Amend 02 CUP2 RFI LOG CUP2.pdf

QUESTION RESPONSE

The SF1442 has the RFQ due date and time listed as 4/22/2016 at 12:00, while section I.H.

on page 5 of 12 of the RFQ lists the submission date and time as 4/22/2016 at 5:00 p.m. Please confirm the correct time for the RFQ submission.

RFQ Submission/Due Date and Time: 04/22/16 by

12:00 PM EST, LOCAL

Section I.C. List of Phase 1 Solicitation Documents on page 4 of 12 of the RFQ indicates that the solicitation documents include, “(5) The Scope of Work, Drawings, Exhibits, and other Attachments to the Agreement. “ These items were not included with the solicitation package. Please provide these items for review?

Bridging Documents were uploaded at FBO 03/31/2016

3 In the RFQ, page 7 of 12, Section (3) Past performance of team, it is requested as the Designer Builder/Constructor we provide verifiable information and references for ‘four

(4) similar projects’ completed over the last ten (10 ) years that…Does ‘similar’ mean projects of similar size and complexity or similar CUP projects of comparable size? similar CUP projects of comparable size

Section III.B. Contractor Responsisbilities on page 7 of 39 of the Agreement indicates that the contractor shall perform at least 10 percent (12%) of trhe work. Plesae clarifiy if the requirement is 10% or 12%.

The contractor shall perform at least twelve percent (12%) of the work.

Does the scope of work for construction of the CUPII include installation of the electrical equipment and other components for the power plant and chilled water unit? Or is it rather for just the construction of the building alone? It was unclaear from the available information.

The scope includes construction of the building and equipment. The base option is building only.

Please advise if the limited use of 11 x 17 pages will be allowed for information such as the organization chart, project schedule, lead designer experience documentation, etc. Yes.

Please advise if the format requirements (Times New Roman, 12 point, double spaced, one inch margins) apply to narratives only or to all documents including covers, tab/dividers, cover letter, etc.

Applies to narratives only; not tabs/dividers, covers, cover letter, etc.

8 Regarding section II.C.1.c, please advise which positions are considered as “key personnel.”

Project Executive, Project Manager, Scheduler, Superintendent, Quality Control

Regarding section II.C.1.f, please advise if the project schedule is included in the 50 page count limitation.

Pull-out/Fold-out Graphs and charts are not included in the page count.

Regarding section II.C.2.a and II.C.2.b, please clarify if the “lead designer” is an individual or a firm. "Lead Designer" can be an indivdual or a firm.

GS-11-P-16-MM-C-7001, Design-Build of CUP2, St Elizabeths West Campus, SE, Wash., DC

RFI LOG (date) 04/18/2016

BonnieEEcholes Typewritten Text Issued under Amend 02

BonnieEEcholes Typewritten Text

Due to the complicated mechanical and electrical systems and minimal architectural design involved in this project, please confirm that it is acceptable for an engineering firm to fill the role of lead designer. Yes.

Regarding section II.C.2.c, please advise if personnel references are required for the design team qualifications. No

The Past Performance Questionnaire form was provided in amendment 1. Please advise if completed PPQ’s shall be included in the proposal or sent directly to the contracting officer. If PPQ’s are to be included in the proposal, please advise if they are included in the 50 page count limitation.

Forms can be included in the submission or submitted directly to the Contracting Officer. The forms are not included in the page count.

The RFP states that the proposal shall include five similar projects for the lead designer, four similar projects for the general contractor, and two similar projects for the design team. Please advise if a PPQ is required for all of these projects. Yes

Please advise if the same similar project may be used for both the lead designer and the design team. Yes

16 Regarding section II.C.3, please clarify the “letter format” required for references.

Regarding section II.C.3, please clarify requirements for “Design Team” experience on past D-B projects - If our team is including consultant disciplines beyond “Lead Design Professionals” (Architect, MEP Engineer, Structural, Civil) do we need to include references and projects for each discipline? no

Please confirm that proof of registration in the System of Award Management is required for the general contractor only.

Prospective contractors shall be registered in the SAM database prior to award of a contract or agreement.

GSA form 527 was provided in amendment 1.

Where in the proposal should this form be included? Please advise if this form is included in the 50 page count limitation.

Form 527 is not included in page count. Forms issued by the Government as part of the RFQ or RFP are not part of the page count.

Where in the proposal should the Representations and Certifications (C301) be included?

Will the GSA retain a 3rd party Commissioning Agent for this project, or should this discipline be included in the proposed project team? GSA will retain a 3rd party commissioning agent

22 Does the Technical proposal 50 page limit include divider/tab sheets? No.

Specification section 009000 describes information and forms to be included in the offeror’s proposal. These requirements differ from those described in the request for qualifications. Please confirm that proposals shall be prepared in accordance with the request for qualifications and not section 009000.

Follow RFQ. The spec section 009000 was catered for RFP.

Please clarify whether the form, file name “PBS_Past_Performance_Form_Rev_6_12_15.

docx” included in Amendment 1, dated 4/1/2016, will be used to satisfy the requirements of items “a” thru “f” under item 3 of the Technical Proposal, labeled “Past Performance of team”?

Written paragraph

See ITEM C: Amend 02

"a thru f" requires response from Offeror;

references may submit PPQs.

Please clarify requirements of paragraph 3 under item 3 of the Technical Proposal, labeled “Past Performance of team” that reads “The offeror shall also submit at a minimum two references for each project.” Is this in addition to the client reference info that will be provided on the completed PPQ form “PBS_Past_Performance_Form_Rev_6_12_15.

docx”, under the section titled “Client Point of Contact Information”? no.

Will the completed PPQ forms, 16 for four projects, be included in the page count (50 pages max) of the Technical Proposal? No.

27 Are the tables and graphics restricted to the 12-point font and double-space requirement?

Tables and Graphics are not restricted to 12-point font and double-space requirement.

Please confirm that ZGF has made initial contact and reviewed bridging design with NCPC and that the CUP2 Expansion design can be submitted under NCPC meeting schedule dates for "Deadline For Submissions Not Requiring Referral". In addition, please confirm that the eagle zone / building restriction time frames do not apply to the CUP2 Expansion project.

The CUP Design has initial approval from NCPC for the exterior components. A final approval is still required. CUP 2 is not in the eagle zone.

Restrictions do not apply.

Section II.B. indicates that the Technical Proposal shall not be more than 50 pages.

Section II.C.2. requests five projects for the Lead Designer including photographs/schematics/illustrations and allows up to 5 pages per project (25 pages).

Additionally, Section II.C.3. requires two letters of reference for each of four projects for the Design Builder/Constructor in addition to the project descriptions (minimum of 12 pages) and two letters of reference for each design team member in addition to two project descriptions (minimum of 4 pages assuming only 1 design team member). These items alone total 41 pages without taking into account the requirements for the Technical Approach and additional resumes for other design team key personnel. Given the breadth of the information that has been requested in the RFQ, and the likelihood that many teams include more than one design team member, we respectfully request that the page count be increased to 100 pages.

Reference Request for Qualifications Page 5, Section I.H: Please confirm that the Offeror can gain access to the receipt address noted as GSA Regional Office NCR Room #2002, without escort or personnel information furnished for security verification. If personnel information is required to gain access, please clarify the extent of the information Offerors will need to furnish prior to arrival.

Technical Proposal (TAB 1 Factors Submission) shall not be more than 50 pages

Proper identification required for access to the building

Reference Request for Qualifications Page 5, Section 11.B: Confirm that completed Past Performance Questionnaires, if required to be included in the Offeror’s technical submission, are not counted towards the 50 page length limit. Also, please confirm that any legal documentation, representations and certifications, financial documents, teaming agreements or other documentation required aside from what is stipulated in section II.C Technical Proposal, will not count towards the 50 page limit.

Reference Request for Qualifications Page 7, Section (3) Past Performance of the Team: In paragraph 3, the RFQ states that “references shall be in letter format”. Please clarify what is meant by letter format, and confirm that the extent of the reference information provided will be the Name, Address, and current telephone numbers of each reference.

References will be completed by providing PPQs either to the Offeror for inclusion in the proposal, or directly to the GSA.

Reference Amendment 1, Past Performance Questionnaire: If the Offeror has a previously completed PPQ for a reference project, is it acceptable to submit that form in lieu of the PPQ form issued in Amendment 1?

Reference Amendment 1, Past Performance Questionnaire: Confirm that if the Offeror’PPQs completed by the Offeror’s clients can be submitted directly Ann Contee, and if the client chooses to send said PPQ directly, the Offeror is not required to be furnished the PPQ in the technical proposal, as well. Confirmed.

Specification section 013300 paragraph 1.2.A states that the CO has 15 working days to review and comment on submittals. Please advise if this duration applies to design document submissions. Yes What is the anticipated notice to proceed date for this project? August 2016 What is the anticipated procurement schedule (i.e. issuance of phase 2 RFP/short-list, phase 2 award, etc.)?

Please advise if the bridging documents have been submitted for review or approval to NCPC, CFA, the State Historic Preservation Office, or other authorities with jurisdiction.

The CUP Design has initial approval from NCPC for the exterior components. A final approval is still required.

This RFP requires information typically found in the second step of a Two Step solicitation (Risk Analysis, Schedule, Management Plan, and Key Personnel References). In Step One we are typically required to provide Project Experience and Key Personnel Resumes. Can we revise this RFP to include only the Step One requirements referred to above?

RFP page 8 of 12: Please clarify what is required. The RFP requires that “references shall be in letter format”. Normally we provide only names and contact information.

RFP out in May, RFP due in June, Award in July, NTP August 2016

Page count ONLY for three (3) factors required for submission under TAB 1 - Technicl Proposal

Letter format is written paragraph; confirmed.

Previously completed PPQs may be submitted as long as information is correct and relevant.

This is Phase 1 - RFQ. Information provided relative to Phase 2 - RFP is of a courtesy.

Phase 1 submissions are detailed under Item C of Amend 2.

Letter format is written paragraph; the name, address, and current telephone numbers of the person or company providing reference

If the RFP requirements remain unchanged, we request a due date extension of three weeks to assemble all the materials, due to the volume of information originally required in the RFP.

Due to the volume of information required, we request that the page count limit be extended by 30 pages.

We also request that the following contents shall not be considered among the page count restrictions:

· Cover Letter

· Cover, table of contents, tabs, divider pages

· Schedule

· Project references

· Representations and Certifications

· Proof of Registration

· Proof of Bonding Capacity

· Proof of receipt of Amendments and related information

· Association letters RFP page 8:

II.E. Requirements for Joint Venture Offerors

(3) Representations and certifications, financial information, and past performance information must be submitted for each member of the joint venture.

No Financial Information is previously referred

to. Are there any financial requirements for non- JV offerors?

Past Performance Questionnaire, per Amendment 1: Should each project submitted as part of the proposal (i.e. Lead Design Qualifications, Design/Builder Qualifications, and Design Team Qualifications) have an accompanying questionnaire? Please clarify exactly which/how many project references and reference letters should be included.

Should reference letters (and Past Performance Questionnaire forms, if required) be submitted directly to the GSA or included in the hard copy submission?

Should completed Past Performance Questionnaires be submitted for each project presented as evidence of current or past performance?

Should reference letters be sent directly to the GSA by the individuals writing them, or should they be included in the Phase I qualifications package due on April 22?

If they’re required, should the Past Performance Questionnaires be sent directly to the GSA by the individuals completing them, or should they be included in the Phase I qualifications package due on April 22?

According to the Sources Sought, "the scope is intended to include design/build efforts from approximately 30% bridging documents and construction management for the CUP2 Building". I was wondering if you could provide the name of the company that did the design-build-bridging documents. Or is that part of the effort currently under procurement under the Solicitation ID: GS11P16MMC7001 (Design/Build for CENTRAL UTILITY PLANT (CUP) II for the Consolidation of the U.S.

Department of Homeland Security (DHS), St.

Elizabeths West Campus, SE, Wash., DC)?

Bridging Documents were provided in online documents.

This is Phase 1 - RFQ. See ITEM C of Amend 2 for submission requirements under RFQ

50 page count ONLY for 3 factors required for submission under TAB 1 - Technicl Proposal

50 page count limitation ONLY for 3 factors required for submission under TAB 1 - Technicl Proposal

GSA Form 527, Contractor's Qualificaitons and Financial Information

Yes

Either is acceptable.

Yes

Either is acceptable

Either is acceptable.