GSS26583-MULCH_ad1.pdf

This document is Addendum #1 to Request for Proposal GSS26583-MULCH, issued by the State of Delaware, Office of Management and Budget, Government Support Services (GSS) on April 15, 2026. The addendum updates the pricing bid table for a statewide procurement of mulch, sand, and other ground surfacing materials designed to serve all state agencies and authorized entities including school districts, municipalities, political subdivisions, volunteer fire companies, and higher education institutions. The solicitation seeks eight primary product categories: Engineered Wood Fiber, Landscaping Mulch (#1 and #3 Grade), Color Enhanced Mulch, Natural Washed Sand, Crushed Gravel, Crushed Stone, Crushed Concrete, and accessory items such as Drainage Fabric and Wear Mats. Materials must be delivered and installed across three Delaware counties (New Castle, Kent, and Sussex) with multiple delivery and installation methods available. The written questions deadline was April 6, 2026, at 4:00 PM, with answers posted by April 13, 2026, at 4:00 PM. Proposal submissions were due April 28, 2026, at 3:00 PM via the online portal at https://gss.bonfirehub.com/, with public bid opening scheduled for the same date and time. The resulting contract will be valid for two years from October 1, 2026, through September 30, 2028, with three optional one-year renewal periods available through negotiation initiated no later than 90 days prior to contract termination.

Evaluation criteria total 100 points, comprising vendor qualification and experience (20 points), capacity to meet requirements (25 points), product offering (25 points), price competitiveness (20 points), and business references (10 points). Vendors must maintain a State of Delaware Business License, pass background checks for employees accessing state property, carry minimum commercial general liability insurance of $1,000,000, and certify non-debarment status within the past five years. No explicit set-aside designations for disadvantaged enterprises are identified; however, vendors are required to submit quarterly 2nd Tier subcontracting reports documenting diversity supplier participation and must identify whether they are certified diverse vendors. The State reserves the right to make multiple awards, partial awards, award by item type, zone-by-zone, or on a lump-sum basis as deemed most advantageous. No specific budget range or award value is provided in the solicitation documents. Contract award is expected within 90 days of proposal submission, and the resulting contract will be available for cooperative use by other states and governmental entities through a participating addendum, subject to Director approval.