RFP_-_FRC_Areial_Power_line_-_7002.pdf

REQUEST FOR PROPOSAL

PROJECT: Aerial Power Line Repairs and Electrical Substation Monitoring with emergency reimbursable tree removal and trimming and other services on the White Oak Federal Research Center Campus.

CONTACT PERSON: Ingrid J. Towns, Contract Specialist

202-755-0016

ISSUING OFFICE General Services Administration, Office of Acquisition, WPH1BA Operation & Maintenance West 301 7th & D St. SW Rm 7107

Washington, DC 20407

ISSUE DATE: March 4, 2016

PROPOSAL DUE DATE: March 21, 2016 at 12 pm

Eastern Standard Time

PROPOSAL SUBMISSION

ELECTRONICALLY ONLY TO: Ingrid J. Towns, Contract Specialist

Ingrid.towns@gsa.gov

RFP SOLICITATION NO: GS-11P-16-YE-D-7002

*PLEASE SEE PAGE 3 FOR SITE VISIT INFORMATION

PROPERTY OF THE UNITED STATES GOVERNMENT, COPYING, DISSEMINATION, OR

DISTRIBUTION OF THESE DRAWINGS, PLANS, OR SPECIFICATIONS TO UNAUTHORIZED USERS IS

PROHIBITED.

GENERAL SERVICES ADMINISTRATION

mailto:Ingrid.towns@gsa.gov

TABLE OF CONTENTS

PART I – SOLICITATION AND CONTRACT FORM STANDARD FORM 1449

PART II – SUPPLIES OR SERVICES AND PRICES

PART III – SPECIFICATIONS AND SCOPE OF WORK

PART IV – CONTRACT CLAUSES

PART V – SPECIAL CONTRACT REQUIREMENTS

PART VI – DOCUMENTS

MEMORANDUM TO: ALL PROSPECTIVE OFFERORS

SUBJECT: REQUEST FOR PROPOSALS (RFP) – GS-11P-16 YE-D-7002-

AERIAL HIGH VOLTAGE POWER LINE REPAIRS, ELECTRICAL SUBSTATION

MONITORING WITH EMERGENCY RESPONSE REIMBURSABLE TREE REMOVAL

AND TRIMMING AND OTHER SERVICES ON WHITE OAK FEDERAL RESEARCH

CENTER CAMPUS.

The General Services Administration, NCR, PBS, invites you to attend a site visit which will be held at the time and place listed below.

LOCATION: GSA Federal Research Center White Oak Campus 10903 New Hampshire Avenue, Building 130, 2nd Floor Conference Room Silver Springs, MD

TIME: 10:00 AM Eastern Time

DATE: March 10, 2016

POINT OF CONTACT: Ms. Ingrid J. Towns, Contract Specialist 202-755-0016 (phone) Ingrid.towns@gsa.gov

The purpose of this site visit is to provide a briefing on the scope of work and specifications for the Aerial

Power Line repairs, electrical substation monitoring, tree removal and trimming with other reimbursable emergency response services, so that the offerors can ascertain the service to be performed, along with general conditions. Please send an email to ingrid.towns@gsa.gov regarding site visit attendance by March

8, 2016. ***

No other site visit will be granted. All of offerors are responsible for taking note of all relevant aspects of the services to be performed on the Federal Research Center White Oak Campus. Attendance at this site visit conference and tour is vital to the preparation of a competitive proposal, and to understand the total result desired by the Government.

All questions arising from the site visit must be submitted in writing by email to: Ms. Towns at ingrid.towns@gsa.gov by COB on March 11, 2016.

Please ensure that all attendees have a picture ID available for entrance into the campus to get to Building

130, 2ND Floor conference room for the site visit.

mailto:Ingrid.towns@gsa.gov mailto:ingrid.towns@gsa.gov mailto:ingrid.towns@gsa.gov

MEMORANDUM TO: ALL PROSPECTIVE OFFERORS

NOTES TO OFFERORS

THIS PROCUREMENT HAS BEEN SET-ASIDE 100% FOR WOMEN OWNED SMALL BUSINESS ONLY.

1. Aerial Power High Voltage Line Repairs, Electrical Substation Monitoring and Emergency Reimbursable tree removal and trimming and other Services will be awarded as a result of this Request for Proposal

(RFP) is to be provided for the General Services Administration, White Oak Federal Research Center

Campus located at 10903 New Hampshire Avenue, Silver Spring, MD 20993.

2. A firm fixed-price contract with a single award indefinite delivery indefinite quantity component will be awarded from this solicitation.

3. The offeror must propose a price for the initial 12-month period and for each of the four (4) option periods in order to be considered for award.

4. The offeror must submit a price for each line item for the initial year and each option years.

5. In order to be considered for award, the offeror must acknowledge receipt of each amendment issued (if any) under this solicitation by submitting one (1) signed and date copy of the Standard Form 30 (Amendment of Solicitation/Modification of Contract) issued for each amendment.

6. Facsimile (FAX) bids/proposals are unacceptable in response to this solicitation. Proposal will be submitted electronically by email only.

7. Executive Order 12989, Economy and Efficiency in Government Procurement through Compliance with Certain Immigration and Naturalization Act Provisions, is in effect and must be complied with under any contract(s) resulting from this Request for Proposals (RFP). In accordance with Executive Order 12989, contractors are responsible for compliance with immigration laws and are hereby notified that any and all suspected infractions shall be reported to the Immigration and Naturalization Service.

8. This package should be read in its entirety to ensure that the offeror is fully aware of all of the contract requirements.

9. This acquisition will utilize Lowest Price Technically Acceptable (LPTA) source selection procedures in accordance with FAR 15.101-2, as supplemented. By submission of its offer, the Offeror accepts all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Offerors must clearly identify any exception to the solicitation and conditions and provide complete accompanying rationale. All technically acceptable offerors shall be treated equally and will not be ranked. Failure to meet a requirement may result in an offer being determined technically unacceptable; an offer must be acceptable in order for the offeror to be eligible for award. The Government will not award a contract on the basis of an unacceptable offer. The Government intends to select ONE contractor for award of this effort. The Government will evaluate the first 3 lowest Price Proposals for technical acceptability. If proposals are not technically acceptable the Government will move forward to evaluate the next 3 lowest price proposals.

The following three (3) factors will be used to evaluate the offers:

a) High Voltage Line Maintenance Experience This factor evaluates the quality of the Offeror’s high voltage line experience taking into consideration the relevant scope of similar projects to specification outlined in the scope of work. The government shall also evaluate the tailored technical approach described to achieve the ultimate goal of successfully implementing GSA’s mission as identified in the SOW.

b) Key Personnel This factor evaluates the quality of the offeror's proposed employees, taking into consideration the relevant experience, training, and past performance.

c) Staff & Work Management Plan This factor evaluates the staff and work management plan explaining the offeror’s methodology to assure the quality requirements of the contract are provided as specified in Part III Scope of Work. The government shall choose the lowest realistically priced, technically acceptable, offer for award. Discussions will not be held; however, it should be noted that pursuant to the Federal Acquisition Regulation, FAR 52.215-1, the Government has reserved the right to make an award based on the initial final offer without discussions.

10. Award will be made to the responsive, responsible Women Owned Small Business (WOSB) firm that offers the overall best value to the U.S. Government of the proposal technically acceptable with the lowest price. The General Services Administration (GSA) reserves the right to make no award. Please be advised that this RFP in no manner obligate the Government regarding award of a contract, task order or modification that results from the issuance of this RFP.

11. Unbalanced Bids/Offers: Bidders/offerors are cautioned that any bid/offer may be rejected as non-responsive if it is materially unbalanced as to prices for the basic requirement and the option period. An offer is unbalanced when it is based on prices significantly less than the costs for some work and prices which are overstated for other work.

PART I

SOLICITIATION / CONTRACT FORM

The following information is provided to prospective offerors in order to assist with preparing their proposals.

Please be advised that the following information does not excuse any prospective Offerors from being thoroughly familiar with the Solicitation requirements prior to submission of a proposal.

The General Services Administration is seeking a responsible contractor to provide services necessary for the

Aerial High Voltage Power Line Repairs and Electrical Substation Monitoring, emergency response reimbursable Tree removal and trimming plus other services for the White Oak Federal Research Center

Campus located in Silver Springs, MD. The Contractor shall provide materials, tools, equipment, labor and supervision to perform this project.

Submit your proposal electrically by the date specified on the cover March 21, 2016 by 12 PM Eastern time to:

Ingrid J. Towns, Contract Specialist

Ingrid.towns@gsa.gov

Please note late email submission received after the due date and time will be classified as unresponsive to the solicitation.

Submit one (1) signed copy of the SF 1449, with the offeror sections completed and one (1) copy of the technical and one (1) copy of the cost proposal with price summary sheets when submitting your proposal.

FAR clause 52.204-9 - (included in full text), Personal Identity Verification of Contractor Personnel, which requires contractors to comply with the personal identify verification process for all affected employees in accordance with the terms of the contract is applicable to this requirement. The security package for all personnel to be employed on this contract is found in Part V Section, of this solicitation.

SOLICITATION AWARD FORM IS TO FOLLOW THIS INFORMATION

mailto:Ingrid.towns@gsa.gov

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

EQWPME-15-5053 4

GS-11-P-16-YE-D-7002

Ingrid Towns 202-755-0016

WPH1BA 100

Please see attached

Please see attached

Kathy White

238210

7.0

03/04/2016

03/21/2016

12:00 PM

OFFICE OF ACQUISITION, OPERATION & MAINTENANCE WEST -

NCR 301 7TH & D STREET SW

WASHINGTON, DC 20407

United States

PAGE OF PAGES

2 4

ITEM NO.

FORM OR

STOCK

NUMBER

SUPPLIES/SERVICES QUANT ITY UNIT OF

ISSUE

UNIT

PRICE

AMOUNT

0001 Aerial High Voltage Power line and Substation Monitoring Maintenance and repair services Base Year

The contractor shall provide all labor, materials, tools, equipment, and supervision necessary to perform the high voltage aerial power line maintenance and repairs, monitoring two (2) VT isolation transformers in the (CVG 114) substation and Transformer 365 in the 300 area with emergency reimbursable response services as listed in the specification for the White Oak Federal Research Center campus located in Silver Springs, MD

NOTE: The certification of funding reflects only one month (April 1, 2016 to April 30, 2016). The remaining months are subject to the Limitation of Government Obligation clause and will be funded in one month increments.

Period of performance 4/1/2016 – 3/31/2017

12 MO

1001 Aerial High VoltagePower line and Substation Monitoring Maintenance and repair services Option The contractor shall provide all labor, materials, tools, equipment, and supervision necessary to perform the high voltage aerial power line maintenance and repairs, monitoring two (2) VT isolation transformers in the (CVG 114) substation and Transformer 365 in the 300 area with emergency reimbursable response services as listed in the specification for the White Oak Federal Research Center campus located in Silver Springs, MD

NOTE: The certification of funding is subject to the Limitation of Government Obligation clause and will be funded in one month increments.

Period of performance 4/1/2017 – 3/31/2018

12 MO

3 4

ITEM NO. FORM

OR STOCK

NUMBER

SUPPLIES/SERVICES QUANT ITY UNIT OF

ISSUE

UNIT PRICE AMOUNT

2001 Aerial High VoltagePower line and Substation Monitoring Maintenance and repair services Option 2

The contractor shall provide all labor, materials, tools, equipment, and supervision necessary to perform the high voltage aerial power line maintenance and repairs, monitoring two (2) VT isolation transformers in the (CVG 114) substation and Transformer 365 in the 300 area with emergency reimbursable response services as listed in the specification for the White Oak Federal Research Center campus located in Silver Springs, MD

NOTE: The certification of funding is subject to the Limitation of Government Obligation clause and will be funded in one month increments.

Period of performance 4/1/2018 – 3/31/2019

12 MO

3001 Aerial High VoltagePower line and Substation Monitoring Maintenance and repair services Option 3

The contractor shall provide all labor, materials, tools, equipment, and supervision necessary to perform the high voltage aerial power line maintenance and repairs, monitoring two (2) VT isolation transformers in the (CVG 114) substation and Transformer 365 in the 300 area with emergency reimbursable response services as listed in the specification for the White Oak Federal Research Center campus located in Silver Springs, MD

NOTE: The certification of funding is subject to the Limitation of Government Obligation clause and will be funded in one month increments.

Period of performance 4/1/2019 – 3/31/2020

4 4

ITEM NO. FORM

OR STOCK

NUMBER

SUPPLIES/SERVICES QUANT ITY UNIT OF

ISSUE

UNIT PRICE AMOUNT

4001 Aerial High VoltagePower line and Substation Monitoring Maintenance and repair services Option 4

The contractor shall provide all labor, materials, tools, equipment, and supervision necessary to perform the high voltage aerial power line maintenance and repairs, monitoring two (2) VT isolation transformers in the (CVG 114) substation and Transformer 365 in the 300 area with emergency reimbursable response services as listed in the specification for the White Oak Federal Research Center campus located in Silver Springs, MD

NOTE: The certification of funding is subject to the Limitation of Government Obligation clause and will be funded in one month increments.

Period of performance 4/1/2020 – 3/31/2021

PART II

SUPPLIES OR SERVICES AND PRICES

Description of Services – The contractor shall provide all labor, materials, tools, equipment, and supervision necessary to perform tree removal and tree & limb trimming for approximately 4 miles of energized three-phase aerial high voltage power line right of way; reset, rack, open and close medium voltage vacuum circuit breakers; and repair/re-lamp street light. The contractor shall be responsible for monitoring of the two (2)

Virginia Transformer Corp (VT) isolation transformers in the main substation CVG 114 and transformer number 365 in the 300 area. When the local power company (PEPCO) requires an outage for their own maintenance purposes, the contractor shall assist the local power company by removing items from necessary required service area.

Offeror shall use and submit copies of the worksheet on pages 13-20 to quote prices for the Base/Initial 12-

Month Period, and each of the FOUR (4) 12-Month Option Periods. Please include List labor rate for labor category for necessary staff and hourly rate for each reimbursable service that has to be performed.

Offeror must provide prices for ALL FIVE (5) 12-Month Periods and pricing for reimbursable services.

PROPOSAL SUBMISSIONS

One (1) copy (including original) of the following items are required to be submitted for this Request for Proposals (RFP) solicitation as organized and in the order listed below.

PLEASE LABEL EACH ATTACHMENT OF YOUR PROPOSAL SEPARATELY BY TECHNICAL PROPOSAL AND PRICE

PROPOSAL.

Technical Proposal

Responses/substantiation for all Three (3) Evaluation Factors:

1. High Voltage Line Maintenance Experience

2. Key Personnel

4. Staff & Work Management Plan

Price Proposal

Standard Form 1449 (submit with original signatures)

Supplies or Services and Prices for the Base/Initial and four (4) Option Periods (pages 10‐17)

Acknowledgement of all amendments, if any

Representations and Certifications (if not available through SAM at: https://sam.gov/

(Reference FAR 52.212‐3 in Part IV ‐ Clauses/Provisions)

Any proposal which fails to conform to the above requested submissions may be considered nonresponsive and categorized as unacceptable.

Offerors are advised that proposals and related materials become the property of the U.S. Government and will not be returned to the offeror.

https://sam.gov/ http://www.gsa.gov/portal/forms/download/115238

1. Pricing Sheets

1.1 Summary

Period FFP Total

Base $ $

Option 1 $ $

Option 2 $ $

Option 3 $ $

Option 4 $ $

Total Evaluated Price $ $

The following Pricing Table must be included with the proposer’s proposal. Proposers shall ensure that each blank is filled-in and that all extensions and totals are correct.

NOTE: The numbers of units listed in the Basic Services Pricing Table below are accurate quantities and not estimates.

1.2 Price for Base Year- Basic Services– First 12-Month Period

Base Scope of Work (lump Sum): Provide all management, labor, supervisions, equipment and materials to perform preventive maintenance on the batteries located at substation CVG 114 on a monthly basis according to the manufacturer’s recommended maintenance schedule and street lights. This maintenance will included, but is not limited to, checking specific gravities, ensuring cable connections are tight, adding distilled water (if necessary), checking voltages, and preventing corrosion.

SCHEDULE (include applicable Federal, State and local taxes)

Item No. Supply Services Quantity Unit Unit Price

Amount

0001 Substation (CVG114) Battery, high voltage aerial power line monitoring and Street light Maintenance/ repair services

12 Month

GRAND TOTAL BASE YEAR CLIN: $_____________________

1.3 Price for First Option Year – Basic Services- Second 12-Month Period

Base Scope of Work (lump Sum): Provide all management, labor, supervisions, equipment and materials to perform preventive maintenance on the batteries located at substation CVG 114 on a monthly basis according to the manufacturer’s recommended maintenance schedule and street lights. This maintenance will included, but is not limited to, checking specific gravities, ensuring cable connections are tight, adding distilled water (if necessary), checking voltages, and preventing corrosion.

SCHEDULE (include applicable Federal, State and local taxes)

Item No. Supply Services Quantity Unit Unit Price

Amount

1001 Substation (CVG114) Battery, high voltage aerial power line monitoring and Street light Maintenance/ repair services

12 Month

GRAND TOTAL FIRST OPTION YEAR CLINS: $_____________________

1.4 Price for Second Option Year – Basic Services- Third 12-Month Period

Base Scope of Work (lump Sum): Provide all management, labor, supervisions, equipment and materials to perform preventive maintenance on the batteries located at substation CVG 114 on a monthly basis according to the manufacturer’s recommended maintenance schedule and street lights. This maintenance will included, but is not limited to, checking specific gravities, ensuring cable connections are tight, adding distilled water (if necessary), checking voltages, and preventing corrosion.

SCHEDULE (include applicable Federal, State and local taxes)

Item No. Supply Services Quantity Unit Unit Price

Amount

2001 Substation (CVG114) Battery, high voltage aerial power line monitoring and Street light Maintenance/ repair services

GRAND TOTAL SECOND OPTION YEAR CLINS: $_____________________

1.5 Price for Third Option Year – Basic Services- Fourth 12-Month Period

Base Scope of Work (lump Sum): Provide all management, labor, supervisions, equipment and materials to perform preventive maintenance on the batteries located at substation CVG 114 on a monthly basis according to the manufacturer’s recommended maintenance schedule and street lights. This maintenance will included, but is not limited to, checking specific gravities, ensuring cable connections are tight, adding distilled water (if necessary), checking voltages, and preventing corrosion.

SCHEDULE (include applicable Federal, State and local taxes)

Item No.

Supply Services Quantity Unit Unit Price

Amount

3001 Substation (CVG114) Battery, high voltage aerial power line monitoring and Street light Maintenance/ repair services

12 Month

GRAND TOTAL THIRD OPTION YEAR CLINS: $_____________________

1.6 Price for Fourth Option Year – Basic Services- Fifth 12-Month Period

Base Scope of Work (lump Sum): Provide all management, labor, supervisions, equipment and materials to perform preventive maintenance on the batteries located at substation CVG 114 on a monthly basis according to the manufacturer’s recommended maintenance schedule and street lights. This maintenance will included, but is not limited to, checking specific gravities, ensuring cable connections are tight, adding distilled water (if necessary), checking voltages, and preventing corrosion.

SCHEDULE (include applicable Federal, State and local taxes)

Item No.

Supply Services Quantity Unit Unit Price

Amount

4001 Substation (CVG114) Battery, high voltage aerial power line monitoring and Street light Maintenance/ repair services

GRAND TOTAL FOURTH OPTION YEAR CLINS: $_____________________

2. Reimbursable Services

2.1. Price for Base Year- Reimbursable Services– First 12-Month Period

Note: The estimated quantities stated on the bid/offer sheets are furnished for information purposes only and are not to be construed as guarantees or commitments to order reimbursable services. All rates shall include all labor, g&a, and profit (exclusive of materials).

***Provide a price per item below not to be included in the pricing for basic services***

Reimbursable Incidental Services As-Needed Quantity Unit Unit Price Amount

Open, Close Rack & Vacuum Circuit Breakers 1 HR

Reset Breakers 1 HR

Tree Trimming, Pruning, and Removal 1 HR

High Voltage Line Repairs 1 HR

Pole Replacement and Re-Wiring 1 HR

Fuse Replacement 1 HR

Fuse Cut Out Resetting 1 HR

PEPCO Outages 1 HR

Power Transmission line and Communication line Repairs & Replacement

1 HR

Ceramic Insulator Replacement 1 HR

Water Extraction from Electrical Vaults 1 HR

Animal Extraction from Electrical Vaults 1 HR

The labor rates quoted below will be used as the basis for negotiating reimbursable services.

TRADE Quantity UNIT Regular Time Rate

Overtime Rate

Field Technician 1 HR

Electrical Technician Supervisor 1 HR

Project Manager 1 HR

Licensed Journeyman Electrician

1 HR

Electrician Helper 1 HR

Laborer Leader 1 HR

General Laborer 1 HR

2.2. Price for First Option Year – Reimbursable Services- Second 12-Month Period

***Provide a price per item below not to be included in the pricing for basic services. ***

Additional Task As-Needed (“Reimbursable Services”): Provide all management, labor, tools, supervision, mobilizations, equipment and materials to perform additional tasks on a reimbursable emergency response incidental service basis (if authorized).

Reimbursable Incidental Services As-Needed Quantity Unit Unit Price Amount

Open, Close Rack & Vacuum Circuit Breakers 1 HR

Reset Breakers 1 HR

Tree Trimming, Pruning, and Removal 1 HR

High Voltage Line Repairs 1 HR

Pole Replacement and Re-Wiring 1 HR

Fuse Replacement 1 HR

Fuse Cut Out Resetting 1 HR

PEPCO Outages 1 HR

Power Transmission line and Communication line Repairs & Replacement

1 HR

Ceramic Insulator Replacement 1 HR

Water Extraction from Electrical Vaults 1 HR

Animal Extraction from Electrical Vaults 1 HR

The labor rates quoted below will be used as the basis for negotiating reimbursable services.

TRADE Quantity UNIT Regular Time Rate

Overtime Rate

Field Technician 1 HR

Electrical Technician Supervisor 1 HR

Project Manager 1 HR

Licensed Journeyman Electrician

1 HR

Electrician Helper 1 HR

2.3. Price for Second Option Year – Reimbursable Services- Third 12-Month Period

***Provide a price per item below not to be included in the pricing for basic services***

Additional Task As-Needed (“Reimbursable Services”): Provide all management, labor, tools, supervision, mobilizations, equipment and materials to perform additional tasks on a reimbursable emergency response incidental service basis (if authorized).

Reimbursable Incidental Services As-Needed Quantity Unit Unit Price Amount

Open, Close Rack & Vacuum Circuit Breakers 1 HR

Reset Breakers 1 HR

Tree Trimming, Pruning, and Removal 1 HR

High Voltage Line Repairs 1 HR

Pole Replacement and Re-Wiring 1 HR

Fuse Replacement 1 HR

Fuse Cut Out Resetting 1 HR

PEPCO Outages 1 HR

Power Transmission line and Communication line Repairs & Replacement

1 HR

Ceramic Insulator Replacement 1 HR

Water Extraction from Electrical Vaults 1 HR

Animal Extraction from Electrical Vaults 1 HR

The labor rates quoted below will be used as the basis for negotiating reimbursable services.

TRADE Quantity UNIT Regular Time Rate

Overtime Rate

Field Technician 1 HR

Electrical Technician Supervisor 1 HR

Project Manager 1 HR

Licensed Journeyman

Electrician

1 HR

Electrician Helper 1 HR

2.4. Price for Third Option Year – Additional Services- Fourth 12-Month Period

***Provide a price per item below not to be included in the pricing for basic services***

Additional Task As-Needed (“Reimbursable Services”): Provide all management, labor, tools, supervision, mobilizations, equipment and materials to perform additional tasks on a reimbursable emergency response incidental service basis (if authorized).

Reimbursable Incidental Services As-Needed Quantity Unit Unit Price Amount

Open, Close Rack & Vacuum Circuit Breakers 1 HR

Reset Breakers 1 HR

Tree Trimming, Pruning, and Removal 1 HR

High Voltage Line Repairs 1 HR

Pole Replacement and Re-Wiring 1 HR

Fuse Replacement 1 HR

Fuse Cut Out Resetting 1 HR

PEPCO Outages 1 HR

Power Transmission line and Communication line Repairs & Replacement

1 HR

Ceramic Insulator Replacement 1 HR

Water Extraction from Electrical Vaults 1 HR

Animal Extraction from Electrical Vaults 1 HR

The labor rates quoted below will be used as the basis for negotiating reimbursable services.

TRADE Quantity UNIT Regular Time Rate

Overtime Rate

Field Technician 1 HR

Electrical Technician Supervisor 1 HR

Project Manager 1 HR

Licensed Journeyman Electrician

1 HR

Electrician Helper 1 HR

2.5. Price for Fourth Option Year – Additional Services- Fifth 12-Month Period

***Provide a price per item below not to be included in the pricing for basic services.***

Additional Task As-Needed (“Reimbursable Repair”): Provide all management, labor, supervision, mobilizations, equipment and materials to perform additional tasks on a reimbursable repair basis (if authorized).

Reimbursable Incidental Services As-Needed Quantity Unit Unit Price Amount

Open, Close Rack & Vacuum Circuit Breakers 1 HR

Reset Breakers 1 HR

Tree Trimming, Pruning, and Removal 1 HR

High Voltage Line Repairs 1 HR

Pole Replacement and Re-Wiring 1 HR

Fuse Replacement 1 HR

Fuse Cut Out Resetting 1 HR

PEPCO Outages 1 HR

Power Transmission line and Communication line Repairs & Replacement

1 HR

Ceramic Insulator Replacement 1 HR

Water Extraction from Electrical Vaults 1 HR

Animal Extraction from Electrical Vaults 1 HR

The labor rates quoted below will be used as the basis for negotiating reimbursable services.

TRADE Quantity UNIT Regular Time Rate

Overtime Rate

Field Technician 1 HR

Electrical Technician Supervisor 1 HR

Project Manager 1 HR

Licensed Journeyman Electrician

1 HR

Electrician Helper 1 HR

PART III

SPECIFICATON AND SCOPE OF WORK

I. BACKGROUND

The United States General Services Administration (GSA) has a requirement to perform emergency and routine repairs and maintenance to aerial medium and high voltage power and communications lines as well as the CVG 114 Substation batteries. The requirement also entails periodically monitoring of the CVG 114

Substation, remote secondary substation 365, overhead/underground wires, transformers, automatic transfer switches, street lamps, and related equipment while energized on an as needed basis and related medium voltage equipment serving the Federal Research Center at White Oak.

The electric transmission and distribution on the White Oak campus is critical infrastructure. The sensitive and classified nature of the work performed by the Food and Drug Administration (FDA) and the United

States Air Force (USAF) requires reliable electric service on the White Oak campus. A power loss, especially a sustained one, could damage mission critical equipment, compromise experiments, and/or release dangerous biologic agents into the atmosphere.

II. PROJECT DESCRIPTION

A. The intent of this contract is to source a licensed, responsive, and responsible Contractor to provide maintenance, repair, emergency call, and repairs to aerial power lines and high voltage electrical equipment. The successful Contractor must have the ability to work on overhead/underground wires, substations, transformers, batteries, street lights, and related equipment while energized on a routine and as needed basis. In addition, the Contractor must be able to provide preventative maintenance services to ensure power remains continuous on an as needed basis.

B. PERIOD OF PERFORMANCE

1. Base Year: April 1, 2016 – March 31, 2017

2. Option Year I: April 1, 2017 – March 31, 2018

3. Option Year II: April 1, 2018 – March 31, 2019

4. Option Year III: April 1, 2019 – March 31, 2020

5. Option Year IV: April 1, 2020 – March 31, 2021

III. SCOPE OF WORK:

The contractor shall provide all labor, materials, tools, equipment, and supervision necessary to perform tree removal and tree & limb trimming for approximately 4 miles of energized three-phase aerial power line right of ways; reset, rack, open and close medium voltage vacuum circuit breakers; repair / re-lamp street lights.

The contractor shall be responsible for monitoring of the two (2) VT (Virginia Transformer Corp) isolation transformers in the main substation CVG 114 and transformer number 365 in the 300 area. When the local power company (PEPCO) requires an outage for their own maintenance purposes, the contractor shall assist the local power company by removing equipment from service as needed.

All preventive maintenance work on the batteries will be dated, logged, and submitted to the Contracting

Officer’s Representative (COR) each month. This maintenance log will include specific gravities and voltages for each battery every month as well as a list of all other maintenance activities performed per the manufacturer’s recommended maintenance schedule. The Contractor shall indicate which batteries received maintenance activities each month.

All preventive maintenance work on the batteries will be dated, logged, and submitted to the COR each month. This maintenance log will include specific gravities and voltages for each battery every month as well as a list of all other maintenance activities performed per the manufacturer’s recommended maintenance schedule. The contractor shall indicate which batteries received maintenance activities each month.

A. The Contractor shall provide the following as part of the base contract:

1. The Contractor shall be responsible for the planning and scheduling of both their onsite service and maintenance team and GSA building management personnel to ensure maximization of the service resource provided.

2. All field technical services, tools, equipment, instrumentation, and technical supervision to perform the work.

3. Itemized price list (line items) of all materials, equipment and labor.

4. Stocking poles, crossbars, insulators, cables, fuses, disconnects and other related hardware relative to the aerial power and communication White Oak campus.

5. Notification to GSA building management prior to commencement of any work, which includes but is not limited to: tree and limb trimming, tree removal, power line repairs, and circuit breaker resetting.

6. Timely notification of any system, material, or workmanship which is found deficient.

7. Report/log of all work, which includes but is not limited to an assessment of the equipment and power line condition prior to and upon completion of the work.

8. The Contractor shall ensure that technicians performing the work are certified.

9. The Contractor is to notify the White Oak Central Utility Plant (CUP) operators prior to opening or closing of circuit breakers at White Oak substation CVG 114.

10. All parties involved must be cognizant of and comply with all OSHA industry-standard safety procedures.

11. The Contractor shall provide all equipment, tools, labor, supervision, materials, transportation, and all effort necessary to carry out the specifications herein.

12. The Contractor shall maintain on CVG 114 battery maintenance logs on a monthly basis.

13. The Contractor shall be on call and available at all times.

B. The Contractor shall provide unit pricing for the following repairs and services:

1. The Contractor must have the licenses, tools, equipment, materials, and technical ability to perform (as a minimum, but not limited to) the following repairs and services:

i. Response time for a requested service call shall be one (1) hour after

Contractor receives request from GSA

ii. Opening and Closing vacuum circuit breaker

iii. Tree and limb clearing

iv. Pole testing, and hardware replacement

v. Pole re-wiring

vi. Fuse replacement

vii. Fuse cut-out resetting

viii. Switchgear repair, replacement and testing**

ix. Fuse cut-out replacement

x. Ceramic insulator replacement

xi. Power transmission line and communications line (cable) repairs and replacement

xii. Utility notification and coordination as necessary**

xiii. Monitoring transformer operations according to manufacturer’s specifications

xiv. Monitoring vacuum circuit breakers operations according to manufacturer’s specifications

xv. Performing battery maintenance in CVG 114**

** It is understood some of the services listed above cannot be performed by all high voltage service Contractors, and therefore shall be subcontracted, at an extra cost, to a Contractor specializing in that field.

2. Twice annually, the Contractor will be responsible for inspecting and clearing (as needed) all aerial power line right of ways except those that are the responsibility of PEPCO. PEPCO is responsible for maintaining the 69,000 volt PEPCO power line right of way that follows

White Oak Campus’ perimeter road along the north fence line. Start date and time of twice annual clearing work will be determined by GSA Building Management. All twice annual clearing work will be done during normal business hours.

3. The disposal of all salvageable equipment and metals including (but not limited to) copper is the responsibility of the Contractor. The Contractor must follow all applicable state and federal laws and regulations when disposing of salvageable equipment and metals. Once salvageable equipment and metals have been removed from the White Oak Federal

Research Center, the government is no longer liable for any disposal or recycling concerns.

4. When applicable, existing wiring, cabling and related hardware will be re-used.

5. Pricing for the requirements will be based on and around, but not limited to the following criteria:

i. Open, Close, & Rack Circuit Breakers

ii. Reset Breakers

iii. Tree Trimming, Pruning, and Removal

iv. Line Repairs

v. Pole Replacement and Re-Wiring

vi. Water Extraction from Electrical Vaults

vii. Animal extraction from Electrical Vaults

PART IV

CONTRACT CLAUSES

Contract Clauses

52.212-1 Instructions to Offerors—Commercial Items.

As prescribed in 12.301(b)(1), insert the following provision:

Instructions to Offerors—Commercial Items (Oct 2015)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2012_3.html#wp1084399 https://www.acquisition.gov/sites/default/files/current/far/html/FormsStandard67.html#wp1189284 https://www.acquisition.gov/sites/default/files/current/far/html/FormsStandard67.html#wp1189284 https://www.acquisition.gov/sites/default/files/current/far/html/52_212_213.html#wp1179194 https://www.acquisition.gov/sites/default/files/current/far/html/52_212_213.html#wp1179194

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

https://www.acquisition.gov/sites/default/files/current/far/html/FormsStandard67.html#wp1189284

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101- 29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to—

GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407

Telephone (202) 619-8925 Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by—

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the offeror’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

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(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable…