Amendment_002.pdf

AMENDMENT OF SOLICITATION (Nonappropriated Funds) PAGE 1 OF 10

1. AMENDMENT NO.

2. EFFECTIVE DATE

15 January 2014

3. REQUISITION/PURCHASE

REQUEST NO.

H0113-I-0001

4. PROJECT NO. (If applicable)

5. ISSUED BY Headquarters, United States Marine Corps

Semper Fit and Exchange Services Division (MR)

Procurement Branch (MRB)

3044 Catlin Avenue

Quantico, VA 22134-5099

6. ADMINISTERED BY (if other than block 5)

7. CONTRACTOR NAME AND ADDRESS (Include Street, City, County, State, and ZIP Code)

8. AMENDMENT OF SOLICITATION

DATED: 15 January 2014

No. H0113-I-0001

9. DESCRIPTION OF AMENDMENT

Questions and responses as follows:

Questions 1-3 deal with Financial Statements

Question 1: Please clarify why Real Estate Taxes, Liability and Property insurance, Accounts

Payable, IT Support, HR Support, Payroll Processing, or Workers Compensation expenses are not reflected?

Response: Liability, Property and Workers Compensation insurance are retained in aggregate at the overall MCCS level and not broken down by each activity (i.e. golf course, clubs, main store etc liability premiums are aggregated). There is no additional payroll processing expense. As an instrumentality of the Federal Government, Golf courses are on Federal property thus no real estate taxes are applicable.

Question 2: Are Maintenance staff payroll and benefits included in the Golf Program data

(Superintendent/Greens keeper and their staff)?

Response: Financial data in the RFI Appendix B reflects payroll and employee benefits expenses for all Nonappropriated fund employees of the golf courses.

Question 3: Are fertilizer, required chemicals, etc. included as part of the “Repair and

Maintenance” data?

Response: Golf Course chemicals, including fertilizer(s), are included under the section “Property and Facilities” and line item “Repair & Maintenance”.

Question 4: Under the range of alternative solution you are investigating, would IT Support, HR

Support and Payroll Processing be an obligation of the operator, or be provided by an agency or organization associated with Marine Corps Community Services (MCCS)?

Response: Under an operating or facility management agreement the operator or lessee would be responsible for all support functions for the golf program to include IT, HR and Payroll related processes.

Except as provided herein, all terms and conditions of the document referenced in block 8, as heretofore changed, remain unchanged and in full force and effect.

SIGNATURE REQUIREMENT

_XX__ CONTRACTOR IS NOT REQUIRED TO SIGN THIS DOCUMENT.

__ CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN COPIES TO ISSUING OFFICE

10. NO APPROPRIATED FUNDS OF THE UNITED STATES SHALL BECOME DUE, OR BE PAID, THE CONTRACTOR BY REASON OF THIS CONTRACT.

12A. NAME AND TITLE OF SIGNER (Type or print)

13A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

12B. OFFEROR

(Signature of person authorized to sign)

12C. DATE SIGNED 13B. SIGNATURE OF CONTRACTING OFFICER

George W. Herndon

13C. DATE SIGNED

Question 5: Under an operating, or facility management agreement that may be considered, will the operator have autonomy in regards to the hiring of staff for all phases of golf operations to include Golf Operation, Food and Beverage, and Maintenance? Will MCCS HR Policies apply with respect to staff under alternatives are investigating?

Response: Under an operating or facility management agreement, MCCS NAF employees would not be staffed to operate the facility. However, the Contractor shall give Government employees who have been or will be adversely affected or separated as a result of award of this contract the right of first refusal for employment openings under the contract in positions for which they are qualified, if that employment is consistent with post-Government employment conflict of interest standards. (a)

Within 10 days after contract award, the Contracting Officer will provide to the Contractor a list of all Government employees who have been or will be adversely affected or separated as a result of award of this contract. (b) The Contractor shall report to the Contracting Officer the names of individuals identified on the list who are hired within 90 days after contract performance begins.

This report shall be forwarded within 120 days after contract performance begins.

Question 6: Are capital improvements to any facilities currently in progress or have funds allocated/committed to those improvements?

Response: Congress has approved the replacement of the Golf Club House at MCLB Barstow with a 2400 sf modular unit which will be installed in FY14. Congressional approval is pending for a new Golf

Club House at MCRD/ERR Parris Island which, if approved, construction would start in FY15.

Question 7: Is it possible to obtain more detailed demographics with respect to Total Rounds played, to include if available, but not limited to:

a. Active Duty Rounds

b. Civilian/Public Rounds (Non-DoD, Non-military)

c. Member Rounds

d. 18-hole rounds versus 9-hole rounds

e. # of Members and types of Memberships offered

f. Tournament Rounds

Response: Attachment A shows the latest data we have, APF FY13, on a course by course basis. Not all courses offer annual passes and the fees and restrictions for these passes vary at each course.

All rounds are reported as 18 hole equivalents with the exception of MCLB Barstow which is a 9 hole course.

Question 8: Is it possible to obtain cart fleet information for each property to include:

a. Total # of carts, gas or electric

b. Leased or owned

i. If leased, status of lease – years remaining

ii. If owned, year purchased

c. Manufacturer – (EZ Go? Club Car? Yamaha? Other?)

Response: Attachment B provides cart fleet information for each course.

Question 9: For Camp Lejeune, can you please provide the 2012 Total Rounds per 18 hole course – Gold and Scarlet courses?

Response: In FY12 17,587 rounds were played on the Scarlet Course and 16,314 rounds were played on the Gold Course.

Question 10: For Parris Island, are there restrictions or potential future considerations with respect to the facility assets that are on the Santa Elena archeological site?

Response: The Santa Elena Fort and Settlement are historic sites so any movement of dirt is subject to numerous levels of approval and permits through various agencies. In addition to the Santa Elena

Settlement there are Indian Relics and Burial Sites on the property. These are also subject to the same regulatory approval.

Question 11: For Camp Pendleton, do the Total Rounds reflected include rounds from the Par-3 Short

Course, or the 18 hold course only? If so, please provide 18-hole versus the 9-hole par-3 short course.

Response: 1,809 of the previously reported 43,003 rounds are from the Par 3 Course.

Question 12: Are there any regulations in place at any of the facilities that would restrict the operator’s ability to generate revenue through the hosting of events to include, but not limited to:

a. Tournaments, including private fund raisers for various organizations

b. Banquets and/or private events

c. PGA Grow the Game programs such as “Get Golf Ready”

d. National Junior programs such as “The First Tee”

Response:

QUESTION. a. Tournaments, including private fund raisers for various organizations.

ANSWER. Yes. MCO P1700.27B, which is based on HHQ policies contains the following guidance on fund raising activities.

MCO P1700.27B, paragraph 1402. FUNDRAISING EVENTS

1. Fundraising events are authorized for MCCS MWR activities per the Joint Ethics Regulation (DoD

Directive 5500.7-R (reference (n)). These events shall be limited to authorized users of these activities and funds raised must be for the benefit of the activities and their authorized users.

Fundraising activities shall be conducted entirely on Marine Corps installations. Any gambling activity, including a lottery, pool, or game of chance for money or property, is strictly prohibited.

2. Individual Marine units on DoD installations may hold fundraising events to augment their own unit funds subject to local regulations. They should first receive permission from the local MCCS and comply with the above requirements. Units may not conduct raffles as fundraising activities.

All money raised should be turned into, and controlled by, the MCCS NAFI for the benefit of the unit.

3. See MCO 5760.4B (reference (j)) for guidelines on fundraising for private organizations.

4. Fundraising events for charities (including single cause charities) may be held at MCCS MWR activities per the guidelines contained in DoD 5500.7-R (reference (n)) (Joint Ethics Regulation).

Generally these allow fundraising events for united charity campaigns authorized by the Secretary of

Defense, military service aid societies, military service organizations, and organizations composed primarily of DoD members or their families when raising funds among their own members to benefit the welfare funds for their members or families after command consultation with the designated ethics officer. Commercial sponsorship arrangements are not considered fundraising events.

MCO 5760.4C:

4.a(2)(b) Informal Funds

(1) Certain unofficial activities conducted on Marine Corps installations do not need formal authorization because of the limited scope of their activities. Examples are office coffee funds and plaque funds. These funds are often improperly referred to as “unit funds,” however, these funds are not Government money and do not belong to a unit or the Marine Corps. The money in informal funds belongs to the members of the fund in their personal private capacity. No one may be required to donate to an informal fund.

(2) Office coffee/soda messes are authorized to be established to generate money for an informal fund. Office coffee/soda messes may sell only soda, coffee and other non-alcoholic beverages. Coffee/soda messes, or other similar activities no matter what they are called, shall not engage in the sale of food or other items.

(3) An informal fund that generates more than $350 per month or has more than $1000 in the fund must have written authorization from the installation commander to operate aboard the installation.

QUESTION. b. Banquets and/or private events.

ANSWER. Yes. MCO P1700.27B, which is based on HHQ policies contains the following guidance on authorized patronage.

MCO P1700.27B, paragraph 1200. GENERAL. MCCS activity patron eligibility is covered below.

Eligibility is dependent on individual program/activity scope. Please refer to the appropriate chart for information.

2. MCCS MWR Activities. The installation commander determines use of MCCS MWR activities based on the priorities established in subsections 1200.3 and 1200.5, except when in conflict with international agreements, which take precedence.

a. Members of the Ready Reserve, and their family members, are permitted use of Category C activities the same as members on active duty and their family members. Members of the Retired

Reserve, including those who have qualified for retired pay at age 60 but have not yet reached age

60, and their family members, are permitted use of Category C activities the same as members retired from active duty and their family members.

b. With DC, M&RA (MR) approval, local MCCS activities are authorized to establish agreements with local governments for use of Category A and B programs when it is in the best interest of DoD, and when the agreements otherwise comply with applicable laws and regulations. When existing

Category C programs have capacity excess to authorized patron requirements and installations have obtained a written agreement from local community leaders indicating they have no objections, DC, M&RA (MR) may grant waivers for local community use.

3. Unlimited use authorized for all MCCS MWR programs except as noted in figure 1-2 below:

CATEGORY AUTHORIZED GROUP

Armed Forces and their families

Members on active duty.

Members of the Reserve Components (Ready Reserve and

National Guard; Reservists in training or hospitalized in Military Treatment Facilities) and Delayed Entry

Program personnel.

Cadets of Service Academies.

Other Uniformed Services and their families

Members of the Coast Guard, Commissioned Corps of the

Public Health Service, and Commissioned Corps of the

National Oceanic and Atmospheric Administration (NOAA) on active duty.

Armed Forces and other uniformed service retirees and their families

Retired from active duty. Includes former members of the Lighthouse Services, emergency officer's retired list of the Military Services, and personnel transferred to the Fleet Reserve after 16 years of active service.

Retired from the Reserves with pay, and retired awaiting pay at age 60 (gray area).

Others separated from the

Armed Forces and their family members

Honorably discharged veterans with 100 percent Service-connected disability.

Medal of Honor recipients.

Former and/or surviving spouses and family members

Unremarried surviving spouses of personnel who died while on active duty or retired status.

Unremarried former spouses who were married to military members for at least 20 years while the military member performed 20 years of creditable service in determining eligibility for retired pay.

Figure 1-2.--MCCS MWR Unlimited Eligibility Chart

CATEGORY AUTHORIZED GROUP

Unmarried children (including orphans), under the age of

21, or over 21 if incapacitated or a full time student between 21 and 23, who were dependent on the active duty or retired member for over one-half of their support at the time of the member’s death. A child who is adopted by a nonmilitary member loses their eligibility.

U.S. DoD and Coast Guard civilians, DoD civilian employees on Evacuation Orders and their family members (with limitations)

When stationed at, or on temporary additional duty (TAD) outside the U.S., or on TAD in the U.S. if staying on base. Also, MCCS MWR activity civilian employees (NAF and APF), both active and retired (with 20 or more years of MWR service- may be a combination of other Service

MWR time or active duty service if credited towards civilian retirement), may use all exchanges. Purchase limitations are no uniform or State tax-free items (i.e.

tobacco or alcohol) for those civilian employees TAD to, or MCCS employees working at CONUS bases. Unlimited privileges overseas except for uniform items.

Other supporters of DoD (with limitations)

US Federal employees when assigned in areas outside the

U.S. Commanders may also allow government departments or agencies outside DoD to buy supplies and services if not conveniently available elsewhere and do not unduly impair service to exchange patrons. All purchases authorized by 10 USC 2492 (reference (ba)). Contract

Surgeons under contract to the Surgeon General during the period of their contract.

Military personnel of foreign nations and their family members when on orders from the U.S. Armed Forces, or in overseas areas when the major command commander grants privileges in the best interest of the U.S. Merchandise purchases by military personnel of foreign nations not on official U.S. Armed Forces orders shall be limited to quantities for personal use.

Paid members of the American Red Cross, Young Men's

Christian Association, United Service Organization and other private organizations chartered by DoD, when assigned with U.S. Armed Forces outside the U.S.

U.S. employees of firms under contract to DoD working on an installation when assigned in areas outside the U.S.

Contract Technical Services personnel in travel status in CONUS and occupying Government quarters on base.

Purchase limitations are no uniform or State tax-free items.

A dependent or former dependent entitled to transition compensation, if not eligible under another provision of law, while receiving payments for transition compensation.

Figure 1-2.--MCCS MWR Unlimited Eligibility Chart

CATEGORY AUTHORIZED GROUP

Service Orientation Program

Participants (with limitations)

Members of Reserve Officers Training Corps (ROTC) and

Junior ROTC while visiting installations under orders as part of a Service-orientation program are authorized exchange privileges except purchase of State tax-free items such as alcohol and tobacco. Members of the Naval

Sea Cadet Corps on 2-week summer training duty, if occupying Government quarters on a military installation, are authorized exchange privileges except purchase of distinctive uniform items and State tax-free items such as alcohol and tobacco.

Agents A person authorized in writing by the base commanding officer to shop for an authorized patron or an official organization or activity entitled to unlimited privileges.

Agents are not authorized to shop for themselves.

Coast Guard Auxiliary Members When identified by the Coast Guard Auxiliary ID Card, CG-2650. Uniform articles and accessories authorized by

Coast Guard auxiliary directives.

Figure 1-2.--MCCS MWR Unlimited Eligibility Chart

4. Special Exceptions for Merchandise Sales

a. When holding or participating in special events that are open to the public or private sector (such as air shows, automobile shows, etc.), military exchanges may sell event-related goods and souvenirs and food and beverages for on-premises consumption. Merchandise shall not be advertised in publicly distributed media, however.

b. Civilian employees of the U.S. Government working on, but residing off, military installations; uniformed and non-uniformed personnel working in recognized welfare service organization offices within an activity of the military service, and visitors to military installations may purchase all food and beverages sold at any MCCS food activity, if consumed on the installation.

c. Civilian students and faculty members at Service schools. Purchases may include books, supplies, and materials related to the educational process, only at exchange facilities that support the school.

d. In cases of hardship (e.g. if an individual is "stranded on an installation"), exchange employees may sell to otherwise unauthorized persons small quantities of gasoline, oil, other automotive items, or items necessary for an individual's health.

e. DoD civilian employees using Government-authorized vehicles for official business may purchase gasoline for use in the vehicles, upon presentation of military travel orders that authorized leasing or use of a Government vehicle.

5. Limited use of MCCS MWR activities (except exchanges) for groups listed in figure 1-3 is at the discretion of the installation commander. Commanders may open activities to these patrons based on local demand and capacity. Resale of food, State tax-free beverages, and tobacco products is restricted to amounts consumed on the premises, and to convenience merchandise incidental to daily participation (such as golf tees). APF and NAF civilian personnel employed by MWR activities of other Services, and their family members, may purchase merchandise without restrictions from MCCS resale activities (Only includes golf and bowling center pro shops as well as hobby shop resale activities. Does not include main exchange or similar retail and services operations).

CATEGORY AUTHORIZED GROUP

U.S. DoD and Coast Guard civilians and their family members

Both APF and NAF, and retired DoD and Coast Guard civilians.

DoD contract personnel and technical representatives

Working full time on the installation.

Others associated with the

Department of Defense

ROTC cadets when participating in field training or a practice cruise.

Former Prisoners of War (POWs) and spouses of POWs or

Service members missing in action (MIA) and their family members.

Exchange students, and unaccompanied au pair foreign nationals residing with authorized MWR beneficiaries may use MWR activities except childcare. (See appendix A for definitions)

Other Federal Employees Non-DoD Federal Employees working on the installation.

For Federal Employees working off the installation they may use clubs and must be re-certified annually.

Guests Who are not otherwise eligible to use MCCS MWR programs, when specifically invited and accompanied by an authorized user. Installation commanders approve local rules governing the number of guests and the frequency of use at specific facilities.

Members of the public within the U.S.

Leaders in the local community designated by the installation commander. Individuals are recertified annually.

The general public can attend infrequent MCCS MWR activity-sponsored events when the installation meets the criteria below.

The general public within the U.S. may use Category C programs when criteria below have been met and specifically approved by DC, M&RA (MR). This approval authority may not be delegated.

Figure 1-3.-- MCCS MWR Limited Eligibility Chart

Note:

1a. Commander determines that adequate facilities are available and are currently under used by authorized patrons.

1b. Written agreements are obtained from local Government officials or other appropriate community leaders indicating that they have no objections to expanded use of these activities.

1c. Allowing individuals to use these facilities is beneficial to both the military members and civilians in the community.

1d. No conflict exists with Federal, State, or local laws.

c. & d. “Get Golf Ready” and “The First Tee” programs could be conducted by the operator/lessee should they be deemed valuable to the overall golf program experience.

Question 13: Do any of the courses have agreements in place with local High Schools or Colleges for practice and playing privileges?

Response: MCAS Cherry Point, MCAS Miramar, MCB Camp Pendleton, MCB Hawaii and MCLB Barstow have agreements with local high schools.

Question 14: Recognizing that a subsequent RFP may, or may not be issued after this RFI, would “Due Diligence” visits be authorized at each property subsequent to this RFI to permit further research by interested vendors?

Response: There will be no scheduled site visits prior to the release of an RFP. Headquarters (or local MCCS) guided site visits will be arranged if an RFP is released at the cost of the potential proposer.

Attachment A – MCCS Golf Course Usage Data

Installation

Active

Duty, DoD, and

Retiree

Rounds

Civilian

Guests

Rounds

Member

Rounds

Annual

Passes

(2)

Outings &

Tournament

Rounds (3)

MCB Quantico 11,935 4,168 9,972 172 2,236

MCB Camp Lejeune 24,983 5,954 4,447 36 3,681

MCAS Cherry Point 7,102 1,303 6,688 109 2,570

MCRD/ERR Parris Island 17,861 9,531 3,963 42 2,086

MCLB Barstow (1) 1,084 10,155 2,173 14 1,430

MCAGCC Twentynine Palms 11,075 721 1,421 20 654

MCAS Miramar 28,121 11,415 0 0 6,354

MCB Camp Pendleton 31,619 8,833 1,562 16 3,029

MCB Hawaii 49,157 8,909 0 0 14,100

TOTAL 182,937 60,989 30,226 409 36,140

(1) Nine Hole Course so all starts are for 9 holes

(2) Pass types and rates vary by installation

(3) At some courses this number is included in the first three categories

Attachment B – MCCS Cart Fleet Data

MCB Quantico:

84 Yamaha Gas Carts

Purchased 9 in 2006, 15 in 2007, 30 in 2008, 10 in 2009, and 20 in 2012

MCB Camp Lejeune

80 Club Car Electric Carts

Five year lease with 46 months remaining on lease

MCAS Cherry Point

60 Yamaha Gas Carts

Five year lease with 16 months remaining on lease

MCRD/ERR Parris Island

60 Yamaha Electric Carts

Purchased in January 2014

MCLB Barstow

20 E-Z-GO and 10 Club Car Electric Carts

Purchased 10 E-Z-GO in 2004, 10 E-Z-GO in 2006, and 10 Club Car in 2011

MCAGCC Twentynine Palms

28 E-Z-GO and 40 Club Car Electric Carts

Purchased 28 E-Z-GO in 2009 and 40 Club Car in 2012

MCAS Miramar

77 Yamaha Electric Carts

Four year lease with 31 months remaining on the lease

MCB Camp Pendleton

77 E-Z-GO Electric Carts

Purchased in October 2011

MCB Hawaii

105 Club Car Electric Carts and 3 Club Car Gas Carts

20 carts are purchased each year