_H-60 PMI Spain - Draft FOSR Consolidated QAs.pdf

CUI

General Information Contract Name or FOSR Number: H-60R/S PMI Rota, Spain Question(s) for Draft or Final: Draft FOSR

# Ref. Pg & Para Question Final Answer

PWS - H-60 PMI

Rota Spain

080125, Att 5 - Personnel

Qualifications 080125, and 2025-

02-27 H-60 PMI

Spain Consolidated Industry Questions

4.8.2 Team

Complement and

Attach 5.

Could the Government clarify the level of NDI technician required i.e. Level 1, 2 or 3 and to what standard must this position be qualified/certified to (NAS410, ASTM etc.)?

Answer #79: NDI technician will be required to perform/operate Eddy Current and Dye Penetrant. Zygote

Penetrant Kit ZA43 and Eddy Current Tester with Fixed and Rotary probes. The government answered WHAT the NDI

Technician will be doing but not the original question.

Question: Could the Government clarify the level of NDI technician required i.e. Level 1, 2 or 3 and to what standard must this position be qualified/certified to (NAS410, ASTM etc.)?

NDI technician requirement is for Level 2 and certified IAW

NAS410.

2 Environmental Health & Safety

Will the government provide current Industrial Health (IH) surveys to the contractor?

Yes, the Government will try to provide the current IH survey with the final FOSR package.

CDRL Data Item

PMO9, and SPO4, PWS (DRAFT)

Paragragh 4.6.7 Inventories and

5.1.1 Phase-In

Based on the requirement to perform a complete physical inventory of all Government Furnished Property in accordance with the referenced paragraphs and documents, will the Government and the Contractor be performing this requirement based on Federal Aquisition Regulation 52.245-1 Government

Property?

The FAR clause contains the general requirement for GFP inventory and the PWS contains more specific requirements.

Neither the FAR clause nor the PWS contain a requirement for the Government to perform this inventory. The requirement to perform a GFP inventory belongs to the Contractor only.

4 PWS (DRAFT) 3 Applicable Documents

Will the Governemt be updating Document Number DCMA INST 8210.1C, Change 1 to DCMA INST 8210.1D per the most current reference?

The Government has updated the PWS and Att. 3 GFI references.

Source Selection Information – See FAR 2.101 3.104 CUI

# Ref. Pg & Para Question Final Answer

5 Draft FOSR 2.2 Will the government provide a historical schedule of previous PMI events for the (6) six identified MH60's?

Historical schedule for any BUNOs will be available prior to that aircraft's induction.

6 Draft FOSR 3.2 Is there an estimated release date for the final Fair Opportunity Submission Request (FOSR)? Will the turnaround due date be

30 or 45 days?

The anticipated release date for the Final FOSR is in the September-October timeframe. The turnaround time for response submissions will be ~45 calendar days from release.

7 Draft FOSR 3.3.b.i.-ii Please confirm whether the following items are exempt from the specified page counts: Title pages for each volume, table of contents for each volume, list of acronyms, and cover letter.

The Government confirms that the those items are exempt from the page limits provided in FOSR Table 1. A footnote has been added to Table 1.

8 Draft FOSR 3.3.e Is it acceptable to submit Annex A and Annex B in PDF format only?

FOSR section 3.3(e) has been updated to only require files to be sent in their original format. FOSR Table 1 has also been updated to include the original file extentions for submission.

9 Draft FOSR 4.1.g Please confirm the Offeror fill-ins provisions and clauses are submitted in Attachment F2 (Draft Task Order), rather than F1 as stated.

The Government confirms the Offeror fill-ins provisions and clauses shall be submitted in Attachment F2 (Draft Task Order), rather than in Attachment F1. FOSR section 4.1(g) has been updated.

10 Draft FOSR 4.3.1.d

This section states "The Offeror shall describe within their narrative the proposed Quality Management System (QMS) in accordance with the provisions specified in PWS section 5.3.2."

The PWS does not contain a section 5.3.2. PWS 5.3 requires the contractor to be AS9110C-compliant while PWS 5.5 and

5.5.1 provide actual details on the QA/QC and QMS requirements. Request the Government add 5.5 and 5.5.1 to the FOSR reference or move the AS9110C-compliance requirement to section 5.5.1.

The Government moved the AS9110C requirements previously located in PWS section 5.3 to section 5.5.1. FOSR 4.3.1(d) updated to reference PWS section 5.5.

11 Draft FOSR Att

F7 - OPS EST QTY

All PMI events are stated as a quantity of 1. Will the Government allow partial payments during the completion of

PMI inspections as they will take 4-5 months?

No.

12 Draft FOSR Att

F7 - OPS EST QTY

Are the stated quantities of PMI events guaranteed for each option? If not, how much notification will the contractor be provided in order to reduce workforce or surge in the event of revised quantities?

No, we cannot guarantee quantities for the option years.

However, the stated quantities are as currently scheduled, and will be updated 6 months prior to that option year.

13 Draft FOSR Att 1 -

PWS

2.1 Spanish Navy

Aircraft

Requirements - Option and 4.5.1

Government Facilities

Will any/all Spanish Navy MH-60R PMI events be performed by the Contractor in the two (2) aircraft bays with shop space referenced in PWS 4.5.1? Is there a different maintenance bay for performance of Spanish Navy MH-60R PMI events?

Yes, as currently scheduled, all US and Spanish PMI events will occur in the two identified aircraft bays.

14 Draft FOSR Att 1 -

PWS

4.8.2

PWS 4.8.2 states "The Contractor shall maintain staffing levels to sustain one (1) eight (8) hour maintenance shift, five (5) days per week at the site…" Does the Government expect the Contractor to maintain these staffing levels even if a PMI event is not in work or scheduled?

Yes, as currently scheduled, there is no significant period of time where there is not one PMI event in work.

15 Draft FOSR Att 1 -

PWS 5.2.3.1 TAT

PMI-1N and PMI-2N events require completion days of 120 and 135, respectively. Will all items beyond the control of the contractor, i.e., supply, provide for waivers to be issued extending the days required to be completed?

Yes. PWS 5.2.3.1 has been updated to address the use of waivers on issues that are outside of the contractor's control when those would impact reasonable ability to meet TAT.

16 Draft FOSR Att 1 -

PWS

5.1.1 Phase-In

(CLIN 0017)

PWS 5.1.1 states "the Contractor shall coordinate all phase-in matters associated with the Contactor's assumption of the flight operations, maintenance, and logistics functions…" What flight operations and logistics functions is the Contractor expected to assume? If none, will the Government revise the phase-in requirement to reflect the TO scope of work?

PWS 5.1.1 has been updated to remove the flight operations and logistics functions under Phase-In.

17 Draft FOSR Att 1 -

PWS

5.2.3.1 PMI

Turnaround Time

(TAT)

PWS 5.2.3.1 states "PMI-2N event includes paint, strip, and repaint of the aircraft." Will the Government confirm that an approved/authorized paint booth will be included in the Government provided facilities?

Access to an authorized paint booth will be included in the government facilities.

18 Draft FOSR Att 1 -

PWS

5.2.5.1 Pre-

Induction Meeting

PWS 5.2.5.1 states "The Contractor will be provided planned technical directives for compliance/incorporation, deferred D-

Level ISR actions and engine performance trends." Is performance of this aircraft specific work included in the estimated quantity for CLINs 0X05 through 0X07? Is it correct to assume that any maintenance work that results in the Government changing the ECD baseline on the date of induction is not included in the FFP for CLINs 0X01 through 0X04?

ISR Depot-level work completed during PMI that is outside PMI specification is covered by CLIN 0X05 (ISR Concurrent).

19 Draft FOSR Att 1 -

PWS

5.4 Will the government provide fuel services to the contractor?

No. Fuel services will be coordinated with the aircraft's owning unit. The aircraft will come to the PMI event defueled and be refueled by the unit after completion. PWS section 4.4 has been updated to include this information.

20 Draft FOSR Att 1 -

PWS

5.4 Will the government provide any meals and water to the

contractor employees? No.

Draft FOSR Att 1 -

PWS and Draft FOSR Att 4

6.1.2 Common

Tools and Personal

Protective Equipment

PWS 6.1.2 states "The Contractor shall procure common hand tools to include Automated Tool Control (ATC) Cabinets to accomplish the PMI event per TO Attachment 4…" TO Attachment 4 does not list any items with a description of ATC Cabinets. Will the Government clarify what NIIN is associated with the ATC Cabinets or provide a description of the specific

ATC Cabinets (brand, size, quantity) that the Contractor is expected to provide?

The ATC Cabinets purchased are not brand specific as long as they meet the requirements for automated tool control and are of appropriate size and quantity. PWS 6.1.2 has been updated.

22 Draft FOSR Att 1 -

PWS

6.2.1 Program

Protection

PWS 6.2.1 states "All performing personnel under this agreement shall maintain security access commensurate with the level of classification of the work performed as annotated below and in TO Attachment 1 (DD-254, Contract Security

Classification Specification form), prior to performance." Does the Government anticipate personnel with nationalities other than U.S., Spanish, or European Union citizenship being granted security access, per the DD-254, to perform work on this TO?

There is no DD254 for this effort. The PWS 6.2.1 has been updated to remove the reference.

Draft FOSR Att 5 -

Personnel Qualifications

Maintenance Control Advisor

The recommended experience for the Maintenance Control Advisor (Key Personnel) specifies "8 years current or previous experience in controlling daily aircraft maintenance in support of squadron operations on Naval rotary wing aircraft..." Please confirm if experience on rotary-wing aircraft from other U.S.

service branches would be considered an acceptable substitute.

Experience on any Navy rotary wing aircraft or other service experience on H-60 type aircraft will be considered acceptable.

TO Attachment 5 has been updated.

24 PWS 2 Can Offerors assume there will be no more than two aircraft scheduled for PMI at any given time? Yes.

25 N/A N/A How will Offerors obtain maintenance data on individual aircraft?

Aircraft maintenance records will be provided for each PMI

BUNO.

26 FOSR 4.2.3 CR1.b.

Contract Ref. 1 part B states offerer to have "Performed PMI or Depot-level maintance/modifications on an H-60 series or other

Navy rotary aircraft. Does Depot-level work on H-60 series aircraft for US DOD services other than US Navy satisfy this requirement?

Please see answer to question 23.

27 PWS 5.2.2.3 Will the government provide a list of those items unique or specific to Spanish Navy Aircraft?

As of this time, there are no unique requirements for Spanish aircraft.

28 PWS 5.2.1

Regarding O-I-D level maintenance outside of PMI, can the government provide additional detail regarding the organization construct of these differing levels of work? E.g., for Organizaitonal level work, will the contractor's artisans perform work independently or as a component of the local organization. Will the contractor perform non-PMI O-I-D level work if a PMI is underway and workload permits or only while no PMI aircraft are inducted? Will the contractor be the decision-maker or afforded the opportunity for input as to whether non-PMI work impacts PMI execution?

Contractor artisans will work independently in support of O- I- D-Level maintenance outside of PMI with coordination of the organic unit.

The contractor will be afforded the opportunity for input as to whether non-PMI work impacts PMI execution when non-PMI O- I- D-Level work is conducted while a PMI aircraft is also in work. PWS section 5.2.1 has been updated.

29 Att 3 - GFE & GFI 080125 Row 2 COMNAVAIRFORINST 4790.2E, 28 Oct 2024 is the most recent release. Updated Attachment 3 to reflect most recent release.

30 PWS 2

The only planning factors currently given include100% potential variability year to year (3-6 USN acft. and 1-2 Spanish

Navy acft.) Will the government provide a projected PMI induction schedule with the final FOSR, annually, or at some other periodicity to facilitate workforce planning/management?

A projected PMI induction schedule will be updated annually, approximately 6 months prior to the execution of each option year. Currently option years 1-4 have 4-6 aircraft (US and Spanish together) per year.

31 PWS 4.5.1.1

How will inductions be scheduled when both PMI Bays are in use? Significant potential exists given the stated scope to exceed the annual capacity of the two provided aircraft bays.

The current PMIs scheduled for induction have been planned to only require two aircraft in work at any given time.

32 PWS 4.8.2 (3rd paragraph)

States "…to perform PMI Events for up to 2-6 MH-60 aircraft annually… Seems contradictory to paragraph 2 and 2.1 which state scopes of 3-6 USN and 1-2 Spanish Navy aircraft per year.

The only year currently scheduled with less than 4 PMI events is the base year which has 2 scheduled. PWS section 2 has been updated to remove the contradiction. See anwer to question 30.

33 PWS 5.2.6 Will there be any classified components/systems on acft.

delivered for PMI induction?

No, classified components will be removed by the squadron.

See answer to question 22.

34 PWS 4.5.1.1

If there are any classified components/systems on PMI aircraft will the government provide secure storage, e.g., GSA approved safes for storage during PMI?

N/A, see answer to questions 22 & 33.

35 PWS 4.8.2

Can the government confirm that the only planning factor for the team compement is supporting the PMI schedule to meet TAT goals? In other words, there is no additional staffing or expertise required to meet any non-specific O-I-D level work.

Yes.

36 PWS 2

PMI events shall be completed in 120 days for PMI-1N and 135 Days for PMI-2N, which includes paint, strip, and repaint of aircraft duringPMI-1N and 135 Days for PMI-2N, which includes paint, strip, and repaint of aircraft during PMI-2N.

Should the 1st mention of paint be removed to read strip and repaint, not " paint, strip and repaint"? This implies that the

PMI-2N requires the aircraft to be repainted. Can you clarify the entire aircraft or just damaged panels need to be repainted?

If the entire aircraft, will the paint booth be large enough to accommodate the aircraft?

PWS section 5.2.3.1 updated. Yes, the entire aircraft is repainted on PMI-2N. The paint booth is large enough to accomodate the aircraft.

37 PWS

Section 5 – Performance and

Technical Requirements;

Industry Q&A #19

In response to Industry Q&A #19, the Government indicated that a Quality Assurance Surveillance Plan (QASP) would be provided with the Draft FOSR to assist Offerors in planning and aligning internal quality controls. However, the Draft FOSR does not include a QASP or equivalent performance metrics.

Question: Will the Government provide a QASP or define the performance metrics and Acceptable Quality Levels (AQLs)?

The contract will not contain the QASP, that will be for internal use only. In addition, the contract will not contain performance metrics or AQLs. The performance will be measured based on compliance with the IMP specification and the schedule.

38 Draft FOSR

Section B - Supplies or

Services and Prices, Item

001301

CLIN 001301 is described as funding in support of CLIN 0013.

Question: Will the Government clarify the intended use of

CLIN 001301?

001301 is a funding SLIN. The intended purpose of the funding SLINs in the draft TO is to attach/apply applicable funding.

PWS

Draft FOSR- H-60 PMI Rota Spain

Section 5.1.1 – Phase-In

Section 4.3.2 PMI Example Schedule

The PWS states that the contractor will be provided a 120-day Phase-In period. Additionally, the PMI Example Schedule is to use a hypothetical start date of April 01, 2026.

Question: Will the Government confirm whether the hypothetical date of April 01, 2026 would be the intended start of the phase-in or base period?

No April 1, 2026 is the PMI schedule example start date, not the intended date of the contract.

40 PWS Section 4.8.2 - Team Compliment

While the PWS provides a representative estimate of staffing levels necessary to support PMI operations, it does not specify whether the Government considers this team complement to be a minimum staffing requirement.

Question: Will the Government clarify whether there is a defined minimum team complement for performance under this

Task Order?

There is no minimum team complement under this TO.

41 Draft FOSR

Section 6.2 - Volume 2:

Contract

Experience

Given the complexity of executing aviation Depot-level PMI in a foreign country—particularly with respect to host nation labor laws, base access, and logistics support—OCONUS depot maintenance experience is highly relevant to evaluating an

Offeror’s credibility and readiness for successful performance under this Task Order

Question: To reduce risk to the Government and ensure a comprehensive assessment of Offeror capability, would the Government consider requiring Contract Experience #2 to specifically include aviation Depot-level maintenance experience performed at OCONUS locations?

No.

42 PWS

Section 2 - Scope and Objectives;

Section 5.2.1 - O-I- D Maintenance

PWS states that offeror will be responsible for manning a daily single shift for PMI events.

Question 1: Will the Government confirm that the Contractor’s team will be solely responsible for performing PMI events and will not be augmenting a Government workforce during PMI execution? Additionally, Question 2: For O-Level maintenance tasks outside of PMI, is it accurate to assume that Contractor personnel will be working alongside Government personnel, rather than acting in place of, or independently from, the Government’s O-Level maintenance team?

See answer to question 28.

43 Draft FOSR - H-60 PMI Rota Spain

4.4.2.4 "CR Table" tab

The referenced paragraph states, "The Offeror shall propose a 2-digit decimal percentage (e.g., 12.34%) as the "Offeror

Proposed Unit Percentage" for each CLIN and period of performance."

Question: Is the "Offeror Proposed Unit Percentage" inclusive of indirect burdens and fee?

IAW Attachment F7 (OPS), "Instructions" Row 111, "The "Offeror Proposed Unit Percentage" table is the Offeror's "Offeror Proposed Unit Percentage" (i.e. Burdened Rate) for each CLIN for each period of performance." The Offeror shall not propose profit and/or fee to the CLINs in the "CR Table" tab.

44 IMP, Draft FOSR, PWS

IMP-pg. 11;

Section 2.2 Scope;

Section 5.2.3.1

The IMP-000, page 11, lists the PMI TAT as 5 months for both PMI-1N and PMI-2N events. In contrast, the Draft FOSR and PWS specify TATs of 120 days for PMI-1N and 135 days for

PMI-2N.

Question: Will the Government clarify which standard applies?

The TAT is as specified in the FOSR. The reference to page 11 of IMP-000 is a diagram depicting total TAT including 30 days of squadron rebuild following PMI.

45 Draft FOSR, PWS Attachment 5;

Section 6.2.1

Attach 5 indicates that none of the PMI labor categories require security clearance. However, the PWS states that all personnel must receive the requisite investigations, with specific mention of limiting access for contractor employees who fail to meet security requirements.

Question: Should offerors assume any additional screening or investigation timelines, other than base access aboard NS Rota?

No. PWS 6.2.1 was updated to remove the reference to security clearance requirements.

46 Draft FOSR - H-60 PMI Rota Spain 3.3.b

Section 3.3.b says that 'Each volume/annex of the submission shall contain' a Title Page and TOC.

Question: Does this requirement apply to Volume 4 since there's nothing else in Volume 4 except the Attachment F7

Excel file?

This requirement does not apply to Volume 4. FOSR section 3.3(b) has been updated.

47 Draft FOSR - H-60 PMI Rota Spain 6.5 There seems to be a numbering issue with section 6.5 on page

28 which is listed as "4.5 ADC COMPLIANCE". Updated FOSR 6.5 with correct numbering.

48 Draft FOSR - H-60 PMI Rota Spain 4.1.g

Please confirm the correct Attachment is referenced in item g "..Offeror fill-ins provisions and clauses in the Attachment F1

(Draft TO)."

See answer to question 9.

49 PWS Section 4.8.2 - Team Compliment

PWS states this requirement is to perform MH-60R/S PMI in alignment with PMA-299 IMP on approximately three to six (3-

6) aircraft per year in Rota, Spain in support of MH-60R/S aircraft assigned in this area of operation.

Question: Will this Task Order be solely in support of the tenant squadron based at NS Rota, or should Offerors plan for

PMI and/or O-Level support of other U.S. Navy units operating in the area (e.g., other custodians or transient aircraft)?

The primary intent is in support of tenant squadron (US and Spanish) at NS Rota. However there is the possibility of other aircraft in the operating area being included in the schedule for option years.

50 PWS Section 4.6.2

PWS states that CAC access will be required for access to DoD and DoN websites and applications.

Question: Will the Government provide contractor CACs as

GFE?

CACs will be obtained by contractors via appointment at the base ID card office.