Attachment_6_Questions_and_Answers.pdf

Questions for KIA H92237-16-R-8009 15 January 2016

1. Section A, page 3 C. Companies that submit a proposal in response to this solicitation must submit a proposal by the closing date of this solicitation, which is 17 January 2016, 14:00 (2PM) Eastern Standard Time (AFT), to be considered for award. Quotes shall be submitted electronically via e-mail to david.timmons@socom.mil. All Proposals must be submitted in U.S. Dollars (USD).

Question: Is the proposal due at 14:00 (2PM) Eastern Standard Time or 14:00 (2PM) Local Afghanistan Time?

A: See summary of changes amendment 0002

2. Section L, page 76 d) Secret Facility Clearance. The Offeror must have a Secret Facility Clearance as accredited by the Defense Security Service (DSS), and shall meet all requirements of the Contract Security Classification Specification (DD Form 254), for proof of clearance and storage. Offeror must furnish proof of a Cleared Secret Facility and Secret Safeguarding.

Question: If a company has a Secret Facility Clearance accredited by the DSS, but does not currently have a Secret Safeguarding storage, will the company be able to submit a complaint bid?

A: Contractor must furnish proof of a Cleared Secret Facility and Secret Safeguarding.

3. Section M.3 Sub-Factor 1 (4) states “summary of key personnel positions, to include Key Personnel Site Manager and Site Supervisors” whereas PWS Section 4.3.6 “Key Personnel” only lists “Site Manager” Question: please confirm that there is no “site supervisor” position required as part of this solicitation and that the “Shift Supervisor” position is NOT key personnel.

A: There is no required site supervisor and the Site Manager is considered Key Personnel.

4. PWS Section 1.2.7, Biometric Enrollment/Screening and Badging- Will biometrics be made available to vet LN staff at the beginning of the 60 day mob period to allow for time for arming packet submittal?

A: Yes

5. PWS Section 1.3.6, Arming Authorization Request Packets on New Employees After Contract Award If the arming process is delayed beyond the contractors fault, will an exemption to policy be grated to allow the personnel to be armed?

A: No

6. PWS Section 1.3.9 Weapons Maintenance requires the contractor to implement a regular maintenance program. Section 3.1 states the Government will provide “climate controlled office space”.

Is the offeror correct in assuming that the government will provide a secure / lockable location to be used as an arms room / armory to secure weapons and ammunition as well as execute the weapons maintenance program?

A: No, IAW PWS 1.3.7 the contractor shall provide lockable storage containers to secure weapons and ammunition.

7. PWS Section 3.3 states “The Government will provide range access for weapon qualification purposes only after expiration of initial weapons card has occurred”.

Please confirm that the USG WILL NOT provide range access to for the contractor to conduct initial weapons qualification as part of their mobilization and arming authorization packet submittal.

A: Yes, Contractor personnel that in-process at CRC Fort Bliss, Texas will be provided a weapons qualification card after successful completion.

8. PWS Section 4.3.5 “Logistician” does not require that the person filling this position have any logistical background / experience.

Please provide the minimum logistical qualifications the government requires to satisfy this position.

A: The minimal qualifications for “Logistician” are listed in PWS 4.3.5.

9. The PWS makes no mention of a requirement for B6 armored vehicles. However, at the site visit information presented suggested that B6 armored vehicles are required to drive between H KIA and Ramp 5. Can you please clarify if these vehicles are required and should be included in the pricing?

A: See amendment 0002.

10. Will the USG authorize a soft skin vehicle to transport staff between H KIA and Ramp 5?

11. Site visit discussions indicated that contractor will be supplied with 14 GFE radios, please confirm this is accurate.

A: No, See attachment 4.

12. If local national interpreters are employed, will they be granted access to KIA for ingress and egress to Ramp 5?

13. At the site visit MSG Hogan indicated that the submission date would be moved to 19:00 on Tuesday, 19 January, please confirm this is correct.

A: See amendment 0002

14. Would you kindly confirm if this is an entirely new effort or is there an incumbent currently providing the services? If so, can you please provide the incumbent contract details?

A: This is a new requirement.

15. The Secret Clearances required for this bid as well no foreign company or LN TCN rate a clearance according to US law. ___________would like to know if Socom will be addressing this issue.

16. Aside from Afghan citizens, are there are other countries that we are restricted from hiring personnel from?

A: See PWS 4.3 Key Personnel Description and Qualification Requirements

17. RFP Page 3, states “closing date of this solicitation, which is 17 January 2016, 14:00 (2PM) Eastern Standard Time (AFT)” Please clarify the submission time is 2PM Eastern Standard Time and not Afghan Local Time.

A: See Amendment 0002.

18. Page 1, Para 1.2.6 - MEDICAL SCREENING Please verify at “contractors expense” is only for local national employee medical costs and not personnel processing through CRC in order to comply with CENTCOM Policies.

19. Page 1, Para 1.2.6 - MEDICAL SCREENING

MOD TWELVE TO CENTCOM INDIVIDUAL/UNIT DEPLOYMENT POLICY

indicates a psychological evaluation requirement however, it is not a criteria for CRC.

Should the contractor follow the CRC designated policy?

A: In accordance with DFARS 252.225-7995 in the RFP, “Contractor Personnel Performing in the United States Central Command Area of Responsibility (Deviation 2015-O0009) (JAN 2015)” states “The Contractor shall ensure that the following requirements are met prior to deploying CAAF: Are medically, dentally, and psychologically fit for deployment and performance of their contracted duties.”

20. Page 5 Para 1.3.7.2 Radios The PWS makes reference to the contractor utilizing the XTS Motorola 2500, Motorola have discontinued this model, does the military have a preference on which other handheld radio to use?

A: In accordance with 1.3.7.2 in the PWS, the radios shall either be the XTS Motorola 2500 (Model 1.5 or above) or equal. If XTS is not an option, then the contractor shall propose an ‘or equal’ item.

21. Page 7, Para 1.3.18 - CONTRACTOR FURNISHED VEHICLE, MAINTENANCE AND

ESCORT

Language suggests that the contractor is required to provide vehicles and the maintenance, none of which will be billable to the contract. Please verify that vehicles and related maintenance will be billable to the contract.

A: In accordance with 1.3.17, the Contractor shall provide and maintain vehicles at their expense.

22. Page 52 - 252.229-7999 TAXES – FOREIGN CONTRACTS IN AFGHANISTAN

(DATE) (DEVIATION 2013-O0016) (JULY 2013)

Would this exemption cover additional weapon fees and other fees and taxes assessed within Afghanistan?

23. Page 76, Volume II – “d) Secret Facility Clearance. The Offeror must have a Secret

Facility Clearance as accredited by the Defense Security Service (DSS), and shall meet all requirements of the Contract Security Classification Specification (DD Form 254), for proof of clearance and storage. Offeror must furnish proof of a Cleared Secret Facility and Secret Safeguarding.”

Currently, we have a Secret Facility Clearance however, we do not have a contractual requirement for storing classified documentation therefore, we do not have this approval.

Will the Government consider awarding to a company who currently has the ability to gain Secret Safeguarding approval within 2 weeks following contract award, should the contract require such storage?

A: In accordance with Section L, Proposal Instructions, Volume II-Factor 1:

Qualifying Criteria, d), “The Offeror must have a Secret Facility Clearance as accredited by the Defense Security Service (DSS), and shall meet all requirements of the Contract Security Classification Specification (DD Form 254), for proof of clearance and storage. Offeror must furnish proof of a Cleared Secret Facility and Secret Safeguarding.” The Government will not consider awarding to a company who cannot furnish proof of a Cleared Secret Facility and Secret Safeguarding.

24. PWS, pg. 6, para 1.3.13 makes mention of an ECP task which is also in the performance objective list on pg. 10, para 1.3.13.

The manning table does not make provision for the allocation of personnel for this task.

Please confirm the manning table accounts for an accurate number of personnel to complete all tasks as required by the PWS with sufficient flexibility built in to account for personnel changes, OCONUS/CONUS staff rotations, emergency leave, R&R, down days and surge capacity.

A: See amendment 0002 Attachment 1 PWS

25. Do we need to have our own DBA insurance in place before submitting a proposal?

26. Vol III and IV - Factor 2: Technical ...The plan shall describe how the offeror will communicate termination of personnel to local Force Protection agencies and throughout various Contractor operating sites to prevent re-hiring of personnel.

To whom does the Government refer when it says, "various Contractor operating sites"?

A: Contractor operating sites may consist of any sites used by the company to prevent rehiring the personnel.

27. Please clarify the standard of vehicle arming level, PWS states Level III , vehicles are rated in levels of VR. The lowest utilized in such environments is VR6 commonly known as B6, a higher level is VR7.

A: See National Institute of Justice Standard 0108.01 or European Standard CEN 1063.

28. Offerors under this contract would be required to purchase such things as batteries. We will purchase these items commercially and in accordance with the RFP, however at the time of purchase we will find the most competitatively priced sourcing that can meet the required deadline. Are these vendors which may be companies such as Amazon.com required to be registered in JCCS/JCXS?

29. Does the Government have a specific template or specific elements required to be included in the Communications Plan?

30. Please clarify what constitutes proof of a Secret Facility Clearance.

A: A copy of the Facility Clearance Listing (FCL) is acceptable.