RFP 26-005 Lawn, Ground, Tree Maintenance, Trash and Debris Removal Page 1 of 41

GRIFFIN-SPALDING COUNTY LAND BANK AUTHORITY

REQUEST FOR PROPOSALS

FOR

Lawn Maintenance, Ground Maintenance and Debris Removal Services

For all questions about this RFP contact:

April Meeks-City of Griffin Procurement Coordinator afmeeks@cityofgriffin.com

Christopher Blocker, Land Bank Authority Manager cblocker@cityofgriffin.com

Deadline:

Friday , January 9, 2026 at 2:00 P.M.

mailto:afmeeks@cityofgriffin.com mailto:cblocker@cityofgriffin.com

RFP 26-005 Lawn, Ground, Tree Maintenance, Trash and Debris Removal Page 2 of 41

IMPORTANT

SUBMITTAL REQUIREMENT

Submittals must be properly labeled to ensure they are not inadvertently opened before the designated time.

Responders must list RFP26-005 in the SUBJECT Line of the email and attach the application package as ONE PDF Document.

Submittals must also include the required number of copies specified in section 1.2.

Please make sure either the label below or the information on the label appears on the OUTSIDE of the delivery package and is clearly visible. There may be multiple solicitations open at any given time and if the sender organization and bid number are not discernable, your response may not be recorded as properly received.

RESPONSE SUBMITTAL

Electronic submission to:

afmeeks@cityofgrffin.com

RFP #: 26-005

PROPOSAL NAME: LAWN MAINTENANCE GROUND MAINTENANCE AND DEBRIS REMOVAL SERVICES

DUE ON OR BEFORE: JANUARY 9, 2026 at 2:00 PM

COMPANY NAME:

COMPANY ADDRESS:

CONTACT NAME:

CONTACT PHONE & EMAIL:

mailto:afmeeks@cityofgrffin.com

RFP 26-005 Lawn, Ground, Tree Maintenance, Trash and Debris Removal Page 3 of 41

Griffin-Spalding County Land Bank Authority

REQUEST FOR PROPOSAL

Lawn Maintenance, Ground Maintenance, Tree Maintenance, Trash and Debris Removal Services

SECTION I – REQUEST FOR PROPOSAL INFORMATION

Information in this section is proposal-specific. Any conflicting information stipulated in this section shall supersede the General Terms & Conditions noted in Sections II - VII.

1.1. PURPOSE

The Griffin-Spalding County Land Bank Authority is seeking Competitive Sealed Proposals from qualified contractors to provide professional services on a regular basis under a renewable annual contract (up to four years) to facilitate lawn maintenance, ground maintenance, trash, tree and debris removal. The contractor shall provide all materials and services necessary in the performance of this proposal. The Griffin-Spalding County Land Bank Authority does not guarantee a minimum value for this contract.

1.2. SCHEDULE & SUMMARY

This Request for Proposal will be governed by the following schedule and criteria:

DATES

Release of Request MONDAY, NOVEMBER 3, 2025 Pre-Bid Meeting* No Questions due Monday, December 1, 2025 by 2:00 PM Bids due FRIDAY, JANUARY 9, 2026 by 2:00 PM

Copies of Bid Response Required Response receive online only Public opening* Monday, January 11, 2025 at 2:01 PM Bonds required Yes, Performance/Payment Bonds ONLY are required prior to contract (item 3.8) Land Bank Authority Manager Christopher Blocker

1.3. SCOPE OF WORK

The Griffin-Spalding County Lank Bank Authority (GSCLBA) owns properties throughout the City of Griffin and Spalding County. The purpose of the land bank authority is to acquire any property deeded to the authority and tax delinquent properties in the City of Griffin and Spalding County in order to foster the public purpose of returning land which is in nonrevenue-generating, nontax-producing status to an effective utilization status to provide affordable housing, new trade, commerce, industry and employment opportunities for the citizens of the City and County.

In an effort to maintain the GSCLBA owned lots in the City of Griffin, the GSCLBA is required to maintain the lots in accordance to International Property Maintenance Code requirements.

RFP 26-005 Lawn, Ground, Tree Maintenance, Trash and Debris Removal Page 4 of 41

It is anticipated that the agreement between the GSCLBA and the Successful Bidder will contain the following scope of work.

March 1 through October 31 annually Bi-Weekly:

• Mow all turf areas at a cutting height of 3” o Any grass clippings or leaves must be mulched up or hauled away.

o Edge all curbs, walkways, and turf / bed-lines

• Remove trash, litter and debris from properties

• Trim all trees, and shrubbery as needed to maintain shape and neat appearance

• Prune any low hanging limbs to keep neat and safe

• Remove all ivy, weeds and invasive plants

• Weed-eat around trees, structures and obstacles as needed

• Keep all curbs clean of litter and debris

• Keep drains in parking lots clean of litter and debris

November 1, 2025 through February 28 annually Monthly:

• Mow all turf areas at a cutting height of 3” o Any grass clippings or leaves must be mulched up or hauled away.

o Edge all curbs, walkways, and turf / bed-lines

• Remove trash, litter and debris from properties

• Trim all trees, and shrubbery as needed to maintain shape and neat appearance

• Prune any low hanging limbs to keep neat and safe

• Remove all ivy, weeds and invasive plants

• Weed-eat around trees, structures and obstacles as needed

• Keep all curbs clean of litter and debris

• Keep drains in parking lots clean of litter and debris

RFP 26-005 Lawn, Ground, Tree Maintenance, Trash and Debris Removal Page 5 of 41

Properties to be Maintained Street Number

Prefix Street Name Suffix City Parcel ID

ADAMS ST GRIFFIN 007 07019

ADAMS ST GRIFFIN 007 07011

ANNE ST GRIFFIN 047 01019F

ARMSTRONG ST GRIFFIN 003 01014

ARMSTRONG ST GRIFFIN 003 01015

ARMSTRONG ST GRIFFIN 003 01018

ARMSTRONG ST GRIFFIN 003 01019

ARMSTRONG ST GRIFFIN 003 01020

ARMSTRONG ST GRIFFIN 003 01022

ARMSTRONG ST GRIFFIN 003 01024

ARMSTRONG ST GRIFFIN 003 01026

ASHFORD PL GRIFFIN 045 07006

BECK ST GRIFFIN 046 04012

BECK ST GRIFFIN 046 09016A

BECK ST GRIFFIN 046 09016B

BELLE ST GRIFFIN 009 05003

BELLE ST GRIFFIN 009 05002

BELLE ST GRIFFIN 009 01039

BELLE ST GRIFFIN 009 02024

BOOKER ST GRIFFIN 046 03007

BOOKER ST GRIFFIN 046 03003

123 N BRAWNER ST GRIFFIN 006 09007

212 N BRAWNER ST GRIFFIN 006 10016

BRIARCLIFF ST GRIFFIN 048 06009

1030 W BROAD ST GRIFFIN 057 02003

CARRIAGE TRC GRIFFIN 054E01014

316 E CENTRAL AVE GRIFFIN 014 26008

318 W CENTRAL AVE GRIFFIN 012 21011A

327 W CENTRAL AVE GRIFFIN 012 21015

328 W CENTRAL AVE GRIFFIN 012 21010A

212 W CHAPPELL ST GRIFFIN 012 22003

219 E CHAPPELL ST GRIFFIN 007 15011

221 E CHAPPELL ST GRIFFIN 007 15012

313 E CHAPPELL ST GRIFFIN 007 16016

402 E CHAPPELL ST GRIFFIN 018 27009

416 E CHAPPELL ST GRIFFIN 018 27014

511 W CHERRY ST GRIFFIN 008 06008

CIRCUS ST GRIFFIN 006 07006

CIRCUS ST GRIFFIN 006 04009

CIRCUS ST GRIFFIN 006 05002

CIRCUS ST GRIFFIN 006 05010

CIRCUS ST GRIFFIN 006 04025

RFP 26-005 Lawn, Ground, Tree Maintenance, Trash and Debris Removal Page 6 of 41

CIRCUS ST GRIFFIN 006 04026

CIRCUS ST GRIFFIN 006 07025

CLIFTON DR GRIFFIN 007 05003

CLIFTON DR GRIFFIN 007 05017

435 W COLLEGE ST GRIFFIN 023 02019

437 W COLLEGE ST GRIFFIN 023 02020

1133 Ext W COLLEGE ST GRIFFIN 051 04018 1135 Ext W COLLEGE ST GRIFFIN 051 04019 1137 Ext W COLLEGE ST GRIFFIN 051 04020 1139 Ext W COLLEGE ST GRIFFIN 051 04021 1143 Ext W COLLEGE ST GRIFFIN 051 04023

COLLIER ST ST GRIFFIN 067 05002B

COLLIER ST ST GRIFFIN 067 05002C

COLLIER ST ST GRIFFIN 067 05003A

D F FULLER DR GRIFFIN 052 05008

D F FULLER DR GRIFFIN 052 04017

D F FULLER DR GRIFFIN 051 03045

D F FULLER DR GRIFFIN 051 03046

DEWEY ST GRIFFIN 019A02009

ELLIS ST GRIFFIN 009 06023

ELLIS ST GRIFFIN 009 06010

ELLIS ST GRIFFIN 009 06021

ELLIS ST GRIFFIN 009 06013

ELLIS ST GRIFFIN 009 05013

ELLIS ST GRIFFIN 009 01024

FIRST ST GRIFFIN 019 11023

HALLYBURTON ST GRIFFIN 009 05007

HALLYBURTON ST GRIFFIN 009 03013

HALLYBURTON ST GRIFFIN 009 01030A

HALLYBURTON ST GRIFFIN 009 01032

HALLYBURTON ST GRIFFIN 009 01037

HALLYBURTON ST GRIFFIN 009 04011A

HAMMOCK ST GRIFFIN 010 02002

HAMMOND DR GRIFFIN 050 01010

HAMMOND DR GRIFFIN 051 04033

HERNDON ST GRIFFIN 062 02003

HERNDON ST GRIFFIN 061 05001A

527 N HILL ST GRIFFIN 008 14007A

807 N HILL ST GRIFFIN 002 05007

0 N HILL ST GRIFFIN 003C03062

JEFFERSON ST GRIFFIN 007 06005

JEFFERSON ST GRIFFIN 007 06002

KENTUCKY AVE GRIFFIN 003 03021

KENTUCKY AVE GRIFFIN 003 03020

KENTUCKY AVE GRIFFIN 003 02010

KENTUCKY AVE GRIFFIN 003 06009A

RFP 26-005 Lawn, Ground, Tree Maintenance, Trash and Debris Removal Page 7 of 41

KENTUCKY AVE GRIFFIN 003 03019

LAKE DR GRIFFIN 003C03055

LAKE AVE GRIFFIN 059 03008

LANE ST GRIFFIN 008 17003

LANE ST GRIFFIN 008 16008A

LANE ST GRIFFIN 002 03007

LANE ST GRIFFIN 002 02018

LEO ST GRIFFIN 019 14020

LEXINGTON AVE GRIFFIN 003 03007

LEXINGTON AVE GRIFFIN 003 03008

LEXINGTON AVE GRIFFIN 003 03015

LEXINGTON AVE GRIFFIN 003 03016

LOUISE LN GRIFFIN 058 08024

LOUISE LN GRIFFIN 058 08031A

LYNDON AVE GRIFFIN 062 10005A

LYNDON AVE GRIFFIN 062 10002

MELROSE AV GRIFFIN 061 07006

MERIWETHER ST GRIFFIN 023 02002

MERIWETHER ST GRIFFIN 024 05012

MERIWETHER ST GRIFFIN 024 09002

MERIWETHER ST GRIFFIN 051 03025

MERIWETHER ST GRIFFIN 051 03019

MERIWETHER ST GRIFFIN 051 03018

MERIWETHER ST GRIFFIN 051 03017

MORRIS ST GRIFFIN 005 05001

MORRIS ST GRIFFIN 006 10005

NEWTON ST GRIFFIN 011 02020

OAKDALE DR GRIFFIN 050 04027

PAMELA DR GRIFFIN 048 01018

PAMELA DR GRIFFIN 048 03007

PAMELA DR GRIFFIN 048 01019

PARKVIEW DR GRIFFIN 048 05012

PEARL ST GRIFFIN 019 13007

PELLY ST GRIFFIN 005 07005A

PELLY ST GRIFFIN 019 02004

PHILLIPS ST GRIFFIN 018 51004

PIMENTO AVE GRIFFIN 046 09016

PLEASANT AVE GRIFFIN 059 04003

213 E QUILLY ST GRIFFIN 007 15021A

214 W QUILLY ST GRIFFIN 008 12009

215 E QUILLY ST GRIFFIN 007 15021

222 E QUILLY ST GRIFFIN 007 15007

304 E QUILLY ST GRIFFIN 007 16022

408 E QUILLY ST GRIFFIN 007 17019

601 W QUILLY ST GRIFFIN 009 06008

611 W QUILLY ST GRIFFIN 009 06022

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645 W QUILLY ST GRIFFIN 009 08001

727 W QUILLY ST GRIFFIN 009 07011

821 W QUILLY ST GRIFFIN 009 01004

825 W QUILLY ST GRIFFIN 009 01003

831 W QUILLY ST GRIFFIN 009 01002

RABUN ST GRIFFIN 023 13004

RAY ST GRIFFIN 058 04004

320 A & B

RILEY CIR GRIFFIN 003C04036

SCALES ST ST GRIFFIN 046 03001

SCALES ST ST GRIFFIN 046 04021

SCALES ST ST GRIFFIN 046 03002

SHANDON LN GRIFFIN 066 02167

SHORT ST GRIFFIN 003C04034

SHORT ST GRIFFIN 003C04033

SHORT ST GRIFFIN 003C04033A

621 W SLATON AVE GRIFFIN 011 09019

624 E SLATON AVE GRIFFIN 018 39012B

624 E SOLOMON ST GRIFFIN 018 49006

811 E SOLOMON ST GRIFFIN 018 41018

823 E SOLOMON ST GRIFFIN 018 41015

901 E SOLOMON ST GRIFFIN 019 04006

1114 W SOLOMON ST GRIFFIN 057 06007

0 E SOLOMON ST GRIFFIN 019 09013

SPRING ST GRIFFIN 003C03056

STELLA WAY GRIFFIN 065 05004

118 W TINSLEY ST Griffin 008 13013 214 W TINSLEY ST Griffin 008 12021 309 E TINSLEY ST Griffin 007 06039B 314 E TINSLEY ST Griffin 007 16003 326 W TINSLEY ST Griffin 008 11021 428 E TINSLEY ST Griffin 007 17006 504 E TINSLEY ST Griffin 006 13001 531 E TINSLEY ST Griffin 006 08008A 533 E TINSLEY ST Griffin 006 08008 703 E TINSLEY ST Griffin 006 09014

0 W TINSLEY ST Griffin 008 11019

TURNER ST Griffin 009 02021

615 E WALL ST GRIFFIN 018 49002A

824 E WALL ST GRIFFIN 018 51005

WASHINGTON ST GRIFFIN 007 06023

WASHINGTON ST GRIFFIN 007 06029

WASHINGTON ST GRIFFIN 007 06028

WASHINGTON ST GRIFFIN 007 07042

WESTBROOK ST GRIFFIN 046 09005

WILLIAMS ST GRIFFIN 009 06025

WILLIAMS ST GRIFFIN 009 01019

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WILLIAMS ST GRIFFIN 009 01013

WILLIAMS ST GRIFFIN 009 01014

WILLIAMS ST GRIFFIN 009 01015

WRIGHT ST GRIFFIN 011 02011

368 N 16TH ST GRIFFIN 058 04001A

309 N 17TH ST GRIFFIN 058 08014

341 N 17TH ST GRIFFIN 058 08006

421 N 17TH ST GRIFFIN 058 01005

602 N 17TH ST GRIFFIN 062 07009

605 N 17TH ST GRIFFIN 062 08006A

647 N 17TH ST GRIFFIN 062 03006

350 N 19TH ST GRIFFIN 059 05013

RFP 26-005 Lawn, Ground, Tree Maintenance, Trash and Debris Removal Page 10 of 41

1.3.1. GENERAL

1.3.1.1. CONTRACT SCHEDULE: Once the contract is executed between the GSCLBA and the awarded contractor, the awarded contractor will be bound by the pre-event on call services contract to deliver the services required by this proposal. The GSCLBA must first approve any change in or substitution of team members, including any consultant, in writing.

1.3.1.2. QUALIFICATIONS: Proposals must include a cover letter, a description of the firm’s capabilities and services, a discussion of the firm’s expertise relative to the background and experience requirements contained herein, and resumes of qualified professionals who will be responsible for completing assigned tasks. This material should also be provided for key sub-consultants.

1.3.1.3. PRICING AND QUOTE PREPARATION: Bidders are encouraged to list any options or services it may provide that it feels might be of interest to the GSCLBA, not included in base proposal price.

1.3.1.4. JOB REQUIREMENTS: Written Monthly reports denoting areas worked, quantities removed, quantity of equipment in service, area to be worked the following day or days, weather report, problems and issues noted, problems and issues corrected, in addition to other reporting obligations as may be applicable based on the overall scope of services.

1.3.1.5. PAYMENTS: Payments associated with this contract will be monthly by GSCLBA. This contract has a period of performance of one year (12 months) with the option of four (4) additional one-year renewal periods to be executed solely upon the discretion of the GSCLBA based on contractor performance.

1.3.1.6. WORK ORDER CHANGES: The GSCLBA, without invalidating any contracts awarded based on this Request for Proposal, may order changes within the general scope of the services required to complete the work, by altering, adding to and/or deducting from the services to be performed. If any changes under this clause cause an increase or decrease in the Bidder’s total cost of or time required for, the performance of any part of the work, an equitable adjustment shall be made by mutual agreement and the Contract shall be modified in writing accordingly. All such work order changes shall be in writing.

1.3.1.7. WARRANTY: All services provided by the vendor must have a 100% guarantee. If services are not performed as proposed, the vendor shall be liable for any damages or loss of funds associated with the failure.

1.3.1.8. LITIGATION SUMMARY: The bidder will provide a list of all claims, arbitrations, administrative hearings, and lawsuits related to debris monitoring brought against your company.

1.3.1.9. ASSIGNMENT OF CONTRACT: The Successful Bidder shall not subcontract, transfer, assign, or otherwise dispose of the contract or any portion thereof, without the written consent of the GSCLBA.

[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]

RFP 26-005 Lawn, Ground, Tree Maintenance, Trash and Debris Removal Page 11 of 41

1.4. PACKAGING/SUBMISSION REQUIREMENTS

The following information and/or documents MUST be included with the Bidder’s response and in the order listed below:

a. ___ Information/Cover Page (supplied)

b. ___ Bid Response Disclosures & Acknowledgement sheet (supplied). Note: Non-Collusion and

Conflict of Interest Disclosures section must be notarized

c. ___ Firm/Contractor Information & Documentation – Must include the following:

1) History of Firm – Provide a detailed history of the firm, qualifications, and prior experience that relates to this RFP

2) Project Approach – Describe the Firm’s approach with regard to these services

3) Staff Qualifications – Provide detailed biographical information on the owner, project manager or supervisor who will provide project services, including education, training and experience.

4) Work-In-Progress – Submit a list of current work-in-progress with contract amounts and a list of work currently awarded but not yet started

5) Quality Control – Submit information describing the Firm’s quality control program

6) Sample Contract – Submit a sample contract for performance of work outlined in this RFP

7) Other – Include any other pertinent information that may be used by the City to evaluate the Firm’s proposal

d. ___ Pricing Sheet (supplied)

e. ___ References Sheet (supplied)

f. ___ Tax Compliance form (supplied)

g. ___ Company Registration paperwork – to be done online*

h. ___ Contractor Affidavit – an additional copy (showing as notarized) of the Contractor

(EV) affidavit must be included with response

i. ___ Subcontractor Affidavit (if applicable)

j. ___ Sub-subcontractor Affidavit (if applicable)

* If a complete and compliant (both required documents uploaded) registration has been submitted online, you may include a statement that you have a completed registration on file. Instructions and forms for registration may be found on the City’s website under Resources.

A check list for your convenience has been provided at the end of this document. This check list is for your convenience only and should not be returned w ith the submittal.

1.5. EVALUATION CRITERIA

The GSCLBA reserves the right to offer an award based on any combination of factors it determines to be in the best interests of the City of Griffin and Spalding County Residents. Price will be a factor, but it will not be the sole determining factor in awarding the bid. The GSCLBA may award the bid to the Firm demonstrating the most complete response and demonstrating full compliance with the specifications in accordance with procurement requirements set forth by the State of Georgia and the Federal Government.

The basis of selection will be the lowest responsive and responsible bid, as determined based on the Evaluation Committee’s evaluation of the Proposals, including but not limited to the following evaluation criteria:

- Past performance on similar projects in terms of quality of work, cost control, and compliance with performance schedules. This must be documented by references and other means within the bid response – 30%

- Firm qualifications and experience – 20%

- Project Approach (i.e. methodology, understanding of the work to be performed) – 20%

- Price proposal/Fee schedule (Using Pricing Sheet Provided) – 20%

- Technical approach – quality of package (requested information provided, presentation, etc.) – 10%

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The City reserves the right to accept the BEST-EVALUATED RESPONSE as deemed by the Evaluation Committee, which may or may not be the lowest monetary response.

1.6. FEDERAL TERMS AND PROVISIONS REQUIRED IN CONTRACT

The following terms and conditions must appear in any contract entered into the with Successful Bidder related to the services set forth in this RFP.

1) Access to Records. The following access to records requirements applies to the Contract in addition to any requirements that may be elsewhere imposed:

a. Contractor agrees to provide City, the Comptroller General of the United States, or any of their authorized representatives or designees, access to any books, documents papers, and records of Consultant which are directly pertinent to this Agreement for the purposes of making audits, examinations, excerpts, and transcriptions. Consultant shall keep its books documents, papers, and records available for this purpose for at least five years after this Agreement terminates or expires or such longer time as requested by City at any time prior to the expiration of the then applicable time frame. This provision does not limit the applicable statute of limitations.

b. Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed.

c. Contractor agrees to provide any of the foregoing parties access to construction or other work sites pertaining to the work being completed under this Agreement, if applicable.

d. Contractor shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if Consultant does not transfer the records to City or any authorized or designated federal representative.

2) Environmental Compliance.

a. Contractor shall comply with all applicable standard, orders, or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 1701 et seq.) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251 et seq.).

b. Contractor shall report all violations to City, any applicable State agencies, and the regional office of the Environmental Protection Agency.

c. Contractor shall include these requirements in each subcontract exceeding $150,000 financed in whole or in part with federal assistance.

d. Contractor shall comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (42 U.S.C. § 6201 et seq.).

3) Contract Work Hours and Safety Standards Act.

a. Overtime requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek.

b. Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in Paragraph (a) of this section, the Contractor and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such Contractor and any subcontractor responsible therefor shall be liable to the United States (in the case of work done under contract for the District

RFP 26-005 Lawn, Ground, Tree Maintenance, Trash and Debris Removal Page 13 of 41 of Columbia or a territory, to such District or to such territory) for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in Paragraph (a) of this section, in the sum of $26 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in Paragraph (a) of this Section.

c. Withholding for unpaid wages and liquidated damages. The applicable federal funding agency shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the contractor or subcontractor under any such contract or any other federal contract with the same prime contractor, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in Paragraph (b) of this Section.

d. Subcontracts. The Contractor or subcontractor shall insert in any subcontracts the clauses set forth in Paragraphs (a) through (c) of this section and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime Contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with clauses set forth in Paragraphs (a) through (c) of this Section.

4) Equal Employment Opportunity. This provision is applicable to all federally assisted construction contracts, as that term is defined at 41 C.F.R. § 60-1.3. To the extent the Agreement meets this definition, Consultant agrees as follows:

a. The Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The Contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.

b. The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

c. The Contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee’s essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the Contractor’s legal duty to furnish information.

d. The Contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers’ representatives of the contractor’s commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

e. The Contractor will comply with all provisions of Executive Order 11246 of September 24, 1965 and of the rules, regulations, and relevant orders of the Secretary of Labor.

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f. The Contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.

g. In the event of the Contractor’s noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be cancelled, terminated, or suspended in whole or in part and the Contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.

h. The Contractor will include provisions in Paragraphs (a) through (g) set forth in this subsection in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provision will be binding upon each subcontractor or vendor. The Contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event a Contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the Contractor may request the United States to enter into such litigation to protect the interests of the United States. The applicant further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work;

provided that if the applicant so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the contract.

The applicant agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish he administering agency and the Secretary of Labor such information as they may require for the supervision of such compliances, and that it will otherwise assist the administering agency in the discharge of the agency’s primary responsibility for securing compliance.

The applicant further agrees that it will refrain from entering into any contract or contract mediation subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has no demonstrated eligibility for, Government contracts and federally assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order.

In addition, the applicant agrees that if it fails or refuses to comply with these undertaking the administering agency may take any or all of the following actions: cancel, terminate, or suspend in whole or in part this grant (contract, loan, insurance, guarantee); refrain from extending any further assistance to the applicant under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such applicant; and refer the case to the Department of Justice for appropriate legal proceedings.

5) Contracting with Small and Minority Businesses, Women’s Business Enterprises, and Labor Surplus Area Firms.

a. If Contractor intends to subcontract any portion of the work covered by the Agreement, Contractor must take all necessary affirmative steps to assure that small and minority businesses, women’s business enterprises and labor surplus area firms are solicited and used when possible. Affirmative steps must include:

i. Placing qualified small and minority businesses and women’s business enterprises on solicitation lists;

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ii. Assuring that small and minority businesses, and women’s business enterprises, are solicited whenever they are potential sources;

iii. Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women’s business enterprises;

iv. Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women’s business enterprises; and

v. Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce.

6) Immigration and Nationality Act

a. Contractor agrees to comply with the terms of the employment provisions contained in 8 U.S.C.

Section 1324A(e), Section 274A(e) of the Immigration and Nationality Act.

7) Administrative Remedies for False Claims and Statements

a. Contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to Consultant’s actions pertaining to this Agreement.

8) Remedies

a. If any work performed and/or good delivered by Contractor fails to meet the requirements of the Agreement, any other applicable standards, codes or laws, or otherwise breaches the terms of the Agreement, the City may in its sole discretion:

i. Elect to have Contractor re-perform or cause to be re-performed, at Consultant’s sole expense, any of the work which failed to meet the requirements of the Agreement;

ii. In the case of goods, reject the goods and require Contractor to provide replacement goods that meet the needs of City and the terms of the Agreement;

iii. Hire another Contractor to perform the work and deduct any additional costs incurred by City as a result of substituting contractors from any amounts due to Contractor; or

iv. Pursue and obtain any and all other available legal or equitable remedies.

b. This Section shall in no way be interpreted to limit the City’s right to pursue and obtain any and all other available legal or equitable remedies against Contractor.

9) Compliance with Applicable Laws

a. Contractor agrees to be bound by the terms of the Federally-Funded Subaward and Grant Agreement between the City and FEMA and/or the State of Georgia and any of its agencies if applicable.

b. Contractor agrees to be bound by all applicable state and federal laws, regulations, and Executive Orders.

10) Suspension and Debarment

a. Federal regulations restrict the City from contracting with parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in Federal assistance programs and activities, where the contract is funded in whole or in part with federal funds. Accordingly, a contract or subcontract must not be made with any parties listed on the SAM Exclusions list. SAM Exclusions is the list maintained by the General Services Administration that contains the name of parties

RFP 26-005 Lawn, Ground, Tree Maintenance, Trash and Debris Removal Page 16 of 41 debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under certain statutory or regulatory authority. The Consultant can verify its status and the status of its principals, affiliates, and subcontractors at www.SAM.gov.

i. This Contract is a covered transaction for purposes of 2C.F.R. pt. 180 and 2 C.F.R. pt. 3000.

As such the Contractor is required to verify that none of the Contractor, its principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2 C.F.R. § 180.905_) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935).

ii. Consultant must comply with 2 C.F.R. pt. 180, Subpart C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into.

iii. This certification is a material representation of fact relied upon by the City. If it is later determining that the Consultant did not comply with 2 C.F.R. pt. 180, Subpart C and 2 C.F.R.

pt. 3000, Subpart C, in addition to remedies available to the City, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment.

11) Byrd Anti-Lobbying Amendment

a. Contractor who apply or bid for an award of $100,000 or more shall file the required certification found below. Each tier certifies to the tier above that it will not and has not used federally appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the recipient.

b. The certification referenced in Paragraph (a) of this Section is below:

http://www.sam.gov/

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Certification for Contracts, Grants, Loans, and Cooperative Agreements

The undersigned certifies, to the best of his or her knowledge and belief, that:

1) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.

2) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form- LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.

3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Consultant, _______________________________________, certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, Consultant understands and agrees that the provision of 31 U.S.C. Chap. 38, Administrative Remedies for False Claims and Statement, apply to this certification and disclosure, if any.

__________________________________________ Date: _______________________________

Signature

Name:

Title:

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REQUESTS FOR PROPOSAL

GENERAL PROVISIONS

Sections II - VII review the general terms and conditions. Any bid-specific information noted in Section I or in the Specifications & Response Section will take precedence.

2. SECTION II – GENERAL TERMS AND CONDITIONS

All available information, notices and addenda regarding this RFP shall be posted on the City’s and the GSCLBA website.

Effective July 1, 2018, House Bill 489 requires that any solicitation extended by a municipal corporation for goods and services valued at $10,000 or more and any solicitation opportunity extended for public works subject to Chapter 91 of Title 36 of the O.C.G.A. also be posted on the Georgia Procurement Registry (GPR).

It is the Supplier’s responsibility to check the City’s website in order to confirm they have the most current information prior to submitting a response. Subsequent to the opening, all status notices will also be posted on the City’s website.

2.1. RESTRICTIONS ON COMMUNICATIONS WITH STAFF

All questions about this bid must be submitted in the following format:

- Company Name

- Question

- Citation to relevant section of the bid

All questions, including questions regarding specifications/technical issues related to the RFP and administrative issues, must be in writing to the City of Griffin Procurement Coordinator for this RFP. The deadline for questions is noted in Section 1.2 of this RFP.

The Procurement Coordinator’s Contact information is as follows:

April F. Meeks Procurement Coordinator City of Griffin P.O. Box T, Griffin, GA 30224 Email: afmeeks@cityofgriffin.com

No questions other than written will be accepted. No response other than written will be binding upon the GSCLBA.

Questions will be combined into one list of questions and responses and will be posted as an addendum.

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From the issue date of this request until an award has either been made or deemed closed for other reasons, institutions or individuals providing submissions are not permitted to communicate with members of the commission, the evaluation team or City employees, other than Procurement, with regard to the purpose or intent of this Request for Proposal. The exception to this is the submission of written technical questions to the Land Bank Authority Manager or communications unrelated to this Request for Proposal which occur in the ordinary course of business. The GSCLBA reserves the right to reject the submission of the offending supplier if this provision is violated.

Any updates or changes to this and related documents will be posted on the City’s website and the GSCLBA website (www.gsclba.org) or (https://vrapp.vendorregistry.com/Bids/View/BidsList?BuyerId=52b8c206-866a-4ed2-b7b8-bef7db8a901b) or by selecting “Resources” and then “Bid Opportunities” from the City home page. It is the Supplier’s responsibility to refer to the website for any addenda or other pertinent information before responding to this Request for Proposal.

2.2. PUBLIC DISCLOSURE AND PROPRIETARY INFORMATION

All bids and any other public record with respect to solicitation shall be subject to public inspection, upon request, after the posting of the Notice of Intent to Award (NOIA) or Notice of Award (NOA). This is being done in order to protect the integrity of the procurement process unless otherwise required by law. For any Open Records requests, the City may assess fees for the costs of producing these public records as permitted by the Georgia Open Records Act.

Exceptions to the availability of information include 1) bona fide trade secrets meeting confidentiality requirements that have been properly marked and documented; 2) matters involving individual safety as determined by the City; 3) company financial information requested by the GSCLBA to determine supplier responsibility; and 4) other constitutional protections.

All documents that are to be proprietary and confidential are to be clearly marked as such.

Information received in response to this bid request will become the property of the GSCLBA and will not be returned. If a proposer feels that any information is confidential or proprietary in nature, the proposer must prominently mark and initial such information as “PROPRIETARY INFORMATION”. The GSCLBA will not release or divulge such information to third parties without the consent of the Proposer unless required to do so by applicable law or order a court of competent jurisdiction.

3. SECTION III –OVERVIEW AND PROCEDURES

Sections II - VII review the general terms and conditions. Any bid-specific information noted in Section I or in the Specifications & Response Section will take precedence.

3.1. COMPANY BACKGROUND & EXPERIENCE

References must be for the organization or person submitting the bid. Subcontractor’s references are not acceptable.

The list must include:

Dates of service Name of contact person Title of contact person Phone number of contact person

The Supplier will also disclose any services terminated by the client(s) and the reason(s) for termination.

Failure to provide this information will disqualify the bid submission.

3.2. REFERENCES

References should be for historical projects of similar size and scope. Details regarding these references are noted on the Reference page.

http://www.gsclba.org/ https://vrapp.vendorregistry.com/Bids/View/BidsList?BuyerId=52b8c206-866a-4ed2-b7b8-bef7db8a901b https://vrapp.vendorregistry.com/Bids/View/BidsList?BuyerId=52b8c206-866a-4ed2-b7b8-bef7db8a901b

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3.3. BID REQUIREMENTS

3.3.1. SPECIAL CONDITIONS

By submitting a bid response, Suppliers certify that their proposals are made without collusion or fraud and they have not offered or received any inducements in connection with their proposals. They further agree that this solicitation and any resulting contract shall be governed in all respects by the laws of the State of Georgia and they shall comply with applicable federal, state and local laws and regulations. Any contracts or leases resulting from the award of a Bid are to be for a period of not more than one year, with four renewal options for a total period not to exceed five years.

Any exceptions to this policy must be noted and agreed to by both parties in writing, prior to the issuance of the Notice of Award. Pricing must remain firm for the duration of the initial term of the resulting contract; failure to hold firm pricing for the initial contract will be considered as sufficient cause for termination. Proposal submissions must remain valid for a minimum period of ninety (90) days after the submission due date unless otherwise stipulated.

The GSCLBA reserves the right to reduce or increase the scope of the project if the lowest responsible and responsive supplier’s submittal is not in line with the budgeted amount for the project. The GSCLBA, at its sole discretion, reserves the right to increase or decrease the scope of work to facilitate an award. This scope reduction will be enacted only if it is in the best interest of the GSCLBA and constitutes no guarantee of scope.

The GSCLBA also reserves the right to add to the contract any future work or purchased goods, with the agreement of the supplier, at prices offered in this bid document. This option will be enacted during the contract or within six months subsequent to the end of the contract, if in the best interest of the City and with the agreement of both parties.

3.3.2. RESPONSES

In responding to a bid, ALL item numbers with appropriate formatting must show some type of acknowledgment in order for the response to be properly evaluated. Failure to respond to all specification criteria items may be deemed as sufficient reason to reject a submission. If formatting is not provided for a response at the item level, any non-compliance must be clearly marked, detailed and included with the bid response. Any items not identified shall be deemed as in compliance. Suppliers must: 1) complete any/all required forms; 2) indicate agreement or disagreement on each mandatory requirement and, if requested, provide additional information on how the specifications will be exceeded or not met; and 3) provide complete and detailed responses to any and all non-mandatory requirement that can be fulfilled.

If determined to be in the GSCLBA’s best interests, a Best and Final Offer (BAFO) may be requested. A BAFO may be requested when:

- The prices for all responsive and responsible submittals exceed budget;

- No single responsive and responsible submittal meets all requirements;

- When all responses are unclear or deficient in one of more areas;

- When the grading scores of two or more submittals require additional evaluation;

- At the discretion of the evaluation team to clarify submittals or to negotiate costs or other deliverables.

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3.3.3. PACKAGING OF BID

Submissions must be by the following method:

Emailed with a PDF attachment to afmeeks@cityofgriffin.com. Hard copies will not be accepted. Any written submission will disqualify bidder from evaluation and award. The email package must have the cover sheet in body of the email.

It must be labeled on the outside as follows:

(Supplier Name) RFP # (Bid Number)

(Bid Title)

Supplier response to this bid must consist of the following documents in addition to any bid-specific information requested in Section 1.4:

• Pricing

• Schedule of proposed work (when applicable),

• Completion Schedule (when applicable),

• Supplier Registration is to be completed online, with the following forms needing to be uploaded

- Supplier Affidavit (E-Verify) (available online),

- W-9 (available online),

- Some responses may require an additional notarized Supplier affidavit. (See section 1.4), o The City cannot award to a supplier that is not registered and compliant,

• Tax Compliance form (required if over $99,000) (supplied if required),

• Reference list of a minimum of three (3) references (supplied).

3.3.4. SUBMISSION OF BID

The original and specified copies of the bid response must be delivered to the Purchasing Coordinator via email no later than the time and date specified in Section I. Any bid received after stated time or delivered to department other than Procurement will not be accepted. The GSCLBA will not be responsible for any responses not received by the Procurement Department prior to the deadline.

Proposals must be submitted electronically as an email with PDF attachment to:

April F Meeks Procurement Coordinator

City of Griffin afmeeks@cityofgriffin.com

Note written submission will be accepted. Any written submissions will disqualify bidder from evaluation and award.

3.3.5. ALTERNATE BID DOCUMENTS

Documents prepared by the GSCLBA which have been supplied for your use must be used for the submission of Bid Response where provided. The use of alternate forms that deviate from those supplied (See Section 1.4 of this RFP) may disqualify the Bid Response from consideration.