9-7-17_Revised_Q&A_9.6.17.docx

All Prospective Bidders SUBJECT: Request for Proposal: No. 47PM0717R0004, Custodial Services and Snow related services to be performance at the Mary E. Switzer Building, 330 C Street, S.W., Washington, D.C.

The written word takes precedence over any verbal information given.

QUESTIONS SUBMITTED PER THE SITE VISIT

1. Please advise if GS-11-P-17-ZG-D-0012 is a new requirement or if there is an incumbent. If existing, who is the incumbent and what is the current contract value and contract number?

Answer: Answer under #47

2. Could you please advise what it means in the FBO synopsis when it refers to EDWOSB after stating that the set aside is for 8(a)? Is that possibly a typo?

Answer: Economically Disadvantaged Women-Owned Small Business (EDWOSB). This was a typo on the FBO synopsis and should state 8(a) set-aside.

3. What is the current contract term? Was it 1 base year + 4 options?

Answer: The current contract in place for this requirement is a 6-month base plus one 6- month option.

4. Is the current scope of work the same as with the solicitation?

Answer: No, however, there are similarities in the scopes

5. Is there a CBA on this contract? If yes, please provide us a copy.

Answer: No, there is no CBA on this contract.

6. If there is CBA, please also provide the detail list of seniority.

Answer: Not applicable

7. Is a site visit mandatory?

Answer: The site visit was not mandatory – however, it was highly recommended.

8. Two price sheets exist, one at SF1449 CLINs and second called Price Sheet (TAB B), both look identical, do we submit both or just TAB B?

Answer: Submit both

9. Would you be able to provide the current staffing number?

Answer: 16

10. Since the proposal is to be submitted online, and email has a size limit, can you tell us what is the maximum size of the file that we can attach to the email? Can we send multiple emails with different files?

Answer: In the past we have received 1 price proposal file and 1 technical proposal file in one email. We do not have or are not aware of any specific maximum file sizes, but if you are having trouble submitting electronic files that are too large, then simply break down your electronic proposals into parts to make it fit.

11. For Ex: 1 email for the Price Proposal, 1 email for the Technical. Or do we have to submit both volumes in a single email?

Answer: Both volumes should be submitted in the same email along with any other data required.

12. Do we need to fill out the “Contractor’s Qualification & Financial Information” – GSA 527 form and submit with the proposal? If we do, should we submit in the Price or the Technical proposal? GSA Form 527 is requested, what TAB identification is its assignment?

Answer: Yes please complete the GSA 527 form out in its entirety, The revised RFP on Page 133 under Evaluation factors for Award, 4.1. SUBMISSION OF THE PRICE PROPOSAL (VOLUME I) states to submit GSA527 under the Volume I Price Proposal.

The price proposal shall contain the following tabs:

Tab A:

a. Solicitation, Offer, and Award (SF 1449) When completed and signed by the contractor constitutes the contractor’s acceptance of the terms and conditions of the proposed Contract.

Therefore, the form must be executed by representatives of the contractor authorized to commit the contractor to contractual obligations. Contractors shall sign the SF 1449 in Block #30. The Contractor shall include one (1) Representation and Certification form with all entries completed including the tax and DUNS numbers and all acknowledged Amemdments related to this RFP.

Tab B:

b. Completed Pricing Table provided in the Price Sheet of this RFP. The Contractor shall indicate the price to be charged for each line item (CLIN) on the Price sheet rounded to the nearest whole dollar.

Tab C:

c. Price Supporting Documentation (Tab C). The information requested in the proposal is required to enable the Government to perform price analysis and ultimately to enable the Government to determine that the proposed price is fair and reasonable.

Tab D:

d. The Contractor shall prepare the Price Sheets for the period providing for the anticipated firm-fixed price contract for the estimated labor / work hours in the Price Sheet. The Contractor shall provide full back up documentation for all CLINs to determine price reasonableness.

Tab E:

e. Organizational Conflict of Interest Statement (OCI) (Tab E). The Contractor shall complete and sign the OCI statement in which the contractor (and any subcontractor, consultant or teaming partner) discloses information concerning the actual or potential conflict with any proposal for any solicitation relating to any work in this SOW. All actual or potential OCI situations shall be handled in accordance with FAR Subpart 9.5. Submit GSA Form 527 - CONTRACTOR'S QUALIFICATIONS AND FINANCIAL INFORMATION (Tab E).

Tab F: GSA 527 – Contractor's Qualifications And Financial Information

13. Do we submit the “Offeror Representations & Certification” form in the Price proposal together with the SF1449 in Tab A?

Answer: Yes

14. Where should we include the Acknowledgement of Amendments? In the Price proposal or the Technical proposal?

Answer: The revised RFP on Page 133 under Evaluation factors for Award, 4.1. SUBMISSION OF THE PRICE PROPOSAL (VOLUME I) states to submit GSA527 under the Volume I Price Proposal states to submit with the Price Proposal.

The price proposal shall contain the following tabs:

Tab A:

f. Solicitation, Offer, and Award (SF 1449) When completed and signed by the contractor constitutes the contractor’s acceptance of the terms and conditions of the proposed Contract.

Therefore, the form must be executed by representatives of the contractor authorized to commit the contractor to contractual obligations. Contractors shall sign the SF 1449 in Block #30. The Contractor shall include one (1) Representation and Certification form with all entries completed including the tax and DUNS numbers and all acknowledged Amemdments related to this RFP.

15. On page 124 of the solicitation, Section 4.1.c (tab C), it stated “Price Supporting Documentation”, please clarify what information the government would like us to submit in this section? Will Cost Break Down is sufficient enough?

Answer: The RFP has been revised on page 132 under the Evaluation of Award, 4.1 SUBMISSION OF THE PRICE PROPOSAL (VOLUME I) section to read as follows: A cost breakdown would be sufficient.

Tab C:

g. Price Supporting Documentation (Tab C). The information requested in the proposal is required to enable the Government to perform price analysis and ultimately to enable the Government to determine that the proposed price is fair and reasonable.

16. On page 126 of the solicitation, under Section B, there is a list of questions below. Do you want us to ask our clients these questions and submit their answers with the proposal?

· Was Offeror responsible for operations and maintenance of this building?

· Were the services throughout the contract provided by Offeror acceptable?

· Did the Offeror communicate effectively?

· Did the Offeror generally respond timely to service calls and other complaints?

· Was the Offeror generally cooperative?

· Did the Offeror observe all required policies and procedures?

· Did the Offeror adhere to relevant safety requirements?

· After accounting for a reasonable learning curve, was the Offeror competent?

· Would you contract with this firm again for a similar requirement?

Answer: In accordance to the revised RFP we will be uploading the Past Performance Questionnaire needed to be completed.

17. Page 125, Factor 1: it asks to provide at least 2 relevant references. Can we provide more than 2? What is the maximum number of references we can submit?

Answer: In accordance to the revised RFP, you are required to submit two (2) Past performance references for each of the three (3) contracts submitted under Corporate Experience. If you provide more than the requested amount we will only evaluate the first two listed.

18. Page 124, Section 4.1.d. Organizational Conflict of Interest Statement? We didn’t see this form in the solicitation. Please provide us a copy.

Answer: A copy will be included in the attachments

19. What is the daily population of the facility?

Answer: 1600

20. Please provide an estimate of the area to be cleared of snow and ice.

Answer: 88300

21. Please provide data on service calls, such as, annual number, average duration/labor hours.

Answer: 23 call monthly and each call is less than ½ hour per task.

22. Please provide the areas and floor types for the child care center.

Answer: Forbo and resilient hard surface. Offices are carpeted.

23. As this is a competitive procurement, please delete the requirement for a Certificate of Current Cost or Pricing Data (see Page 120, under Information to be submitted with Offer.

Answer: The revised RFP via this amendment is absent this requirement.

24. There are differences between the CLIN structure on the SF 1449 and the Pricing Sheets (Section II.7). In particular, the pricing sheets contain separate items for window washing and also separate basic cleaning into 2 line items (1 for 1 month duration and 1 for 11 month duration). Please clarify.

Answer: Please use the pricing sheets and only concur in Block #30 on the SF1449.

25. In Section VI, Paragraph 4.1, Subparagraph c. refers to labor hours shown on the Pricing Sheets, “The Contractor shall prepare the Price Sheets for the period providing for the anticipated firm-fixed price contract for the estimated labor / work hours in the Price Sheet.” However, no labor hours are required on the Pricing Sheet. Please clarify.

Answer: This section has been revised to state the following:

4.1 SUBMISSION OF THE PRICE PROPOSAL (VOLUME I)

The price proposal shall contain the following tabs:

Tab A:

h. Solicitation, Offer, and Award (SF 1449) When completed and signed by the contractor constitutes the contractor’s acceptance of the terms and conditions of the proposed Contract.

Therefore, the form must be executed by representatives of the contractor authorized to commit the contractor to contractual obligations. Contractors shall sign the SF 1449 in Block #30. The Contractor shall include one (1) Representation and Certification form with all entries completed including the tax and DUNS numbers and all acknowledged Amemdments related to this RFP.

Tab B:

i. Completed Pricing Table provided in the Price Sheet of this RFP. The Contractor shall indicate the price to be charged for each line item (CLIN) on the Price sheet rounded to the nearest whole dollar.

Tab C:

j. Price Supporting Documentation (Tab C). The information requested in the proposal is required to enable the Government to perform price analysis and ultimately to enable the Government to determine that the proposed price is fair and reasonable.

Tab D:

k. The Contractor shall prepare the Price Sheets for the period providing for the anticipated firm-fixed price contract for the estimated labor / work hours in the Price Sheet. The Contractor shall provide full back up documentation for all CLINs to determine price reasonableness.

Tab E:

l. Organizational Conflict of Interest Statement (OCI) (Tab E). The Contractor shall complete and sign the OCI statement in which the contractor (and any subcontractor, consultant or teaming partner) discloses information concerning the actual or potential conflict with any proposal for any solicitation relating to any work in this SOW. All actual or potential OCI situations shall be handled in accordance with FAR Subpart 9.5. Submit GSA Form 527 - CONTRACTOR'S QUALIFICATIONS AND FINANCIAL INFORMATION (Tab E).

Tab F: GSA 527 – Contractor's Qualifications And Financial Information

26. Building is in the typical Inauguration area. Is this considered a Holiday in the contract?

Answer: Yes this building is in the Inauguration area, and services are needed on that day.

27. Will GSA provide radios for use by janitorial staff on the building system?

Answer: Yes (no more than 3)

28. Can the GSA designated hours as outlined be utilized by the contractor for policing of restrooms, grounds, and service calls during the day or are they only used for tasks as assigned by GSA?

Answer: Policing is a standard contract requirement and normally is performed during the daily job assignments issued by the vendors PM. If this was utility hour’s special assignments will come from the GSA/COR as necessary.

29. Please confirm that stripping and waxing of tile floors is not included in Firm Fixed price?

Answer: Correct - it is not part of the base price. Will be a task order reimbursable to the vendor at the GSA building managers direction.

30. Can biodegradable bags be used in composting process?

Answer: Yes

31. Are there any significant changes in the current contract scope of work and the current solicitation?

Answer: There are similarities in the current scope and RFP.

32. What are the hours of operation for the Day Care centers?

Answer: 6 AM to 6 PM. Custodial will not be expected to cover all these hours of operation.

33. What time of day is the day care center typically cleaned.

Answer: AM before nap time and in the afternoon normally after 2. All deep cleaning will be after 6 PM.

34. Are there rigging anchors throughout the roof area for window cleaners to use.

Answer: No

35. In the event of OPM shut down for weather related issues will services need to be provided?

Answer: Contractors are expected to report to work.

36. When is cleaning done currently?

Answer: Depends on work detail. All floor work and deep cleaning of restrooms is at night or weekends. All other is normal hours.

37. Would GSA be opposed to the new contractor interviewing and possible maintaining the current Project Manager and supervisory staff? Could there contact information be made available to bidders?

Answer: GSA doesn’t provide guidance to vendors on conducting their business affairs. The contact information for the current staff will be provided to the winning vendor

38. Would GSA be opposed to the new contractor interviewing and possible maintaining the current cleaning staff? Could there contact information be made available to bidders?

Answer: GSA doesn’t provide guidance to vendors on conducting their business affairs. The contact information for the current staff will be provided to the winning vendor

39. What is the truck height able to enter the loading dock ramps for delivery?

Answer: 11” 6”

40. Please clarify which cleaning company, Switzer or Cohen, has primary responsibility for maintaining the loading dock, garage area, and bailer?

Answer: Switzer

41. What area is considered common areas for carpet cleaning as opposed to office?

Answer: Normally at each wing at the doors off the headhouse.

42. Will GSA Trash removal and recycling contractor provide all required information for Trash Removal Audit as outlined in the specification?

Answer: GSA will provide all the containers.

43. What is the square foot size of the day care center?

Answer: 11392 sf

44. Submission Date: Section IV.2.1, Pg. 123 of the document titled, "CLEANING RFP - SWITZER - FEDERAL" shows the submission date and time as July 6, 2017 at 12 pm EST. However, on the cover of this same document, the submission time is 3 pm EST. Please confirm the correct submission date and time.

Answer: This was a typo, the Submission time has been revised to Thursday September 21st at 3 p.m. EST

45. RFP Section VI Instructions, Conditions, and Notice to Offerors; Section 4.1 Submission of the Price Proposal (Volume I); Price Evaluation - Volume II -124 On page 124, the PRICE EVALUATION and TECHNICAL EVALUATION are both listed as "VOLUME II." Please confirm that this is a typographical error, and the PRICE EVALUATION should be VOLUME I.

Answer: This is a typo, it should read VOLUME I

46. Who is the incumbent contractor and what is the contract price

Answer: The incumbent contractor is TriState Building Services, Inc. and the current contract value is $297,356.70.

47. Is a bid/performance bond required?

Answer: Yes

1. Copies of all contract modifications exercising option one, two, three, and four for the incumbent contractor. The current contract information will only be provided, see table below.

2. The bid schedule or annual price by CLIN for the incumbent contractor.

Information is below in table

3. Copies of any modifications exercised the final option year. The current contract information will only be provided, see table below.

4. From the last option Schedule B showing current prices and quantities.

The current contract information will only be provided, see table below.

5. Copies of the last three invoices from the incumbent contractor.

The current contract information will only be provided, see table below.

6. Total cost for current contract including wage increases?

Information is below in table

This table is the current contract pricing information.