H2Ohio_RFP_Hellbender_Bluff_Legacy_Illegal_Dump_04102025.docx

Needed Service or Supply: H2Ohio Program - Columbiana County Hellbender Bluff County Metro Park Legacy Illegal Dump Ordering Location: Department of Natural Resources, H2Ohio Program 2045 Morse Road, Bld. D-2 Columbus, OH 43229

Proposals Submission: All proposals must be received by 10:00am on May 13, 2025 in Ohio Buys SRC0000029858.

Proposals must be submitted using Ohio Buys.

Each Offeror must submit a Technical Proposal and a Cost Proposal as part of its Proposal package. Proposals must be submitted as two (2) separate components (Technical Proposal and Cost Proposal) in separate electronic envelopes.

Technical Proposal: The technical Proposal is to be submitted as a single searchable PDF document indexed as required in Attachment Two.

Cost Proposal: The offeror must submit a separate cost section of its Proposal in the required format described in Attachment Three.

Each section must be submitted in its own separate, electronic submission as indicated by the solicitation questionnaire. The submission with the technical section of the Proposal will be electronically sealed and contain a signed technical section, and the submission with the cost section also will be electronically sealed.

Inquiries: All inquiries must be submitted in Ohio Buys May 9, 2025 by 10:00am.

Background Information: The Ohio Department of Natural Resources’ (ODNR’s) H2Ohio Rivers Program is dedicated to promoting the health of Ohio’s rivers and streams. The program invests in current best practices to improve water quality and natural function of freshwater ecosystems in Ohio through litter and trash removal, habitat restoration, enhanced aquatics monitoring and surveying, riparian protection, and dams removal. This project will positively impact the health of the West Fork Little Beaver Creek state-designated Wild and Scenic River corridor, and the wildlife (including state endangered Hellbender Salamanders) found near it by removing scrap tires, appliances, and other trash from its floodplain. The trash would otherwise continue to negatively impact water quality and wildlife in the nearby floodplain wetlands and the river itself. The trash is located on and at the bottom of a slope and floodplain to the scenic river. These areas should not be disturbed to protect the wildlife and sensitive plants that inhabit these areas.

Overview: The Department of Natural Resources is soliciting bids for the removal of surface debris (concrete debris, old appliances and automobile parts, bottles, scrap tires 300+, and other trash) from a legacy illegal dump located on county park district property near Lones Road, ENE of the parking area, in Madison Township, Columbiana County, Ohio on park property and within State Scenic River Conservation Easement (40°42'31.9"N 80°38'44.2"W). The site is down an extremely steep grade, with vertical rocky wooded 150’+ cliff, and in an ecologically sensitive area with vernal pools/wetlands at the base of the cliff, where heavy equipment is not permitted and roads may not be cut. The best option appears to be to use the Hellbender Bluff Lones Road parking lot as a staging site. Coordination with Madison Township will be imperative as work will need to be completed by working from Lones Road and over the immediate slope to hoist up the tires and other waste. There is an old narrow logging road that is the park trail that a UTV may be used to get equipment and personnel to the base of the cliff and the dump site. Care must be taken not to rut up the trail nor the sensitive habitat, vernal pools in the flood plain. All tire hauling must be completed by a registered scrap tire transporter and delivered to a registered scrap tire licensed facility.

Scope of Work.

1. The Contractor will hold a current valid Ohio scrap tire transporter registration certificate, issued in accordance with OAC Rule 3745-580-103, or utilize the services of a registered scrap tire transporter to transport scrap tires during the performance of this contract.

2. The Contractor will transport the scrap tires removed from the property only to the following locations in accordance with OAC Rule 3745-580-110(1)(a), (b), (e), and (f). Specifically:

1. A scrap tire collection, scrap tire storage, scrap tire monocell, scrap tire monofill, or scrap tire recovery facility licensed in accordance with Chapter 3745-501 of the Administrative Code.

1. A solid waste incinerator or energy recovery facility licensed in accordance with Chapter 3745-501 of the Administrative Code.

1. Another registered scrap tire transporter.

1. A facility in another state in compliance with the laws of that state.

3. The Contractor will maintain compliance with Ohio Administrative Code Chapter 3745.

4. The Contractor will remove and properly dispose of all other trash or debris from the dump site.

4. Site Description: Tires (300+), trash and other debris are located on Hellbender Bluff Columbiana County Park, within the ODNR Conservation Easement along the West Fork Little Beaver Creek floodplain at the bottom of a 150’+ vertical cliff (40°42'31.9"N 80°38'44.2"W). The dump site is spread along 7+ acres below Lones Road. The cliff will present challenges for removal.

Some tires and trash are covered with vegetation and debris, but most can be lifted with hand tools (pick, shovel), or cabled/winched up with no disturbance to the soils and vegetation (i.e., cable will need to be routed above ground level). See photos.

5. Project description: All dumped items and other litter within about a 7+-acre area should be removed. The Contractor may not cut trees >6 inches diameter at breast height (dbh) from May 1 – October 1 or <6 inches dbh the remainder of the year to access the site. Any cleared vegetation should be cut at ground level and piled for wildlife habitat in the forest (not in parking or grass areas). All scrap tires and trash must be disposed of properly at a licensed facility, and the Contractor should recycle all glass, plastics, tires, and metals that are recyclable.

The Contractor must work with ODNR, Park District and Madison Township Trustees to determine a feasible timeframe for this project to be completed. The Contractor must make the ODNR contact aware of scheduled cleanup day and time >4 business days in advance, and provide before and after photos, number of tires removed, and pounds of trash removed when complete.

6. Remediation: Re-grade any disturbed areas to pre-existing grade, in the case of unforeseen site disturbance contractor will consult ODNR DNAP Scenic Rivers staff on remediation.

7. Map and Photographs of Site:

Figure1. Map showing parking area and approximate boundary of the dump site.

TERRAIN

PICTURES OF MIX OF TRASH, LARGE ITEMS, EMPTY BARRELL, TIRES, PARTS OF CARS

Budget The estimated budget available for this project is $70,000.00.

Delivery Bidders must provide the name and address of the facility that will receive any tires removed.

Contact: Matthew Smith (matthew.smith@dnr.ohio.gov); 440-225-5582) Project Completion Date: The project must be completed by November 30, 2025 Technical Proposal Should Address the Following:

1. Company history and years of relevant experience.

2. Provide contact information for key project team members.

3. Provide examples of projects of similar scope completed by Offeror. Should include photos and a description of the project.

4. Provide a proposed timeline to demonstrate how the project will be accomplished within the given timeframe.

5. Demonstrate plan to minimize site disturbance.

6. Bidders should include a concise but complete description of how they will complete the project including:

a. a list of equipment to be used to extract the trash.

b. a description of where and how materials, equipment, and trash will be staged.

c. who will transport and receive (recycle) scrap tires.

SCORING BREAKDOWN

Criteria Maximum Available Points

Proposal Technical Requirements

500 Points

Proposal Cost

300 Points

Maximum Available Points

800 Points

Evaluation Scoring The scale below (0-5) will be used to rate each proposal on the criteria listed in the Technical Proposal Evaluation table.

DOES NOT MEET

0 POINTS

WEAK

1 POINT

WEAK TO MEETS

2 POINTS

MEETS

3 POINTS

MEETS TO STRONG

4 POINTS

STRONG

5 POINTS

DNR will score the Proposals by multiplying the score received in each category by its assigned weight and adding all categories together for the Offeror’s Total Technical Score in Table 3. Representative numerical values are defined as follows:

DOES NOT MEET (0 pts.): Response does not comply substantially with requirements or is not provided.

WEAK (1 pt.): Response was poor related to meeting the objectives.

WEAK TO MEETS (2 pts.): Response indicates the objectives will not be completely met or at a level that will be below average.

MEETS (3 pts.): Response generally meets the objectives (or expectations).

MEETS TO STRONG (4 pts.): Response indicates the objectives will be exceeded.

STRONG (5 pts.): Response significantly exceeds objectives (or expectations) in ways that provide tangible benefits or meets objectives (or expectations) and contains at least one enhancing feature that provides significant benefits.

Evaluation criteria:

Offeror Profile

Offeror Prior Experience

Scope of Work (Work Plan)

COST PROPOSAL POINTS. to calculate the Offeror’s Cost Proposal points after the Offeror’s total technical points are determined, using the following method:

Cost points = (lowest Offeror’s cost/Offeror’s cost) x Maximum Available Cost Points as indicated in the “Scoring Breakdown” table. The value is provided in the Scoring Breakdown table. “Cost” = Total Not to Exceed Cost identified in the Cost Summary section of Offeror Proposals. In this method, the lowest cost proposed will receive the Maximum Available Cost Points.

The number of points assigned to the cost evaluation will be prorated, with the lowest accepted cost proposal given the maximum available points possible for this criterion. Other acceptable cost proposals will be scored as the ratio of the lowest price proposal to the proposal being scored, multiplied by the maximum available points possible for this criterion.

An example for calculating cost points, where Maximum Available Cost Points Value = 60 points, is the scenario where Offeror X has proposed a cost of $100.00. Offeror Y has proposed a cost of $110.00 and Offeror Z has proposed a cost of $120.00. Offeror X, having the lowest cost, would get the maximum available 60 cost points. Offeror Y’s cost points would be calculated as $100.00 (Offeror X’s cost) divided by $110.00 (Offeror Y’s cost) equals 0.909 times 60 maximum points, or a total of 54.5 points. Offeror Z’s cost points would be calculated as $100.00 (Offeror X’s cost) divided by $120.00 (Offeror Z’s cost) equals 0.833 times 60 maximum available points, or a total of 50 points.

Site Visit & Point of Contact Required Site Visit. Wednesday, April 30, 2025, at 1:00 PM. Hellbender Bluff, Lones Road Parking Lot. Madison Township, Columbiana County, OH. Contact: Matthew Smith (matthew.smith@dnr.ohio.gov; 440-225-5582) Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Veteran-Friendly Business Enterprise Program The Veteran-Friendly Business Enterprise (VBE) program provides preference or bonus points to certified companies competing for State contracts, including eligible construction services. The legal authority for the program is R.C. 9.318, while its administrative rules are found in OAC 123:5-1-01 and 123:5-1-16.

The VBE program applies to all state agencies' purchases made by bid or proposal under R.C. 125. The VBE program allows for:

1.Prices on bids submitted by veteran-friendly businesses to exceed those prices on bids submitted by businesses not certified as veteran-friendly by up to five percent and still be eligible for winning the award; and 2.Scores on proposals submitted by veteran-friendly businesses to be up to five percent lower than the proposal scores submitted by businesses not certified as veteran-friendly and still be eligible for winning the award.

Buy Ohio and Buy American Buy Ohio and Buy American bid preferences are enabled by RC 125.09, RC 125.11, and OAC 123:5-1-06. These preferences permit bids containing products that are produced in Ohio or a border state, or the United States of America, to be selected for contract award even if they exceed prices offered in bids not containing Ohio, border state, or American products by no more than 5% or 6%, respectively.

Invoices.

Origin-DNR-457

All invoices must be submitted DIRECTLY to Ohio Shared Services (OSS).

There are three options available to submit invoices to OSS:

· EMAIL the invoice to: invoices@ohio.gov

· FAX the invoice to: 1-614-485-1039

· MAIL the invoice to: Ohio Shared Services, PO Box 182880, Columbus, Ohio 43218-2880 In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to OSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

2. Supplier full name as it appears on your PO.

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished.

7. Line charge(s). If parts are included, please break out the line charges with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 2025.

11. Any goods/services received after June 30, 2025 will require a new PO.

All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.

Contract Negotiations. Negotiations will be scheduled at the convenience of DNR. The selected Offeror(s) are expected to negotiate in good faith.

General. Negotiations may be conducted with any Offeror who submits a competitive Proposal, but DAS may limit discussions to specific aspects of the RFP. Any clarifications, corrections, or negotiated revisions that may occur during the negotiations phase will be reduced to writing and incorporated in the RFP, or the Offeror’s Proposal, as appropriate. Negotiated changes that are reduced to writing will become a part of the Contract file open to inspection to the public upon award of the Contract. Any Offeror whose response continues to be competitive will be accorded fair and equal treatment with respect to any clarification, correction, or revision of the RFP and will be given the opportunity to negotiate revisions to its Proposal based on the amended RFP.

Top-ranked Offeror. Should the evaluation process have resulted in a top-ranked Proposal, DNR may limit negotiations to only that Offeror and not hold negotiations with any lower-ranking Offeror. If negotiations are unsuccessful with the top-ranked Offeror, DNR may then go down the line of remaining Offerors, according to rank, and negotiate with the next highest-ranking Offeror. Lower-ranking Offerors do not have a right to participate in negotiations conducted in such a manner.

CONTRACT AWARD. DNR plans to award the Contract based on the schedule in the RFP, if DNR decides the Project is in the best interests of the State and has not changed the award date.

CONTRACT. If this RFP results in a Contract award, the Contract will consist of this RFP including all attachments, written addenda to this RFP, the Contractor’s accepted Proposal and written authorized addenda to the Contractor’s Proposal. It will also include any materials incorporated by reference in the above documents and any purchase orders and change orders issued under the Contract. The general terms and conditions for the Contract are contained in Attachment Three of this RFP. If there are conflicting provisions between the documents that make up the Contract, the order of precedence for the documents is as follows:

Notwithstanding the order listed above, change orders and amendments issued after the Contract is executed may expressly change the provisions of the Contract. If they do so expressly, then the most recent of them will take precedence over anything else that is part of the Contract.

Apparent awardee will be required to sign a contract with the Ohio Department of Natural Resources.

OFFEROR REFERENCES

Use the forms below to provide professional references who have received services from the Offeror.

Company Name:

Contact Name:

Address:

Phone Number:

E-Mail Address:

Project Name:

Beginning Date of Project:

(Month/Year)

Ending Date of Project:

(Month/Year)

Description of project size, complexity and the Offeror’s role in this project.

Company Name:

Contact Name:

Address:

Phone Number:

E-Mail Address:

Project Name:

Beginning Date of Project:

(Month/Year)

Ending Date of Project:

(Month/Year)

Description of project size, complexity and the Offeror’s role in this project.

STATE OF OHIO

INSTRUCTIONS, TERMS AND

CONDITIONS FOR INVITATION FOR BID

1. A copy of the Terms & Conditions is available in Ohio Buys

2. The awarded Offeror is required to sign a contract and a Standard Affirmation and Disclosure Form. A copy of the Standard Affirmation and Disclosure Form and a sample contract is attached in Ohio Buys image3.jpeg image4.jpeg image5.jpeg image6.jpeg image7.jpeg image8.jpeg image1.png image2.jpeg