FormSF30_Amendment_2.pdf

NSN 7540-01-152-8070 STANDARD FORM 30. (Rev. 10-83) Previous Edition unusable Prescribed by GSA FAR (48 CFR) 53.243

Page of Pages AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. Contract ID Code

2. AMENDMENT MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (if applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than item 6) CODE

(x) 9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

8. NAME AND ADDRESS OF CONTRACTOR (NO., Street, Country, State and ZIP Code)

CODE FACILITY CODE

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning ______ copies of amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OR OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

Check One

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible)

Except as provided herein, all terms and conditions of the document referenced in item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR 16B. UNITED STATES OF AMERICA

(Signature of person authorized to sign)

15C. DATE SIGNED

(Signature of Contracting Officer)

16C. DATE SIGNED

Continuation Page

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Continued from Block 14...

2. This Amendment releases the Vendor Questions and the Government Answers. It also provides the site visit sign-in sheet.

3. This Amendment releases a new Section K through M for the solicitation, which has updated clauses/ provisions and evaluation factors.

Attachment Page

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QUESTIONS AND ANSWERS

RFP GS-11P-15-ZG-D-0357

1. Does GSA have a Cross Reference Guide that ties the asset number to the specific PM Guide Card Requirement? If so could it be furnished to the bidders?

ANSWER: NO, GSA does not have a specific cross reference guide that ties in the specific guide card for PMs of the equipment. Incumbent will be expected to develop PMs on all equipment that meets the manufacturer’s minimum standard for maintenance and to sustain the equipment to ensure it doesn’t decline more than normal aging.

2. Will the government grant a contractor an opportunity for a site visit?

ANSWER: Yes, the Government held a site visit on July 20, 2015. The notice was posted 15 days prior to issuance of the pre-solicitation notice. No additional site visits will be held. However, a list of attendees will be made available for the purposes of partnering.

3. Does the government intend to issue a standard worksheet as mentioned in G. Price page 306?

ANSWER: Yes, the standard pricing pages are contained in Section B, pages 18 through 20 of the solicitation.

4. Is the completed and signed SF1449 required in the proposal submission? If yes, which section should it be included?

ANSWER: Yes. The Standard Form 1449 should be the cover sheet to the Pricing Proposal.

5. Please confirm that only past performance summaries are required and not past performance questionnaires to be completed by our references.

ANSWER: Past performance summaries are required. Also information regarding your past performance references is required so that GSA may initiate the past performance questionnaires. Please ensure that current email addresses are provided as part of your summary information.

6. Where does part IV referenced above appear in the solicitation? Page 302: J:

Solicitation Forms, states, "the solicitation referenced in Part IV can be downloaded from the internet at the following addresses: (also there is a table attached with references).

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ANSWER: The information related to Part IV is located under Section C.1.36, Water Treatment.

7. Where is page IV-L-12 referenced in the table?

ANSWER: Please refer to pages 300-301. GSA Vendor Express Payments Program.

These required forms may be downloaded at http://www.gsa.gov/csinum.htm

8. Where is page IV-K-3 referenced in the table?

ANSWER: Please refer to Page 302, directly below the table; the solicitation specifies the two FAR clauses, which require the disclosure of lobbying activities and additional forms to be included with the proposal submission. These required forms may be downloaded at http://bmwe.gsa.gov/forms/famumer.htm

9. Where is Page IV-L-8 referenced in the table?

ANSWER: See No. 7 above.

10. What forms are required to be submitted with the offer?

ANSWER: All forms noted in Section L and M is required to be submitted with the vendor’s offer.

11. Is GSA form 527 is required?

ANSWER: Yes, the GSA Form 527, Contractor Qualifications and Financial Information are required as part of each company's proposal submission and should be contained as part of the technical proposal.

12. Do the page limits of 50 include the GSA form 527? In which volume should it be included, price or technical?

ANSWER: No. The 50 page limit requirement does not include the GSA Form 527.

Reference Nos. 7 and 11 above, regarding submission of the form and where it may be obtained.

13. Is the referenced SF 3881 ACH required?

ANSWER: Yes. The Standard Form 3881, Automated Clearing House Form is required. This will allow GSA to set up electronic invoice submission access as well as provide authorization for GSA to deposit payments into a specific corporate account.

The form may be obtained at http://www.gsa.gov/forms/three.htm

14. Where does #2, Contractor Qualifications Questionnaire Representations and Certifications appear?

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ANSWER: Page 282-293? All Representations and Certifications are to be filled put using the System for Acquisition Management (SAM) website located at www.sam.gov.

15. Do the page limits of 50 include the Reps and Certs? In which volume should they be included, price or technical?

ANSWER: No. They should be an attachment to the technical proposal.

16. What other elements are required to be included in the proposal?

ANSWER: Please refer to Section L, Information for Offerors for this information.

17. What should be included in the price proposal?

ANSWER: See Question No. 16 above

18. Please provide specific instructions as to what should be contained in each volume

ANSWER: See Question No. 16 above.

19. Section M, “Evaluation Factors for Award” seems to contain some of the elements that are required in the RFP submission: starting on page 303. Is this the intention? Are there any further instructions?

ANSWER: The following evaluation factors have been removed: Building Operation Plan, Site Visit, and Price. The percentages for these items have been added to existing evaluation factors as follows: Past Performance (increased from 35% to 50%), Management (increased from 25% to 35%), and Quality Control (increased from 15% to 20%). These pages have been annotated with strikeouts and are submitted as replacement pages for offerors.

20. Are these all the instructions for the response? If so, the use of the word “reference” seems to indicate that you want input from previous clients: Past performance must have been rated as successful/satisfactory or better, as indicated in referenced (p. 305) this is correct. All offerors are to provide past performance references for past contracts of the same or similar size. GSA will contact the noted companies/agencies to obtain past performance information. GSA is stating that corporate should be successful/satisfactory or better for the purposes of proposal evaluation.

ANSWER: Correct, GSA will be evaluating vendor past performance on previous contracts held by those companies who submit proposals. Please refer to Section L, Information for Offerors on the past performance requirements.

21. Do you have a form or specific information to be included on the references?

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ANSWER: See Question No. 19 above.

22. Are these required in the response? If so, it seems that including a sample BOP and QCP would exceed the 50 page limit and not allow for responses to meet the other requirements. Section C.1.9.1 states that the BOP is the responsibility of the client agency and is not required as part of the technical proposal submission. The QCP is will required for submission 15 days prior to award and is only required by the vendor who is selected to enter into a contract with the federal government. Thus is not required as part of the technical proposal submission.

ANSWER: These documents are not required for submission with the proposals.

Section C.1.9.2 on pg. 43 describes the components of the Building Operating Plan (BOP). Information gathered in Section C.1.23 will be added as a record to the BOP to keep it updated and for continuity.

23. How can we provide and still meet the other requirements in 50 or fewer pages?

The current BOP included in the solicitation is almost 50 pages alone.

ANSWER: This document is not required as part of the proposal submission. GSA staff will partner with the selected vendor to develop and populate the BOP.

24. Does the following section apply to the evaluation criteria for the Request for proposal response or to the contract performance? These appear to be performance evaluation criteria not RFP response evaluation criteria.

The measures noted below are performance measures, not proposal evaluation criteria and will be removed from Section M of the solicitation.

24a. Service Call Completion and Quality: This measure will include both service call completion and quality of service call corrections. Quality will be based on customer satisfaction with the service call response and whether or not the problem is address the first time. This measure will be determined by IFMA Customer Satisfaction Surveys, by the use of the Maximo Service Call Reporting System and by random inspection and calls to the customer by the COR.

Measure: All service calls will be satisfactorily completed 90% of the time. "Excessive service calls" is defined as repetitive complaints that require frequent return service.

Three or more return service calls for the same complaint will be considered excessive."

ANSWER: This information is included so the prospective contractors can understand the level of performance we will be looking for and how you will be rated in the Quality Assurance. GSA will review on time completion rates in CMMS to ensure quality of services provided. We will run ad-hoc reports and custom reports as part of the inspection process.

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24b. Preventive Maintenance Completion: This measure will be based on the amount of preventive maintenance (PM) scheduled for a given month compared to the actual completion of the preventive maintenance. The actual PM will be determined by the monthly reports on Maximo provided by the Contractor and verified by GSA inspection.

Measure: 100% of all critical maintenance must be performed monthly. Critical maintenance is that which is performed on equipment needed to provide a safe workplace that meets the space temperature requirements of this contract. Critical equipment is also that is needed for the agency to safely occupy. NOTE: PM will not be considered complete until it has "pass" quality assurance evaluation.

ANSWER: The standard Quality Assurance process included customer feedback, random inspection, and scheduled inspections. GSA inspects 100% to ensure the requirement is promptly resolved. The QASP will be developed from the Contractor Quality Control Plan. GSA will inspect the Preventive maintenance program established by the contractor to maintain and sustain the existing systems from further deterioration.

GSA will conduct random inspections on the existing systems to identify any standard preventive maintenance that should be accomplished to ensure the contractor is properly maintaining the critical equipment necessary to operate the facility to provide HVAC, Plumbing, and additional building O&M systems outlined in this contract.

24c. same with energy consumption and customer satisfaction sections—they appear to apply to contract performance, not response criteria. Please advise.

ANSWER: GSA needs the contractor to view energy conservation and customer satisfaction as key performance indicators (KPI) for successful performance.

25. Can you provide model and serial numbers and approximate age for the mechanical equipment?

ANSWER: If the mechanical equipment was installed within the past 15 years we can provide serial numbers. Anything before that we will refer to the CMMS equipment inventory list. Contractor is required to identify errors on the equipment list and provide updates to any new equipment that is replaced or installed new.

26. Since the equipment list is not specific with model numbers, can you provide a filter list?

ANSWER: Yes, GSA will provide a filter list and we have limited attic stock in place that can be used until a supply chain is set up to replenish that stock as needed.

27. Is there agency owned equipment? Is any included?

ANSWER: No, all equipment is government owned.

28. C.1.40.3 Non-reimbursable Repairs:

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Immediately upon identification of a Reimbursable Repair, the Contractor shall create a work order in the CMMS and defer it by putting it in a “hold” status. (Same sentence in other sections as well.)

ANSWER: "The required completion date for Reimbursable Repairs shall be set when the COR approves the work, as mutually agreed upon by the COR and the Contractor.

The Contractor shall attempt to complete work as promptly as feasible. The required completion date for Reimbursable Repairs shall be set when the COR approves the work, as mutually agreed upon by the COR and the Contractor. The Contractor shall attempt to complete work as promptly as feasible. Immediately upon identification of a Reimbursable Repair, the Contractor shall create a work order in the CMMS and defer it by putting it in a “hold” status.”"

29. Will the contractor have authority to create work orders in the CMMS? It is our understanding that the contractor is not authorized to add repair orders to the CMMS, but can only report on the status in Maximo.

ANSWER: Yes the contractor will be able to create work orders in CMMS.

30. P. 261 states” there is no repair threshold in the contract” This contradicts the information in section C.1.40.2 on a threshold of $1,000. Please advise

ANSWER: A non-reimbursable repair is a repair requiring no more than $1,000.00 in cost for repair parts and materials only (including any approved subcontracting costs).

The cost of consumable parts and materials shall not be calculated as part of the Contractor’s repair parts and material costs. Non-reimbursable repairs are entirely the Contractor’s responsibility with no reimbursement from the Government.

31. There is a shared liability for repairs. The contractor will be liable for the first $1,000 and the Government will cover any costs, which exceed the specified threshold.

ANSWER: The contractor shall be responsible for parts and material cost up to $1000.

GSA will reimburse all cost above $1000 in material for major repairs and/or replacement of equipment. The intent is to have a robust preventive maintenance program to reduce the cost of parts and equipment up to $1000.

32. Is the section C.40.1 corrects here on page 261 or the repairs section C.1.40.

Correct?

ANSWER: See Question No. 28 above.

33. P274-is trash removal and general recycling excluded from this contract?

ANSWER: This has been excluded from the O&M Contract and the specific pages will be provided with strikeouts as replacement pages for offerors.

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34. Why is O&M contractor responsible for recycling and trash reduction reporting if this service is performed by others?

ANSWER: See No. 34 above.

35. Does this section apply to such things as bulbs only?

ANSWER: Yes, bulbs, batteries, and any other material that requires special disposal is the contractor's responsibility. Left over materials, old parts, etc. will be disposed of by the contractor.

36. If deliverables schedule on pages 79-81 disagree with the deliverables schedule on pages 127-133, which one takes precedence?

ANSWER: Any discrepancies between the deliverables in this contract will be resolved as partners with the Contracting Officer having the final decision on the issue.

37. Will the deliverables schedules be adjusted if the transition period/startup phase is shorter than 90 days? (p. 276)

ANSWER: Yes. GSA will partner with the incumbent and adjust the deliverables as needed through the transition to contracted services. 90 Days is the ideal target for this transition.

38. Page 35 seems to indicate that the contract start date is at the end of the transition period. Does the term “contract start date” refer to the beginning period of performance after the transition period throughout the document?

ANSWER: GSA will work with the incumbent Contractor through the transition period, which will begin when the notice to proceed is provided.

39. Does the transition/startup phase begin at award?

ANSWER: The Contractor shall provide within 90 days of contract start date transition startup services assisted by GSA.

40. Does the site currently meet OSHA requirements in regards to signage?

ANSWER: Yes. It will be the contractor's responsibility to ensure OSHA requirements for signage are properly maintained and in place.

41. When was the last fire alarm system inspection and test?

ANSWER: The fire alarm systems are inspected monthly and tested on a regular scheduled basis.

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42. Does the GSA fire shop perform any of this work?

ANSWER: The GSA fire alarm shop conducts fire system inspections. The contractor will affect repairs as needed to fire systems.

43. What is the required frequency of the testing?

ANSWER: The fire pump tests are conducted monthly.

44. C.1.42.6 what tests required? Frequency of the tests? Is the dry pipe system currently dry?

ANSWER: The GSA fire alarm shop will test and inspect the fire systems in the building. The contractor shall be to make minor repairs as they are identified and provide quotes for repairs over the threshold.

45. Are there any nonwater based Fire extinguishing systems? (c.1.42.12)

ANSWER: We had the halon system in the cafeteria. We no longer have the cafeteria so all systems are water-based.

46. P. 104, Qualifications of Technicians, which of the requirements for fire alarm and sprinkler techs apply to this site?

ANSWER: GSA Fire alarm shop provided technical support for the fire systems. The contractor shall act in a supporting role and provide minor repairs and oversee larger repairs and coordinate with the fire alarm shop for inspections and testing.

47. Does this building contain Dry chemical and wet chemical extinguishing systems?

CO2 extinguishing systems? Halogenated extinguishing systems? Clean Agent systems?

ANSWER: The facility is primarily protected with wet piping system with Dry chemical systems in sensitive areas of the building.

48. Is there a CBA for this site?

ANSWER: No there is currently no CBA for this as this is a completely new requirement.

49. Are there any employees that are subject to the Non-displacement of Qualified Workers under the Service Contracts Act for this O&M contract?

ANSWER: No. There are no employees that are subject to the non-displacement of qualified workers under the service contract act for this O&M requirement.

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50. Are elevators excluded from his contract?

ANSWER: Yes. The elevators are serviced and repaired under a consolidated elevator contract. The incumbent will notify, track, and report on services provided by the elevator contractor. Those references will be removed from the solicitation and replacement pages provided to offerors.

51. Can Elevator administrative deliverables be excluded? (p. 80, 81)

ANSWER: See No. 50 above.

52. H.15.3 Qualifications of Technicians All offers must include documentation and proof of any required certifications (e.g., including certification number and expiration date) and qualifications for each employee. What is required to be submitted in the offer exactly? There are no details in the instructions section.

ANSWER: The contractor shall provide adequate documentation as to the qualifications of the staff including training, certification, and other proof of the qualifications of the different skill sets.

53. On the walkthrough, it was mentioned that the control system is in the process of an upgrade.

ANSWER: Yes, that is correct.

54. What is the extent of the upgrade?

ANSWER: VFD'S, System control valves and BAS installation and upgrades.

55. Are the upgrades complete?

ANSWER: These upgrades are currently in progress under various contracts and will be completed over time.

56. If not, what is the schedule?

ANSWER: See No. 55 above.

57. How long does the warranty last?

ANSWER: The warranty will be for a period of 1 year from Government acceptance.

58. What is covered?

ANSWER: All building systems are covered under the upgrade.

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59. The Service Contract Act of 1965 applies, generally, to all contracts for services to the Federal Government or to the government of the District of Columbia. Does the Service Contract Act apply to this contract?

ANSWER: Yes, the Service Contract Act applies to this requirement.

60. Executive Order 13495 – Nondisplacement of Qualified Workers, provides that current employees performing the work specified within a service contract must be offered positions under the proposed new contract. Does the Executive Order apply to this contract?

ANSWER: See No. 49 above.

61. A number of FAR clauses which are usually included in solicitations, eg. Non-discrimination, Buy American, etc., are not included in this solicitation. Will they be included by amendment?

ANSWER: Yes, they will be included as part of the amendment.

62. Will the government post a list of those firms that attended the Site Visit?

ANSWER: Yes, a list of firms that attended the site visit will be provided.

63. The current Building Operating Plan includes listings of a number of subcontractors.

What is the expiration date of these contracts, and are there any additional subcontractors associated with the work covered by this solicitation?

ANSWER: The BOP is an example only. The contractor shall provide similar information in the new BOP developed as part of this contract.

64. How will contractor employees obtain the required GSA ENT permission?

ANSWER: The COR will request ENT permission for contractor employees upon completion of the HSPD-12 process.

65. What telephone service works best in the facility, especially in the deepest sections of the plant?

ANSWER: GSA has had Verizon and ATT. Verizon appears to be more functional within most areas of the building.

66. Reference Standard Form 1449. Item 27a on the SF1449 is not checked, but the addenda box for that item is checked as not attached. Are FAR clauses 52.212-1, 52.212-4, 52.212-3, and 52.212.5 incorporated into this solicitation?

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ANSWER: Yes, FAR Clauses 52.212-1, 52.212-3, 52.212-4, and 52.212-5 will be provided as part of the amendment.

67. Reference C.1.1.2.d refers to a “…Special Requirements section…” of the contract.

Section H of the solicitation is titled Special Requirements, but does not include discussion of a service call system as cited in C.1.1.2.d. Please clarify.

ANSWER: The service call system is not a special requirement. It should be standard part of the O&M program.

68. Reference C.1.1.2.i refers to an irrigation system. Please provide details of this system.

ANSWER: There are currently no automated irrigation systems at this facility.

Reference to this portion of the solicitation will be removed using strikeouts and replacement pages will be provided to the offerors.

69. Reference C.1.1.3.b. This section lists items excluded from the scope of work. Item b lists security systems as excluded, but “does not include mechanical components of the door, closers, keepers, hinges, etc.” Does this mean that the mechanical components are included in the scope of work?

ANSWER: Security specific components are not included in the scope. All other mechanical components are included and the contractor will maintain and repair the doors accordingly.

70. Reference C.1.2.33. This section lists Federal holidays, but the list does not include Inauguration Day. Does GSA observe Inauguration Day every 4 years?

ANSWER: Yes, and the listing of Federal holidays will be revised to reflect Inaugural Day and a replacement page will be provided to offerors.

71. Reference C.1.4 states that the Regional Office Building is currently staffed with GSA employees. Will the government supply the titles and GSA levels of the current employees, or a Statement of Equivalent Rates for Federal Hires (FAR 52.222-42)?

Are the current GSA employees covered by a bargaining agreement? If yes, should that bargaining agreement be part of this solicitation?

ANSWER: The current GSA maintenance staff will be transferred to other duties. The rest does not apply to this contract.

72. Reference C.1.5.2. This section specifies a 90-day transition period prior to Contract Start Date. Is this transition period included within the base year of the contract, defined in B.3 as 365 days after the date of award? Are Contract Start Date and Contract Award Date interchangeable terms?

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ANSWER: Yes, this is correct.

73. Reference C.1.6.d. This section establishes a phase-out period of 60 days, and states that the contractor shall turn over keys, etc., on “the last performance day of the Contract.” Does the 60-day phase-out period begin on the last performance day of the contract, or does it begin within the last performance year?

ANSWER: The Phase-out period will be the last 60 days of the contract performance period.

74. Reference C.1.8.4 requires the Contractor to provide as service request function “At the election of the CO…”. Is the provision of a service request function required under this contract?

ANSWER: Yes, the offeror chosen to perform under this solicitation shall ensure that they have an administrative person to handle the service calls and to work in conjunction with the Building Management Office to ensure all services are completed as required by the resulting contract.

75. Reference C.1.8.5. This section includes a description of “Option A”. Is there an Option B?

ANSWER: There is an Option B but we will use Option A. "Option A" should have been deleted from the SOW. The solicitation will be corrected to reflect only an Option A and a replacement page will be provided to offerors.

76. Reference C.1.8.6. This section states that the QCP is due “15 days prior to the start date of the Contract.” Please clarify the relationship between Contract Start Date and Award Date, as they apply to this contract.

ANSWER: GSA will accept the QCP within 15 days "after" the start of the contract.

77. Reference C.1.9.1 states that the Building Operating Plan is to be submitted within “…120 days of the date of the Notice to Proceed…”. C.1.5.2.a requires the BOP to be submitted within 90 days of the “end of startup”. What is the correct due date for this deliverable? Please clarify the temporal relationship between Notice to Proceed, Contract Award Date, and Contract Start Date. (The same question pertains to C.1.10 Equipment Inventory)

ANSWER: GSA will accept the completed BOP within 120 days of the start of the contract performance period.

78. Reference C.1.35.4. This section requires maintenance of the BAS system “as designed”. Who is the manufacturer of the existing BAS system, and what firm is the current provider of maintenance to that system?

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ANSWER: IEC Systems 240-293-7898

79. Reference C.1.36.7. This section states “Should any existing contract provide for such services, contractor shall provide these services at such time as the other service contract expires or is otherwise terminated.” According to the Building Operations Plan appended to the Solicitation, there is an existing service contract for these services.

When does it expire? This issue has a direct impact on the offeror’s price.

ANSWER: The current contract expires on 31 January 2016. The incumbent shall start providing these services on 1 Feb 2016.

80. Reference C.1.40.4. This section states that the contractor shall provide 20 hours of work, and up to $500 in parts and supplies, per month for miscellaneous work. Section C.1.42.19 states that the contractor shall provide 20 hours per month to accomplish discretional work, but makes no mention of the value of parts and supplies. Are these the same or separate requirements?

ANSWER: The references in both sections apply to 20 hours of discretionary work with up to $500 in parts and supplies.

81. Reference G.4.b, page 100. This section identifies reimbursable repairs in excess of $350. Other sections if the solicitation identifies the reimbursable threshold as $1000. Which is correct?

ANSWER: This is an error. The reimbursable threshold is $1000. The page will be corrected and a replacement page provided to offerors.

82. Reference H.18.6 refers to a standard coefficient in the price schedule. The price schedule format in the solicitation does not require a price coefficient. Please clarify.

ANSWER: If work is to be subcontracted, the subcontracted part of the work is to be priced at actual cost to the Contractor, marked up by the standard coefficient in the price schedule.

83. Reference Exhibit J-8. This exhibit, dealing with Smart Buildings, is marked as “Reserved”. Does this Exhibit apply to this solicitation?

ANSWER: No. This section is reserved. There is no smart building technology currently in the facility.

84. Reference L.A. This section states that FAR 52.216-1 applies, and that the government “…contemplates award of a fixed price with economic adjustment contract…” FAR clauses 52.216-2, 52.216-3, and 52.216-4 describe the methods to be used in evaluating economic adjustments. Should these clauses be included in this solicitation?

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ANSWER: Yes, they will be added by amendment.

85. Reference Building Operating Plan 3.0, page 159, refers to 24/7 operations of exhaust fans. Is the contractor required to have personnel on-site 24/7?

ANSWER: It is up to the discretion of the contractor to meet the requirement.

86. Reference M.3.B, page 305. Are resumes and commitment letters included in the 50-page limit?

ANSWER: No. Resumes and commitment letters should be attachments to the management proposal.

87. Reference M.3.C, page 305. Is the sample Building Operations Plan included in the 50-page limit?

ANSWER: This is not required as a portion of the management proposal.

88. Reference M.3.D, page 306. IS the sample Quality Control Plan included in the 50-page limit?

ANSWER: No. This is only a sample and will be used as a tool for development. The QC plan is not required for submission until after award.

89. C.1.1.3: Are we correct in our understanding that Janitorial and Landscaping are also excluded?

ANSWER: Janitorial and landscaping are under separate contracts. Any language related to janitorial and landscaping will be removed from the solicitation and replacement pages provided to offerors.

90. C.1.2.40: Will Contractor be expected to incur and costs for GSALink? Will training be provided?

ANSWER: Contractor shall be responsible up to the reimbursable threshold if parts need to be replaced to meet the GSALink Spark. GSALink Training will be provided on site.

91. C.1.4: Will Contractor have any liability for items not initially identified on the Existing Deficiency Inspection?

ANSWER: Contractor shall perform a comprehensive Deficiency Inspection at the start of the contract. Contractor will be responsible for all deficiencies not identified in the report. The initial report will be validated by GSA to ensure it is correct.

92. C.1.8.2.c.: Are we correct in assuming that our onsite personnel will have connectivity to the GSA network as necessary to complete our work scope?

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ANSWER: Yes, that is correct.

93. C.1.8.4: Should we submit a separate price should the CO request a “service request and administrative support function?”

ANSWER: No. this function should be included as part of your technical and management approach as well as your pricing proposal.

94. C.1.8.5: Will Contractor incur any cost for use of the CMMS and/or N-CMMS systems?

ANSWER: No. The CMMS and NCMMS are the property of the government and all updates will be pushed to the site. Contractor will be responsible for correctly and accurately updating and inputting data into the CMMS

95. C.1.8.5: “Option A” is identified. Should we assume there are other approach options?

ANSWER: See No. 75 above.

96. C.1.10.1: Can GSA provide a list of the fields currently in the CMMS?

ANSWER: Yes. GSA will provide this information to the incumbent contractor.

97. C.1.20: Is the electrical circuit list currently up to date?

ANSWER: Yes. The list is updated. The incumbent contractor will be responsible for updating and keeping the list accurate and up to date.

98. C.1.23.7: Are the equipment operating instructions and inspection checklists currently up to date?

ANSWER: Yes. The list is updated. The incumbent contractor will be responsible for updating and keeping the list accurate and up to date.

99. C.1.24.6: Are bidders to include the cost of leak testing in proposal price, or will that be billed as “additional services”?

ANSWER: Contractor shall be responsible for conducting test to ensure proper operation of the various building systems included in this contract.

100. C.1.39.7: Is this building considered historically significant?

ANSWER: Yes and preservation of key items of the building will require GSA approval to change

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101. C.1.39.7: What is the contractors responsibility/liability regarding GSA fine art collection?

ANSWER: The contractor will have no responsibility/liability regarding the GSA fine art collection. There is a contract in place to do maintenance on the 7th Street murals.

102. 96. C.1.41.5: Are there any underground storage tanks?

ANSWER: There are no underground storage tanks at this facility. Any language related to underground storage tanks will be stricken from the solicitation and replacement pages provided to offerors.

103. C.1.41.10: Are arc flash inspections to be billed as “additional services?”

ANSWER: Yes and these inspections will be done in coordination with our high voltage shop in special services.

104. F.D: Reference the “Reporting Requirements” chart, what will Contractor’s role be relative to Custodial and Elevators?

ANSWER: The elevators and custodial are two different contracts, however the contractor shall notify the BMO if issues are identified during tours.

105. H.18.4: What is meant by “marked up by the standard coefficient in the price schedule”?

ANSWER: If parts or materials are required for a project, the Government may provide the parts or materials, or the Contractor may be asked to provide the parts and materials. Parts and materials shall be priced at estimated actual cost marked up by the standard coefficient in the price schedule if stated. [[[Adjust as necessary in accordance with how allowable markup level is treated in the Contract.]]] The CO or their designee may accept a different markup rate for parts and materials if the Contractor can demonstrate unusual costs or difficulties in obtaining the parts or materials.

101. Work Tickets: Can you provide any historical information on work tickets; number, by type, by priority?

ANSWER: GSA can provide this information based on our current CMMS.

102. Repairs: Can you provide any historical information on number of repairs and costs?

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ANSWER: Not to a degree of accuracy needed to estimate for the solicitation. This is due to how GSA funds different repair projects from different functional activities. The money comes from several different sources.

103. Will we be responsible for the Absorber as it is not in use at this time?

ANSWER: No. We will mod the contract and negotiate the price if we put it back in service in the future.

104. Telecommunications (Equipment list page 166-176) - Are we to maintain/operate support equipment (HVAC) for these areas?

ANSWER: Yes. All HVAC systems will be maintained and repaired up to the $1000 reimbursable threshold. The contractor shall provide quotes for any work exceeding the threshold for approval and funding.

105. Specialized lighting - Are we responsible for maintenance parts at our cost? (Page 132 -135)

ANSWER: Yes, Up to the threshold.

106. Historic architectural model. Page 132 - What is this?

ANSWER: Page 132 does not have any information about a “Historic Architectural model.”

107. Will we be responsible for cubicle electrical repairs?

ANSWER: Yes, the contractor will be responsible for cubicle electrical repairs.

108. Will connection points be provided for our computers and fax?

ANSWER: Yes, connection points will be provided for the contractor’s computers and fax.

109. Furnishings: What is Contractor’s responsibility for “furnishings”?

ANSWER: GSA will provide office space for contractors working on-site. GSA will provide the space, existing furniture, and computer system to operate the CMMS and BAS system) If the contractor needs additional furnishings, like work benches, tool storage etc, they will have to provide those.

110. Security: Will Contractor be responsible for Key cards, readers, sensors and mag-locks.

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ANSWER: Yes, the contractor will be responsible for key cards, readers, sensors and mag-locks.

111. Would the Government please provide any collective bargaining agreements associated with this building and solicitation?

ANSWER: There is no current collective bargaining agreement associated with this solicitation.

112. Reference: GSA_Regional_Office_Building_O&M.pdf; Past Performance, page 304—we would like to confirm that 24/7 coverage refers to contractor availability after hours versus manning the project 24/7.

ANSWER: Past Performance submitted can be from either. Currently this building is not manned 24/7, however FTE’s are on call 24/7.

113. Reference: D. Reporting Requirements, NCR Operations & Maintenance Specification pdf, page 80—there are eight Custodial deliverables required. Would the Government please confirm these are not applicable to the requirements of this solicitation?

ANSWER: These do not apply and will be stricken from the solicitation. Replacement pages will be provided to offerors.

114. Reference: J-16_ROB_Equipment_Inventory—has the inventory, as provided, been incorporated into the GSA’s CMMS database?

ANSWER: Yes, the equipment is in the database.

115. Reference: GSA_Regional_Office_Building_O&M.pdf; 1.0 General Guidance, page 149 and GSA_Regional_Office_Building_O&M.pdf; Past Performance, page 304—The current Building Operating Plan included within the solicitation indicates that there are “600,918 usable square feet for tenants” (rentable). Also, please reference:

GSA_Regional_Office_Building_O&M.pdf; 1.0 General Guidance, page 139—the solicitation indicates here that ROB is 942,979 Gross Square Feet and 845,172 Rentable Square Feet. However, the solicitation indicates that to qualify relevant projects, “800,000 rentable square feet” is required.

ANSWER: Yes, this is correct.

116. Additionally, in research square footage of individual buildings, it appears that the Government and particularly GSA is removing square footage statistics (gross and occupiable/rentable) from access; does the Government have recommendations on how this information can be obtained?

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ANSWER: GSA will provide specific square footage in the RFP for the facility. GSA recommends industry data from BOMI, IFMA, etc, to find the median statistical cost per square foot for the metro area.

117. Would the Government please provide a copy of the Site Visit Sign-in Sheet?

ANSWER: Yes, this information will be provided via amendment.

118. What is the current pricing for this contract?

ANSWER: There is not a current contract price the work is being performed by Federal FTEs

119. On page 302 of the Solicitation under Section L Submission of Proposals, it states as follows: "Submission of Proposals: Proposals shall be emailed in PDF format in two separate files. File 1 shall be the Technical and Management Approach and File 2 shall be the Pricing Proposal. Each File should not exceed 10 MB and should not be longer than 50 pages at a 12pt font." Is the font in Tables, Charts, and Figures to be 12pt font?

ANSWER: Yes, the Font for the entire proposal submissions is to be 12 point.

120. On page 302 of the Solicitation under Section L, Submission of Proposals, it states as follows: "Submission of Proposals: Proposals shall be emailed in PDF format in two separate files. File 1 shall be the Technical and Management Approach and File 2 shall be the Pricing Proposal. Each File should not exceed 10 MB and should not be longer than 50 pages at a 12pt font."

ANSWER: See Question No. 118 above.

121. On page 302 of the Solicitation under Section M, Submission of Proposals, it states as follows: “I. 52.212-2 Evaluation—Commercial Items. Evaluation—Commercial Items (Jan 1999).

a. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

Past Performance (35%) Management (25%) Building Operating Plan (BOP) (15%) Quality Control (QC) (15%) Green Operations (10%) Site Visit (5%) Price (10%)

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Technical along with past performance are more important when compared to price.“

Is Past Performance included in the 50 page limit for the Technical and Management Approach? If Past Performance is not included in the Technical and Management Approach, is there a page limit for the Past Performance submission?

ANSWER: No. Past Performance reference information may be an attachment to the management proposal.

122. In reviewing the Regional Office Building Solicitation requirements, our analysis indicates that none of our Small Businesses competitors can meet the specified qualifications. This appears to limit competition to one or two offerors. Are the Solicitation requirements too restrictive to offer fair and open competition among Small Business offerors?

ANSWER: No. This is a standard template that is used throughout the National Capital Region and there are existing contracts of the same magnitude being handled by small businesses.

123. Reference: 5252.215-9300 CONTENT OF PROPOSALS (JAN 2003); (3) Factor 3, Past Performance; (i) Solicitation Submittal Requirements--Also include performance recognition documents received within the last three (3) years from the date of receipt of proposals, such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition. Our company does not possess any Award Fee contracts; however we do possess letters of commendation and appreciation from our satisfied customers. We would, however, request clarification on what the government means concerning the term, “awards”, as it is used in this paragraph—for instance, is the Government referring to award letters, the specifics of the award, etc.?

ANSWER: Interested Offerors are to submit three companies with the appropriate information under Section L so that the Government may adequately perform past performance references. The clause referred to in your question does not mean Offerors are required to submit award fee information, this only an example of additional supporting documentation to be added to the technical and management proposal.

Letters or commendation and recognition are acceptable.

124. Are any of the incumbent staff members currently GSA wage grade workers?

ANSWER: Yes, they are currently wage grade federal employees.

125. If any of the incumbent staff members are currently GSA employees, does this Solicitation fall under the policies of OMB Circular A – 76?

ANSWER: No. Please see Question No. 126 below.

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126. If any of the incumbent staff members are currently GSA employees, and OMB Circular A – 76 does not apply, then which GSA or other Government regulations govern this solicitation?

ANSWER: There is no specific regulation that governs the use of this solicitation. The need is due to attrition and the Government determining that it will not fulfill future vacancies with Government FTEs.

127. We understand the 90 day transition (phase-in) period to encourage a seamless transition; however we are unable to locate an associated CLIN for the transition period.

Please clarify.

ANSWER: See question 128 below.

128. We are assuming that since there is no separate CLIN for phase-in, the Government anticipates the proposer to spread those costs into their pricing. Please confirm.

ANSWER: No. the solicitation will be amended to include a separate CLIN for phase-in activities.

129. Is the incumbent contracted to work with the awardee during the 90 day phase-in period?

ANSWER: No. There is not an incumbent contractor

130. Will you accept a font size that is smaller than 12 point for charts/tables/figures/graphics?

ANSWER: No. The required font for all submissions is 12 point.

131. Is there an incumbent for this contract? If so who is the incumbent contractor?

ANSWER: There is no incumbent for this contract.

132. What is the current contract value?

ANSWER: There is no current contract value. This is a new requirement.

133. What is the current staffing level?

ANSWER: Currently, there are three individuals who are federal FTEs performing the work with intermittent contractor support on an as needed basis. However, GSA expects all contractors to provide a performance based proposal based on the needs of the Government.

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134. Since questions are due on 8/10/15 and the proposal due date is on 9/7/15, we feel that there is not enough time to prepare and effective proposal in response to this solicitation. Therefore we request a 15 day extension.

ANSWER: The proposal due date was extended through Amendment 01 to September 30, 2015.

135. Regarding GS-11P-15-ZG-D-0357, we note that the solicitation is missing sections L and M. In that context, should offerors view the solicitation as a “draft” document? Or, does the government intend to provide the missing sections as a separate document?

ANSWER: Sections L and M were provided with the original solicitation upload (pages 294 through 310) to FBO. No additional documentation will be provided.

136. Will you be posting the wage determinations?

ANSWER: Yes, the most recent wage determination will be posted with the amendment.

137. Section M Evaluation Factors for Award refers to attending the site visit as an evaluation factor. However, I was not able to identify any information indicating the time, date, or registration instructions for such a site visit. Can you please provide this information?

ANSWER: The site visit notification was posted 15 days prior to the solicitation being issued and conducted on July 20, 2015. A list of attendees is provided with the amendment for the purposes of partnering.

138. Is this a follow-on requirement? If so, could you please provide the incumbent contractor for this opportunity? If not, is this a new requirement?

ANSWER: This is a new requirement.

139. Solicitation # GS-11P-15-ZG-D-0357, GSA National Capitol Region, Regional Office Building O&M IDIQ there was no list of interested vendors as often times there is on Fbo.gov. Would you be maintaining a document holder or viewers list that you may share with me?

ANSWER: See No. 134 above.

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K. REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF

BIDDERS/OFFERORS

1. FAR 52.204-8 Annual Representations and Certifications (Dec 2014)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 561210 (Facilities Support Services).

(2)…