, video, and website and online applications.

4.5.2. Gather and consolidate input from government staff and develop, track, and execute a Government-approved strategic communication program. The program shall include a comprehensive communication and execution strategy with written implementation plans that support DSPO’s mission and vision. Strategic Communication execution strategy shall include plans and tactics. The contractor shall develop measurable and trackable Key

Performance Indicators (KPIs) for all identified communication goals for all new or updated program plans. The communication program shall also include messaging development, market-testing of messages and tactics, tracking tactic development and execution and integrated evaluation services. The contractor shall submit all strategic communications to the government and receive approval before promulgating or publishing those products.

4.5.2.1 At a minimum, include the following in the implementation plans: developing execution timelines, evaluation measures, communication strategy and outreach techniques, identifying stakeholders and target audience, developing content (website, press release, response to media query, posture statement, briefing card, written script, and interview preparation), communication channels (e.g. identification and use of targeted platforms) targeted transfer of knowledge and/or behavior changes, and outputs and outcomes. Assemble documentation for DSPO to submit to DoD Public Affairs. Documentation shall be in accordance with DoD Public Affairs guidance and submitted to the Government.

4.5.2.2 Develop Public Relations Plan(s) including DSPO’s communications objectives, identifying the target audience and its information requirements, tactics for communicating with the audience, campaign schedule(s) in coordination with Defense Media Activity, messaging matrix for rapid communication responses, and DSPO leadership strategic engagement schedule.

4.5.2.3 Develop Public Affairs Guidance(s), incorporating Safe Reporting on Suicide, for DSPO coordination with

OSD Public Affairs and Service Public Affairs Offices.

4.5.3 Create a weekly social media editorial calendar of future posts, tweets and blogs. Provide to government for approval no later than 5 business days prior to scheduled posts. Post approved content to DSPO social media channels.

4.5.4 Develop Media Monitoring and Response Plan(s) including a report to DSPO on a daily basis of all media within the current (24 hour) news cycle related to suicide.

4.5.4.1 Conduct proactive media surveillance for news that appears to significantly influence or pertain directly to the DoD suicide prevention mission, including how it may be impacting service members, veterans, military families, national research studies, and other news. Email a daily report of media stories within the current (24 hour) news cycle to a DSPO-specified email address utilizing a format provided by the Government.

4.5.5 Develop annual Suicide Prevention Month Campaign including theme and slogan, branding, timeline and milestone(s), output(s) and outcome(s), audience and partner(s), content, dissemination, and platform(s). Update annually by 31 March at minimum.

4.5.5.1 Provide the approved campaign plan and outreach materials across the DoD and other federal and non-federal agencies through government approved dissemination plan.

4.5.5.2 Develop a toolkit of outreach and education materials in support of Suicide Prevention Month Campaign for dissemination by 1 August, annually, to identified audience and partners through approved government platforms.

4.6 Training and Education

4.6.1 Design training course core competencies, terminal learning objectives, training materials, testing, and behavioral assessment to maintain continuing education and competencies for suicide prevention subject matter experts within the DoD. Contractor shall ensure that all such materials reflect best practices in adult learning theory.

4.6.2 Assist in the training and education review process by collecting, consolidating, and providing comments on stakeholder input for DSPO to resolve, and track the implementation status of stakeholders on training and education in accordance with DoDI 6490.16 and DoDI 6400.09. Contractor shall provide a report of findings by February 28 each year.

4.6.3 Develop a tracking mechanism and provide a framework for assessment of suicide prevention training.

4.6.3.1 Conduct training assessments and collect analysis of assessment results, as well as develop gap assessment based on training competency framework.

4.6.4 Research, identify, and assess suicide prevention related content and develop training curricula to be used on a learning management system or other identified format and/or venue. Content includes instructional guides, lesson plans, collateral materials and evaluation plans. All products shall comply with Section 508 of the Rehabilitation Act of

1973.

4.7 Biennial Suicide Prevention Conference

4.7.1 Provide logistical, administrative and participation support for the national biennial Department of Defense /

Department of Veterans Affairs Suicide Prevention Conference (executed in calendar years 2021, 2023, 2025, and

2027). Conference traditionally includes up to 2,000 participants from DoD, Department of Veterans Affairs, other federal agencies, academia, and other non-governmental and non-profit organizations suicide prevention subject matter experts. Government to identify event date and venue.

4.7.1.1 Draft and provide DSPO event project schedule beginning 18 months prior to the event; including timeline and milestone(s), and output(s) and outcome(s). At a minimum, the schedule shall include what is listed in 4.7.2 –

4.7.12.

4.7.2 Draft correspondence for DoD conference approval and waiver and provide to the COR to coordinate.

4.7.3 Gather and consolidate input from government staff to inform development of conference theme, branding, and objectives. Submit DSPO conference branding guide for government approval.

4.7.3.1 Provide signage support (to direct attendees to sessions/registration/events and inform them of session/event information and schedules) throughout the conference venue; place signage at the conference location daily during the conference, dispose of signage when the conference ends. Ship DSPO materials to government designated location, support government staff representing DSPO by setting-up and maintaining DSPO display including inventory of materials for distribution and taking notes of government staff engagement to assist DSPO with follow-

up. Clearly identify as contractor supporting the government and not as a representative of the government.

4.7.4 Draft, submit for government approval, and distribute DSPO communication with attendees, speakers, and exhibitors including pre/post meeting mailings, and itinerary management.

4.7.5 Provide event web page and mobile app.

4.7.5.1 Provide platform and content to assist participants with conference communication and registration:

conference schedule, individual schedule, venue room map, local community map, attendee list, inbox, exhibitor, messaging, sponsor links, things to do, notes, photo album, conference social media links.

4.7.5.2 Create and disseminate updates and announcements through the web page, mobile app, flyers and through information at the outreach table, administration area and registration desk.

4.7.6 Provide registration and registration instructions and general logistics information, monitor and track participation using an online pre-registration support site for attendees, facilitators, exhibitors and speakers (there will be no registration fee for the conference).

4.7.6.1 Produce registration data reports, attendee directory, tent cards, and name cards.

4.7.6.2 Draft attendee confirmation packet with data verification form and obtain enclosures. Distribute government approved attendee confirmation packet to registered attendees via email.

4.7.7 Design, create, and provide recommendations for agendas upon receipt of the agenda content from the

Government.

4.7.8 Provide escort support, develop talking points and thank you letters for use by DSPO to facilitate the participation of emcee, VIP and keynote speakers.

4.7.9 Develop calls for abstracts, including calls for collection of abstracts, abstract review, abstract accept/decline process, abstract accept/decline notification, presenter information package, on-site presenter support. Submit for government approval IAW the project schedule in 4.7.1.1.

4.7.10 Develop calls for exhibitors, exhibitor accept/decline process, exhibitor accept/decline notification, exhibitor information package.

4.7.11 Draft process and instructions for Continuing Education Accreditation for conference attendees. Distribute government approved instructions to attendees via email within three business days after the event.

4.7.12 Provide conference reporting to include after action recommendations for event improvement following the conference and participant surveys.

4.8 Strategy and Policy Support

4.8.1 Conduct research, and develop draft information papers and/or other written reports that may be used by

DSPO to develop, manage, monitor, evaluate, review, maintain, and reissue DoDI 6490.16, DoDI 6400.09, and other strategies and policies with DSPO equities. Provide administrative and logistical support in the coordination process: Collect comments from stakeholders; organize and consolidate comments; provide comments for DSPO to resolve; and track adjudication of comments from stakeholders. Track and monitor the implementation status of policy and strategy with DSPO equities.

4.8.2 Identify and document strategy and policy issues/concerns and provide recommendations for resolution or alternate courses of action. Track and provide a monthly update on new or updated DoD or other Federal or public sector stakeholder strategies and policies with DSPO equities and their potential impact.

4.8.3 Review new tasks, reports, briefings, audits, legislation, and related legislative documents and provide summaries to help DSPO determine impacts to DSPO strategy and policy efforts (directly and indirectly).

4.8.4 Develop and maintain a centralized tracking mechanism for all inquiries and requests for information.

4.8.4.1. Review requests for information and gather inputs for DSPO to develop response. Review DSPO responses for errors and inconsistency with DSPO policy.

4.8.5 Develop and manage a centralized compliance review tracking mechanism to gather data and information on policy requirements and status on implementation of DoDI 6490.16 and DoDI 6400.09 with the Military Services and OSD Components, and provide a report of findings by 28 February each year.

4.8.6 Gather information from internally and externally directed audits, compliance reviews, and inspections (i.e., Inspector General, Governmental Accountability Office, etc.). Track and monitor the implementation status of governmental recommendations associated with these audits, compliance review, and inspections the DSPO mission.

4.8.7. Evaluate short-, mid-, and long-term actual and/or projected strategy and policy outputs and outcomes to gauge for effectiveness and efficiency. Provide a quarterly update on potential strategy and policy impacts to include any challenges, successes, congressional/public interest, and recommended courses of action.

4.9 Provide Transition of Contract Services

4.9.1 Transition In. There will be a 60-day transition period. The Contractor shall work with the incumbent to ensure it obtains the information necessary to be fully functional and proficient the day after the transition period ends. During this period the successor contractor will be allowed full access to all required facilities if applicable.

Successor contractor personnel will be permitted access to observe all operations and the incumbent contractor shall allow full and complete observation to the extent that it does not impede on the incumbent’s proprietary processes and does not interfere with the continued operation and production efforts of the current contract personnel. The incumbent shall cooperate with the successor if they desire to interview and hire the incumbent’s personnel.

4.9.2 Transition Out. The Contractor shall provide a 60-day transition period prior to the expiration of the contract.

The contractor shall provide a detailed transition plan to support the new contractor or government during the transition. The contractor’s transition plan will become an attachment to the contract. The incumbent is fully responsible for the continued operation of all areas of effort covered by this contract during the phase out period, unless released by the Contracting Officer (CO) for such purposes of an incremental transition, the incumbent shall provide sufficient experienced personnel during the phase-out period to ensure that the services called for by this contract are maintained at the required level of proficiency. The Contractor shall allow as many personnel as practicable to remain on the job to help the successor maintain the continuity and consistency of the services required by this contract. The Contractor also shall disclose necessary personnel records and allow the successor to conduct on-site interviews with these employees. If selected employees are agreeable to the change, the Contractor shall release them at a mutually agreeable date and negotiate transfer of their earned fringe benefits to the successor.

4.10 Participate in a Post-Award Conference

This meeting shall serve as an introduction between the contractor and government personnel. The meeting shall provide the opportunity to discuss technical, management, and security issues. The post-award conference will aid both the government and contractor in achieving a clear and mutual understanding of all requirements, and identify and resolve any potential issues. The contractor shall be prepared to discuss any items requiring clarification and gather information as necessary to support each deliverable.

4.11 Inherently Governmental Functions

Inherently governmental functions (see FAR 7.5) are not assigned to the contractor. All final determinations shall be made by government officials. Additionally, the contractor shall ensure proper identification of contractor personnel who attend meetings, answer government telephones, or work in situations where their actions could be construed as acts of government officials and clearly mark all documents or reports produced by the contractor. The government will have all rights to the documents or reports produced under the contract. Additionally, all contract staff shall ensure they are clearly identified while utilizing government furnished equipment over the JSP and any other automated system in use by this contract by clear identification immediately available (i.e., electronic mail and messaging addresses, signature blocks, account identifiers as available from network providers, and recorded greetings on telephone messaging systems.). All contracted staff shall identify themselves as contractors in any meetings where there are individuals outside of DSPO in attendance.

4.12 Non-Personal Services

The government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks, IAW FAR 37.104(d). Under no circumstances shall the government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the Contracting Officer immediately.

5.0 DELIVERABLES

A summary of deliverables follows. All deliverables are to be provided electronically unless instructed in writing.

All deliverables submitted shall be provided in the contractor’s format, be editable and the government will have rights in order to reuse or modify in the future. All deliverables shall utilize Microsoft Office (Word, Excel, PowerPoint, etc.).

Deliverable PWS

Paragraph

Delivery Date Method Government

Receiver

Workload Management Tool 4.2.1.3 5 business days after award

Email COR and

Contracting

Officer

Monthly Status Report 4.2.2 On 10th calendar day of each month for the previous month. If the

10th falls on a weekend or holiday, submit report on the first business day after the weekend/holiday

Word document COR

Delivery Date Method Government

Receiver

Monitor suicide prevention best practices

4.2.6 Quarterly on the first

business day of the quarter; November, February, May, August

Excel spreadsheet

Director, Policy, Plans, and

Partnerships

Monthly update on congressional activities

4.2.13 Monthly; the third

Monday of the month

Word document Director, Policy, Plans, and

Partnerships

Draft Email with synopsis of congressional activities

4.2.13 Monthly; the third

Tuesday of the month

Word document Director, Policy, Plans, and

Partnerships

Meeting Minutes

4.3.4.3 Within three (3) business

days from meeting completion

Word document Director, Policy, Plans, and

Partnerships

Rosters of SPGOSC and SPARRC members

4.3.4.4 Monthly; on the first

business day of the month and within one business day of notification of changes

Excel

Spreadsheet

Director, Policy, Plans, and

Partnerships

Designation appointment letters 4.3.4.5 Annually by March 1st each year

Excel

Spreadsheet

Director, Policy, Plans, and

Partnerships

Suicide Prevention Legislation information

4.4.1 Weekly; on the first

business day of the week

Word document Director, Policy, Plans, and

Partnerships

Legislative Updates

4.4.1.1 Weekly; on the first

business day of the week

Word document Director, Policy, Plans, and

Partnerships

Legislative tracking mechanism 4.4.2, 4.4.1.1 No later than 30 calendar days after contract award;

updates the first business day each week

Contractor determined

Director, Policy, Plans, and

Partnerships

Style Guide 4.5.1.2 No later than 90 calendar days after contract award, update for content change on a quarterly basis; November, February, May, August

Word document Associate

Director, Strategic

Engagements and Partnerships

Communication Strategy

Framework and

Implementation Plans

4.5.2 No later than 90 calendar

days after contract award

Word document Associate

Director, Strategic

Delivery Date Method Government

Receiver

Public Relations Plan 4.5.2.2 60 calendar days after award, update for content change on a quarterly basis: 1 November, 1 February, 1 May, 1

August

Word document Associate

Director, Strategic

Public Affairs Guidance 4.5.2.3 60 calendar days after award

Update for content changes on a quarterly basis: November, February, May, August

Word document Associate

Director, Strategic

Monthly social media editorial calendar

4.5.3 Monthly no later than 5

business days prior to scheduled posts

Word document Associate

Director, Strategic

Media Monitoring and Response

Plan

4.5.4 60 calendar days after award, update for content change on a quarterly basis: 1 November, 1 February, 1 May, 1

August

Word document Associate

Director, Strategic

Media Monitoring Report 4.5.4.1 Every business day by

Word document Associate

Director, Strategic

Toolkit of Outreach and Education materials

4.5.5.2 Annually by August 1st

each year

Word document Associate

Director, Strategic

Suicide Prevention Month

Campaign Plan and Materials

4.5.5 Annually by March 31st

each year

Word document Associate

Director, Strategic

Training and Education Report 4.6.2 Annually by February

28th each year

Excel spreadsheet

Associate

Director, Program

Oversight and

Training

Delivery Date Method Government

Receiver

Suicide prevention training tracking mechanism and framework

4.6.3 No later than 90 working

days after contract award

Word document DSPO Deputy

Director

DoD/VA Biennial Suicide

Prevention Conference - Project

Schedule

4.7.1.1 18 months prior to the

Conference dates provided by the COR

Word document Associate

Director, Strategic

New/updated suicide prevention strategies and policies report

4.8.2 Monthly; on the first

business day of the month

Word document Director, Policy, Plans, and

Partnerships

Centralized RFI tracking mechanism

4.8.4 No later than 90 calendar

days after contract award

Contractor determined

Director, Policy, Plans, and

Partnerships

Centralized policy compliance review tracking mechanism and plan

4.8.5 No later than 90 calendar

days after contract award;

update annually and within 15 calendar days of request by Government

Excel spreadsheet

Director, Policy, Plans, and

Partnerships

Annual policy compliance review report of findings

4.8.6 Annually, by February

28th each year

Excel spreadsheet

Director, Policy, Plans, and

Partnerships

Provide short-, mid- and long-term outcomes of policies and procedures compliance

4.8.7 Quarterly on the first

business day of the quarter; November, February, May, August

Excel spreadsheet

Director, Policy, Plans, and

Partnerships

Transition Plan 4.9 Within 30 calendar days of COR request or not later than 60 calendar days prior to contract expiration, whichever comes first

Word document COR and

Contracting

Officer

Contractor Telework Policy 10.2 No later than 30 calendar days after contract award

Contractor determined

COR and

Contracting

Officer

6.0 CONTRACTOR TRAVEL

The Contractor costs for government authorized travel are included in this contract. All travel shall be in accordance with FAR 31.205-46 and applicable travel regulations (Joint, Federal or Standardized). Contractors must have written approval from the COR prior to travel in order to be eligible for reimbursement. Written approval must be submitted along with invoices. Contractor payment claims shall include applicable documentation to support actual costs incurred (e.g. airfare and hotel/lodging receipts) as well as any receipts valued at or above $75.00. Failure to provide appropriate documentation may result in loss of reimbursement of travel expenses. Travel from the contractor facilities to government facilities is considered a cost of doing business. Local travel (within 40 miles of the National Capital Region) is considered a cost of doing business and will not be reimbursed.

7.0 SECURITY

7.1 Access to Sensitive Information

7.1.1 To the extent that the work under this contract requires the Contractor to have access to DoD sensitive information the Contractor shall after…