GWVH Bidders Conference Presentation.pptx

PPTX presentation 15 MB Posted Dec 23, 2025

Attached to: Georgia War Veterans Home Management and Operation
Solicitation number: 48800-VET0000006
Issued by: Barrow County, Georgia

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Written by GovTribe AI · Apr 30, 2026

Summary of GWVH Bidders Conference Presentation

This is a bidders conference presentation document issued by the Georgia Department of Administrative Services on behalf of the Georgia Department of Veterans Service for the solicitation to provide complete healthcare management and operation of the Georgia War Veterans Home (GWVH), located in Milledgeville, Georgia. The procurement seeks a single qualified supplier to manage a 262-bed skilled nursing facility across five buildings situated on approximately 77 acres, including the Richard B. Russell Building (59 sub-acute therapy beds), Carl Vinson Building (48 beds), Pete Wheeler Building (24 Alzheimer's beds), Joe T. Wood Building (117 beds), and a transitional care unit (14 sub-acute therapy beds). Required services include medical care, therapy, dining, transportation, maintenance, grounds, pest control, and barber services. The optional site visit is scheduled for January 9, 2026, at 10:00 a.m. ET, written questions are due January 13, 2026, by 5:00 p.m. ET, responses to questions will be provided January 16, 2026, by 5:00 p.m. ET, and proposals are due January 28, 2026, by 3:00 p.m. ET. The bidders conference on January 7, 2026, at 1:00 p.m. ET is optional and attendance is not required to submit a proposal.

The facility is funded through state appropriated funds, veteran patient fees, VA per diem payments for non-service-connected disabled veterans, and VA service-connected payments for service-connected veterans, with Medicare, Medicaid, and commercial insurance explicitly excluded from funding sources. Suppliers must submit mandatory and mandatory scored response worksheets, a cost proposal worksheet, a contract with any exceptions submitted as red-lined documents, a tax compliance form, contractor affidavit, certificate of non-collusion, and supplier responsibility questionnaire. Bond requirements include a performance bond and payment bond each in the amount of $3,000,000, plus a long-term care facility residents bond of $3,000,000. Insurance requirements are specified in Section 3.1 of the RFP, and the solicitation emphasizes that the GWVH is not to be operated as a community nursing home but as a specialized veterans facility. All communications with state personnel regarding the solicitation must be directed solely to the Issuing Officer, Mark Meeks, with prohibited communication including telephonic, email, facsimile, letter, or personal contact.

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Other files

File	Type	Posted
Offeror_s Conference Recording.docx	DOCX document	Dec 23, 2025
SPD_AP004 Notice of Intent Award (1).pdf	PDF	Dec 23, 2025
STGi Protest 2026_04_27 (eRFQ 48800_VET000000.pdf	PDF	Dec 23, 2025

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Georgia War Veterans Home Management and Operation

48800-VET0000006

January 7, 2026

Mark Meeks Issuing Officer

48800-VET0000004

Agenda

Welcome Introductions Meeting Rules Agency Overview Purpose of the Procurement Schedule of Events Mandatory, Mandatory Scored and Cost Proposal Worksheet General Solicitation Instructions Team GA Marketplace – Demonstration Reminders

Purpose: To provide a general overview of the eRFP, and to provide instructions for entering proposals in the Team Georgia Marketplace procurement tool.

This conference is Not Mandatory. Attendance for this session is not a requirement for submitting a proposal.

The information in this presentation will be recorded and will be uploaded as a reference.

Mark Meeks Agency Sourcing Manager Department of Administrative Services Agency Sourcing Division mark.meeks@doas.ga.gov Phone: 470-763-2154 Welcome!

Introductions DOAS Introductions Veterans Service representatives

Meeting Rules and Format

It is imperative you respect the process of this procurement and not speak with staff members other than the Issuing Officer (Mark Meeks) regarding this solicitation.

We ask State staff, other than the Issuing Officer, not to speak to Suppliers regarding this Sourcing Event.

All questions must be directed to the Issuing Officer.

All questions should be submitted to the Issuing Officer on the Supplier Q&A Template by deadline.

Agency Overview Department of Administrative Services, State Purchasing Division

The State Purchasing Division (SPD) oversees the procurement functions for the State of Georgia and manages all policies related to procurement.

SPD negotiates Statewide Contracts and provides technical assistance to State Entities in conducting and evaluating entity-specific competitive bids.

Department of Veterans Service

Advises, counsels and assist Georgia’s veterans and their families in receiving their rightful benefits under the vast and complex framework of veterans' laws.

Georgia War Veterans Home Licensed and certified by the U.S. Department of Veteran Affairs to provide skilled nursing care to Georgia war veterans.

eRFP General Overview

Purpose of Procurement and Project Overview

The Georgia Department of Administrative Service (DOAS) on behalf of the Georgia Department of Veterans Service (“DVS”) is seeking a single qualified Supplier to provide Complete Healthcare Management and Operation of the Georgia War Veterans Home located in Milledgeville, Georgia.

The Georgia War Veterans Home (GWVH) is composed of a campus of approximately 77 acres with more or less than 23 acres located at the main campus in Milledgeville and about 54 acres located nearly four 4.0 miles from the main campus as a recreation area. The GWVH is currently a 262-bed skilled nursing home facility permitted by the State of Georgia and certified by the U.S. Department of Veterans Affairs (VA) to provide skilled nursing care to Georgia war veterans in five buildings, which include the Richard B. Russell Building with 59 sub-acute therapy beds, the Carl Vinson Building with 48 beds, the Pete Wheeler Building with 24 Alzheimer’s beds, the Joe T. Wood Building with 117 beds and the new transitional care unit with 14 sub-acute therapy beds.

Services required (not limited to): Medical, Therapy, Dining, Transportation, Maintenance, Grounds, Pest Control, Barber.

Schedule of Events

Description	Date	Time
Bidders/Offerors’ Conference Location:

Webinar

Attendance is: Optional

January 7, 2026	1:00 p.m. ET
Site Visit: Optional

Site Visit location:

Georgia War Veterans Home 2249 Vinson Hwy Birdsong Recreation Center Milledgeville, Ga 31061

	January 9, 2026	10:00 a.m. ET
	Due date for Written Questions
Questions should be submitted on Attachment L – Supplier Q&A Template	January 13, 2026	5:00 p.m. ET

Responses to Written Questions	January 16, 2026	5:00 p.m. ET
Proposals Due/Close Date and Time	January 28, 2026	3:00 p.m. ET

Mandatory Requirements Attachment C

Mandatory Scored Response Worksheet Attachment D

Cost Proposal Worksheet Attachment E

Other Important Documents/Requirements Attachment F Contract Template Please read contract template and submit a red lined copy of exceptions with comments of why your company cannot agree to this language. (Have your legal read through contract).

Attachment M Supplier Responsibility Questionnaire Attachment N GWVH Campus Highlights several building on main campus.

Insurance Requirements Section 3.1 of eRFP Bond Requirements Section 3.2 of eRFP Performance Bond $3,000,000.00 Payment Bond Long Term Care Facility Residents Bond $3,000,000.00

Solicitation Instructions All communications should be directed to the Issuing Officer, Mark Meeks.

From the issue date of this eRFP until the final award is announced or cancelled, Suppliers are not allowed to communicate for any reason with any State staff member regarding this eRFP - except through the Issuing Officer. *Current contracts*

Prohibited communication includes all contact or interaction, including but not limited to telephonic communications, emails, faxes, letters, or personal meetings, such as lunch, entertainment, or otherwise.

The State reserves the right to reject the response of any Supplier violating this provision.

Submit your bid responses early.

Timely proposals will be evaluated in accordance with the steps outlined within section 6 of Attachment A eRFP document.

Solicitation Instructions The Supplier must mark “Yes” and respond accordingly to each question in the Mandatory Response Worksheet (Attachment C).

In the Mandatory Scored Response Worksheet (Attachment D), the Supplier must answer each question/requirement for the categories when submitting a bid response. Failure to answer each question/requirement may cause bid to not be considered for award. Be advised there may be documents to upload with the narrative response.

Bidders must submit a cost worksheet (Attachment E). Additional alternative cost structures will not be considered.

List of required documents to return with proposal submission:

Attachment C- Mandatory Response Worksheet
Attachment D- Mandatory Scored Response Worksheet
Attachment E- Cost Worksheet
Attachment F- Contract (If you have exceptions. Must submit red line exceptions to	contract with proposal.)
Attachment G- Tax Compliance Form
Attachment H- Contractor Affidavit
Attachment J- Certificate of Non-Collusion
Attachment M- Supplier Responsibility Questionnaire
Acknowledge Addendum(s)

Please Note The Georgia War Veterans Home is not to be run like a community nursing home. Veteran patients in the GWVH are from all areas of the state.

The GWVH funding are from the following sources:

1. State appropriated funds
2. Veteran Patient Fees
3. VA per diem payments for non-service-connected disable veteran patients
4. VA service-connected payments for service-connected veteran patients receiving nursing	home care and treatment.

Medicare, Medicaid and commercial insurances are not included as part of these funding sources for the home.

Team Georgia Marketplace – Demonstration

Team Georgia Marketplace™

The NIGP Commodity Services Code was developed by the National Institute of Governmental Purchasing to bring efficiency to automated purchasing

The NIGP Codes provide an excellent coding structure for standardizing purchasing

Identify which products and/or services you wish to sell to the state

Team Georgia Marketplace™

48800-VET0000006

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