GSA_ROB_Custodial_Services_RFP_REVISED.pdf

REQUEST FOR PROPOSAL

This procurement is set-aside for 8 (a) firms only.

PROJECT: IDIQ Custodial with other related services in the Regional Office Building for the General Services Administration

PROPOSAL DUE DATE: January 12, 2017 at 10 am

Eastern Standard Time

PROPOSAL SUBMISSION

ELECTRONICALLY ONLY TO: Ingrid J. Blair, Contract Specialist

Ingrid.towns@gsa.gov

CONTACT PERSON: Ingrid J. Blair, Contract Specialist 202-755-0016

ISSUING OFFICE General Services Administration, Office of Acquisition, WPH1BA

Operations & Maintenance Center 1

301 7th & D St. SW Rm 6663 Washington, DC 20407

ISSUE DATE: December 2, 2016

RFP SOLICITATION NO: GS-11P-17-YE-D-0001

*PLEASE SEE PAGE 3 FOR SITE VISIT INFORMATION

PROPERTY OF THE UNITED STATES GOVERNMENT, COPYING, DISSEMINATION, OR DISTRIBUTION OF THESE DRAWINGS, PLANS, OR SPECIFICATIONS TO UNAUTHORIZED USERS IS PROHIBITED. PROPERLY

DESTROY DOCUMENTS WHEN NO LONGER NEEDED. DO NOT REMOVE THIS NOTICE.

GENERAL SERVICES ADMINISTRATION

mailto:Ingrid.towns@gsa.gov

MEMORANDUM TO: ALL PROSPECTIVE OFFERORS

SUBJECT: REQUEST FOR PROPOSALS (RFP) – GS-11P-17-YE-D-0001

CUSTODIAL WITH OTHER RELATED SERVICES (DC0031ZZ)

The General Services Administration, NCR, PBS, invites you to attend a site visit which will be held at the time and place listed below.

LOCATION: GSA Regional Office Building 301 7th Street, SW, 6th Floor B Conference Room 6067 Washington, DC

TIME: 10:00 AM Eastern Time

DATE: December 8, 2016

**Please send an email to ingrid.towns@gsa.gov regarding site visit attendance by December 6, 2016. **

POINT OF CONTACT: Mrs. Ingrid J. Blair, Contract Specialist 202-755-0016 (phone) Ingrid.towns@gsa.gov

The purpose of this site visit is to provide a briefing on the scope of work and specifications, so that offerors can ascertain the complexities of the service to be performed, along with general conditions.

No other pre-proposal tours will be granted. Offerors are responsible for taking note s of all relevant aspects of the Regional Office Building. All questions arising from the site visit must be submitted in writing by email to: Mrs. Blair at ingrid.towns@gsa.gov by 12:00 EST on December 15, 2016.

Attendance at this site visit conference and tour is vital to the preparation of a competitive proposal, and to understand the total result desired by the Government.

Please ensure that all attendees have a picture ID available for entrance into the Regional Office Building, 6TH Floor conference B room 6067 for the site visit.

mailto:ingrid.towns@gsa.gov mailto:ingrid.towns@gsa.gov

MEMORANDUM TO: ALL PROSPECTIVE OFFERORS

NOTES TO OFFERORS

THIS REQUIREMENT IS AN 100% 8(a) SMALL BUSINESS SET ASIDE

1. Custodial and other related services will be awarded as a result of this Request for Proposal (RFP) is to be provided for the General Services Administration, Regional Office Building located at 301 7th Street, SW, Washington, DC 20407.

2. A firm fixed-price contract with a single award indefinite delivery indefinite quantity component will be awarded from this solicitation.

3. The offeror must propose a price for the initial 12-month period and for each of the four (4) option periods in order to be considered for award.

4. The offeror must submit a price for each line item for the initial year and each option years.

5. In order to be considered for award, the offeror must acknowledge receipt of each amendment issued (if any) under this solicitation by submitting one (1) signed and date copy of the Standard Form 30 (Amendment of Solicitation/Modification of Contract) issued for each amendment.

6. Facsimile (FAX) bids/proposals are unacceptable in response to this solicitation. Proposal will be submitted electronically by email only.

7. Executive Order 12989, Economy and Efficiency in Government Procurement through Compliance with Certain Immigration and Naturalization Act Provisions, is in effect and must be complied with under any contract(s) resulting from this Request for Proposals (RFP). In accordance with Executive Order 12989, contractors are responsible for compliance with immigration laws and are hereby notified that any and all suspected infractions shall be reported to the Immigration and Naturalization Service.

8. This package should be read in its entirety to ensure that the offeror is fully aware of all of the contract requirements.

9. This acquisition will utilize Lowest Price Technically Acceptable (LPTA) source selection procedures in accordance with FAR 15.101-2, as supplemented. By submission of its offer, the Offeror accepts all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Offerors must clearly identify any exception to the solicitation and conditions and provide complete accompanying rationale. All technically acceptable offerors shall be treated equally and will not be ranked. Failure to meet a requirement may result in an offer being determined technically unacceptable; an offer must be acceptable in order for the offeror to be eligible for award. The Government will not award a contract on the basis of an unacceptable offer. The Government intends to select ONE contractor for award of this effort. The Government will evaluate the first 3 lowest Price Proposals for technical acceptability. If proposals are not technically acceptable the Government will move forward to evaluate the next 3 lowest price proposals.

The government shall choose the lowest realistically priced, technically acceptable, offer for award.

Discussions will not be held; however, it should be noted that pursuant to the Federal Acquisition Regulation, FAR 52.215-1, the Government has reserved the right to make an award based on the initial final offer without discussions.

10. Award will be made to the responsive, responsible 8(a) Small Business firm that offers the overall best value to the U.S. Government of the proposal technically acceptable with the lowest price. The General Services Administration (GSA) reserves the right to make no award. Please be advised that this RFP in no manner obligate the Government regarding award of a contract, task order or modification that results from the issuance of this RFP.

11. Unbalanced Bids/Offers: Bidders/offerors are cautioned that any bid/offer may be rejected as non-responsive if it is materially unbalanced as to prices for the basic requirement and the option period. An offer is unbalanced when it is based on prices significantly less than the costs for some work and prices which are overstated for other work.

12. GSA is issuing this solicitation electronically only. All technical documents will be available through a secure website via a direct link from FedBizOpps preferably. This website is designed to safeguard sensitive but unclassified acquisition information. Instructions and information on how to become registered in FedBizOpps are available on the FedBizOpps website at http://www.fbo.gov. Be advised that all interested parties must be registered in the System Award Management (SAM) Database in order to receive an award. If you are not registered you may request an application through the SAM website at http://www.sam.gov.

Incumbent:

DUNS: 151710936

Legal Business Name: Spotless Janitorial Services, Inc.

Doing Business As (DBA):

Physical Street Address 1: 19100 Aquasco Road

Physical City: Brandywine

Physical State: Maryland http://www.fbo.gov/ http://www.sam.gov/

PROPOSAL SUBMISSIONS

One (1) copy (including original) of the following items are required to be submitted for this Request for Proposals (RFP) solicitation as organized and in the order listed below.

PLEASE LABEL EACH ATTACHMENT OF YOUR PROPOSAL SEPARATELY BY TECHNICAL PROPOSAL AND PRICE

PROPOSAL.

Technical Proposal Responses/substantiation for all Three (3) Evaluation Factors:

1. Corporate Experience

2. Past Experience

3. Key Personnel

Price Proposal Standard Form 1449 (submit with original signatures) Supplies or Services and Prices for the Base/Initial and four (4) Option Periods (pages 20-29) Acknowledgement of all amendments, if any Representations and Certifications (if not available through SAM at: https://sam.gov/ (Reference FAR 52.212-3 in Part VI - Provisions) GSA527 Contractor's Qualifications and Financial Information (upload FBO file or retrieve from:

http://http://www.gsa.gov/portal/forms/download/115238 Recent annual financial statement Any proposal which fails to conform to the above requested submissions may be considered nonresponsive and categorized as unacceptable.

Offerors are advised that proposals and related materials become the property of the U.S. Government and will not be returned to the offeror.

https://sam.gov/ http://www.gsa.gov/portal/forms/download/115238

TABLE OF CONTENT

I SOLCITATION CONTRACT STANDARD FORM

II CONTRACT CLAUSES

III CONTRACT SPECIFICATION

IV DELIVERABLES

V EXHIBITS & ATTACHMENT

VI SOLICITATION PROVISIONS

SOLICITIATION / CONTRACT FORM

The following information is provided to prospective offerors in order to assist with preparing their proposals.

Please be advised that the following information does not excuse any prospective Offerors from being thoroughly familiar with the Solicitation requirements prior to submission of a proposal.

The General Services Administration is seeking a responsible contractor to provide services necessary for the Custodial and other related services with reimbursable services for the General Services Administration Regional Office Building located in Washington, DC. The Contractor shall provide materials, tools, equipment, labor and supervision to perform this requirement.

Submit your proposal electrically by the date specified on the cover January 12, 2017 by 10 AM Eastern time to:

Ingrid J. Blair, Contract Specialist Ingrid.towns@gsa.gov

Please note late email submission received after the due date and time will be classified as unresponsive to the solicitation.

Submit one (1) signed copy of the SF 1449, with the offeror sections completed and one (1) copy of the technical and one (1) copy of the cost proposal with price summary sheets when submitting your proposal.

FAR clause 52.204-9 - (included in full text), Personal Identity Verification of Contractor Personnel, which requires contractors to comply with the personal identify verification process for all affected employees in accordance with the terms of the contract is applicable to this requirement. The security package for all personnel to be employed on this contract is found in Part V Section, of this solicitation.

SOLICITATION AWARD FORM IS TO FOLLOW THIS INFORMATION

PAGE OF PAGES

3 12

ITEM NO.

FORM OR

STOCK

NUMBER

SUPPLIES/SERVICES

QUANT ITY

UNIT OF

ISSUE

UNIT

PRICE

AMOUNT

0001 Custodial with other Related Services

The Contractor shall provide all the labor, materials, tools, equipment, and supervision to perform this requirement per the scope of work specification for the custodial with other related services at the General Services Administration, Regional Office Building (ROB) located at 301 7th Street, SW, Washington, DC.

NOTE: The certification of funding reflects only one month (April 1, 2017 to April 30, 2017). The remaining 11 months are subject to the Limitation of Government Obligation clause and will be funded in one month increments.

Period of performance 4/1/2017 – 3/31/2018

12 MO

0002 Janitor/Porter services

The Contractor shall provide all the labor, materials, tools, equipment, and supervision to perform this requirement per the scope of work specification for the custodial with other related services at the General Services Administration, Regional Office Building (ROB) located at 301 7th Street, SW, Washington, DC.

NOTE: The certification of funding reflects only one month (April 1, 2017 to April 30, 2017). The remaining 11 months are subject to the Limitation of Government Obligation clause and will be funded in one month increments.

MO

0003 Reimbursable Janitorial at other than occupant work hours

HR

4 12

Reimbursable Carpet Shampoo

SF

0005 Reimbursable Floor Stripping/cleaning and refinishing / Waxing

0006 Plow/Spreader Truck

0007 Plow Truck 4 x 4

Bobcat, Front End Loader or Dump Truck

0009 Ice Melt Per

LB

0010 Hand Shoveling or Snow Blower Labor Rate

0011 Sand per Bag

BG

0012 UREA per Bag

0013 Moving Equipment onto Site

0014 Moving Equipment Off Site

5 12

1001 Option year 1

Custodial with other Related Services

The Contractor shall provide all the labor, materials, tools, equipment, and supervision to perform this requirement per the scope of work specification for the custodial with other related services at the

General Services Administration, Regional Office

Building (ROB) located at 301 7th Street, SW, Washington, DC

NOTE: the certification of funding is subject to the

Limitation of Government Obligation clause and will be funded in one month increments.

Period of performance 4/1/2018 – 3/31/2019

1002 Option year 1

Janitor/ Porter services tools, equipment, and supervision to perform this requirement per the scope of work specification for the custodial with other related services at the

General Services Administration, Regional Office

Building (ROB) located at 301 7th Street, SW, Washington, DC

NOTE: the certification of funding is subject to the Limitation of Government Obligation clause and will be funded in one month increments.

1003 Reimbursable Janitorial at other than occupant work

6 12

1005 Reimbursable Floor Stripping/cleaning and

1006 Plow/Spreader Truck

1007 Plow Truck 4 x 4

1009 Ice Melt Per

1010 Hand Shoveling or Snow Blower Labor Rate

1011 Sand per Bag

1012 UREA per Bag

7 12

2001 Option year 2

Custodial with other Related Services requirement per the scope of work specification for the custodial with other related services at the General

Services Administration, Regional Office Building (ROB) located at 301 7th Street, SW, Washington, DC

NOTE: the certification of funding is subject to the Limitation of Government Obligation clause and will be funded in one month increments.

Period of performance 4/1/2019 – 3/31/2020

2002 Option Year 2 requirement per the scope of work specification for the custodial with other related services at the General

Services Administration, Regional Office Building (ROB) located at 301 7th Street, SW, Washington, DC

NOTE: the certification of funding is subject to the Limitation of Government Obligation clause

2003 Reimbursable Janitorial at other than occupant work

8 12

UNIT PRICE

2005 Reimbursable Floor Stripping/cleaning and

2006 Plow/Spreader Truck

2007 Plow Truck 4 x 4

2009 Ice Melt Per

2010 Hand Shoveling or Snow Blower Labor Rate

2011 Sand per Bag

0012 UREA per Bag

9 12

3001 Option Year 3

Custodial with other Related Services

The Contractor shall provide all the labor, materials, tools, equipment, and supervision to perform this requirement per the scope of work specification for the custodial with other related services at the General Services Administration, Regional Office Building (ROB) located at 301 7th Street, SW, Washington, DC.

NOTE: The certification of funding is subject to the Limitation of Government Obligation clause and will

Period of performance 4/1/2020 – 3/31/2021

3002 Option Year 3 requirement per the scope of work specification for the custodial with other related services at the General

Services Administration, Regional Office Building (ROB) located at 301 7th Street, SW, Washington, DC

NOTE: the certification of funding is subject to

3003 Reimbursable Janitorial at other than occupant work

10 12

3005 Reimbursable Floor Stripping/cleaning and

3006 Plow/Spreader Truck

3007 Plow Truck 4 x 4

3009 Ice Melt Per

3010 Hand Shoveling or Snow Blower Labor Rate

3011 Sand per Bag

3012 UREA per Bag

3013 Moving Equipment onto Site

3014 Moving Equipment Off Site

11 12

4001 Option Year 4

Custodial with other Related Services

The Contractor shall provide all the labor, materials, tools, equipment, and supervision to perform this requirement per the scope of work specification for the custodial with other related services at the General Services Administration, Regional Office Building (ROB) located at 301 7th Street, SW, Washington, DC.

NOTE: The certification of funding is subject to the Limitation of Government Obligation clause and will

Period of performance 4/1/2021 – 3/31/2022

4002 Option Year 4 requirement per the scope of work specification for the custodial with other related services at the General

Services Administration, Regional Office Building (ROB) located at 301 7th Street, SW, Washington, DC

NOTE: the certification of funding is subject to

4003 Reimbursable Janitorial at other than occupant work

12 12

ITEM NO.

FORM OR

STOCK

NUMBER

SUPPLIES/SERVICES QUANT ITY UNIT OF

ISSUE

UNIT PRICE AMOUNT

4005 Reimbursable Floor Stripping/cleaning and refinishing / Waxing

SF

4006 Plow/Spreader Truck

HR

4007 Plow Truck 4 x 4

HR

4008 Bobcat, Front End Loader or Dump Truck

HR

4009 Ice Melt Per

LB

4010 Hand Shoveling or Snow Blower Labor Rate

HR

4011 Sand per Bag

BG

4012 UREA per Bag

BG

4013 Moving Equipment onto Site

HR

4014 Moving Equipment Off Site

PRICING SHEETS

BID/OFFER FOR BASIC SERVICES FOR BASE 12-MONTH PERIOD:

QUOTE PRICES PER MONTH FOR REGULAR SERVICES FOR THE BASE 12-MONTH PERIOD

All proposed rates shall include labor, G&A, and Profit for the services to be performed during that time period.

(A.1) CUSTODIAL SERVICES

$ /mo x 12 mos = $ /yr.

(A-2) JANITOR/PORTER SERVICES

$ /mo x 12 mos = $ /yr.

QUOTE PRICES FOR REIMBURSABLE SERVICES FOR THE BASE 12-MONTH PERIOD

Note: The estimated quantities stated on the bid/offer sheets are furnished for information purposes only and are not to be construed as guarantees or commitments to order reimbursable services. All rates shall include all labor G & A and profit (exclusive of materials). The Government will place a minimum of $1,000 in annual orders for Reimbursable Services.

(B.1) REIMBURSABLE JANITORIAL at other than occupant work hours

$____________/hr. x 1000 hrs. = $____________

(B.2) REIMBURSABLE CARPET SHAMPOO at other than occupant work hours (i.e.; offices, conf. rms. walk-off mats etc.)

$ ___________ /sf x 550,414 sf = $____________

(B.3) REIMBURSABLE FLOOR STRIPPING/CLEANING AND REFINISHING/WAXING at other than occupant work hours (wood floor, masonry tile, or any other floors types within the building)

$____________ /sf x 95,632 sf = $______________

(B.4) PLOW/SPREADER TRUCK / EQUIPMENT MUST BE SUPPLIED WITH A QUALIFIED

OPERATOR.

$_____________/ hr. x 20 hrs. = $______________.

(B.5) PLOW TRUCK 4 x 4 / EQUIPMENT MUST BE SUPPLIED WITH A QUALIFIED OPERATOR.

$_____________/ hr. x 20 hrs. = $______________.

(B.6) BOBCAT, FRONT END LOADER OR DUMP TRUCK / EQUIPMENT MUST BE SUPPLIED WITH

A QUALIFIED OPERATOR.

$_____________/hr. x 10 hrs. = $______________yr.

(B.7) ICE MELT PER 50 lb BAG.NO SALT CAN BE USED ON THIS SITE.

$_____________/per bag x 50 bags. = $______________

(B.8) HAND SHOVELING OR SNOW BLOWER /SNOW REMOVAL LABOR RATE

$____________/hr. x 200 hr. = $______________

(B.9) SAND PER BAG

$_____________/per bag x 50 bags. = $______________

(B.10) UREA 50 LBS BAG

$_____________/per bag x 50 bags. = $______________.

(B.11) MOVING EQUIPMENT ONTO SITE

$_____________/per hour x 2 = $______________

(B.12) MOVING EQUIPMENT OFF SITE

$_____________/per hour x 2 = $______________

TOTAL REIMBURSABLE AMOUNT FOR THEBASE 12-MONTH PERIOD:

(Sum of B.1 thru B.12 above for evaluation) $ __________ _ /yr.

TOTAL EVALUATED AMOUNT FOR THE BASE 12-MONTH PERIOD:

(Sum of A.1 thru B.12 above for evaluation) $ ___________ _ /yr.

BID/OFFER FOR BASIC SERVICES FOR OPTION 1- 12 MONTH PERIOD:

QUOTE PRICES PER MONTH FOR REGULAR SERVICES FOR THE OPTION 1 -12 MONTH PERIOD

All proposed rates shall include labor, G&A, and Profit for the services to be performed during that time period.

(A.1) CUSTODIAL SERVICES

$ /mo x 12 mos = $ /yr.

(A-2) JANITOR/PORTER SERVICES

$ /mo x 12 mos = $ /yr.

QUOTE PRICES FOR REIMBURSABLE SERVICES FOR THE OPTION 1 -12 MONTH PERIOD

Note: The estimated quantities stated on the bid/offer sheets are furnished for information purposes only and are not to be construed as guarantees or commitments to order reimbursable services. All rates shall include all labor G & A and profit (exclusive of materials). The Government will place a minimum of $1,000 in annual orders for Reimbursable Services.

(B.1) REIMBURSABLE JANITORIAL at other than occupant work hours

$____________/hr. x 1000 hrs. = $____________

(B.2) REIMBURSABLE CARPET SHAMPOO at other than occupant work hours (i.e.; offices, conf. rms. walk-off mats etc.)

$ ___________ /sf x 550,414 sf = $____________

(B.3) REIMBURSABLE FLOOR STRIPPING/CLEANING AND REFINISHING/WAXING at other than occupant work hours (wood floor, masonry tile, or any other floors types within the building)

$____________ /sf x 95,632 sf = $______________

(B.4) PLOW/SPREADER TRUCK / EQUIPMENT MUST BE SUPPLIED WITH A QUALIFIED

OPERATOR.

$_____________/ hr. x 20 hrs. = $______________.

A QUALIFIED OPERATOR.

$_____________/hr. x 10 hrs. = $______________yr.

(B.7) ICE MELT PER 50 lb BAG.NO SALT CAN BE USED ON THIS SITE.

$_____________/per bag x 50 bags. = $______________

(B.8) HAND SHOVELING OR SNOW BLOWER /SNOW REMOVAL LABOR RATE

$____________/hr. x 200 hr. = $______________

(B.9) SAND PER BAG

$_____________/per bag x 50 bags. = $______________

(B.10) UREA 50 LBS BAG

$_____________/per bag x 50 bags. = $______________.

(B.11) MOVING EQUIPMENT ONTO SITE

$_____________/per hour x 2 = $______________

(B.12) MOVING EQUIPMENT OFF SITE

$_____________/per hour x 2 = $______________

TOTAL REIMBURSABLE AMOUNT FOR THEBASE 12-MONTH PERIOD:

(Sum of B.1 thru B.12 above for evaluation) $ __________ _ /yr.

BID/OFFER FOR BASIC SERVICES FOR OPTION 2 -12 MONTH PERIOD:

QUOTE PRICES PER MONTH FOR REGULAR SERVICES FOR THE OPTION 2 -12 MONTH PERIOD

All proposed rates shall include labor, G&A, and Profit for the services to be performed during that time period.

(A.1) CUSTODIAL SERVICES

$ /mo x 12 mos = $ /yr.

(A-2) JANITOR/PORTER SERVICES

$ /mo x 12 mos = $ /yr.

QUOTE PRICES FOR REIMBURSABLE SERVICES FOR THE OPTION 2 -12 MONTH PERIOD

Note: The estimated quantities stated on the bid/offer sheets are furnished for information purposes only and are not to be construed as guarantees or commitments to order reimbursable services. All rates shall include all labor G & A and profit (exclusive of materials). The Government will place a minimum of $1,000 in annual orders for Reimbursable Services.

(B.1) REIMBURSABLE JANITORIAL at other than occupant work hours

$____________/hr. x 1000 hrs. = $____________

(B.2) REIMBURSABLE CARPET SHAMPOO at other than occupant work hours (i.e.; offices, conf. rms. walk-off mats etc.)

$ ___________ /sf x 550,414 sf = $____________

(B.3) REIMBURSABLE FLOOR STRIPPING/CLEANING AND REFINISHING/WAXING at other than occupant work hours (wood floor, masonry tile, or any other floors types within the building)

$____________ /sf x 95,632 sf = $______________

(B.4) PLOW/SPREADER TRUCK / EQUIPMENT MUST BE SUPPLIED WITH A QUALIFIED

OPERATOR.

$_____________/ hr. x 20 hrs. = $______________.

A QUALIFIED OPERATOR.

$_____________/hr. x 10 hrs. = $______________yr.

(B.7) ICE MELT PER 50 lb BAG.NO SALT CAN BE USED ON THIS SITE.

$_____________/per bag x 50 bags. = $______________

(B.8) HAND SHOVELING OR SNOW BLOWER /SNOW REMOVAL LABOR RATE

$____________/hr. x 200 hr. = $______________

(B.9) SAND PER BAG

$_____________/per bag x 50 bags. = $______________

(B.10) UREA 50 LBS BAG

$_____________/per bag x 50 bags. = $______________.

(B.11) MOVING EQUIPMENT ONTO SITE

$_____________/per hour x 2 = $______________

(B.12) MOVING EQUIPMENT OFF SITE

$_____________/per hour x 2 = $______________

TOTAL REIMBURSABLE AMOUNT FOR THEBASE 12-MONTH PERIOD:

(Sum of B.1 thru B.12 above for evaluation) $ __________ _ /yr.

BID/OFFER FOR BASIC SERVICES FOR OPTION 3 -12 MONTH PERIOD:

QUOTE PRICES PER MONTH FOR REGULAR SERVICES FOR THE OPTION 3- 12 MONTH PERIOD

All proposed rates shall include labor, G&A, and Profit for the services to be performed during that time period.

(A.1) CUSTODIAL SERVICES

$ /mo x 12 mos = $ /yr.

(A-2) JANITOR/PORTER SERVICES

$ /mo x 12 mos = $ /yr.

QUOTE PRICES FOR REIMBURSABLE SERVICES FOR THE OPTION 3-12 MONTH PERIOD

Note: The estimated quantities stated on the bid/offer sheets are furnished for information purposes only and are not to be construed as guarantees or commitments to order reimbursable services. All rates shall include all labor G & A and profit (exclusive of materials). The Government will place a minimum of $1,000 in annual orders for Reimbursable Services.

(B.1) REIMBURSABLE JANITORIAL at other than occupant work hours

$____________/hr. x 1000 hrs. = $____________

(B.2) REIMBURSABLE CARPET SHAMPOO at other than occupant work hours (i.e.; offices, conf. rms. walk-off mats etc.)

$ ___________ /sf x 550,414 sf = $____________

(B.3) REIMBURSABLE FLOOR STRIPPING/CLEANING AND REFINISHING/WAXING at other than occupant work hours (wood floor, masonry tile, or any other floors types within the building)

$____________ /sf x 95,632 sf = $______________

(B.4) PLOW/SPREADER TRUCK / EQUIPMENT MUST BE SUPPLIED WITH A QUALIFIED

OPERATOR.

$_____________/ hr. x 20 hrs. = $______________.

A QUALIFIED OPERATOR.

$_____________/hr. x 10 hrs. = $______________yr.

(B.7) ICE MELT PER 50 lb BAG.NO SALT CAN BE USED ON THIS SITE.

$_____________/per bag x 50 bags. = $______________

(B.8) HAND SHOVELING OR SNOW BLOWER /SNOW REMOVAL LABOR RATE

$____________/hr. x 200 hr. = $______________

(B.9) SAND PER BAG

$_____________/per bag x 50 bags. = $______________

(B.10) UREA 50 LBS BAG

$_____________/per bag x 50 bags. = $______________.

(B.11) MOVING EQUIPMENT ONTO SITE

$_____________/per hour x 2 = $______________

(B.12) MOVING EQUIPMENT OFF SITE

$_____________/per hour x 2 = $______________

TOTAL REIMBURSABLE AMOUNT FOR THEBASE 12-MONTH PERIOD:

(Sum of B.1 thru B.12 above for evaluation) $ __________ _ /yr.

BID/OFFER FOR BASIC SERVICES FOR OPTION 4- 12 MONTH PERIOD:

QUOTE PRICES PER MONTH FOR REGULAR SERVICES FOR THE OPTION 4 -12 MONTH PERIOD

All proposed rates shall include labor, G&A, and Profit for the services to be performed during that time period.

(A.1) CUSTODIAL SERVICES

$ /mo x 12 mos = $ /yr.

((A-2) JANITOR/PORTER SERVICES

$ /mo x 12 mos = $ /yr.

QUOTE PRICES FOR REIMBURSABLE SERVICES FOR THE OPTION 4 -12 MONTH PERIOD

Note: The estimated quantities stated on the bid/offer sheets are furnished for information purposes only and are not to be construed as guarantees or commitments to order reimbursable services. All rates shall include all labor G & A and profit (exclusive of materials). The Government will place a minimum of $1,000 in annual orders for Reimbursable Services.

(B.1) REIMBURSABLE JANITORIAL at other than occupant work hours

$____________/hr. x 1000 hrs. = $____________

(B.2) REIMBURSABLE CARPET SHAMPOO at other than occupant work hours (i.e.; offices, conf. rms. walk-off mats etc.)

$ ___________ /sf x 550,414 sf = $____________

(B.3) REIMBURSABLE FLOOR STRIPPING/CLEANING AND REFINISHING/WAXING at other than occupant work hours (wood floor, masonry tile, or any other floors types within the building)

$____________ /sf x 95,632 sf = $______________

(B.4) PLOW/SPREADER TRUCK / EQUIPMENT MUST BE SUPPLIED WITH A QUALIFIED

OPERATOR.

$_____________/ hr. x 20 hrs. = $______________.

A QUALIFIED OPERATOR.

$_____________/hr. x 10 hrs. = $______________yr.

(B.7) ICE MELT PER 50 lb BAG.NO SALT CAN BE USED ON THIS SITE.

$_____________/per bag x 50 bags. = $______________

(B.8) HAND SHOVELING OR SNOW BLOWER /SNOW REMOVAL LABOR RATE

$____________/hr. x 200 hr. = $______________

(B.9) SAND PER BAG

$_____________/per bag x 50 bags. = $______________

(B.10) UREA 50 LBS BAG

$_____________/per bag x 50 bags. = $______________.

(B.11) MOVING EQUIPMENT ONTO SITE

$_____________/per hour x 2 = $______________

(B.12) MOVING EQUIPMENT OFF SITE

$_$_____________/per hour x 2 = $______________

TOTAL REIMBURSABLE AMOUNT FOR THEBASE 12-MONTH PERIOD:

(Sum of B.1 thru B.12 above for evaluation) $ __________ _ /yr.

PART II CONTRACT CLAUSES

52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011)

(a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M- 05-24 and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

(b) The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee’s employment.

(3) Upon contract completion or termination.

(c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

(d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts when the subcontractor’s employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting Officer.

(End of clause)

52.212-4 Contract Terms and Conditions - Commercial Items (May 2015)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

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(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on

Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C.

3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate

EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall— https://www.acquisition.gov/sites/default/files/current/far/html/52_232.html#wp1153351 https://www.acquisition.gov/sites/default/files/current/far/html/52_232.html#wp1153375 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/sites/default/files/current/far/html/52_212_213.html#wp1203358

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected contract line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109 , which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b.

destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms http://uscode.house.gov/ https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2033_2.html#wp1079912 https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2032_6.html#wp1031290 https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2032_6.html#wp1031326 of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C.

1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American;

and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to

Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments.

(9) The specification.

(t) System for Award Management (SAM).

(1) Unless exempted by an addendum to this contract, the Contractor is responsible during performance and through final payment of any contract for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government’s reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete.

Updating information in the SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(2)(i) If a Contractor has legally changed its business name, “doing business as” name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the http://uscode.house.gov/ http://uscode.house.gov/ http://uscode.house.gov/ http://uscode.house.gov/ http://uscode.house.gov/ http://uscode.house.gov/ http://uscode.house.gov/ http://uscode.house.gov/ http://uscode.house.gov/ https://www.acquisition.gov/sites/default/files/current/far/html/52_212_213.html#wp1203358 https://www.acquisition.gov/sites/default/files/current/far/html/FormsStandard67.html#wp1189284 necessary requirements regarding novation and change-of-name agreements in FAR subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day’s written notification of its intention to (A) change the name in the SAM database; (B) comply with the requirements of subpart 42.12; and (C) agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor must provide with the notification sufficient documentation to support the legally changed name.

(ii) If the Contractor fails to comply with the requirements of paragraph (t)(2)(i) of this clause, or fails to perform the agreement at paragraph (t)(2)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the “Suspension of Payment” paragraph of the electronic funds transfer (EFT) clause of this contract.

(3) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims (see subpart 32.8, Assignment of Claims).

Assignees shall be separately registered in the SAM database. Information provided to the Contractor’s SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the “Suspension of payment” paragraph of the EFT clause of this contract.

(4) Offerors and Contractors may obtain information on registration and annual confirmation requirements via SAM accessed through https://www.acquisition.gov.

(u) Unauthorized Obligations

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of clause)

52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Feb 2016)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

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(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77, 108-78 (19 U.S.C.

3805 note)).

(b) The Contractor shall comply with the FAR…