Final_PWS_Air_Compressor_Maintenance.pdf

DRAFT

PERFORMANCE WORK STATEMENT (PWS)

Annual Service Inspection, Maintenance and On-Call repair for Dive School Air Compressors and Seccant Filtration Systems

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide annual maintenance services and repair of Bauer Air Compressors. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, labor, supervision, and other items and non-personal services necessary to perform annual inspections services, and maintenance repair of the Bauer Air Compressor and Seccant Filtration Systems at the Dive School in Key West, Florida as defined in this Performance Work Statement except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: The United States Army John F. Kennedy Special Warfare Center and School (USAJFKSWCS) Dive School in Key West, Florida has a requirement for annual maintenance and repair services for (4) four Bauer Air Compressor Units and (2) Seccant Filtration Systems.

This Dive School equipment is critical for daily operation and mission support for the Dive School training mission.

1.3 Objectives: The objective of this contract is to provide annual inspections and both scheduled and unscheduled maintenance for Air Compressors and Seccant Filtration Systems allowing the Army to meet training requirements in the Combat Dive Qualification Course.

1.4. Scope: This contract includes all functions, tasks and responsibilities normally performed for Air Compressor Maintenance. The Contractor shall be responsible for both scheduled and unscheduled maintenance. The Contractor shall comply with all applicable laws and regulations, including but not limited to Federal Law, Occupational Safety and Health Administration (OSHA) regulations, Naval and installation regulations.

1.5. Period of Performance: The ordering period shall be for one (1) Base Year of 12 months and four (4) 12-month option years.

1.6 General Information

1.6.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

1.6.2 Recognized Holidays: The Contractor maybe required to perform emergency services on Federal Holidays as required by this PWS. All preventative maintenance shall be on normal working days.

New Year’s Day 1st day of January Martin Luther King 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

1.6.3 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 7:00AM and 4:00PM (EST Eastern Standard Time) Monday thru Friday.

1.6.4 On-call response requirement: The Contractor shall provide support via a reply by electronic or telephonic means within a two (2) hour response time from the moment of the Government’s initial contact Monday-Friday from 7:00AM to 4:00PM. This communications must include a plan to address/remediate the issues identified in the initial communication from the Government.

1.6.4.1. Emergency Services: On occasion, services may be required to support an [activation/exercise of contingency plan/special event] outside the normal duty hours described above; [weekend/holiday/ special event] services are considered emergency services and are to be distinguished from routine services. Emergency services will be authorized by the KO in advance.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Dive School (building provided after award) in Key West, Florida.

1.6.5.1. The Contractor shall make repairs on-site.

1.6.6 Type of Contract: The Government will award Firm Fixed Priced Contract with a Cost Reimbursable CLIN for repairs/emergency work. Any repair/emergency work will be separately negotiated and approved in writing by the Contracting Officer prior to execution.

1.6.7 Security Requirements:

1.6.7.1 Physical Security: The Contractor shall be responsible for safeguarding all Contractor equipment, supplies, and vehicles while on the job site.

1.6.7.2. Access and general protection policy and procedures. All contractor employees, including subcontractor employees, requiring access to an Army or USSOCOM controlled installations, facility, or area shall comply with applicable security policies and procedures (provided by the electronic recorders, devices, cameras, etc. If the Contractor is required to take photographs or videos on a Government Installation, the Contractor must obtain written permission from the Senior Commander. The Contractor shall also provide all information required for background checks to meet installation and facility access requirements to be completed by the installation Provost Marshall Office, Director of Emergency Services, or Security Office. The Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, USSOCOM, USASOC and/or local policy. In addition to the changes otherwise authorized by the changes clause in this contract, should Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.6.7.3. Escort: All contractor employees, including subcontractor employees, who are not in possession of the appropriate security clearance shall be escorted in areas where they may be exposed to classified and/or sensitive materials. The vendor will coordinate with the POC and/or facility security office for access when required.

1.6.8. Special Qualifications: The contractor is responsible for ensuring all employees have the proper licenses and certifications for the state of Florida to properly operate and maintain equipment. IAW with OHSA and State requirements.

1.6.9. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer (KO), Point of Contact (POC) and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.10. Technical Point of Contact (POC): The POC monitors all technical aspects of the contract and assists in contract administration. The POC is authorized to perform the following functions;

assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, and provide site entry of Contractor personnel. The POC is not authorized to change any of the terms and conditions of the resulting order.

1.6.11. Identification of Contractor Employees: All contract personnel working on air compressors and equipment, where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed

1.6.12. Contractor Travel: Shall be IAW Joint Travel regulations

1.6.13. Conflict of Interest & Employment of Government Personnel: The Contractor shall not knowingly employ any person who is a U.S. Government employee if employing that person would create a conflict of interest. Additionally, the Contractor shall not knowingly employ any person who is an employee of the Government, either military or civilian, unless such person seeks and receives written approval according to DOD 5500.7.R, Joint Ethics Regulations (JER) by the individual’s commanders or director. A copy of the authorization will be provided to the

POC.

1.6.14. Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract.

Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

1.7 Contractor Vehicles

1.7.1. All Contractor vehicles shall be readily identifiable. Identification shall include displaying Contractor’s name in a clear and unobstructed location on the vehicle.

1.7.2. Motor vehicles entering Fort Keyes Operational Area shall be properly licensed, insured, and registered with the Installation Access Pass Office.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government.

Note: The only individual who can legally bind the Government.

2.1.3. POINT OF CONTACT (POC). An employee of the U.S. Government authorized by the contracting officer to administer the contract. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.7. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.8. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.9. SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.10. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.11. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACD Automatic Condensate Drain CFR Code of Federal Regulations CO Carbon Monoxide DA Pam Department of Army Pamphlet DOD Department of Defense FAR Federal Acquisition Regulation GFE Government Furnished Equipment GFM Government Furnished Material GFP Government Furnished Property IAW In accordance with KO Contracting Officer POC Point of Contact PMV Pressure Maintaining Valve PSI Pounds Per Square Inch PWS Performance Work Statement

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. (4) Four Bauer K60 IK23 Compressor units: Serial numbers provided at award

3.2. (2) Two Seccant Filtration Systems: Serial numbers provided at award

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 The Contractor shall provide all labor, supervision, transportation, vehicles, supplies, equipment, materials, and services required to perform work under this contract.

4.1.2. Contractor shall provide written certification that it is an authorized Bauer Factor service and distributor.

4.1.2.1 Contractor shall ensure all personnel performing inspections, services and repairs are licensed and certified to work on Bauer Equipment.

4.3. Materials: The Contractor shall provide materials to meet the performance of this contract such as but not limited to: repair parts, oil/grease and fluids for air compressors(s) and Seccant Filtration Systems.

4.4. Equipment: The Contractor shall provide all repair equipment to meet the performance of this contract.

4.5 Contractor Responsibilities

4.5. Responsibilities of the Contractor: The Contractor shall provide a safe working environment for all persons in his/her employ as prescribed by 29 CFR 1910 “Occupational Health and Safety”. The Contractor shall be responsible for all damages to persons and property that occur in connection with the work and service under this contract, without recourse against the Government.

4.5.1. Contractor shall exercise extreme caution to protect building finishes, private property military property, etc., from damage during the performance of these contract requirements.

Contractor shall be responsible for all loss or damage or whatever kind and nature to all government property, while in the performance of these contract requirements, which results in whole or in part from the negligence or missions of Contractor, any of his subcontractors or any employee, agent or any representative of the Contractor or subcontractor(s).

4.5.2. The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, 50 State, and municipal laws, codes, and regulations applicable to the performance of the work. The Contractor shall obtain base identification passes for all personnel and are required to wear or prominently display installation identification badges or contractor-furnished, Contractor identification badges while visiting or performing work on the installation.

4.5.3. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work.

4.5.4. Safety Requirements: In order to provide safety control for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contact, the Contractor shall comply with Safety Accident Prevention Standard(s): 29 CFR 1910, Occupational Safety and Health Standards. The Contractor shall comply with that above and all other applicable DoD, Army, Federal, State and Local safety and health requirements.

4.5.5. Reporting of Fire and Safety Hazards: The Contractor shall train personnel to recognize fire and safety hazards and encourage personnel in the performance of their duties to report fire and safety hazards and unsafe conditions to their supervisor. The Contractor shall take corrective action to remedy reported deficiencies IAW the terms of this contract. The POC shall be notified of deficiencies beyond the terms of this contract.

4.5.6. Environment and OSHA: The Contractor shall comply with all local, State, and Federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such local, State, and Federal environmental and occupational safety laws, rules, regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the Contracting Officer or authorized representative for final resolution. The Contractor shall notify the Contracting Officer or authorized representative in writing in addition to any verbal notification of such conflict. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local State, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the Contracting Officer or authorized representative to halt any and all Contractor until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract.

Upon discovery of a serious hazard such as, but not limited to, fire, or large fuel spill, the Contractor shall notify the Contracting Officer or designated point of contact representative.

4.5.7. Reporting Mishaps: The Contractor shall adhere to reporting of mishaps IAW AR 385-10, The Army Safety Program and DA Pam 385-40, Army Accident Investigations and Reporting. In addition the Contractor shall report: (1) Injury or occupational illness to on-duty Contractors; (2) Damage to GFM, GFP, or GFE provided to a Contractor; (3) Contractor accidents involving Army property and personnel.

4.5.8. Personnel Safety: The Contractor shall immediately correct all safety deficiencies upon notification of the deficiencies by the Contracting Officer, POC, and shall notify the Contracting Officer of the corrective action to be taken.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. General. The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform below annual maintenance service (scheduled) and on call repair services (unscheduled) at USAJFKSWCS Dive School in Key West, Florida.

5.2. Air Compressors: The Contractor shall provide the below annual inspection/maintenance and as needed repair service to ensure that all other aspects are properly operating, safety shutdowns, inter-stage pressures, carbon monoxide sensor and on-call repair for (4) Bauer K60 IK23. Parts include those items that must be replaced due to fair wear and tear such as O rings, filters, fluids, and lubricants. The Contractor shall furnish all maintenance and services, such as lubrication, and all other operational expenses, parts, or supplies.

DESCRIPTION

PART

NUMBER QTY

Service of Bauer Air Compressor Units K60 IK23 4 Check all general operations Check general stat-stop functions Check all safety valves for leaks and seals Pressure test & check final shut down PSI Check Inter-stage & oil pressures Check high temperature shut down Check low oil shut down Change oil & oil filter if so equipped Check oil drive belt if so equipped Change air intake Change breathing air filters Change separator elements; inter-stage & final Check intercoolers for leaks & if brackets secure Check ACD-auto drain & dump times Check & tighten electrical connections Check & record full load amps Check main drive belts Check & calibrate CO monitor Check secure functions Check PMV & check valves Test air test sample Pressure test & check final shut down PSI Parts required for service of Air Compressor Bauer oil-0024/Gal/81260 Gallon synthetic oil chem.

*Brand Name Only OIL-0024

Bauer N18906 Air Intake RO12 *Brand Name Only N18906 4

Oil Filter Bauer NI5839 special Hi-Flow for K220/230 R0312 *Brand Name Only N15839

5.3. Seccant Filtration Systems: The Contractor shall provide the below annual inspection and maintenance service (ensure that all other aspects are properly operating, safety shutdowns, inter-stage pressures, carbon monoxide sensor and on-call repair for (2) Seccant Filtration System.

Service of two (2) Seccant filtration Systems 2 Change breathing air filters Change upper and lower filter tower seals Change separator elements Change separator seals Change particle filter housing seals

Parts required for service of Seccant Filtration Systems Bauer "O" ring for filter top N04735 special Viton 90 Brown ROJ12 *Brand Name Only N04735

Bauer back up ring V90 for filter top N04736 ROJ 12 *Brand Name Only N04736

Securus special for Seccant IV *Brand Name Only 060029 2 "O" Ring R12 *Brand Name Only N00062 4 “O” Ring 352 B-90 solid P-12 Towers R812 *Brand Name Only N17455

Back up B-90 solid *Brand Name Only N17456 4 Separator element for a Seccant IV filtration system R8l2 *Brand Name Only N27838

Particle filter for a Seccant IV R8l2 *Brand Name Only N15220 2 Dryer filter for Seccant IV just MS R012 *Brand Name Only 067868 4 Final filtration filter for Seccant IV MS-HP-AC-M S R512 *Brand Name Only 090308

PO/Final separator tower 0-ring *Brand Name Only N04586 2 O ring RO12 *Brand Name Only N90123 8 Retainer Ring R012 *Brand Name Only N90125 8

5.4. Scheduled Maintenance: The Contractor shall be responsible for all annual maintenance repairs services during the contract period.

5.4.1. Non-Scheduled Repairs: The Contractor shall be responsible for all as needed repair and emergency repair services for Air Compressors and Seccant Filtration. The Contractor shall reply by electronic or telephonic means within-in 12 hours to diagnose assess over the phone if the Contractor will be able to do a telephonic diagnosis, if unable to diagnosis and provide resolution to POC for repair via telephone, then the Contractor has seven (7) working days upon receiving communications from the Government to go to the Dive school to do the assessment and repair.

If parts have to be ordered, the Contractor may have an additional (7) working days to receive the parts and provide the complete repair. Travel cost must be negotiated with the Contracting Officer prior to traveling onsite.

5.5. Inspection Requirements: The Contractor shall provide quality services and/or products IAW this contract.

5.5.1 Joint Inspection: The Contractor and the POC shall conduct a joint inspection of the repaired equipment. An inspection checklist provided by the POC shall be used to identify discrepancies in the condition of the units. Any discrepancies shall be noted on the checklist or receipt form at time of repair completion to include the equipment’s serial number, and a description of the specific discrepancy. The names of the Contractor and POC shall be printed on the receipt form and then signed and dated. The Contractor shall be responsible for obtaining and the required information and signatures.

5.5.2 The Contractor and the POC shall retain a copy of the receipt and checklist form. This form will become a permanent part of the contract file.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

SS521-AA-MAN-010: U.S. Navy Diving and Manned Hyperbaric Systems Safety Certification Manual