Q_and_A.Solicitation_GS11P16MKC7007.final.091416.pdf

GSA RESPONSES TO OFFEROR’S QUESTIONS

SOLICITATION # GS-11P-16-MK-C-7007

Renovation of Office Suites and New Systems Furniture

Postal Square Building

Washington, DC

September 14, 2016

OFFEROR’S QUESTIONS GSA RESPONSES

1. Q. Reference SOW Page 7 of 8, Section 6 – Other Considerations, II – General Requirements, Paragraph 1: “The Contractor shall perform on the site, and with its own organization, work equivalent to at least 15% of the total amount of work to be performed under the contract.” Dated May 18, 2016, the

Scope of Work predates the SBA’s

June 30, 2016 issuance on a final rule implementing changes to the limitations on subcontracting provisions of the National Defense

Authorization Act.

A. As prescribed in FAR 19.508(e), FAR 52.219-14 is in effect under this project. General Construction

Contracts: The small business prime contractor must perform at least 15% of the cost of the contract with its own employees, not including the cost of materials.

2. Q. Is it GSA’s intent to administer the limitations on subcontracting rule for the duration of the contract per current FAR 52.219-14 (prior to

FAR implementation of the new

SBA rule), OR to apply the new rule referenced in 13 CFR

125.6(a)(3) which eliminates the old issues of calculating costs and clarifies the way limitations on subcontracting are calculated?

A. As prescribed in FAR 19.508(e), FAR 52.219-14 is in effect under this project. General Construction

Contracts: The small business prime contractor must perform at least 15% of the cost of the contract with its own employees, not including the cost of materials.

3. Q. Page 7 of the Solicitation, Section

II.D. Technical Proposal (1), states that we must use the GC Reference

Form to demonstrate our Past

Performance, however there is no such form included in the documents. Can you please provide this form?

A. GC Reference Form is a self-generated form which contains the information on the comparable project and contact information for the reference.

https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2019_5.html#wp1086899 https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2019_5.html#wp1086899

Solicitation GS11P16MKC7007

4. Q. Page 7 of the Solicitation, Section II.D. Technical

Proposal (1), states that we’re to submit references for comparable projects that are substantially completed within the last (8) years. Can you please confirm the number of references and/or project references required and how many projects we’re supposed to use?

A. The Offeror’s past performance record must demonstrate satisfactory performance on at least two (2) comparable projects substantially completed within the last eight

(8) years. Any proposal which does not demonstrate satisfactory performance on at least two (2) comparable projects substantially completed within the last eight

(8) years will not be considered technically acceptable. The

Offeror must provide a GC

Reference Form for each reference (a person or persons who may be contacted regarding the quality of the Offeror’s past performance). The name, title, company name, current address, current phone number, and current fax number for each reference must appear on the form.

5. Q. Please provide drawings for

Suite G-180 and Suite

2840, as referenced in the

SOW for the Tate Raised

Access Flooring.

A. Suite G180 and Suite 2840 are not in scope of this contract, disregard this reference, not in contract.

6. Q. In the SOW for the Tate

Raised Access Floor, it states 2,700 square. Is this referring to 2,700 square pieces of 2x2 raised access flooring; or is it referring to 2,700 sq feet of

2x2 raised access flooring?

A. This requirement is out of scope for this contract, disregard this reference, not in contract.

7. Q. Who will be responsible for removing any existing system furniture/cubicles or associated equipment and furnishings (Chairs, Conference Room Tables, etc)?

A. The existing systems furniture and equipment shall be removed by others. The Contractor shall receive the space clear of any furnishings or equipment. Any debris remaining after the furniture is removed shall be remove and disposed by the

Contractor.

8. Q. Who will be responsible for supplying the equipment to be placed per plan?

A. All equipment is the property of the Bureau of Labor Statistics

(BLS) and is referenced for power requirements only. BLS shall be responsible for supplying the equipment to be placed per plan.

9. Q. Who will be responsible for placing the equipment?

A. BLS shall be responsible for supplying the equipment to be placed per plan.

10. Q. P2 is indicated as a finish within the drawings;

however, the Finish Legend does not appear to identify

P2, please advise?

A. All paint is as follows:

Egg-Shell Finish st Coat: SW ProMar 400 Zero

VOC

Interior Latex Primer

B28W04600 nd

/3 rd

Coat: S-W PromMar 400

Zero VOC

Interior Latex Eg-Shel

B20 4600 Series

Semi-Gloss Finish (Trim, Doors, etc.)

1st Coat: S-W ProMar 400 Zero

VOC

Interior Latex Primer

B28W04600 nd

/3rd Coat: Waterborne Interior

Acrylic

Semi-Gloss B31-110

Series

Main Office Color "P-1" (Walls, Doors, Trim)

Antique White (SW

6119)

Accent Color "P-2" (Walls)

(One scheme to be selected by each office prior to the start of the project)

-Scheme:"Mossy Stone", Paint

Color: Great Green (SW 6430)

-Scheme:"Desert Flower", Paint

Color: Honeycomb (SW6375)

-Scheme:"Rusty Mill", Paint

Color: St. Bart's (SW7614 )

11. Q. Is there any requirement for the existing carpet being removed to be turned back over to the factory or is the carpet to be disposed of in the dumpster?

A. There is no requirement to turn the existing carpet back over to the factory. The carpet should be recycled, if not possible, then disposed of in the Contractor’s dumpster.

12. Q. Will a second site visit be held as discussed?

A. There has been no specific request or reason for a second site visit.

13. Q. Please clarify what is meant by the arrow on the electrical drawings example

(E-101 drawings off Suite

5140) beside the fsm.

A. The arrow referenced in the question is not in scope for this project. It is a part of the circuitry of the electrical requirements in the corridor, which are not in scope.

14. Q. Please clarify how to quote the floor plan layout were the rooms are cut off.

A. Any rooms “cut off” are out of scope.

15. Q. Is furniture to be priced on

GSA schedule?

A. Yes.

16. Q. For those lighting fixtures to be replaced, is the circuitry getting replaced?

A. Some of the circuits will need to be redone, based on the demolition and/or addition of private offices.

17. Q. The ceiling mounted sensor symbol is MS, however, on the drawing, there are symbols with M, e.g. office

4130.10 on drawing A-104, clarify the symbol.

A. The correct symbol is MS

(motion sensor). The M is a typo.

18. Q. On the drawing there are half shown areas, and some half shown fixtures and devices, without any cutoff lines. E.g. for those suites not indicated in project identification and

Background & project description on Scope of work. Clarify the work scope.

A. The scope of work is limited to the areas identified in the scope.

19. Q. Please provide specification of floor service modules.

A. The existing Floor Service

Module type (FSM) is no longer available. No additional floor service modules will be required. The existing FSM shall be reused.

20. Q. There are floor service modules with E symbol indicating existing, are we doing anything with those?

A. All floor service modules

(FSM) are existing and all shall be relocated within close proximately from the original location.

21. Q. There are floor service modules with arrows on.

Please specify the meaning of the symbols.

A. The arrow points to the location of the hinge on the floor service module.

22. Q. If we are relocating floor service modules, are we providing new cables?

A. Existing FSM electrical cables shall remain. Existing Cat 5 cables for voice and data shall be replaced with Cat 6 cables for voice and data in the FSM.

23. Q. For those floor service modules with E symbol, there are different symbol such as ‘xx-xxxxx, 1-xxxx’.

What is the meaning of those symbols?

A. All floor service modules are existing and should be considered to have an “E” designation. The xx-xxxx is a template for the floor service module labeling.

24. Q. Please confirm that voice/data, furnishing and installing cat 6 cables, are by others.

A. This is incorrect. The furnishing and installation of the voice/data Cat 6 cables are in scope of this contract and shall be completed by the Contractor.

25. Q. Will the Government plan for another project site visit after all RFI questions and

Government responses are posted publicly for the benefit of contractors and subcontractors to jointly view the work areas and ask any remaining questions or clarify doubts they might have about the Govt. RFI responses or the project drawings and specifications?

A. A second site visit will be held on Friday, September 16, 2016 at 9:00 am (EST). All companies must pre-register directly via e-mail to John

Czarapata, Project Manager at john.czarapata@gsa.gov no later than 5:00 pm Thursday, September 15, 2016. Please submit the company name and number of individuals. The tour will start promptly at 9:15 am.

Anyone arriving after 9:15 am will not be allowed to attend the site visit! NO OTHER

QUESTIONS WILL BE

ACCEPTED.

26. Q. Will the sign-in sheet from

August 25, 2016 site visit be posted?

A. Yes. It will be included with

Amendment #2.

27. Q. Form GSA 527, Pages 4 and 5, Sections VI and VII provide space for bidders to present past performance information. In addition, the

Solicitation, Page 7, II. D.

Technical Proposal, (1), Past Performance of

Offeror – reads as follow:

“(1) Past Performance of

Offeror. This factor considers the past performance of the offeror.

The Offeror shall submit references (a person or persons who may be contacted regarding the quality of the Offeror’s past performance for comparable projects substantially completed within the last eight (8) years. The Offeror must provide a GC Reference

A. GSA Form 527, SECTION VI -

PRINCIPAL MERCHANDISE

OR RAW MATERIAL

SUPPLIER INFORMATION

and SECTION VII -

CONSTRUCTION/SERVICE

CONTRACTS

INFORMATION (Public

Buildings Service Contracts

Only) do not pertain to

Contractor’s Past Performance.

The Past Performance Factor requires the submission of references (a person or persons) who may be contacted regarding the quality of the Offeror’s past performance for comparable projects substantially completed within the last eight (8) years.

For each project submitted, this reference information may be submitted on a self-generated form but must provide the required information: name, mailto:john.czarapata@gsa.gov

Form for each reference.

The name, title, company name, current address, current phone number, and current fax number for each reference must appear on the form. Is the GC

Reference Form different from the past performance information to be provided in Pages 4 and 5 (with additional pages as needed)? If yes, please post this form available to prospective bidders? If not, please explain.

title, company name, current address, current phone number, and current fax number.

28. Q. Is this project exempt from

DC Sales Tax? Will a tax exempt certificate be provided?

A. GOVERNMENT OF THE

DISTRICT OF COLUMBIA,

DEPARTMENT OF

FINANCE AND REVENUE,

Sales and Use Tax -

Administrative Ruling No. 6 :

CONTRACTS FOR THE

CONSTRUCTION AND

REPAIR OR ALTERATION

OF REAL PROPERTY

29. Q. Are any DCRA building or trade permits required for this project?

A. No. Federally owned buildings are exempt for DCRA permits.

GSA will provide inspection services. There are no permit fees.

30. Q. A fire pump test report dated 7/24/15 was included with the specification indicating the fire pumps did not meet the required pressures and leaks were found. Is this project to include work on the existing fire pumps?

A. No.

31. Q. Is there any work in areas not shown on the contract A. No.

drawings provided for this project?

32. Q. Can the locations of the six telecom rooms and termination board locations in the actual renovated areas be shown on the drawings provided for cabling estimating purposes?

A. See attached drawing, BLS 4 th and 5 th

Floor.

33. Q. During the 9/25 site walk, it was indicated there would be no work on suite entry doors included in this project. The doors Scope

Item #5 on Page 5 of 8 indicates two non-standard corridor doors are to be replaced with bronze suite entry doors. Suite 2840 and

5675 are not in the areas covered by the drawings for this project. Are the two new entry doors included in the Scope of Work for this project? If so, is there a specification for what is required?

A. This requirement is out of scope for this contract, disregard this reference, not in contract.

34. Q. The scope section for Floor

Coverings Item #1 indicates

Suite G180 is to receive

2,700 square of new Tate

2X2 raised flooring and

Item #2 indicates Suite

2840 is to receive 2,500 square of new Tate 2X2 raised access flooring.

These areas are not indicated on the drawings provided for this project but is included in the flooring scope on Page 5 of 8. Is new Tate access flooring required for this project?

Additionally, please define

A. This requirement is out of scope for this contract, disregard this reference, not in contract.

the term square being referenced in Floor

Coverings

35. Q. The RFP information supplied does not provide existing HVAC system design details and drawings. The HVAC section specification includes the following language – “Balance

HVAC system to align with new pace plan and to maintain building standard of 75 degrees.” GSA should make available HVAC as-built drawings and a recent baseline air flow (main branch and secondary ducts) and a temperature study to overhead diffusers allowing contractors to determine if the HVAC system is performing adequately at present. As-built drawings should indicate whether the system ductwork is damper controlled or simply air ducts sized to provide a certain airflow to diffuser discharge points. This information will allow

HVAC professionals to assess potential required changes or rebalancing work.

A. Contractor shall take initial air flow readings and rebalance the existing terminals to meet the new space plan layout. BLS has no intension to modify the existing ductwork. Contractor shall provide new diffusers and return grills to be installed in locations to meet the new layout.

36. Q. Clarification would be beneficial to Offerors on the proposal submittal process. Standard Form

1442 is silent on whether

Offeror proposal hard copies must be delivered or if submission of the

Offeror’s electronic proposal version alone is sufficient if sent to

Adrienn.smith@gsa.gov. If hard copies are required to be delivered September 20, 2016, how many hard copies must be submitted and to which physical address must they be delivered?

A. All proposals (including SF

1442) must be submitted electronically via email to adrienne.smith@gsa.gov.

37. Q. Our estimating team has checked the floor space to be renovated. Drawings and specs refer to the SOW including renovation of approximately 47,000

SF. However, work by our estimators checked by three different individuals produced the renovation measures approximately

72,000 SF. This will nearly double the $1-$5M Govt.

estimate.

The approximate 47,000 SF number is incorrect. However, the drawings provided as part of this solicitation are accurate and therefore, the Government’s estimate will remain unchanged.

The correct approximate SF is

71,000. A revised SOW reflecting the correct approximate SF will be included with Amendment #2 and distributed via FBO.

mailto:adrienne.smith@gsa.gov