Q and A Swiftwater Rescue_21-T-0015_09Feb21.docx

Questions and Answers for RFQ H92240-21-T-0015 Swiftwater Rescue

1. Attachment 1 - Performance Work Statement, Paragraph 4.3.4 Is there locations pre-selected by Naval Special Warfare Detachment Kodiak (NSWD-K) that would require permits?

ANS: No, there are no pre-selected river/river locations. The vendor is required to determine what river/river locations meet the Performance Work Statement (PWS) objectives for the training required at the locations stated in the PWS. If the location the vendor selects needs a permit, then a permit would be required.

2. Attachment 1 - Performance Work Statement, Paragraph 4.2.1.2 What agency/doctrine(s) does (NSWD-K) expect the instructors to have for the Advanced Level Kayak/Pack Raft Instructors?

ANS: Swiftwater Safety Institute or equivalent industry standard. There are several accredited, to include international.

3. Attachment 1 - Performance Work Statement, Paragraph 4.4.5.1 Is (NSWD-K) requiring this particular section to be (3day/2nights) of continuous training or 72hours of operations? Please explain what is being requested.

ANS: This requirement is for a custom 5 day (which includes 3 day and two night iterations of training) training course which will encompass all of the stated learning/training objectives in the PWS. Here is an example of a 5 day course (this is solely an example for visual representation purposes and is not intended to state what the Government’s expectations are for your quote):

Monday; Day 1 Classroom Tuesday: Day 2 Classroom and Field Work Wednesday: Day 3 (Put in on the River, camp overnight 1) Thursday Day 4: All Day on River training (camp overnight 2) Friday: Day 5 Come off river & Complete training

4. Attachment 1 - Performance Work Statement, Paragraph 9.2 Is (NSWD-K) requiring spending the night in the field by the instructors?

ANS: YES, instructors will remain overnight.

5. Attachment 1 - Performance Work Statement, Paragraph 9.3 Must the Contractor have a classroom at each of the specific locations?

ANS: YES; A classroom could (for example) be a conference room at a hotel. Minimum requirements for a classroom are: enclosed area/room, tables, chairs, room large enough to accommodate up to 7 people plus equipment and room for demonstration/training.

6. Attachment 1 - Performance Work Statement, Paragraph 14 Since the (NSWD-K) has already selected the locations.

§ 14.1.1 Jackson Hole, Wyoming, § 14.1.2 Moab, Utah, § 14.1.3 Talkeetna (Interior), Alaska, § 14.1.4 Various other locations to be negotiated at the task order level.

6a. Does (NSWD-K) have specific site locations and dates to be required in each of those areas? NO 6b. Would (NSWD-K) consider using a man-made facility in Oklahoma City that can produce up to Class 5 Rapids?

NO, not at this time

7. Who is the incumbent (current) support contractor for this work?

Swift Water Safety Institute

8. What is the previous/current contract number and award amount?

H92240-15-D-0014

9. Attachment 1 - Performance Work Statement, Paragraph 4.3 Will our rescue equipment used in training be sufficient to meet this or in addition to the rescue gear we are using in training or a complete separate duplication? We come with training rescue equipment for use in training but also doubles as actual use.

Without knowing the specifics of the equipment, the Government is unable to provide an affirmative statement as to whether or not it is sufficient. However, no duplication is required.

10. Attachment 1 - Performance Work Statement, Paragraph 4.3.4 – lead time on some of these agreements can be long, is there a current relationship for use by DoD to assist in facilitating this?

No

11. What is the quantity of deliveries expected in each period of performance per location?

Unknown. Mission Requirements dictate needed training which can fluctuate annually.

12. Can the government provide historical annual training deliveries per location?

Mission Requirements dictate needed training which can fluctuate annually.

13. What has the historical instructor to student ratio been on previous training events?

Not applicable, we have stated the minimum requirement for this specific requirement.

14. What additional equipment is the government furnishing beyond the personal list if any, specifically pac-rafts?

Vendor should be prepared to provide equipment required to conduct comprehensive instruction and training per the objectives stated in the PWS. Paragraph 9 in the PWS specifies what the Government is providing.

15. Lead time for scheduling – what is the lead time for scheduling course deliveries, cancelations, and potential permitting?

Please review PWS amendment 01, paragraph 15.1 for information.

16. RFQ pg 1. Offeror to complete the following items: [form 1449] Items 12,17, 23, 24, 30 This is a generic form that is used for multiple purposes, so not everything is applicable at this time.

16a. Can I address these components outside of form 1449? Do I print, fill and scan form 1449? Recommend utilizing form 1449.

16b. Am I required to use form 1449 or can this be done on official letterhead? Recommend utilizing form 1449.

16c. #12 What do discount terms mean? – You do not need to fill this in. Government will fill in, as applicable.

16d. #17 Contractor/Offeror CODE and FACILITY CODE. What is this? Cage code? You would fill in the CAGE code (Facility Code is not applicable) and the Company Name/Address/POC with Phone Number.

16e. #23 & 24 - Unit Price and Amount. Can this be placed on the ELIN pricing sheet, or is it advisable to print form 1449, print, fill and scan? You do not need to fill this in. Block 20 says See Schedule, meaning that information for Blocks 21/22/23/24 are not utilized.

16f. #27a and 27b correct? You do not need to fill this in.

16g. #30a. I will sign, print and scan this 1449 page if required. Didn't know if it needed signed at this point in the process? When you submit your quote, you will submit this page with the above information filled in –Block 17 and Blocks 30a, 30b, and 30c. By you signing this block, it means the pricing you have provided in your quote will become binding if you become the contract awardee.

17. RFQ pg 6. FAR 52.204-24 d(1) Company will/will not provide covered communications Q. I see a place on page 7 that allows me to check the appropriate box. Can I do this and simply scan this page as a fill in clause? Yes, please place a mark in the applicable box; scanning is appropriate.

18. RFQ pg 8. Covered Telecommunications Equipment or Services Q. I see a place on page 8 that allows me to check the appropriate box. Can I do this and simply scan this page as a fill in clause? Yes, please place a mark in the applicable box; scanning is appropriate.

19. RFQ pg 8. Instructions to offerors 52-212-1 Q. These are guidelines for submissions correct? Specifically 1-11, it seems these can be addressed in a separate company letterhead document expressing such conditions and meeting such expectations? By utilizing the form 1449 and providing the information discussed in question 16 above – you should meet most of the requirements. If the solicitation does not specifically state that you Must fill in the form 1449, then the instructions within paragraph (b) do provide for an alternative option. Either way, please ensure that you are providing all of the required information.

20. RFQ pg 15. FAR 52.212-3 Q. This FAR exists on RFQ pgs 15-31. Only a few of these pages have a place that allows to check appropriate boxes for questions. Can I print, answer and scan these as my FAR 52.212-3 document? Do I need to scan the entire document or just the pages with answers required? There is no preference on submittal of the clause in its entirety or submittal of checked boxes; it’s incumbent upon the quoter to determine how to best address the submittal requirements of the RFQ.

21. RFQ - The only FARs I can see that are required with this quote are the following: Please review page 43, clause 5652.204-9004 is required.

· 52.212-3

· 52.204-24

· 52.204-26

22. RFQ I will need to submit the following:

22a. All associated info with regard to attachment #1 PWS. Reference 52.212-1 (m) Addenda and 52.212-2 for submission requirements 22b. ELIN Pricing Sheet Reference 52.212-1 (m) Addenda and 52.212-2 for submission requirements 22c. The Add on FARs - 52.212-3, 52.204-24, 52.204-26 as scanned and separate documents. Yes, all fill-ins will need to be provided in your quote. Reference response to Question #21 22d. Anything else applicable in 52-212-1 Reference paragraph (m) Addenda and follow instructions

23. Attachment 2 – ELIN Pricing Sheet – I do not understand the asterisks.

In reference to the initial asterisk – this may help better explain. The permanent dates that will go into each column for each ordering period are based upon the award date + 365 days (1 year), and so on and so forth for the remaining ordering periods.

*Ordering Period Year One (Base Year) Pricing: Date of Award – Day 365

Ordering Period Year Two Pricing: Day 366 – Day 731

Ordering Period Year Three Pricing: Day 732 – Day 1,097

Ordering Period Year Four Pricing: Day 1,098 – Day 1,463

Ordering Period Year Five Pricing: Day 1,464 – Day 1,829

24. Attachment 2 – ELIN Pricing Sheet – The excel chart is not updating the green TEP line and it specifically says do not edit formula. It also says to only input into yellow highlighted areas.

Input the per course amount for each of the yellow highlighted areas (Years 1, 2, 3, 4, 5) – if the excel sheet is not functioning properly, please let us know. You do not need to input anything into the grey boxes, they will self populate. The TEP also self-populates based on the 5 ordering periods/years (ELINs A thru E) + the 50% for ordering period/year 6 (ELIN F). The inclusion of the 52.217-8 is a requirement for services and required to be evaluated at time of contract award in case it is needed in the future. (Reference 52.212-1 and 52.212-2 for additional information regarding the 52.217-8)

25. Attachment 2 – ELIN Pricing Sheet –As I read through this at this time you are only wanting the bid sheet and the bottom of the first page of the RFQ signed?

The RFQ lays out all of the expected documentation that is required to be provided with your quote. A best practice is to read through the document in totality and mark on the document areas that are asking for information or stating fill-ins are required. The front page requires information, there are multiple fill-ins that are required, and supporting information which is stated in 52.212-1 and 52.212-2.

26. Attachment 2 – ELIN Pricing Sheet – I see that the contract is for 5 years but it is one 5 day course per year or is it one 5 day course at each of these locations. It is a 5 day course which could take place at any of the locations indicated and any number of times throughout each year.

27. Attachment 2 – ELIN Pricing Sheet – I need to know how many days per year of training is expected. Unknown. This is an Indefinite Delivery Indefinite Quantity type contract whereas once the minimum contract value is satisfied, the Government is under no further obligation to issue additional orders. The maximum contract value is established at $249,000 for the life of the contract. The cumulative value of all orders issued against any resultant contract shall not exceed the maximum contract value.

28. Attachment 2 – ELIN Pricing Sheet – Also, I would like to know if in the chart I am bidding for 1 year or all 5 years? 5 years. IAW 52.212-2 Factor 2 – Price “…Note that pricing for all items is required, otherwise the quote will be considered ineligible for award”.