Attachment_1_-_PWS_P9290_Gas_Anaylsis_IDIQ_-_7-6-16.docx

Performance Work Statement (PWS) Naval Special Warfare Command P9290 Gas Analysis IDIQ

1. BACKGROUND

1.1 Naval Special Warfare Command (NAVSPECWARCOM) and its Echelon III and IV commands and other NAVSEA representatives require off-gas testing and sampling services in support of its Deep Submergence Systems (DSS) and Divers Life Support Systems (DLSS) programs; these requirements are in accordance with NAVSEA standards for manned submersibles. The requirement to conduct off gas tests and off gas sampling analysis of non-metallic components may only be conducted at NAVSEA accepted laboratories.

2. OBJECTIVES

2.1 Establish an Indefinite Delivery Indefinite Quantity (IDIQ) services contract to support the on-demand need for non-metallic off gas test and sampling analysis. The Contractor’s facility acceptance and testing procedures shall be in accordance with the standards contained in NAVSEA SS800-AG-MAN-010 to support on demand off gas test and analysis.

2.2 The number of articles that require analysis depends upon numerous modernizations, obsolescence part replacements, and routine replacement parts efforts in the NAVSPECWARCOM undersea mobility assets. This IDIQ will optimize efficiency through task order control of work orders.

3. SCOPE

3.1 This PWS defines the tasks that shall be performed as part of an IDIQ for NAVSPECWARCOM. The Contractor shall provide the personnel, management, and materials required for the performance of laboratory gas analysis to support NAVSPECWARCOM undersea mobility systems in accordance with NAVSEASYSCOM (NAVSEA) requirements for such samples.

4. REQUIREMENTS

4.1 The Contractor shall provide a testing facility that has been accepted in accordance with the procedures contained in SS800-AG-MAN-010/P9290. The “Acceptance” status of the Contractor’s facility shall be maintained throughout the period of performance.

4.2 The Contractor shall perform gas analysis IAW SS800-AG-MAN-010/P9290 Appendix F and any other governing regulations as defined at the task order level.

4.2.1 .Samples Taken at Government Test Chamber. The Government and Contractor shall coordinate the delivery of the sample. The Government may utilize Government Furnished Property (GFP) sample bottles or the Contractor’s Sampling Bottle, and/or Sorbent Tubes to obtain a gas sample then submit to the Contractor for analysis as defined at the task order level. Contractor shall conduct Normal Gas Analysis and report assay results within 15 calendar days of assay receipt. Chamber and Sorbent Tube sample analysis.

4.2.2 Expedited Analysis and Report within three Business Days. The Government and Contractor shall coordinate the delivery of the sample to provide the Contractor three concurrent business days to complete the analysis. The purpose of the expedited sample should be limited to mission essential needs or times when an initial sample is required to verify a test chamber’s cleanliness; thereby reducing the idle time between validating a test chamber’s cleanliness and testing an article for gas analysis. Chamber and Sorbent Tube sample analysis.

4.2.3 Normal Gas Analysis and report – Solids - Samples taken at Contractor’s Test Chamber. The Government and Contractor shall coordinate the delivery of the sample to provide the Contractor 15 business days to complete the analysis.

4.2.4 Expedited Analysis and report within 3 business days – Solids - Samples taken at Contractor’s Test Chamber. The Government and Contractor shall coordinate the delivery of the sample to provide the Contractor three concurrent business days to complete the analysis. The purpose of the expedited sample should be limited to mission essential needs or times when an initial sample is required to verify a test chamber’s cleanliness; thereby reducing the idle time between validating a test chamber’s cleanliness and testing an article for gas analysis.

4.2.5 The Contractor shall provide verified clean sampling rigs and bottles for Government use in collecting air samples. The Contractor shall provide documentation that rig is verified clean and ship in a suitable manner for protection. The Government will have up to 30 days to take the air sample and return it to the Contractor for follow on analysis.

4.2.6 The Contractor shall provide sorbent tubes for local atmospheric testing upon Government request. The Government shall provide its own sampling pump, and record the results of the colorimetric (sorbent) tube sampling by recording the values and taking photos of the tubes upon completion of the testing..

4.3 Participate in a Post-Award Conference.

4.3.1 This meeting shall provide an introduction between the Contractor personnel and Government personnel who will be involved with the contract. The meeting shall provide the opportunity to discuss technical, management and security issues. The Post Award Conference will aid both the Government and Contractor in achieving a clear and mutual understanding of all requirements and identify and resolve any potential issues. The Contractor shall be prepared to discuss any items requiring clarification and gather information as necessary to support each deliverable.

5. DELIVERABLES

6. CONTRACTOR MANPOWER REPORTING

6.1 The Contractor shall report ALL sampling invoices (including subcontractor labor hours) required for performance of services provided under this contract for Naval Special Warfare Command via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2016. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil.

7. CONTRACTOR TRAVEL

7.1 Contractor travel is not authorized for the performance of this contract.

8. SECURITY

8.1 The Contractor shall establish appropriate administrative, technical, and physical safeguards to protect any and all nonpublic Government data to ensure the confidentiality, integrity, and availability of Government data.

9. SAFETY

9.1 The Government is responsible for proper shipment of pressurized cylinders when shipping to the Contractor for analysis. The Government shall advise the Contractor of the non-metallic materials that are being submitted for testing in the Contractor’s test chamber.

9.2 The Contractor shall ensure all materials and components are properly labeled and marked for shipment.

10. GOVERNMENT FURNISHED PROPERTY/EQUIPMENT/INFORMATION (GFP/GFE/GFI)

10.1 The Government is responsible for all shipping costs for items shipped to the Contractor’s testing facilities. The Government is also responsible for the cost of return shipping of Government Furnished Equipment that was submitted for testing at the Contractor’s facility. The Government shall coordinate delivery and receipt of these items with the Contractor.

11. QUALITY CONTROL

11.1 The Contractor shall implement and maintain a Quality Control Plan (QCP) to ensure work performed conforms to the scope of work and meets the requirements under this PWS. The QCP shall, at a minimum provide a method for performing inspections; identifying, correcting and preventing problems/defective service; addressing customer complaints, and improving the quality of services over the life of the contract.

12 QUALITY ASSURANCE

12.1

12.1 The Government reserves the right to perform inspections and surveillance to evaluate the Contractor’s compliance to the contract terms and performance of the requirements in the PWS. The Government will make every effort to ensure that the surveillance methods used are conducted in an objective, fair, and consistent manner.

12.2 Contract Discrepancy Report (CDR). In the event of unsatisfactory Contractor performance, the Contracting Officer will issue a CDR that will explain the circumstances and findings concerning the incomplete or unsatisfactory service. The Contractor shall acknowledge receipt of the CDR and respond in writing as to how he/she shall correct the unacceptable performance and avoid a recurrence. The Government will review the Contractor's corrective action response to determine acceptability and will use any completed CDR as part of an overall evaluation of Contractor performance when determining present or future contractual actions.

13. APPLICABLE DOCUMENTS

13.1 The Contractor shall perform all services in accordance with the following governing documents:

14. PLACE OF PERFORMANCE

14.1 The primary place of performance shall be the Contractor’s facility.

15. PERIOD OF PERFORMANCE

15.1 This IDIQ requirement shall be for 5 calendar years beginning on the day of award of the contract.