SOW-AJ13_-_TENT_CITY_(1).doc

STATEMENT OF WORK

NSW Unit EIGHT ARES JOURNEY 13

Facility, Lodging and Food

1.0 Background: Based on the commitment of NSW to exercise ARES JOURNEY 13 the exercise staff coordinated to have ARES JOURNEY 13 base, stage and operate from Stennis , Mississippi for the duration of the exercise. Due to the number of personnel and the lack of available space at government facilities, this requirement must be outsourced in order to support continuous operations and house the entire contingent of personnel participating in said exercise. NSW requires a facility that provides the ability to conduct command and control while providing a centralized location for berthing, food and vehicle support for headquarters and Teams deploying in support of USNORTHCOM’s Partner Nation Capacity Building engagement plan. The end state is to provide continuous, uninterrupted support during initial and final collective and evaluated events for collective training events and pre-deployment training periods. Requirements are based upon current Mission Essential Tasks (METs), collective training standards, NSW SOF training requirements, NORTHCOM engagement strategy and other collective training events.

2.0 Applicable Directives: N/A

3.0 Requirements: The Contractor shall provide a secure, climate controlled shelter systems for 45 persons, and an ability to support feeding of all personnel undergoing training during the specified period. In addition, the contractor shall provide all associated base camp equipment including delivery, set up, maintenance and removal of the equipment. The contractor shall provide all materials, vehicles, and services required to provide this equipment. The Contractor shall anticipate executing 1 period of performance from 11 February – 15 March 2013.

The contractor will be required to provide the following:

3.1 Lodging:

Included in both types of lodging specified below are:

Cots or Bunks with bedding (pillow, pillow case, 2 sheets, 1 blanket per person) Bath towels, face towels & wash cloth

Linens – Sheets and pillow cases changed out weekly

Daily cleaning of the showers, restrooms, hallways, and kitchen area

Daily trash removal from all facilities Move out cleaning of entire facility

3.1.1 Provide climate controlled lodging and bedding for one 45 man facility and provide immediate support to 24 hour operations during the exercise.

3.1.1.1 General description of tents/shelters specifications: All tents shall consist of the general layout below, with modifications as required for specialized tent usage such as dining facilities, and general billeting as specified below.

3.1.1.2 Medium Tactical Shelters: 18’ x 35’ tactical shelter with integrated HVAC Plenum; shall have capability to stay cool with HVAC and HVAC units shall have ducts that comply with HVAC manufacturer’s recommended specifications to provide the capacity for controlling the interior climate to sustain an average temperature between 70 & 75 degrees. Shall have electrical outlets, double doors at both ends or sides to accommodate multiple layouts IAW approved site plan, windows with flaps to keep sunlight out, windows shall have a clear cover to allow sun light. Tents shall meet minimum 50 mph sustained winds, shall be solid color Tan or OD Green, shall be able to connect and interconnect with other medium general purpose tents, shall have rubber inter-lockable, non-permeable, non-skid surface, water resistant flooring. Tents shall have the required exit signs and fire extinguishers IAW NFPA 101 and overhead lights. Each tent will be provided with enough power/voltage to properly and safely operate all computer and electronic equipment. Tents shall have their individual power distribution boxes.

4.0 Equipment:

4.1 Support Equipment – Contractor shall provide 3 crew cab pickup trucks for contractor personnel. These will be managed and operated by the contractor to support their movement needs during the entire exercise.

4.2 Kitchen/Prep Facility – Kitchen trailer with the following: Includes hand wash station.

4.3 DFAC-Dining Facility – Medium Tactical Shelter (with seating capacity for 45 during feeding times). Includes tables and chairs for 45 people. One chair per person and up to 10 people per table. Includes hand wash station.

4.5 Shower Trailer

(Qty: Sufficient to accommodate 8 showers simultaneously). Each shower Trailer/facility shall have a minimum of 2 shower heads and 4 hand/face wash stations.

4.5.1 Equipment shall be serviced as required to keep the unit operational and stocked with water, cleaned, and powered and be available 24 hours a day. Both hot and cold water shall be available for showers.

4.5.2 Equipment shall be self-contained to include water tank, collection of gray water and electricity. During each service time gray water shall be collected, fresh water added and trailer cleaned.

4.5.3 Equipment shall be jointly inspected for physical condition and safety as well as applicable legal and sanitation compliance prior to acceptance and before term termination.

4.6 Laundry Trailer: Shall have a minimum of 3 washers and 3 dryers.

4.6.1 Equipment shall be serviced as required to keep the unit operational and stocked with water, cleaned, and powered and be available 24 hours a day. Both hot and cold water shall be available for laundry trailer.

4.6.2 Equipment shall be self-contained to include water tank, collection of gray water and electricity. During each service time gray water shall be removed, fresh water added and trailer cleaned.

5.0 Services:

5.1 Solid Waste Services – The contractor is responsible for removing all shipping materials and refuse associated with set up, maintenance, and removal of the tents.

5.2 Delivery and set up, and tear down and removal – Contractor is responsible for all freight costs associated with shipping, and any other fees related to the transportation of the tents and base equipment to and from the base locations.

5.3 Daily Maintenance: Contractor is responsible for providing maintenance to the shelters and equipment.

5.4 Maintain and service HVAC units, tenting, and all tent support equipments as needed.

5.5 Onsite Management – Full-time onsite staff includes Project Manager/HVAC Technician.

6.0 Food

6.1 Provide 3 meals per day catering services for up to 45 personnel. The contractor will also provide a 4th mid-ration meal comprised of the leftover food from lunch and dinner meals. Serving times are as follows:

Breakfast 0600-0730

Lunch 1130-1300

Dinner 1730-1900

Midrats with leftovers 2300-0100.

6.2 A written menu for meals shall be provided to the Technical Representative prior to start of the contract. Any changes to the menu must be reviewed and approved by the Technical Representative at least 48 hours in advance of the change. The Contractor may suggest other items but state portion size to be provided. Variability in meals is encouraged.

The menu will include breakfast, lunch, and dinner. The menu will provide for a variety of beef, chicken, or pork for the main course, vegetables, fruits and salad, bread, dessert, and mixture of drinks.

6.3 Catered breakfast (Per Person) –at a minimum must include 8oz fresh orange, apple and/or grapefruit juice, coffee (with cream, regular sugar, diet sugar additives, straws, etc) milk (2% and fat free) assortment of fruits (watermelon, cantaloupe, pineapple, bananas, etc) main breakfast dish must include, eggs, bacon, sausage, ham, biscuit, bread (white/wheat), butter, bagels and assortment of cereal and milk.

6.4 Catered Lunch (Per Person) – at a minimum, must include salad and soup choices; a main entrée plate with at least two choices of meat; dessert, fruits and an assortment of non-alcoholic drinks to select from.

6.5 Catered Dinners (Per Person) – at a minimum, must include salad and soup choices; a main entrée plate with at least two choices of meat; dessert, fruits and an assortment of non-alcoholic drinks to select from.

6.6 Food must be transported and stored in commercially accepted food containers. Containers must be sanitary and be able to keep foods at the food safety zones: 60 degrees Celsius and above for hot items and 4 degrees Celsius and below for cold items to prevent potentially hazardous food conditions. Food temperatures will be checked before and during food service; a temperature log will be provided by the Technical Representative to the contractor. The contractor will maintain appropriate food temperatures throughout the serving period.

6.7 Provide a minimum of (4) 12oz bottle of water and an assortment of snacks on a self-serve basis daily.

7.0 Miscellaneous:

7.1 Provide 6 port-a-potties adjacent to the secure facility.

7.2 Provide cleaning of 6 port-a-potties adjacent to the secure facility on an every other day basis.

8.0 Deliverables: N/A

9.0 Government Furnished Material/Equipment: NSW will provide all necessary equipment for training and tactical/operational support to ARES JOURNEY 13.

9.1 NSW will provide all supplies, consumables, and/or other necessary equipment not outlined in this statement of work to ensure that personnel are properly trained in accordance with the established directives.

10.0 Period of Performance/Place of Performance: The contract period of performance is for 11 February – 15 March 2013. All AOB activities will be conducted in the area designated by the contractor. 24hr support capability will be required by the contractor.

11.0 GENERAL REQUIREMENTS

11.1 Contractor Representative. The contractor shall provide a representative to act as a liaison with the Contracting Officer or Technical Representative. The Contractor’s representative shall be of sufficient authority to resolve issues involving execution as they arise, and shall be available during the period of 11 Feb thru 15 Mar 2013. The contractor shall provide a list of on-call points of contact who have the authority to resolve issues affecting their areas of support (name-phone-cell-email).

11.2 Service Break-Downs. The contractor shall ensure that any equipment maintenance or repairs shall be corrected immediately at the contractor expense, to ensure the quality of the equipment is up the standards. Any equipment that becomes unserviceable or inoperable shall be replaced at no cost to the government as soon as is reasonable, but not longer than 24hrs.

12.0 DELIVERY/SERVICE:

12.1 Required Delivery and Service Date. Equipment (see item 4.0), shall be delivered and be set up no later than 1000 hours on 11 February 2013 for operational initial inspection. Equipment shall be removed no earlier than 1200 hours on 15 March 2013.

13.0 GENERAL REQUIREMENTS FOR ALL PERIODS: (N/A)

13.1 Contractor shall install and be ready to conduct a full operational test of all equipment/systems on NLT 100 hours on 11 February 2013 at the designated locations.

13.2 Contractor shall remove all equipment no earlier than 1200 hours on the date of 15 March 2013 at the designated locations.

13.3 Installation of all equipment according to the floor plan designated to support the exercise. Floor plan to be provided not later than 20 January 2013.

14.0 MAINTENANCE:

14.1 The Contractor shall ensure that equipment and services are in proper working order throughout the period of performance. All scheduled maintenance shall be performed prior to the start of this contract. Any unscheduled maintenance or breakdowns shall be corrected as soon as is reasonable, but not longer than 24 hrs or damaged equipment shall be substituted.

15.0 TECHNICAL REPRESENTATIVE

15.1 A Technical Representative will coordinate administrative, logistical and miscellaneous issues with the contractor. This representative may NOT make any changes to the terms, conditions, standards, or cost of the contract; only the Contracting Officer can make these changes

16.0 CANCELLATIONS/ADDITIONS: The Government may change the number of equipment required with a 14 day notice with no penalty. Contractor may accept changes for some items with less than a 14 day notice on a case by case basis. The Government will only pay for actual services received.

16.1 CHANGES TO CONTRACT: The only person authorized to make changes to the contract is the Contracting Officer. Failure to clear changes in contract with the Contracting Officer shall result in Contractor not receiving compensation for costs incurred.

16.2 PRICE QUOTES: Quotes shall be submitted in English in US Dollars and itemized per piece of equipment. All prices are all inclusive to include taxes, IVA/VAT, customs fees, shipping and freight to and from the location, and all other costs, and profit.

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