Responses_to_Solicitation_Questions_GS11P17YED0001.pdf

QUESTIONS THAT WAS SUBMITTED FOR SOLICITATION GS11P17YED0001

1. For waste management including the composting waste services currently at the GSA, please let us know who is the contractor or subcontractor that currently handles this?

The Waste management services and compost services are handled by one contractor and recycling by another. The recycling contract is up for renewal and will obtain a new commencement date this summer. Currently, waste and compost services is provided by RJ’s Disposal Services and recycling is provided by World Recycling.

2. A statement is made that the Contractor will perform Routine Pest Control Services (Section 12.3 – A. Time Frame of Service Visits) – is Pest Control part of this Contract?

This is correct; however, the waste/compost contract does require the vendor to make sure all toters and dumpsters are clean and free of vermon.

3. What is the current volume of Compost being generated at this time?

Currently, we do not have results, but we will have first quarter results by the end of January 2017.

4. Can you please state what is the current budget for consumable paper goods?

There is no budget but there is a revenue that the recycler obtains for the paper.

5. What is the current occupancy of the building? Employees and Visitor?

The current occupancy for the building can not be determined due to the new lease space on the 1st and 2nd floor. The custodial service contractor is to make a determination by the cleanable square footage of the building not by the number of employees or visitors in the building due to the numbers will increase or decrease at any given time.

6. In several locations within the SOW it addressed Compostable Waste Recycling

Bins, Re-cycling Bins, and Trash bins and it referenced the contractor was responsible for furnishing the bins, in other locations it stated that GSA will furnish the bins/? Please clarify who is responsible for the bins and which bins?

Correct. GSA will supply recycling stations consisting of four bins. One for paper, one for cans/plastics/bottles, one for compost and one for trash/landfill.

7. In several sections of the SOW it referenced that the contractor was responsible for the trash/composting/recycling removal cost and other sections it states the government has a separate contract. Please clarify, who is responsible for the cost for hauling these services to the disposal sites?

Correct. The custodial contractor is responsible for the collecting of the trash/ composting/recycling materials only and placing item in designated dumpster. The custodial contractor is not responsible for the hauling services to disposal sites. Hauling services is handled by another contractor.

8. Shredding was referenced that the contractor has to furnish labor to break down the shred material and remove all clips staples etc. Can we get the information as to how often this happens and how much shredded material has to be gone thru?

This is NOT part of the custodial contract. Shredding is a separate service and custodial is only responsible for placing shredded paper in hallways in recycling area for vendor to pick up.

9. Can you please provide a facility map?

No, the government will not provide a facility map of the building. The contractor will be responsible for the square footage of area to be cleaned outlined on Exhibit 1 – building information sheet.

10. If no facility map is available, can you please provide a detailed breakdown of each floor: room dimensions, type of floor, # windows, # restrooms, # locker rooms (# showers)

There are seven (7) floors with basement and garage space. The glass windows that the custodial service contractor is responsible for are the ones at the three (3) entrances location, there are six (6) restrooms on each floor and two (2) locker rooms in basement opposite the fitness room.

11. Will the government supply shower curtains?

The government will supply shower curtains for the shower in the locker rooms.

12. How many fitness centers are located in the building?

The building only has one (1) fitness center located in the basement of the building.

13. Approximately, how many service calls occur during a typical day that require contractor and not the GSA maintenance personnel to complete?

Approximate number of service calls that can occur during a typical day that requires the contractor to address is fifty (50). The number of calls can fulgurate from day to day operation. The personnel assigned to the GSA building maintenance office, is not to complete service calls.

14. What is the system for alerting janitorial contractor to immediate response cleaning requirement. Will Maximo be utilized for service calls.

The system for alerting custodial contractor is CMMS and a call to contractor from the building assistance specialist. No, Maximo will not be utilized for service calls.

15. Will two-way radio for Contractor management staff be provided to utilize with GSA system or will Contractor need to provide?

The government will not provide two way radios for the contractor. The contractor will need to provide.

16. How much of the stated carpet area is considered common area and required to be cleaned by Contractor as part of the contract?

The common areas that are required to be cleaned by the contractor as part of this contract is all the normal walkways throughout the building and are required to be spot cleaned when necessary. Carpet cleaning (extraction services) is a reimbursable service.

17. GSA Maintenance personnel are responsible for policing common areas, does this include daily restroom policing?

The personnel assigned to the GSA building maintenance office, is not responsible for policing common areas and daily restroom policing. The regular custodial staff is responsible for the policing of the common areas and restrooms. The personnel assigned to the GSA building maintenance office receive daily direction from the maintenance office only and is not to be assigned other duties by the contractor.

18. Is all collection of recycling central stations achieved by the GSA maintenance personnel or does contractor have responsibility as well?

Correct. Assigned GSA building maintenance personnel is not responsible for the collection of recycling central stations. It is the responsibility of the regular custodial staff by the contractor.

19. Contractor is responsible for providing restroom dispensers. Is this limited to toilet tissue, soap and paper towels in the common restrooms?

No, contractor is not responsible for providing restroom dispensers. The contractor is responsible for all supplies for the restrooms (toilet tissue, soap and paper towels etc.).

Please makes sure correct supplies are purchased through green purchasing requirements. I will follow up and send the KSP (required key sustainable products list)

20. Contractor is responsible for removing compostable trash in restrooms and cafeteria to designated areas. Is contractor required to go through receptacle to ensure that nothing has been discarded into the receptacles incorrectly?

The custodial contractor is responsible for removing all trash, compost and recyclable materials for the designated collection areas. In restrooms and locker rooms, this includes one bin for trash/landfill and one or more for compost, (paper towels only). In common areas, they are responsible for removing all waste/landfill/trash, recycled paper, compost (food-scraps, soiled pizza boxes, dead plant/flower material and paper towels/napkins), and plastics/bottles and cans. A total of four bins. Custodial contractors are NOT required to go through receptacle; however, they are responsible for knowing if a load is contaminated by improper items placed in a designated container and should dispose to trash.

21. Please provide the name of the current window cleaning contractor?

The building does not currently have a window cleaning contractor. The custodial contractor is responsible for all the glass entrance doors and windows only not the regular windows.

22. The GSA Maintenance hours are indicated to cover exterior of the building. Is contractor required to provide additional hours for daily work.

The personnel assigned to the GSA building maintenance office will cover exterior service of the building but is under the direction of the GSA building maintenance office only. The contractor is required to provide staff for regular daily work. Regular daily work is not to be assigned to the personnel assigned to the GSA building maintenance office.

23. In above standard service section there is a request for blind washing, curtain cleaning and pressure washing. There is not a line item on the pricing pages for these services. Are these unit costs required?

No, there is not blind washing, curtain cleaning or pressure washing required for this contract. No, unit cost or pricing required to be provided in the proposal.

24. Will government contractor for trash removal be providing the reporting and audits on waste removal amounts or will janitorial contractor be required to provide?

Correct. The Trash contractor is required to provide the reporting and audits on the waste removal amounts. The custodial contractor is required to collect and place the waste in the destination places to be collected.

25. Will there be office and storage provided by GSA?

Yes, GSA will provide office and storage for the contractor.

26. Is GSA or contractor providing recycling containers?

Correct. Yes, GSA will provide recycling containers. .

27. Please confirm the 16 hours for GSA maintenance daily.

Yes, the contractor is to provide the GSA building maintenance office with personnel to cover 16 hours daily for task to be assigned by the office direction only to be completed.

28. What is the daily average number of service calls received by, received from the building occupants and are these call normally assigned to the two janitorial staff assigned to the COR.

A daily estimate number of service calls placed by the building occupants can not be determined and the calls are not assigned to the personnel assigned to the GSA building maintenance office. The personnel assigned to the GSA building maintenance office is assigned task by the building maintenance office only not to be assigned regular assigned task by the contractor.

29. Pest Control – Are we responsible for the procurement and execution of the pest control plan? If so, can you provide who is currently providing this service?

The contractor is not responsible for the pest control plan for the building.

30. Trash and Recycle – Are we required to contract for the refuse removal service? If so, could you please provide cost of this service? Daily, weekly, annual?

Correct. No, the custodial service contractor is not required to contract for the refuse removal service. The contractor is responsible for placing the trash and recycle items in designated bins for collection.

31. Snow Removal – Please confirm that we can divert the workforce for standard snow removal?

Yes, the custodial service contractor is responsible for the workforce for snow removal services for the building.

32. Sanitary Napkins Disposal – Who is currently providing the sanitary napkin disposal bins? Is it a separate vendor than the prime contractor?

GSA provides the sanitary napkins bins. The custodial services contractor is responsible for supplying the bags for the sanitary napkin bins. NOTE: the custodial vendor is responsible for placing these bags in the trash compactor. The bags can NOT be composted and should NOT be placed in compost toters.

33. Will the Government provide a window count for exterior and interior window cleaning?

No, the government will not provide a count of the exterior and interior windows to be cleaned. The custodial contractor is responsible for all the glass entrance doors and office glass windows to be cleaned only.

34. Concessions - Does this requirement include cleaning the conference room, cafeteria, and back kitchen areas?

Yes, the custodial service contractor is required to clean the conference room and the

GSA café. There is not kitchen area to be cleaned. Additionally, custodial should be responsible for wiping down and cleaning Cafe ONLY recycling stations.

35. Pest Control – the SOW states that the contractor will monitor the pest control services. Will the Government clarify if the janitorial contractor will perform the pest control services or be responsible for monitoring the pest control?

The custodial service contractor is not responsible for the pest control monitoring for the building.

36. Can you provide #1 the current monthly contract amount, #2 annual amount and #3 the total value of all combined options for the current contract?

The current monthly, annual or total value of the option years for this contract will not be provided due to this solicitation requirement is different from the current contract.

378. Is the site visit mandatory?

No, the site visit was not mandatory to provide a proposal for this solicitation.

38. Is there a current SCA wage determination and, if so, can a copy be provided?

Yes, the current CBA is provided on FBO for this solicitation.

39. Is there a specific GSA Schedule that the offeror should hold prior to Proposing a

Bid?

No, there is no specific GSA Schedule that the contractor has to hold prior to the proposing a bid. This solicitation is for 8(a) contractors only and they are the only contractors that will be able to submit a bid for consideration.

40. The RFP mentions the award will be based on LPTA. However, it also states that the award will be provided on a best value LPTA basis? Would you please clarify this for us?

This solicitation will be evaluated. The term best value refer to the source selection approaches for negotiated acquisition outlined in FAR part 15.101 and the approach selected for this solicitation is lowest price technically acceptable (LPTA).

41. Will mentor protege and or Joint Venture relationships relative to past performance be considered as part of the over all consideration for award?

The use of mentor protégé and or joint venture relationships for past performance can be considered as long as the type of relationship for the past performance is being provided. Example if the past performance is from mentor protégé or joint venture it has to state that information when submitted.

42. Is the performance site only the Regional Office Building in Washington, DC?

Yes, the performance for this solicitation is only for the Regional Office Building in

Washington, DC.

43. Is there a page limit for Technical and Price Volumes? Font size preference?

There is no limit for the technical and price volumes. The font size preference is 12 but is not mandatory. Any font is acceptable as long as the documentation can be read.

44. Related services require pricing for moving equipment on and off site. Will a truck and other moving equipment need to be provided by the Contractor?

Moving equipment on and off site refers to the equipment needed for snow removal only. GSA does not need the custodial service contractor to move equipment in the building.

45. How frequently are these types of equipment move requests received in a typical year.

A request for Equipment move on and off site is not a service that is requested by GSA.

GSA does not request for equipment to be moved in the building. The price sheet and the SF 1449 require a price for the services if a need for equipment to be brought to and from the building to handle snow removal services only.

46. Are cleaning personnel for this contract members of a Union? If so, can the

Government please provide a copy of the Collective Bargaining Agreement for this facility?

Yes, the cleaning personnel for the services in the building are part of a Union. A copy of the Collective Bargaining Agreement for this facility is including as a attachment on

FBO.

47. May offerors submit our proposal documents in .PDF format?

Proposal documents can be submitted in PDF format and all PDF file needs to be able to be opened. Any file that is not able to be opened will be noted as not submitted.

48. Instructions for the Price Proposal say to submit the Standard Form 1449 with original signatures. Since delivery of this proposal is via email, is a .PDF scan of the completed, signed SF1449 acceptable?

Yes, PDF scan signed submitted SF 1449 is acceptable. Documentation with no signatures will be noted as not submitted documentation.

59. Due to the sensitivity of the financial information, may offerors password protect our completed GSA527 form and annual financial statement documents for submittal to the

Government, as long as we provide the password(s) in a separate email?

We understand the sensitivity of the financial information. Please be aware that the documentation can be submitted with or without password protection but if the documentation is protected by a password and the document is not able to be opened, it will be noted as document not submitted.

50. In the Statement of Work in the RFP, several paragraphs or service items are marked “(Reserved).” A few examples of these include: Section 5.7.0 Landscaping

Erosion Management (Reserved); C5.7.15 Irrigation (Reserved); C.5.7.18 Integrated

Pest Management Plan (Reserved); 6.7 Tree Thinning (Reserved); and C.13 Child Day

Care Center (Reserved). Are these services/items included in the scope of work for this contract? If they are, can the government please amend the RFP to provide specifications about the required services? If not, are there plans to include these items in this contract in the future?

All service items marked are reserved will not be included in the solicitation for the custodial services requirements for the GSA Regional Office Building located in

Washington, DC and will not be included in the future.

51. What is the current wage determination?

The current wage determination is part of the Collective Bargaining Agreement located on the FBO for this solicitation.

52. If there is a Collective Bargaining Agreement would you provide the copy?

Yes, there is a collective bargaining agreement for the services and a copy if provided on the FBO.

53. Who is the incumbent?

The name of the incumbent contractor is listed on page 4 of the solicitation package.

54. What is the current monthly invoice price?

The current monthly invoice price is not available due the services for this solicitation is different for the current services being provided.

55. Is there storage space for the bobcat, sand bags, urea on site?

Yes, there is storage space for the bobcat, sand bags and urea on site.

56. For past performance, can we use the same 2 references that we used for

Corporate Experience in #1?

Yes, the same 2 references that are submitted for the corporate experience can be used for the past performance references.

57. Is the incumbent eligible to rebid the contract as an 8(a)?

No, the incumbent is not eligible to rebid on the contract as an 8(a) contractor.

58. How many square feet of hard and carpet surfaces for Offices?

There is no separate square footage for the hard and carpet surfaces for office space.

The total hard and carpet surfaces are located on Exhibit 1 building information sheet on page 75 of the solicitation package.

59. How many square feet of hard and carpet surfaces for Corridors?

There is no separate square footage for the hard and carpet surfaces for office space.

The total hard and carpet surfaces are located on Exhibit 1 building information sheet on page 75 of the solicitation package.

60. Is there a page limit on the technical submission?

No, there is no page limit on the technical submission volume for this solicitation.

61. If there is a food or kitchen vendor/contractor in the building, we think they should be the one who needs to take care of their own waste. Please confirm if this is the case? Or do we handle all food waste in the kitchen, meeting, big event?

No, there is no food or kitchen vendor in the building but there is a café that the contractor will be responsible for cleaning and removing out the trash from the area.

There will be food waste. The containers will be labeled as such. The Contractor is responsible for removal from the container and place in its appropriate toter for the Trash contractor to dispose.

For ROB, there is no food preparation and if so in the cafe, very minimal. The cafeteria vendor is responsible for placing all food-scraps and expired food in the designated compost bin in the cafeteria. Custodial is then responsible for moving the scraps from the compost bin to the compost toters located on the loading dock.

62. For this contract, can you tell us the estimate of how much food waste that we need to collect?

Food waste is in a different contract. If they are referring to the cafe, we can NOT estimate. In kitchenettes, food waste is disposed in compost bins by tenants.

Currently, we do NOT have an estimate of how much. There is no estimate at this time because this is a new initiative for GSA Sustainability Program.

63. How often do we need to collect it?

There is no concrete estimate for trash pulls per day at this time because this is a new initiative for GSA Sustainability Program. Custodial is responsible for removing all compost from compost bins EVERYDAY and should be placed in compost toters on loading dock.

64. What is the government (GSA) goal or expecting contractor to do after separate the food and other material? This is ALL the responsibility of GSA waste/compost vendor and NOT the custodial contractor.

a. Remove it and deliver to a commercial compost site? Does it has to be commercial site or can it be local farming? NO

b. Weight to sale? NO

c. Delivery or the compost vendor has to pick up? Compost vendor picks up from loading dock, custodial delivers to loading dock. Compost vendor is responsible for replacing used compost toters with clean compost toters.

d. Please provide a statistic report each month or quarterly report for collecting waste? NO

All of the compostable/recycle container will be labeled and place throughout the building. The contractor is to remove from the container and place in prospective totter.

The Trash Contractor will dispose offsite.