SOW SPEAR Fence Reconfiguration.pdf

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Statement of Work (SOW)

Fence Reconfiguration for Expansion of SPEAR Main Issue Facility and Removal of Yellow Safey Poles and Security of SPEAR Clothing and Individual Equipment (SCIE) Location: Old 3rd Group SSA, Fort Bragg, NC

1. General: This is a non-personal services contract under which the contractor shall provide all management, supervision, and labor necessary to perform the tasks outlined in this Statement of Work (SOW). The personnel rendering these services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision or control of Government employees. The contractor shall be responsible for supervising its own employees and ensuring all work meets the technical standards specified herein.

1.1 Description of Services/Introduction

The contractor shall reconfigure the existing internal security fence line and remove designated yellow safety poles within Building H-2639 (formerly the 3rd Group SSA) at Fort Bragg, NC. This project will expand the operational square footage of the SPEAR Main Issue Facility while maintaining physical security controls for SPEAR Clothing and Individual Equipment (SCIE).

2. Background

The current internal layout of Building H-2639 (formerly the 3rd Group SSA) at Fort Bragg, NC, restricts the functional workspace available for the SPEAR Main Issue Facility. Because SPEAR Clothing and Individual Equipment (SCIE) consists of highly pilferable, high-value assets, the facility requires strict physical security, segregation, and controlled access. Reconfiguring the internal fencing directly addresses these spatial and security constraints by supporting the following core operational objectives:

• Expansion of the primary SPEAR issue area

• Improved workflow for receiving, issuing, and storing SCIE

• Compliance with physical security standards

• Reduction in pilferage risk and unauthorized access

• Support SPEAR program operational efficiency and accountability requirements

3. Scope of Work

The contractor shall provide all management, supervision, labor, tools, equipment, and materials necessary to reconfigure the existing internal security fence system and remove designated yellow safety poles within Building H-2639 (formerly the 3rd Group SSA) at Fort Bragg, NC. The contractor shall maximize the reuse of existing government-owned fencing components to expand the operational footprint of the SPEAR Main Issue Facility while maintaining physical security controls for SPEAR Clothing and Individual Equipment (SCIE).

3.1 Detailed Tasks

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Task Number & Title Work Requirements Expected End-State / Deliverable

Task 1: Site Verification & Layout Plan

• Conduct an on-site physical inspection to verify building dimensions, existing fence lines, and egress routes.• Draft a basic layout drawing showing the proposed routing, door/gate placements, and dimensions.

Draft Layout Plan (submitted to the COR for approval prior to commencing work).

Task 2: Yellow Safety Pole Removal

• Demolish and safely remove the designated yellow safety poles from the facility floor.• Repair, patch, and grind flush any anchor holes or floor damage resulting from the pole removal.

Clean, hazard-free floor space ready for the expanded layout.

Task 3: Fence Disassembly & Prep

• Carefully disassemble and inventory the existing fence panels, gates, and hardware slated for reconfiguration.• Prep the concrete floor, walls, and ceiling structures to receive the reconfigured fence line.

Disassembled assets organized;

installation paths prepped.

Task 4: Fence Reconfiguration & Reinstallation

• Reinstall and secure the fencing panels to create a continuous, floor-to-ceiling anti-pilferage enclosure.• Anchor all posts and frames securely to the floor and structural ceiling components.• Reinstall and adjust gates (swing or sliding) to ensure smooth, durable operation and secure latching.

Fully enclosed, structural-grade security perimeter around the SCIE storage area.

Task 5: Cleanup & Final Inspection

• Remove all project debris, tools, and excess materials from the facility daily.• Conduct a joint physical walkthrough with the COR to verify the security and alignment of the fence system.

Clean, operational facility; Joint Walkthrough Inspection completed.

4. Deliverables

The contractor shall submit all deliverables to the designated Contracting Officer's Representative (COR) or Government Lead at Fort Bragg, NC, in accordance with the schedule below.

Deliverable Number & Title Format / Medium Due Date / Timeline

01: Proposed Layout Sketch Electronic (PDF) Within five (5) business days after Notice to Proceed (NTP); must be approved by the COR prior to installation.

02: Completed Fence Reconfiguration

Physical Installation Conformance with the approved layout plan within the designated Period of Performance.

03: Final Handover Documentation Electronic (PDF) or Physical

Within ten (10) business days of project completion. Includes final layout dimensions, component inventory, and any manufacturer warranty details.

04: Final Acceptance Sign-off Signed Document Completed jointly during the final government walkthrough inspection.

5. Performance Requirements

The contractor shall ensure that all reconfigured fence installations, hardware, and safety pole removals conform to the following specific structural and quality standards at Fort Bragg, NC:

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Area of Performance Required Technical Standard / Specification

Structural Integrity • The reconfigured fence system must be floor-to-ceiling, anchored securely to the concrete floor and structural ceiling elements.• All framing and mesh must be tight, aligned, and free of gaps that would compromise security.

Access Control • All gates (sliding or swing) must support controlled entry and be equipped with heavy-duty, tamper-resistant latching mechanisms capable of accepting government-furnished locks.

Material Reuse & Quality

• Reused government-owned fencing materials must be free of sharp edges, structural warping, or damage.• Any new hardware, fasteners, or framing components used must match the grade and quality of the existing system.

Operational Flow • The final layout must maximize the physical square footage of the SPEAR Main Issue Facility and maintain unimpeded fire egress routes in compliance with base safety regulations.

5.1 Issue Notification and Resolution Protocol:

The contractor shall immediately notify the Contracting Officer’s Representative (COR) verbally within 24 hours of identifying any site conditions, material discrepancies, or structural challenges that may delay performance or affect the quality of the installation. The contractor shall follow up on all verbal notifications with a written email summary to the COR within two (2) business days, outlining the proposed resolution.

6. Period of Performance

The Period of Performance (PoP) for this effort shall be sixty (60) calendar days from the date of the written Notice to Proceed (NTP). This timeframe includes all site verification, material preparation, physical installation, and final government walkthrough activities at Fort Bragg, NC.

6.1 Operational Hours and Facility Constraints: The contractor shall conduct all on-site work during designated Government facility operational hours and observe federal holiday restrictions as detailed below:

Parameter Operational Policy / Constraint

Standard Work Hours

All on-site work shall be performed between 0800 and 1700 hours (8:00 AM to 5:00 PM), Monday through Friday, unless otherwise approved in writing by the COR.

Federal Holidays

The contractor is not required to perform services on recognized Federal Holidays. If a holiday falls on a Saturday, it is observed on the preceding Friday; if a holiday falls on a Sunday, it is observed on the following Monday.

Deliverable Deadlines

If any SOW deliverable deadline falls on a Federal Holiday or weekend, the deadline is automatically moved to the closest business day prior to the holiday or weekend.

7. Government Furnished Property / Information (GFP/GFI)

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The Government will provide only the specific property, information, and access detailed below to facilitate the performance of this SOW at Fort Bragg, NC. All GFP remains the property of the U.S. Government and shall be returned or accounted for upon contract completion:

Category Item Description Government & Contractor Responsibilities

Government Furnished Property

(GFP)

• Existing internal metal fence panels, posts, gates, and attachment hardware located in Building H-2639.

• The contractor shall carefully inventory, disassemble, and reuse these assets.• The contractor is responsible for preventing damage to these assets during the reconfiguration.

Government Furnished Information (GFI)

• Existing facility layout sketches or structural floor plans of Building H-2639 (to be provided at post-award walkthrough).

• Provided "as-is" to assist the contractor.• The contractor remains responsible for conducting physical on-site measurements to verify accuracy.

Government Site Access

• Escorted physical access to Building H- 2639 during approved work hours (0800- 1700).

• The Government will coordinate facility access and provide a designated representative for walkthroughs and final inspections.

8. Contractor Responsibilities

The contractor shall serve as an independent contractor and maintain sole responsibility for the supervision, safety, and conduct of its personnel at Fort Bragg, NC. The contractor shall perform all work in compliance with the following operational and safety standards:

Area of Responsibility

Performance Requirement & Standard

Site Safety & OSHA Compliance

• The contractor shall ensure all personnel adhere to OSHA, federal, and Fort Bragg safety and fire regulations.• The contractor shall provide and ensure the use of appropriate Personal Protective Equipment (PPE) during all physical work (removal, grinding, and installation).

Personnel Qualifications

• The contractor shall provide fully qualified, competent, and English-speaking personnel to perform the fence reconfiguration and pole removal services.

Progress Reporting • The contractor shall provide weekly progress updates via email to the COR, detailing work completed, upcoming milestones, and any potential schedule or material delays.

Property Damage Liability

• The contractor shall take all necessary precautions to prevent damage to the facility walls, floor, ceiling, and adjacent government property. Any damage caused by contractor operations shall be repaired to original condition at the contractor's expense.

8.1 Place of Performance: All physical work, site inspections, and deliveries under this contract shall be performed at the following location:

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Building H-2639 9th Infantry Street Fort Bragg, NC 28310

9. Security Requirements

The contractor shall comply with all local installation security policies, physical security directives, and access control procedures at Fort Bragg, NC, to protect government personnel, facilities, and SCIE assets:

Security Domain Mandatory Contractor Compliance Standard

Installation Access & Badging • All contractor personnel must obtain unescorted or escorted installation access passes in accordance with Fort Bragg physical security regulations.• Contractor employees must submit to standard National Crime Information Center (NCIC-III) background checks at the All-American Visitor Control Center prior to performing work.

Controlled Area & Escort Rules • Building H-2639 is a controlled-access facility. The contractor shall coordinate with the COR at least forty-eight (48) hours in advance to schedule necessary government-provided escorts for work in SCIE-adjacent or restricted spaces.• Contractor personnel shall not wander outside of the designated work zones.

Tool Control & Daily Lockup • The contractor shall maintain a written inventory of all tools, grinding equipment, and hardware brought into the facility.• All tools, ladders, and unused materials must be physically locked and secured in a designated contractor storage box or removed from the facility at the end of each workday.

Reporting of Security Incidents • The contractor shall immediately report any lost access badges, suspicious activity, or physical security breaches within Building H-2639 to the COR and facility security officer within one (1) hour of discovery.

10. Acceptance Criteria

Government inspection and final acceptance of all services, physical fence installations, and safety pole removals performed under this SOW shall be conducted by the designated Contracting Officer's Representative (COR) at Fort Bragg, NC. Final acceptance is contingent upon the contractor meeting the following objective criteria:

Inspection Element Objective Acceptance Standard Verification Method

Physical Installation Quality • The reconfigured fence must be structural-grade, floor-to-ceiling, and anchored securely with no physical gaps greater than two (2) inches.• All gates must swing or slide smoothly, align properly, and latch securely.

Joint physical walkthrough and manual inspection by the COR and Contractor.

Safety Pole Removal • All designated yellow safety poles must be completely removed.• Anchor bolts must be ground flush with the concrete, patched, and left free of tripping hazards.

Visual and physical inspection of the facility floor.

Space & Flow Verification • The final configuration must match the approved Proposed Layout Sketch and successfully expand the usable SPEAR operational square footage without blocking fire egress.

Measurement verification against the approved layout plan.

Deliverable Submission • All deliverables listed in Section 4 (including final handover documents and warranty details) must be submitted and approved by the COR.

Administrative audit of the contract file by the COR.

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10.1 Final Sign-off Timeline: The contractor shall notify the COR in writing when all physical work is complete.

The Government will conduct the final walkthrough inspection within five (5) business days of receiving this notification. Upon successful verification of all standards above, the COR and Contractor will sign the Final Acceptance Report to authorize final payment.