Attachment_D_-_FBO_Justification_and_Approval.pdf

Ver: Jun 2015

Justification and Approval

For Other Than Full and Open Competition

1. Contracting Agency: Defense Human Resource Activity- DHRA Contracting Directorate 4800 Mark Center Drive, Alexandria, Virginia, 22350.

2. Authority Cited:

10 U.S.C.2304(c)(1), FAR 6.302-1 -- Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements –BRAND NAME.

3. Description of Supplies and Services:

The Computer/Electronics Accommodations Program (CAP) Office requires 64 CustomAIR Back Supports for Federal Government employees with disabilities. These items will address various dexterity-related conditions that can be accommodated by providing adjustable back support that will allow the individual to sit properly in their existing chair while continuing to complete their tasks.

4. Description of Action:

A firm fixed price contract is planned for this one time acquisition. FY17 Operating and Maintenance (O&M) funds are available in the total estimated amount of $XXXXXX.

5. Reason for Authority Cited:

a. The Rehabilitation Act Amendments of 1973, as amended, Title VI – Employment Opportunities for Individuals with Disabilities requires assisting employers in understanding and meeting the requirements of the Americans with Disabilities Act of 1990 (42 U.S.C. 21101 et seq.) as the Act relates to employment of individuals with disabilities. These products are required by federal employees with dexterity-related disabilities which can be accommodated providing adjustable back support that will allow the individual to sit properly in their existing chair while continuing to complete their tasks. The CustomAIR Back Support in this requirement is the only product that meets the specific ergonomic and technical requirements of each federal employee being accommodated.

b. For each product, other brand name alternatives were evaluated:

The Obus Forme CustomAIR Backrest is equipped with a built-in pump which can inflate/deflate to custom fit the individual's support needs. This pump and deflation valve is located behind the backrest to adjust the built-in lumbar pad through over 50 different comfort settings, offering a wide array of options for CAP customers. The CustomAIR also has three layers of polyurethane foam surrounding the frame, and its non-allergenic, brushed nylon cover can be removed and sponge washed. The Obus Forme CustomAIR is unique to other back supports due to it being the only upper-half back support with a built-in inflatable pump design, allowing for precise customization to an individual user’s needs unlike other back supports such as SacroEase and

Ver: Jun 2015

Better Back Seat Support where less flexible solutions may not allow sufficient adjustability to fully support ergonomic requirements of these specific customers. This is an alternative to purchasing an ergonomic chair and similar solutions. CAP customers require this product because of its ability to be adjusted to their specific needs/limitations, thus preventing exacerbation of an existing condition.

c. Market research indicates that these specific products are the only ones that will meet each customer’s individual needs, taking into account their disability condition.

6. Effort to Obtain Competition: Competitive quotes will be sought directly from vendors from whom these products are available. These items were previously procured via Blanket Purchase Agreements (BPA) and Government Purchase Card (GPC); there are vast amounts of historical static pricing among several vendors. However, BPA’s are not available at this time and the new solicitation of BPAs is in the process of being awarded. These can be procured via GPC, but due to the number of items requested in this CAP order (#88871), the requirement has exceeded the micro-purchase threshold and now requires this to be acquired through other means.

7. Effort to remove barriers to/increase competition: For future requirements, the CAP office will conduct a thorough review of the marketplace to ensure that any/all barriers to competition are removed so that competition can be obtained to the maximum extent practicable.

8. Market Research: Research was conducted via GSA Advantage, the internet, and direct contact with vendors for pricing information. Market research identified four small businesses that can fill this requirement, none of which hold a GSA schedule.

9. Interested Sources: 1) Florida Reading and Vision Technology Inc., PO Box 519, Fort Lauderdale, FL 33302. 2) ABM Federal Sales, 770 Spirit of St. Louis Blvd, Suite 100, Chesterfield, MO 63005. 3) The Hearing & Vision Center, 37 Summit Ct., Tijeras, NM 87059. 4) Woodlake Technologies, 666 W Hubbard, Chicago, IL 60654.

10. Other Factors: Executive Order 13164 requires all Federal agencies to establish procedures on handling requests for reasonable accommodation for civilian employees; to include wounded service members. The CAP office time frame for processing an approved request is not later than 30 business days from the date of the request. As a result delivery for this acquisition is not later than 20 days after the date of award.