Combined_Synopsis_GS_Lodging.pdf

H92239-19-Q-0008 Combined Synopsis/Solicitation USASOC Gold Star Lodging

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation document, H92239-19-Q-0008, is issued as a Request for Quote (RFQ). This RFQ does not commit the Government to any obligation.

(iii) This solicitation document incorporates provisions and clauses that are in effect through Federal Acquisition Circular 2005-101, effective 26 October 2018.

(iv) This requirement is 100% set-aside for total Small Businesses and only qualified vendors may submit quotes. Quotes received from other than small business will be rejected. The North American Classification System (NAICS) code is 721110, “Hotels (Except Casino Hotels) and Motels) with a size standard of $32,500,000.00 dollars. This solicitation is issued under Federal Acquisition Regulation (FAR) Part 13, Simplified Acquisition Procedures for Certain Commercial Items and FAR Part 12.

(v) Prices shall be listed for each Contract Line Item Number (CLIN) of this RFQ. The following is a list of the associated CLINs:

ITEM

NO

SUPPLIES/SERVICES QUANTITY UNIT UNIT

PRICE

AMOUNT

0001 Gold Star Lodging 125 Room Gold Star Lodging

FFP

The total requirement is for up to a maximum of 125 double occupancy rooms (two queen beds).

The date range is 27 – 31 May 2019. The total number of nights shall not exceed 4 nights per room. All guests will checkout no later than 31 May. The exact check-in date for all guests is not yet known. The exact number of rooms that will be needed on each day is also not yet known.

(vi) This requirement provides lodging during USASOC’s Gold Star Memorial Week.

(vii) Services shall be performed at a hotel within 10 miles of Ft. Bragg, NC.

(viii) The provision at FAR 52.212-1, Instruction to Offerors- Commercial Items, applies to this acquisition.

ADDENDUM TO FAR 52.212-1

ADDENDUM TO FAR CLAUSE 52.212-1, INSTRUCTIONS TO OFFERORS--COMMERCIAL

ITEMS

1. Replace paragraph (b) entitled “Submission of offers” with the following instructions:

(b) Submission of Quote. Submit signed and dated quote to the address identified below at or before the exact time specified in this solicitation. Paper/hard copy offers will not be accepted. It is encouraged to contact the

Government for clarification if there are, or appears to be, errors, omissions, or inaccuracies in the request for quote. Only signed quotes submitted will be accepted.

Quote shall contain the following sequential order:

a. Quotes shall be submitted on the combined synopsis/solicitation and may include an attachment for its technical description submission (no more than 3 pages). As a minimum, quotes must show --

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of quotes;

(3) The name, address, and telephone number of the vendor;

(4) A technical description and detailed understanding of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. To ensure that sufficient information is available for technical evaluation, the offeror shall furnish descriptive material (technical information, brochures, drawings, or other information) necessary for the purchasing activity to determine whether the product offered meets the salient characteristics of the requirement. Offerors not providing technical information may be excluded from competition.

(5) Price and any discount terms;

(6) “Remit to” address, if different than mailing address;

(7) A completed/updated copy of the Vendor’s SAM Registration which includes the Vendor’s representations and certifications IAW FAR 52.212-3 and Alt 1 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(8) Acknowledgment of Solicitation Amendments.

2. Replace paragraph (c) entitled “Period of acceptance of offers” with the following instructions:

(c) Period of acceptance for quotes. The vendor agrees to hold the prices in its quote firm for 30 days from the date specified for receipt of quotes.

(ix) The provision at FAR 52.212-2, Evaluation- Commercial Items (OCT 2014) applies to this acquisition.

ADDENDUM TO FAR 52.212-2

ADDENDUM TO FAR 52.212-2, EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a purchase order resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The procedures in Federal Acquisition Regulation (FAR) Part 12 and FAR 13 apply to this acquisition. The following factors shall be used to evaluate quotes:

(1) Technical

(2) Price

(1) Technical Acceptability - is defined as the vendor’s ability to meet or exceed the Government’s requirements as stated in the RFQ. Technical acceptability will be evaluated on a Pass or No-Pass basis. Only those vendors evaluated, as Pass will be further evaluated and considered for award.

(2) Price. Price will be evaluated in order to determine that it is fair and reasonable under FAR 13.106-3(a).The vendor shall submit a price proposal utilizing the CLIN structure as stated in the RFQ. The Government will evaluate the offeror’s pricing and an award will be made provided the price proposal can be determined fair and reasonable. The Government price team will evaluate vendor’s price submission based on the following.

i. Reasonableness:

a. The Government will compare the Vendor’s total price proposed to the total price proposed by historical data and the Independent Government Estimate (IGE) to determine the reasonableness of price. A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business.

(x) The Provision at FAR 52.212-3 Offeror Representations and Certifications Commercial Items, applies to this acquisition. The Offeror’s representations and certifications must be entered within the System for Award Management website (www.sam.gov) for consideration for award.

(xi) The Clause at FAR 52.212-4 Contract Terms and Conditions Commercial Items, applies to this acquisition.

(xii) The Clause at 52.212-5 (Dev), Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items applies to this acquisition. Applicable clauses under FAR 52.212-5 are as follows (available at https://farsite.hill.af.mil): 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment; 52.204-10, Reporting Executive Compensation and First Tier Subcontract Awards; 52.219-6, Notice of Total Small Business Set-Aside; 52.219-28, Post Award Small Business Program Representation; 52.222-3, Convict Labor; 52.222-19, Child Labor--Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-35, Equal Opportunity for Veterans; 52.222- 36, Equal Opportunity for Workers with Disabilities; 52.222-37, Employment Reports on Veterans;

52.222-50, Combating Trafficking in Persons; 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving; 52.223-20, Aerosols; 52.225-1, Buy American—Supplies; 52.225-13, Restrictions on Certain Foreign Purchases; 52.232-33, Payment by Electronic Funds Transfer—System for Award Management

(xiii) The following FAR provisions and clauses apply to this acquisition:

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.204-13 System for Award Management Maintenance OCT 2018 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment

OCT 2015

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.212-1 Instructions to Offerors--Commercial Items OCT 2018 52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018 52.222-41 Service Contract Labor Standards AUG 2018 52.223-18 Encouraging Contractor Policies To Ban Text

Messaging While Driving

AUG 2011

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-- Representation and Certifications.

AUG 2018

52.232-23 Assignment Of Claims MAY 2014 52.232-25 Prompt Payment JAN 2017

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-1 Disputes MAY 2014 52.233-1 Disputes MAY 2014 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights

SEP 2013

252.203-7005 Representation Relating to Compensation of Former DoD Officials

NOV 2011

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls

(OCT 2016)

252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information

(OCT 2016)

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Report

(OCT 2016)

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006

CLAUSES INCORPORATED BY FULL TEXT

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

http://farsite.hill.af.mil

(End of clause)

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation (48 CFR 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

5652.233-9000 Independent Review of Agency Protests (2013) Section I All protests shall be submitted through the Contracting Officer. A request for an independent review of the protest decision shall be made through the Contracting Officer to the HCD/FCO. If the HCD/FCO is the Contracting Officer, submit the request in accordance with FAR 33.103(d)(4) to: Chief, SOF AT&L- KM or SOF AT&L-KX as appropriate, 7701 Tampa Point Blvd., MacDill AFB, FL 33621, Fax (813) 826-7504.

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF.

Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s): COMBO

COMBO

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC TBD

Issue By DoDAAC TBD

Admin DoDAAC** TBD

Inspect By DoDAAC TBD

Ship To Code TBD

Ship From Code TBD

Mark For Code TBD

Service Approver (DoDAAC) TBD

Service Acceptor (DoDAAC) TBD

Accept at Other DoDAAC TBD

LPO DoDAAC TBD

DCAA Auditor DoDAAC TBD

Other DoDAAC(s) TBD

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact:

Rochene Carroll, rochene.carroll@socom.mil Justin Burke, justin.burke@socom.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed

ADDITIONAL TERMS AND CONDITION

AUTHORIZED CHANGES

The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by a warranted USASOC Contracting Officer, or is pursuant to specific authority otherwise included as part of this contract. Except as specified herein, no order, statement, or conduct of Government personnel who visit the contractor’s facilities or in any other manner communicates with Contractor personnel during the performance of this contract shall constitute a change under the Changes clause. In the event the Contractor effects any change at the direction of any person other than a warranted Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred as a result thereof.

The address and telephone number of the Contracting Officer is:

Justin W. Burke

USASOC, DCSC

HQ USASOC, Ft. Bragg, NC ☎: 910-396-0552 Email: Justin.burke@socom.mil

(xiv) The Defense Priorities and Allocations System is not applicable to this solicitation.

(xv) Submission of Quotes: Quotes shall be sent to Justin Burke, Contracting Officer, at

Justin.burke@socom.mil by 10 April 2019 at 4:00 PM EST. Facsimile submissions will not be accepted.

Vendors shall provide an offer using the pricing schedule provided in this combined solicitation. All questions must be submitted no later than 8 April 2019 at 4:00 PM EST.

(xvi) The point of contact for this acquisition is Justin Burke 910-396-0552, Justin.burke@socom.mil

Statement of Work

Contract Requirement: The US Army Special Operations Command (USASOC), in support of Gold Star Soldier Memorial Activities, requires lodging from 27-31 May 2019 within 10 miles of Fort Bragg, NC. This Request for Quote (RFQ) does not commit the Government to any obligation.

Quotes shall include pricing exempt from taxes. The Government will provide a purchase order exclusive of all taxes associated with the rooms.

Room Requirements: The contractor shall provide competitive pricing based on the 2019 maximum per diem rates in the continental United States for the Fort Bragg/Fayetteville, North Carolina local areas.

The contractor shall provide up to a maximum total of 125 rooms over four (4) nights: 27 – 31 May, 2019. All guests will check out no later than 31 May. The total number of nights shall not exceed 4 nights per room. The exact check-in date for all guests is not yet known. The exact number of rooms that will be needed on each day is also not yet known.

Specifications:

The contractor shall block off rooms for Gold Star guests and provide non-smoking rooms with double queen beds at one hotel.

The contractor shall provide a daily hot breakfast for all hotel guests.

The contractor shall provide complimentary onsite parking.

The contractor shall provide complimentary high-speed internet access in the guest’s rooms.

The contractor shall provide microwaves and mini-refrigerator in every room.

The hotel shall be in proximity to dining and shopping options.

The hotel shall have a centrally located information station in the lobby area.

The hotel shall have a business center with printing capabilities.

The contractor shall provide check in/reception area for Gold Star guests.

The hotel shall maintain a dedicated security staff and/or system. No additional security is required.

Contractor shall coordinate with event point of contact (POC) to adjust room numbers and days as required. The total rooms required are estimated based on anticipated participation projection. The Government will only pay for the actual rooms used. Exceptions for early arrival or late checkout will be case by case and authorized by both parties.