GSA FAS TTL QMAAB MAS Industry Day Slides FINAL 2024_12_10.pptx

QMAAB MAS Team Industry Day 12/10/2024 (1st Quarter 2025) presented by QMAAB Team

U.S. General Services Administration

TTL Transactional Data Reporting (TDR) The Multiple Award Schedule (MAS) Program includes a Transactional Data Reporting (TDR) method for reporting contract sales to General Services Administration (GSA).

The traditional reporting method under the MAS Program is “quarterly”; however, with the TDR method sales are reported on a monthly basis and in more detail.

GSA has recently posted videos on YouTube that we encourage you to view to learn more in-depth and specific information about TDR:

https://www.youtube.com/watch?v=35QQyiV9-uY https://www.youtube.com/watch?v=4BWxG7qjIg8 https://www.youtube.com/watch?v=1Ncy-GWNFGs

The TDR reporting requirements are included in the following:

GSA Multiple Award Schedule Solicitation 47QSMD20R0001

GSA MAS Modification Guide – References the Final Rule dated 06/23/2016 of the TDR reporting requirements.

GSAR 552.238-80 Alternate I (Industrial Funding Fee and Sales Reporting) – Contractors are required to report line item data elements for items and services.

GSAR Clause 552.238-81, Price Reduction – Contractors are not required to provide Commercial Sales Practices (CSP) disclosures or to monitor price reduction violations

What is defined as a MAS TDR Contract?

Contractors report the price the buyer paid for a product or services purchased through a GSA contract, including MAS and Non-MAS contract.

What are the MAS TDR contract reporting requirements?

Report the following data elements monthly in FAS SRP:

Contract or BPA number Delivery, task order number, or procurement instrument identifier Non-federal entity Special item number Description of deliverable Manufacturer name Manufacturer part number Unit measure Universal product code Quantity of item Price paid per unit Total price Federal customer Order date Ship date ZIP code shipped to

What are the TDR-eligible SINs in the MAS Program?

Please see the following resources:

MAS TDR website - see table “SINs eligible for TDR pilot”

Available Offerings attachment of the MAS Solicitation

As of the latest MAS solicitation refresh, there are now 9 SINs listed under the Transportation and Logistics Services Category K that are eligible for TDR. Please note only the highlighted SINs are managed by the TTL Automotive Branch (QMAAB) 326211 Tires New 326212 Tires – Retreaded 333318T Wheel & Tire Equipment 3363P Spare Components and Vehicle Accessories 336350 Remanufactured Automotive Components 336612R Recreational Watercraft 336991 Wheel and Track Vehicles 332439 Shipping, Cargo, Freight, and Storage Containers 334419 Unique Identification (UID) / Radio Frequency Identification (RFID) If you have any of these SINs awarded to your GSA MAS contract, we strongly encourage you to participate in TDR! To do so, please initiate a “Participate in TDR” mod type in eoffer/emod.

Please direct questions to your assigned Contract Specialist/Contracting Officer.

What are the MAS TDR contract requirements/benefits?

TDR is currently applicable to products only No Commercial Sales Practice Form No Most Favored Customer (MFC) No Basis of Award (BOA) No requirement to report customer price reductions to GSA No discounts off CPL No discount relationships required No T’s & C’s mod required if a contractor’s discount changes Sales report required on a monthly basis IFF payments due quarterly

How do I opt in to the TDR Program?

If you have a current TDR SIN awarded on your MAS Contract:

Submit an eMod Request – Terms and Conditions or Opt In TDR

Note: This change will change the reporting requirements for all awarded SINs and products and services on your contract to the TDR reporting requirements.

If you do not have a TDR SIN awarded on your MAS Contract:

Submit an eMod Request – Add SIN to add a new TDR SIN Submit an eMod Request – Add Products under awarded TDR SIN

Note: You may be able to submit one eMod Request as “Add SIN” to cover both the add SIN and add products under that SIN.

If you are an existing contractor submitting a follow-on offer:

Select the TDR Option - You will be given the opportunity to elect to participate in TDR for the new eOffer.

Note: If you intend to have dual contracts, you must have TDR status for both contracts.

How do I opt in to the TDR Program?

If you do not have a TDR SIN awarded on your MAS Contract:

Submit an eMod Request – Add SIN to add a new TDR SIN Submit an eMod Request – Add Products under awarded TDR SIN Note: You may be able to submit one eMod Request as “Add SIN” to cover both the add SIN and add products under that SIN.

When do I report sales under the TDR Program?

If you currently have a MAS contract and will be opting into the TDR Program, please be aware that the reporting period start and end dates will change after opting into the TDR Program.

Example:

Mod Effective Date These dates will never Change – 10/01, 01/01, 04/01, and 07/01

Submit Mod Request on 03/20/2025 (Before 04/01/2025) Mod Awarded on 04/03/2025 (After 04/01/2025) – Go to the next applicable quarter, which is 07/01/2025. However, you are still required to report your quarterly sales through 06/30/2025 as a Non-TDR contract.

Then your new monthly reporting of sales under the TDR Program is as follows:

Initial TDR Reporting Date – 07/01/2025 – 07/31/2025 (New Monthly Reporting) TDR Report Due - 08/30/2025 (30 days after the initial TDR reporting date).

Note: IFF payments are still due on a quarterly basis and must continue as a TDR participant.

Where do I get assistance?

GSA Multiple Award Schedule Solicitation 47QSMD20R0001

GSA MAS Modification Guide – References the Final Rule dated 06/23/2016 of the TDR reporting requirements.

Contact the Contract Specialist/Contracting Officer assigned to your MAS contract for assistance.

Industrial Operations Analyst What happens during a contractor assessment?

Sales Reporting Analysis:

Documentation/Formatting Sales Reporting and IFF Timeliness Accounting Practices MAS vs Non-MAS sales

Pricing:

Documentation Requirements Ceiling Price Overcharges Scope Compliance/Invoice Itemization (MAS vs Open Market)

Administrative Review:

Administrative Contacts E-Verify, SAM, Mass Mods

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