FBO_Sole_Source_Justification_and_Approval.pdf

Justification and Approval

For

Other Than Full and Open Competition

1. Contracting Agency: Defense Human Resource Activity- Procurement Support Office

4800 Mark Center Drive, Alexandria, Virginia, 22350.

2. Authority Cited: 10 U.S.C.2304(c)(1), FAR 6.302-1 -- Only One Responsible Source and No

Other Supplies or Services Will Satisfy Agency Requirements.

3. Description of Supplies and Services: The Office of Assistant Secretary of Defense-Reserve

Affairs (OASD-RA) Family & Employer Programs & Policy (FEPP) Office for Reintegration

Programs (ORP) requires Contractor services to provide support to Reserve Component (RC) family readiness programs to achieve national accreditation. The objective of the accreditation process is to ensure a standard level of quality in programs and services and to promote continuous improvement as outlined in Department of Defense Instruction (DoDI) 1342.22. The policy outlines the Family Readiness System performance management strategy and use of national accreditation standards as the mechanism to meet the requirements of quality assurance and monitoring for family readiness programs

4. Description of Action: A Firm fixed price contract is planned with a total estimated value of

$xxxxxxx. The period of performance will include a 12-month base period and two 12-month option periods. FY15 Overseas Contingency Operations (OCO) funds are available for the base period in the estimated amount of $xxxxxxx.

5. Reason for Authority Cited: DoDI 1342.22, “Military Family Readiness,” published July 3, 2012, outlines requirements to implement quality assurance and monitoring measures of family readiness programs specifically, “Quality Assurance. To ensure the family readiness services in section 3 of this enclosure meet national standards of quality, they shall be accredited or certified using standards developed by a national accrediting body not less than once every 4 years”. In

2012, the Department of Defense (DoD) Office of Military Community and Family Policy

(MC&FP) and the military branches jointly developed and fielded accreditation standards through a contract with Council on Accreditation (COA). MC&FP agreed to fund the initial round of accreditation with installation-based programs through a contract with COA. COA, through the DoD contract, piloted the Military and Family Readiness Program Accreditation with six (6) installation-based military programs. In 2013, MC&FP began national accreditation with the Reserve Component with one (1) National Guard and two (2) United States Army

Reserve (USAR) pilot sites. Kansas National Guard received their national accreditation in

February 2014. The two (2) USAR sites have completed their site visits and are pending accreditation in 2015. Currently, there are 24 National Guard sites being reviewed for national accreditation through MC&FP funding. Funding for national accreditation by MC&FP will no longer be available beyond October 2015, leaving a gap in quality assurance and monitoring of

RC family readiness programs through national accreditation. Council on Accreditation is the only organization that has administered the Military and Family Readiness accreditation process.

Additionally, COA is the only organization that provides a contextual accreditation process that ensures a comprehensive system of assessing and evaluating for all service components. While there may be other organization that have the ability to nationally accredit segments of the program, such as financial readiness there is no other organization that can assess these programs in accordance with the DoD instruction.

6. Effort to Obtain Competition: Request for Information (RFI) H98210-15-R-0027 was posted

May 6, 2015 on www.FBO.gov to identify sources for this requirement. The RFI returned 4 responses from sources other than COA. Each source had the capability to provide oversight of military family readiness accreditation; however they were not a nationally accrediting body.

COA did not respond to the RFI. As a result, no other sources other than COA have been identified as being capable of meeting the full requirement.

7. Effort to remove barriers to/increase competition: FEPP will continue to monitor the marketplace for competitive options to meet future requirements and to identify any new sources that become available that can meet any follow-on requirements. For future requirements, FEPP will thoroughly research the marketplace to identify and remove any barriers to competition, ensuring that competition can be obtained to the maximum extent practicable.

8. Market Research: Research was conducted via historical contract data, potential vendor webpages, the GSA Advantage website, other internet resources, and issuance of an RFI. Only one source was identified.

9. Interested Sources: Council on Accreditation, New York, NY.

10. Other Factors: Current contract HDQMWR-13-R-0045 expires on Sept 30, 2015.